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Item N5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 20"' 2008 Bulk Item: Yes XX No Division: Monroe County Department: Fixed Asset Surplus Staff Contact Person: Mike Miller AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: NIA CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: NIA COST TO COUNTY: NIA BUDGETED: Yes No SOURCE OF FUNDS: NIA REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: N4.:: (KEVIN MADOK, Assistant Finance Director) DOCUMENTATION: DISPOSITION: Revised 10/07 Included Yes Not Required AGENDA ITEM # 1/31/2008 Board of County Commisioner February 20, 2008 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION Coun ID # Descri tion Present Value need a roval to- t 2000-736 1994 Ford Ran er old obsolete-alread re laceda FlnEstimated $3,187.00 Remove and advertise for bid 2 4319 2000-737 1994 Ford Ran er old-obsolete-alread re laced0 2,825.00 Remove and advertise for bid 3 4994 2000-761 1999 Dod a Ram VAN old-obsolete-alread re laced ,.00 $6,862.00 Remove and advertise for bid 4 4100 2401-380 2004 Ford explore Wilma Damage $18,810.00 $500.00 Remove and advertise for bid 5 1094 Printer MFR Fujitsu old -obsolete -already replaced $11,283.00 $0.00 Remove from invents and Dispose 6 1015 Texas Inst. Printer 8920 old -obsolete -al ready replaced $2,738.00 $0.00 Remove from inventory and Dispose 7 1054 Texas Inst. Printer 8920 old -obsolete -already replaced $2,439.00 $0.00 Remove from inventory and Dispose 8 1053 Texas Inst. Printer 8920 old -obsolete -al ready replaced $2,738.00 $0.00 Remove from inventory and Dispose 911052 Texas Inst. Printer 8920 old -obsolete -already replaced $2,439.00 $0.00 Remove from inventory and Dispose 1011048 Texas Inst. Printer 8920 old -obsolete -already replaced $2,738.00 $0.00 Remove from inventory and Dispose 11 1077 Texas Inst. Printer 8920 old -obsolete -al ready replaced $2,296.00 $0.00 Remove from inventoa and Dispose 12 1060 Dell O ti lex Computer old -obsolete -already replaced $3,863.001 $0.00 Remove from inventory and Dis ose 13 1035 1 Texas Inst Omni 800 old-obsolete-already replaced $2,738.00 $0.00 Remove from inventory and Dispose 14 1086 Texas Inst Omni 800 old-obsolete-already replaced $2,296.00 $0.00 Remove from inventory and Dispose 15,1036 Texas Inst Omni 800 old -obsolete -already replaced $2,296.00 $0.00 Remove from inventory and Dispose 16 1034 Texas Inst Omni 800 old -obsolete -al ready replaced $2,738.00 $0.00 Remove from inventory and Dispose 17 1059 Texas Inst Omni 800 old -obsolete -al ready replaced $2,296.00 $0.00 Remove from inventory and Dis ose 18 1022 Genicom 8920 Printer old-obsolete-alreadyreplaced $1,909.00 $0.00 Remove from inventory and Dispose, 19 1102 2001 Chevy Van old -obsolete -al ready replaced $13,913.41 $0.00 Remove from inventory and Dispose 20 3637 Computer tower old -obsolete -already replaced $1,259.00 $0.00 Remove from inventory and Dis ose 21,3513 Computer tower old-obsolate-al ready re laced $1,259.00 $0.00 Remove from inventoryand Dis ose 22 3546 Computer tower old-obsolete-alreadyreplaced $1,259.00 $0.00 Remove from inventoryand Dispose 23 3406 Computer tower old-obsolete-alreadyreplaced $1,000.00 $0.00 Remove from inventoryand Dis ose 24 3687 Computer tower old -obsolete -al read replaced $1,259.00 $0.00 Remove from inventory and Dispose 25 1416-261 External Difibrillator Company Recall $1,500.00 $0.00 Remove from inventory and Dispose 26 1416-262 External Difbrllator Companv Recall $1,500.00 $0.00 Remove from inventory and Dispose MONROE COUNTY INVENTORY DELETION REQUEST TO: Mike Miller- Stop #8 Property Clerk, Finance Dept. DATE: 13 -13-o-I FROM: Fr�a VctLI n h - 44/m M.C. I.D. Number 1000 - -13 a 600 - '73-71 a000-7!o I Serial VIN Number FTc�� 1o�r�2 iA�b )FTcRWxRrft 6 WjS26;z x �Wiq Asset Descri tion /y .ear a P"a� d RGn —RI u �Q�r" a s'o l/A.V Date Purchased 199y 194 N 19a g Original &Est. Present Value �i PAa re-w l0 31 IM ao Jo gw.00 a &15. 00 3S0.co ! .00 S'Pe a N.Ai4-A- ►Armay-rah CHECK ONE I APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: _ REASON FOR REOUEST: �jdt��Aaw�-p�zegA�dSfurs o`F Su,�.v,t� Qn01 are ,n PREPARED BY: f AL PRINT NAME DIVISION DIRECTOR APPROVAL: PRINT NAME �6Q EA DATE: 12 -13 -D 1 r] E-2.1 OMB FORM REVISED 10/28/2003 Summary Used Page 1 of 2 Pickup Truck 1994 Ford Ranger Pickup 1/2 Ton Styleside Note: 1 or 5 as the 3rd position of the model # denotes 4WD PRICING Low Retail Clean Retail Value High Retail Base Price $2,125 $3,050 $3,650 Mileage 74,184 miles $1,062 $1,062 TOTAL PRICE $3,187 $4,112* $4,712 The free consumer values on nadaguides.com are based on the Consumer edition of the N.A.D.A. Official Used Car Guide @, and should not be utilized for Industry purposes. The consumer values may vary from the N.A.D.A. Official Used Car Guide values presented to you by insurance companies, banks, credit unions, government agencies and car dealers due to vehicle condition, regional market differences and frequency of updates Low Retail Value A low retail vehicle may have extensively visible wear and tear. The body may have dents and other blemishes. The buyer can expect to invest in bodywork and/or mechanical work. It is likely that the seats and carpets will have visible wear. The vehicle should be able to pass local inspection standards and be in safe running condition. Low retail vehicles usually are not found on dealer lots. Clean Retail Value A clean retail vehicle should be clean and without glaring defects. Tires and glass should be in good condition. The paint should match and have a good finish. The interior should have wear in relation to the age of the vehicle. Carpet and seat upholstery should be clean, and all power options should work. The mileage should be within the acceptable range for the model year. A Clean Retail vehicle on a dealer lot may include a limited warranty or guarantee, and possibly a current safety and/or emission inspection (where applicable). High Retail Value A high retail vehicle should be in flawless condition. All power equipment should be functional. The paint should match and have a high gloss Finish. The carpet and seat upholstery should be clean and have minimal wear. The engine should start quickly and run smoothly. The tires should be like new with a spare and jack. The mileage should be significantly below the acceptable mileage range for the model year. A high retail vehicle on a dealer lot should be fully reconditioned and is likely to Include a warranty, guarantee or manufacturer certification and current safety and/or emission inspection (where applicable). k. Finding the exact car lyou want doe sn't have to be overwhelming. Larrir' J Serlectiorr rat Used v'ars .4nykr;here Fist & Easy Stircli Vind YOUr t ar m %11110es cOCopyright 2008 NADAguides.com, All Rights Reserved http://www.nadaguides.comlprint.aspx?LI=1-21-1-5014-710-733-50314&1=1&w=21 &p=l&f=5103&m=10... 1/15/2008 iummary Used ooe Page 1 of 2 .�- � 3 � Pickup Truck 1994 Ford Ranger Pickup 1/2 Ton Styleside Note: 1 or 5 as the 3rd position of the model # denotes 4WD PRICING Low Retail Clean Retail Value High Retail Base Price $2,125 $3,050 $3,650 Mileage 92,135 miles $700 $700 $700 TOTAL PRICE $2,825 $3,750* $4,350 The free consumer values on nadaguides.com are based on the Consumer edition of the N.A.D.A. Official Used Car Guide @, and should not be utilized for industry purposes. The consumer values may vary from the N.A. D.A. Official Used Car Guide values presented to you by insurance companies, banks, credit unions, government agencies and car dealers due to vehicle condition, regional market differences and frequency of updates Low Retail Value A low retail vehicle may have extensively visible wear and tear. The body may have dents and other blemishes. The buyer can expect to invest in bodywork and/or mechanical work. It is likely that the seats and carpets will have visible wear. The vehicle should be able to pass local inspection standards and be in safe running condition. Low retail vehicles usually are not found on dealer lots. Clean Retail Value A clean retail vehicle should be clean and without glaring defects. Tires and glass should be in good condition. The paint should match and have a good finish. The interior should have wear in relation to the age of the vehicle. Carpet and seat upholstery should be clean, and all power options should work. The mileage should be within the acceptable range for the model year. A Clean Retail vehicle on a dealer lot may include a limited warranty or guarantee, and possibly a current safety and/or emission inspection (where applicable). High Retail Value A high retail vehicle should be in flawless condition. All power equipment should be functional. The paint should match and have a high gloss finish. The carpet and seat upholstery should be clean and have minimal wear. The engine should start quickly and run smoothly. The tires should be like new with a spare and jack. The mileage should be significantly below the acceptable mileage range for the model year. A high retail vehicle on a dealer lot should be fully reconditioned and is likely to include a warranty, guarantee or manufacturer certification and current safety and/or emission inspection (where applicable). 5 (c)Copyright 2008 NADAguides.Corn- All Rights Reserved http://www.nadaguides.com/print. aspx?LI=1-21-1-5014-710-733-50314&1=1 &w=21 &p=1 &f--5103&m=10... 1 / 15/2009 summary Used Page 1 of 2 Mini/Cargo Van 1999 Dodge Ram Van 2500-3/4 Ton-V8 Wagon 127.6" PRICING Low Retail Clean Retail Value High Retail Base Price $4,575 $5,875 $6,850 Mileage 48,250 miles $2,287 $2,287 $2,287 TOTAL PRICE $6,862 $8,162* $9,137 The free consumer values on nadaguides.com are based on the Consumer edition of the N.A.D.A. Official Used Car Guide 0, and should not be utilized for industry purposes. The consumer values may vary from the N.A.D.A. Official Used Car Guide values presented to you by insurance companies, banks, credit unions, government agencies and car dealers due to vehicle condition, regional market differences and frequency of updates Low Retail Value A low retail vehicle may have extensively visible wear and tear. The body may have dents and other blemishes. The buyer can expect to invest in bodywork and/or mechanical work. It is likely that the seats and carpets will have visible wear. The vehicle should be able to pass local inspection standards and be in safe running condition. Low retail vehicles usually are not found on dealer lots. Clean Retail Value A clean retail vehicle should be clean and without glaring defects. Tires and glass should be in good condition. The paint should match and have a good finish. The interior should have wear in relation to the age of the vehicle. Carpet and seat upholstery should be clean, and all power options should work. The mileage should be within the acceptable range for the model year. A Clean Retail vehicle on a dealer lot may include a limited warranty or guarantee, and possibly a current safety and/or emission inspection (where applicable). High Retail Value A high retail vehicle should be in flawless condition. All power equipment should be functional. The paint should match and have a high gloss finish. The carpet and seat upholstery should be clean and have minimal wear. The engine should start quickly and run smoothly. The tires should be like new with a spare and jack. The mileage should be significantly below the acceptable mileage range for the model year. A high retail vehicle on a dealer lot should be fully reconditioned and is likely to include a warranty, guarantee or manufacturer certification and current safety and/or emission inspection (where applicable). �,°_. x�.nrn Finding 1exact a �y doesn't ! be overwhelming. �. Lzir fjest. Sellctiurl 'it L] ,P, d Fdbt X, Ld',Y SedrLli }inn Your wr iii Pr1111dtes (c)Copyright 2008 NADAguides.com. All Rights Reserved (c)NADASC 2008. All Rights Reserved. http:llwww.nadaguides.comlprint.aspx?LI=1-21-1-5014-710-733-50314&1=1 &w=21 &p=1 &f=5103 &m=10... 1 /15 /2009 "Crn1, C 1 7 ZO07 MONROE COUNTY "COMPUTER RELATED E UIPMENT" INVENTORY DELETION REQUEST TO: l• �•/� FROM: PROPERTY CLERK FINANCE DEPT. LxJ -rf DATE: 7 4 M.C. I.D. NUMBER SERIAL NUMBER ASSET DESCRIPTION DATE PURCHASED ORIGINAL & EST. PRESENT VALUE CHECK ONE 1 APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FORBIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: PREPARED BY: DIVISION DIRECTOR APPROVAL: TECHNICAL SERVICES APPROVAL: PRINT NAME: DATE: 4`�y'J97�/C�•iac- ///� SA OMB FORM REVISED 10/28/2003 RECEIvbL i)L--(; 1 4 MONROE COUNTY INVENTORY DELETION REQUEST CHECK ONE (1) APPROPRIATE LINE BELOW: x APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: Item is beyond economical APPROVED BY: Danise D. Henri PRINT NAME: Tax Collector DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAME: December 13, 2007 OMR FORM REVISED 10/28/2003 4 IV }1 i MONROE COUNTY INVENTORY DELETION REQUEST TO: M116A.1 top #8 FROM: James Thomas Property Clerk, Finance Dept. Office Manager, MCTC DATE: 1015 0981930115 Texas Inst. 8920 Printer 09/10/93 2,738.00 -.00 0500-788 1054 3381930056 Texas Inst. 8920 Printer 11/05/93 2,439.00 -.00 0500-804 1053 0981930147 Texas Inst. 8920 Printer 09/10/93 2,738.00 -.00 0500-786 1052 3381930060 Texas Inst. 8920 Printer 11/05/93 2,439.00 -.00 0500-805 1048 0981930109 Texas Inst. 8920 Printer 09/10/93 2,738.00 -.00 0500-785 1077 3089330004 Texas Inst. 8920 Printer 11/05/93 2,296.00 - -00 0500-807 CHECK ONE (1) APPROPRIATE LINE BELOW: oil APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: — REASON FOR REQUEST_ Item is beyond economical repair APPROVED BY: /I 2� �fwff.,-Hqfir PRINT NAME: Tax Collector DATE: November 27, 2007 OMB FORM REVISED 10/28/2003 0 MONROE COUNTY INVENTORY DELETION REQUEST TO: Pizf:�—r _%1W144 Stop #8 Property Clerk, Finance Dept. DATE: FROM: James Thomas Office Manager, MCTC 1060 DOJC30B Dell Optiplex Computer 06/30/00 3,863.00 - .00 0500-907 1035 1188430008 Texas Inst. Omni 800 09/10/93 2,738.00 - .00 ter fl500-791 1086 3189330028 Texas Inst. Omni 800 11/05/93 2,296.00 - .00 printer 0500-803 1036 1399330012 Texas Inst. Omni 800 11/05/93 2,296.00 - .00 printer 0500-802 1034 0981930113 Texas Inst. Omni 800 09/10/93 2,738.00 - .00 printer 0500-787 1059 2389330037 Texas Inst. Omni 800 11/05/93 2,296.00 - _00 printer Compaq Deskpro Computer 6031DZKZA068 Processor (J ;t c o�4J Columbus Micro Computer 82390 Processor MX-06271R47741- Dell Trinitron Monitor D6E-30JL +" 1022 15819800209 8920 Printer GenN 08/11/98 1,909.00 - .00 0500-8m soo_g 18 CHECK ONE I APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: _ REASON FOR REQUEST: Item is beyond economical repair APPROVED B se rDTE: &-- PRINT NAME Tax Collector November 26, 2007 OMB FORM REVISED 10/29/2003 RE C L s , ,v. MONROE COUNTY INVENTORY DELETION REQUEST CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: _ REASON FOR REQUEST: Item is beyond economical repair APPROVED BY: Danise D. MerIri PRINT' NAME. Tax Collector DIVISION DIRECTOR APPROVAL: PRINT NAME: TECENICAL SERVICES APPROVAL: PRINT NAME: December 14, 2007 OMB FORM REVISED 10/28/2003 TO: DATE: 3637 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST Michael Miller Property Clerk, Finance Dept. 12 -12 - 2007 FROM: TECHNICAL SERVICES Maria Guerra 105360-3 I COMPUTER TOWER 12001 1$0.00 3513 11 E105360-5 105360-2 COMPUTER TOWER COMPUTER TOWER COMPUTER TOWER 2001 2001 2001 $0.00 $0.00 $0.00 3546 3406 CHECK ONE 1 APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR RE UEST: OUT DATED / OLD PREPARED BY: Chad Robinson DATE DIVISION DIRECTOR APPROVAL: PRINT NAME: F Wayne Hinpant TECHNICAL SERVICES APPROVAL: PRINT NAME, NAME: Lisi Druckemiller I Sr. 12 -12 - 2007 inistrator OMS FORM REVISED 11199 } 7 i'7 TO: DATE: MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST Michael Miller Property Clerk, Finance Dept. 12 42 - 2007 FROM: TECHNICAL SERVICES Maria Guerra CHECK ONE 1 APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: OUTDATED/ OLD PREPARED BY: Chad Robinson DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAI DATE: in 12 -12 - 2007 Druckemillerl Sr. Administrator OMB FORM REVISED 11199 � � � � � T NOV 012007 O: Mike ��E� 2 204� MONROE COUNTY V oc� 0 �� INVENTORY DELETION REQUES' J -- Stop #8 -rk, Finance Dept. FROM: Chad Robinson Fire Rescue Logistics ". Y°^.^ '.. 3'^ yy.. : > • " CA. a%, : :. €§,:3°F.";:L.='::.. •§fL'ER „? 9d m .Ae €.j :� Lf£:L °eF�%�s' s m �•JA",:cd..p€°a Six LFs^ae.°.dB.Gim: ^e§Cxw M 1 §k€''98E@Eti4'4':a. ...'' ^ :ej�•s,%F��: g �,<E.«. �" m _'�§i<are?a.s'a F ., xi ^¢aa�.-,'».',e,�ec » @- • �zda.. ;ssis��-, g�� �°.y .�, 6E §; 5.. ... 8 .s..T. - No co st information, purchased through Access Automated External 2003 grant. Units were 1416-261 073146 Defibrillator recalled and company no longer in business. No cost information purchased through Access Automated External 2003 grant. Units were 1416-262 073 i47 Defibrillator recalled and company no longer in business CHECK ONE 1 APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. X APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: �TIATE: �ln1//071 PREPARED BY: c t PRINT NAME Chad T. Robinson ! / /`j DIVISION DIRECTOR APPROVAL: PRINT NAM OMB FORM REVISED 10/28/2003