05/13/1998 AgreementBRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
�GOUNTy�
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Oannp 1. Rotbage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
MEMORANDUM
TO: Dent Pierce
Director of Public Works
Attention: Cindy Sawyer, Facilities Maintenance
FROM: Ruth Ann Jantzen, Deputy Clerk �.
DATE: June 1, 1998
BRANCH OFFICE
88820 OVERSEAS I IIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
On May 13, 1998, the Board of County Commissioners granted approval and
authorized execution of a Contract between Monroe County and Landis & Staefa, Inc.,
to provide certification, maintenance and testing for the Detention Facility Fire Alarm
System, Building Automation System, and Smoke Control System; the Sheriff's
Administration Building Fire Alarm System and Building Automation System, and the
Courthouse Annex Fire Alarm System, in the amount of $66,356.00 per year.
Enclosed please find a fully executed duplicate original of the above Contract for
return to Landis & Staefa.
If you have any questions concerning the above, please do not hesitate to contact
this office.
Enclosure
cc: County Attorney
Finance
County Administrator, w/o document
File
SECTION THREE
CONTRACT AGREEMENT
This agreement, made and entered into this 13'1. day of May, 1998,
A.D., by and between Monroe County, Florida, party of the first
part (hereinafter sometimes called the "Owner"), and Landis &
Staefa, Inc., party of the second part (hereinafter sometimes
called the "Contractor").
WITNESSED: That the parties hereto, for the consideration
hereinafter set forth, mutually agree as follows:
3.01
SCOPE OF WORK
The Contractor shall furnish all labor, materials, equipment,
machinery, tools, apparatus, and transportation and perform all of
the work described in the Specification entitled:
CERTIFICATION, MAINTENANCE, AND TESTING SERVICE AGREEMENT
DETENTION FACILITY
Fire Alarm System
Building Automation System
Smoke Control System
COURTHOUSE ANNEX
Fire Alarm System
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SHERIFF'S ADMINISTRATION BUILDING
Fire Alarm System
Building Automation System
MONROE COUNTY, KEY WEST, FLORIDA
and his bid dated April 16'11 1998, attached hereto and
incorporated as part of this contract document, and shall do
everything required by this Contract and other Contract Documents.
3.02 THE CONTRACT DOCUMENTS
a) The Contract Documents consist of this Contract Agreement, the
Request for Bids, the Specification Package, the Insur-
ance/ Indemni f ication/Hold Harmless Documents, the Non-Collu-
sion Affidavit, the Drug-Free Work Place Form, and the Ethics
Clause. These form the Contract, and all are as fully a part
of the Contract as if attached to this Agreement or repeated
herein.
b) In cases of conflict within the described Contract Documents
in Article 1 of this Form of Agreement, the order of prece-
dence shall be as follows:
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1. This Contract Agreement
2. Specification Package
3. Requests for Bids
4. Insurance/Indemnification/Hold Harmless Documents
5. Non-Collusion Affidavit
6. Drug Free Workplace Form
7. Ethics Clause
3.03 ASSURANCE AGAINST DISCRIMINATION
The CONTRACTOR shall not discriminate against any person on the
basis of race, creed, color, national origin, sex, age, or any
other characteristic or aspect which is not job related, in its
recruiting, hiring, promoting, terminating, or any other area
affecting employment under this agreement or with the provision of
services or goods under this agreement.
3.04 ASSIGNMENT
a) The CONTRACTOR shall not assign this agreement, except in
writing and with the prior written approval of the OWNER and
CONTRACTOR, which approval shall be subject to such conditions
and provisions as the OWNER and CONTRACTOR deem necessary.
This agreement shall be incorporated by reference into any
assignment and any assignee shall comply with all of the
provisions of this agreement. Unless expressly provided for
therein, such approval shall in no manner or event be deemed
to impose any obligation upon the OWNER in addition to the
total agreed-upon price of the services/goods of the CONTRAC-
TOR.
b) CONTRACTOR shall not employ any Subcontractor, Supplier or
other person or organization, whether initially or as a
substitute, against whom OWNER may have reasonable objection.
CONTRACTOR shall not be required to employ any Subcontractor,
Supplier or other person or organization to furnish to perform
any of the Work against whom CONTRACTOR has reasonable
objection.
3.05 COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the
CONTRACTOR shall abide by all statutes, ordinances, rules and
regulations pertaining to, or regulating the provisions of, such
services, including those now in effect and hereinafter adopted.
Any violation of said statutes, ordinances, rules and regulations
shall constitute a material breach of this agreement and shall
enti tIe the OWNER to terminate this contract immediately upon
delivery of written notice of termination to the CONTRACTOR.
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3.06 LABOR, MATERIALS AND EQUIPMENT:
a) CONTRACTOR shall provide competent, suitably qualified
personnel to perform the Work as required by the Contract
Documents. CONTRACTOR shall at all times maintain good disci-
pline and order at the facility.
b) All materials and equipment shall be of good quality and new,
except as otherwise provided in the Contract Documents. If
required by the OWNER, CONTRACTOR shall furnish satisfactory
evidence (including reports of required tests) as to the kind
and quality of materials and equipment. Original invoices
will be submitted to the OWNER for reimbursement. All
materials and equipment shall be applied, installed, connect-
ed, erected, used, cleaned and conditioned in accordance with
the instructions of the applicable Supplier except as other-
wise provided in the Contract Documents.
c) The OWNER is tax exempt and reserves the right to purchase
directly various materials and equipment that may be a part of
the CONTRACT. I f the OWNER elects to make a particular
purchase, the Director of Facilities Maintenance, Public Works
Division, will act as a purchasing agent for the OWNER. The
OWNER will, via a Purchase Contract, purchase the materials
and equipment, and the Contractor shall assist the Director
of Facilities Maintenance, Public Works Division in the
preparation of these Purchase Contracts.
d) Independent Contractor Status and Compliance
Immigration Reform and Control Act of 1986.
with
the
At all times and for all purposes under this agreement the
CONTRACTOR is an independent contractor and not an employee of
the OWNER. No statement contained in this agreement shall be
construed so as to find the CONTRACTOR or any of his/her
employees, contractors, servants, or agents to be employees of
the OWNER. The CONTRACTOR acknowledges that it is responsible
for complying with the provisions of the Immigration Reform
and Control Act of 1986, located at 8 U.S.C. Section 1324, et
seq., and regulations relating thereto. Failure to comply
with the above provisions of this contract shall be considered
a material breach and shall be grounds for immediate
termination of the contract.
e) The OWNER designates the Director of Facilities Maintenance,
Public Works Division, to function as Contract Manager, who
shall be responsible for enforcing performance of the Contract
terms and conditions, serve as liaison with the contractor,
and approve all invoices prior to payment.
1-:\
3.07 SAFETY AND PROTECTION
a) CONTRACTOR shall be responsible for initiating, maintaining
and supervising all safety precautions and programs in
connection with the Work. CONTRACTOR shall take all necessary
precautions for the safety of, and shall provide the necessary
protection to prevent damage, injury or loss to:
1) all employees on the Work and other persons and
organizations who may be affected thereby;
2) all the Work and materials and equipment to be
incorporated therein, whether in storage on or
off the site; and
3) other property at the site or adjacent thereto, including
trees, shrubs, lawns, walks, pavements, roadways,
structures, utilities and underground facilities not
designated for removal, relocation or replacement in the
course of construction.
b) CONTRACTOR shall comply with all applicable Laws and
Regulations of any public body having jurisdiction for the
safety of persons or property or to protect them from damage,
injury or loss; and shall erect and maintain all necessary
safeguards for such safety and protection.
c) The CONTRACTOR shall notify owners of adjacent property and of
underground facilities and utility owners when prosecution of
the Work may affect them, and shall cooperate with them in the
protection, removal, relocation and replacement of their
property. All damage, injury or loss to any property,
directly or indirectly, in whole or in part, by CONTRACTOR,
any subcontractor, supplier or any other person or
organization directly or indirectly employed by any of them to
perform or furnish any of the Work or anyone for whose acts
any of them may be liable, shall be remedied by CONTRACTOR
(except damage or loss attributable to the acts or omissions
of OWNER or anyone employed by OWNER whose acts may be liable,
and not attributable, directly or indirectly, in whole or in
part, to the fault or negligence of CONTRACTOR).
3.08 EMERGENCIES
In emergencies affecting the safety or protection of persons or
the Work or property at the site or adjacent thereto, CONTRACTOR,
without special instruction or authorization from OWNER, is obli-
gated to act to prevent threatened damage, injury or loss. CON-
TRACTOR shall give OWNER prompt written notice if CONTRACTOR
believes that any significant changes in the Work or variations
from the Contract Documents have been caused thereby.
3.09 SUSPENSION OF WORK AND TERMINATION
a) OWNER may terminate upon the occurrence of anyone or
:\-4
more of the following events:
1) if CONTRACTOR commences a voluntary case under any
chapter of the Bankruptcy Code (Title 11, United States
Code), as now or hereafter in effect, or if CONTRACTOR
takes any equivalent or similar action by filing a peti-
tion or otherwise under any other federal or state law in
effect at such time relating to the bankruptcy or
insolvency;
2) if a petition is filed against CONTRACTOR under any
chapter of the Bankruptcy Code as now or hereafter in
effect at the time of filing, or if a petition is filed
seeking any such equivalent or similar relief against
CONTRACTOR under any other federal or state law in effect
at the time relating to bankruptcy or insolvency;
3) if CONTRACTOR makes a general assignment for the benefit
of creditors;
4) if a trustee, receiver, custodian, or agent of CONTRACTOR
is appointed under applicable law or under contract,
whose appointment or authority to take charge of property
of CONTRACTOR is for the purpose of enforcing a lien
against such property or for the purpose of general
administration of such property for the benefit of
Contractor's creditors;
5) if CONTRACTOR admits in writing an inability to pay its
debts generally as they become due;
6) if CONTRACTOR persistently fails to perform the Work in
accordance with the Contract Documents (including, but
not limited to, failure to supply sufficient skilled
workers or suitable materials or equipment);
7) if CONTRACTOR disregards Laws or Regulations of any
public body having jurisdiction;
8) if CONTRACTOR disregards the authority of OWNER; or
9) if CONTRACTOR otherwise violates in any substantial way
any provisions of the Contract Documents.
b) OWNER may, after giving CONTRACTOR (and the surety, if there
be one) seven days' written notice and to the extent permitted
by Laws and Regulation, terminate the services of CONTRACTOR,
exclude CONTRACTOR from the site and take possession of the
Work and of all Contractor's tools, appliance, and machinery
at the site and use the same to the full extent they could be
used by CONTRACTOR (without liability to the CONTRACTOR for
trespass or conversion), incorporate in the Work all materials
and equipment stored at the site or for which OWNER has paid
CONTRACTOR but which are stored elsewhere, and finish the Work
1-5
as OWNER may deem expedient. In such case CONTRACTOR shall
not be entitled to receive any further payment until the Work
is finished. If the unpaid balance of the Contract Price
exceeds the direct, indirect and consequential costs of
completing the Work (including but not limited to fees and
charges of engineers, architects, attorneys and other
professionals and court costs) such excess will be paid to
CONTRACTOR. If such costs exceed such unpaid balance,
CONTRACTOR shall pay the difference to OWNER.
c) Where Contractor's services have been so terminated by OWNER,
the termination will not affect any rights or remedies of
OWNER against CONTRACTOR then existing or which may thereafter
accrue. Any retention or payment of moneys due CONTRACTOR by
OWNER will not release CONTRACTOR from liability.
d) Upon s even days' wr i t ten not i ce to CONTRACTOR, OWNER may,
wi thout cause and without prejudice to any other right or
remedy, elect to abandon the Work and terminate the Agreement.
In such case, CONTRACTOR shall be paid for all Work executed
and any expense sustained plus reasonable termination
expenses, which will include, but not be limited to direct,
indirect, and consequential costs (including, but not limited
to, fees and charges of engineers, architects, attorneys, and
other professionals and court costs).
e) Contractor may stop work or terminate:
If, through no act or fault of CONTRACTOR, the Work is sus-
pended for a period of more than ninety days by OWNER or under
an order of court or other public authority, or OWNER fails to
act on any Application for Payment wi thin thirty (30) days
after it is submitted, or OWNER fails to pay CONTRACTOR any
sum finally determined to be due within thirty (30) days after
it is determined to be due, then CONTRACTOR may, upon ninety
days' written notice to OWNER, terminate the Agreement and
recover from OWNER payment for all Work executed and any
expense sustained plus reasonable termination expenses. In
addi tion and in lieu of terminating the Agreement, if OWNER
has failed to act on an Application for Payment or has failed
to make any payment as aforesaid, CONTRACTOR may upon ninety
days' written notice to OWNER stop the Work until payment of
all amounts then due.
3.10 DISPUTE RESOLUTION
All claims, disputes and other matters in question between OWNER
and CONTRACTOR arising out of, or relating to the Contract Docu-
ments or the breach thereof (except for claims which have been
waived by the making or acceptance of final payment) will be
decided by a Court of Law in the County of Monroe in the State of
Florida. All procedures shall be subject to all the standard
practices of civil proceedings of the State of Florida. The
CONTRACTOR shall carryon the Work in accordance with the contract
3-6
documents and without delay during disputes and disagreements with
the OWNER.
3.11 TERM OF CONTRACT
This CONTRACT shall be for a twelve (12) month period beginning on
June 1, 1998 and terminating on May 31, 1999. The CONTRACT term
shall be renewable in accordance with Article 3.12.
3 . 12 RENEWAL
The OWNER shall have the option to renew this agreement after the
first year, and each succeeding year, for four (4) additional one
year periods. The contract amount agreed herein may be adjusted
annually in accordance with the percentage change in the Consumer
Price Index (CPI) for Wage Earners and Clerical Workers in the
Miami, Florida area index, and shall be based upon the annual
average CPI computation from January 1 through December 31 of the
previous year.
3.13 CANCELLATION
a) The County may cancel this contract for cause with seven (7)
days notice to the Contractor. Cause shall constitute a
breach of the obligations of the Contractor to perform the
services enumerated as the Contractor's obligations under this
contract.
b) Either of the parties hereto may cancel this agreement without
cause by giving the other party sixty (60) days written notice
of its intention to do so.
3.14 FUNDING AVAILABILITY
Notwithstanding anything contained elsewhere in this contract, if
funds for Facilities Maintenance Detention Facilities Contractual
Services are partially reduced or cannot be obtained or cannot be
continued at a level sufficient to allow for the purchase of the
services/goods specified herein, this agreement may then be
terminated immediately at the option of the OWNER by written
notice of termination delivered in person or by mail to the
CONTRACTOR. The OWNER shall not be obligated to pay for any
services provided or any equipment purchased by the CONTRACTOR
after the CONTRACTOR has received written notice of termination.
3.15 PROFESSIONAL RESPONSIBILITY
The CONTRACTOR warrants that it is authorized by law to engage in
the performance of the activities encompassed by the project
herein described. The Contractor shall at all times exercise
independent, professional judgment and shall assume professional
responsibility for the services to be provided. Continued funding
by the OWNER is contingent upon retention of appropriate local,
1-7
state, and/or
CONTRACTOR.
federal
certification
and/or
licensure
of
3.16 NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in
writing and hand delivered or mailed, postage prepaid, to the
other party by certified mail, returned receipt requested, to the
following:
FOR OWNER:
FOR CONTRACTOR:
Monroe County Public Works
Facilities Maintenance Dept.
3583 So. Roosevelt Blvd.
Key West, Florida 33040
Attn: Director of Facilities Maint.
Landis & Staefa, Inc.
10111 Business Drive
Maramar, FL 33025
3.17 PAYMENT
a) The OWNER shall pay to the CONTRACTOR for the performance of
said services on a per quarterly, in arrears basis on or
before the 1st day of the following month in each three (3)
month periods. The CONTRACTOR shall invoice the OWNER
quarterly for the maintenance and testing performed under the
Contract Documents contained herein. The Contract amount
shall be as stated by the CONTRACTORS proposal as follows:
Sixty Six Thousand Three Hundred Fifty Six Dollars and No
Cents ($66,356.00) per year, to be paid Sixteen Thousand Five
Hundred Eighty Nine Dollars and No Cents ($16,589.00) per
quarter.
b) Travel Expenses - The OWNER shall compensate the CONTRACTOR
for travel and per diem expenses for emergency service at the
rates established by Florida Law (Florida Statue 112.061) and
County Administrative Instruction #1003.5, attached hereto and
incorporated as part of this contract document. The
CONTRACTOR must receive approval from the OWNER for the
CONTRACTOR to be compensated for travel expenses. Approval
from the OWNER must be received by the CONTRACTOR prior to the
travel taking place.
c)
The Owner shall compensate the
services performed under Article
follows:
Contractor for additional
2.13 of this agreement, as
1) The actual cost of parts and materials purchased from the
manufacturer plus 30%. Manufacturer's Invoice must
accompany all requests for payment for any part which
exceeds $100.00, and may be requested at the discretion
of the Owner for any part, regardless of the cost.
2) The cost of labor and equipment used by the Contractor to
compensate the Contractor for additional services
3-8
performed under Article 2.13 of this agreement. The
labor and equipment costs will be calculated using the
unit prices set forth in the Contractor's bid as follows:
a) Labor - normal working hours of 8:00 a.m. to 5:00
p.m., Monday through Friday, excluding holidays -
$80.00 per hour.
b) Labor - overtime rate, other than the normal working
hours, including weekends and holidays -
$120.00 per hour.
3.18 GENERAL
a) The duties and obligations imposed by these General Conditions
and the rights and remedies available hereunder to the parties
hereto, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon CONTRACTOR
and all of the rights and remedies available to OWNER
thereunder, are in addition to , and are not to be construed
in any way as a limitation of, any rights and remedies avail-
able to either or both of them which are otherwise imposed or
available by Laws or Regulations, by special warranty or
guarantee or by other provisions of the Contract Documents,
and the provisions of this paragraph will be as effective as
if repeated specifically in the Contract Documents in connec-
tion with each particular duty, obligation, right and remedy
to which they apply. All representations, warranties and
guarantees made in the Contract Documents will survive final
payment and termination or completion of the Agreement.
b) No provision of this agreement or the duty or obligation to
perform any act required by this Agreement shall be deemed
waived by the waiver of any particular act or occurrence of
breach.
c) This writing constitutes the entire expression of the parties
agreement and may not be contradicted, modified, explained or
supplemented by any prior written agreement or oral agreement
or any other prior written or oral communication.
3-9
In witness whereof, the parties hereto have executed this agree-
ment the day and year first above written,
Attest: DANNY L. KOLHAGE, Clerk
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COUNTY OF MONROE, STATE OF
FLORIDA
Attest:
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MONROE COUNTY PUBLIC WORKS DIVISION - FACILITIES MAINTENANCE DEPARTMENT
CONTRACT SPECIFICATIONS
DETENTION FACILITY
Fire Alarm System
Building Automation System
Smoke Control System
SHERIFF'S ADMINISTRATION BUILDING
Fire Alarm System
Building Automation System
MONROE COUNTY COURTHOUSE ANNEX
Fire Alarm System
MONROE COUNTY, KEY WEST, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Mayor Jack Lonc)on, District 2
Mayor Pro-Tern Wilhelmina G. Harvey, District 1
Shirley Freeman, District 3
Keith Douglass, District 4
Mary Kay Reich, District 5
COUNTY ADMINISTRATOR
James L. Roberts
DIRECTOR OF PUBLIC WORKS
Dent Pierce
CLERK OF THE CIRCUIT COURT
Danny L. Kolhage
FACILITIES MAINTENANCE DIRECTOR
Carlos Zarate
JANUARY, 1998
NOTIFICA TION
MANDATORY SITE INSPECTION
REQUIRED
A Site Inspection will be on:
Thursday
March 19, 1998
1 :00 p.m.
ALL INTERESTED BIDDERS ARE TO MEET IN FRONT OF:
Monroe County Detention Center
5501 College Road
Stock Island
Key West, Florida 33040
FAILURE TO ATTEND WILL RESULT IN IMMEDIATE
DISQUALIFICATION OF YOUR BID
1.01
1.02
c)
SECTION ONE
INSTRUCTIONS TO BIDDERS
INSURANCE/INDEMNIFICATION/HOLD HARMLESS
a)
The Contractor shall defend, indemnify and hold harmless
the County as outlined on the attached form identified as
TCSl.
b)
The Contractor will be responsible for all necessary
insurance coverage as indicated by an "X" on the attached
forms identified as INSCKLST 1-5, as further detailed on
forms GLl, VLl, WCl, GIRl, & GIR2, and all other
requirements found to be in the best interest of Monroe
County as may be imposed by the Monroe County Risk
Management Department.
Original Certificates of Insurance must be provided to
Monroe County within fifteen days after award of bid. If
the proper insurance forms are not received wi thin the
fifteen days, bid may be awarded to the next selected
bidder.
DISQUALIFICATION OF BIDDERS
a)
One Proposal: Only one proposal from an individual firm,
partnership or corporation under the same or under
different names will be considered. If it is discovered
that a bidder is interested in more than one proposal for
the work involved, all proposals in which such a bidder
is interested will be rejected.
b)
NON-COLLUSION AFFIDAVIT: Any person submitting a bid or
proposal in response to this invitation must execute the
enclosed NON-COLLUSION AFFIDAVIT. If it is discovered
that collusion exists among the bidders, the bid or
proposals of all participants in such collusion will be
rejected, and no participants in such collusion will be
considered in future proposals for the same work.
PUBLIC ENTITY CRIME: A person or affiliate who has been
placed on the convicted vendor list following a convic-
tion for a public entity crime may not submit a bid on a
contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public
I-I
1.03
b)
entity for the construction or repair of a public build-
ing or public work, may not submit bids on leases or
perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and
may not transact business with any public entity in
excess of the threshold amount provided in Section
287.017, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
Category Two: $10,000.00.
d)
DRUG-FREE WORKPLACE FORM: Any person submitting a bid or
proposal in response to this invitation must execute the
enclosed DRUG-FREE WORKPLACE FORM and submit it with his
bid or proposal. Failure to complete this form in every
detail and submit it with your bid or proposal may result
in immediate disqualification of your bid or proposal.
e)
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990; ETHICS
CLAUSE: Any person submitting a bid in response to this
invitation must execute the enclosed Sworn Statement.
For breach or violation of this revision the OWNER may
terminate this contract without liability. This form
with original signatures must be included with each bid
proposal.
f)
Failure to attend the mandatory walk through as stipulat-
ed in Article 1.03A will result in the immediate dis-
qualification of your bid or proposal.
EXAMINATION OF SITE CONDITIONS
a)
There will be a mandatory walk through of the facilities
on Thursday, March 19, 1998 at 1:00 p.m., commencing at
the Monroe County Detention Facility, 5501 College Road,
Stock Island, Key West, Florida. Failure to attend the
walk through will result in the immediate
disqualification of your bid or proposal.
Each bidder, by and through the submission of his bid,
agrees that he shall be held responsible for having
examined the sites, the location of all proposed work,
and knowledge and experience or professional advice as to
the character and location of the sites and any other
condi tions surrounding and affecting the work, any ob-
structions, the nature of any existing construction, and
1-2
1.04
b)
c)
1.05
all other physical characteristics of the job,
that he may include in the prices which he bids
pertaining to the work and thereby provide
satisfactory completion thereof.
in order
all costs
for the
EXAMINATION OF CONTRACT DOCUMENTS
a)
Each bidder shall carefully examine the specifications
and other contract documents, and inform himself thor-
oughly regarding any and all conditions and requirements
that may in any manner affect cost, progress, or perfor-
mance of the work to be performed under the contract.
Ignorance on the part of the CONTRACTOR will in no way
relieve him of the obligations and responsibilities
assumed under the contract.
Should a bidder find discrepancies or ambiguities in, or
omissions from, the specifications, or should he be in
doubt as to their meaning, he shall at once noti fy the
OWNER.
The OWNER'S designated representative shall be the
Detention Facility Electronic Technician. The Electronic
Technician can be reached via telephone at (305)
292-4460.
INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA
No oral interpretations will be made to any bidder as to
the meaning of the contract documents. Any inquiry or
request for interpretation received seven (7) or more
days prior to the date fixed for opening of bids will be
given consideration. All such changes or interpreta-
tions will be made in writing in the form of an addendum
and, if issued, will be mailed or sent by available means
to all known prospective bidders prior to the established
bid opening date. Each bidder shall acknowledge receipt
of such addenda in the space provided therefore in the
proposal form. In case any bidder fails to acknowledge
receipt of such addenda or addendum, his bid will
nevertheless be construed as though it had been received
and acknowledged and the submission of his bid will
constitute acknowledgement of the receipt of same. All
addenda are a part of the contract documents and each
bidder will be bound by such addenda, whether or not
1-3
1.06
1.07
b)
received by him.
to verify that he
bids are opened.
It is the responsibility of each bidder
has received all addenda issued before
GOVERNING LAWS AND REGULATIONS
a)
The bidder is required to be familiar with and shall be
responsible for complying with all federal, state and
local laws, ordinances, rules, and regulations that in
any manner affect the work.
b)
The bidder shall include in his bid prices all sales,
consumer, use, and other taxes required to be paid in
accordance with the law of the State of Florida and the
County of Monroe.
c)
The bidder shall possess proper licenses to perform work
in accordance with these specifications, and shall
furnish copies of all current required licenses as part
of his bid.
PREPARATION OF BIDS
a)
Signature of the bidder: The bidder must sign the Pro-
posal forms in the space provided for the signature. If
the bidder is an individual, the words "doing business as
", or "Sole Owner" must appear beneath
such signature. In the case of a partnership, the
signature of at least one of the partners must follow the
firm name and the words "Member of the Firm" should be
written beneath such signature. If the bidder is a
corporation, the title of the officer signing the
proposal in behalf of the corporation must be stated and
evidence of his authority to sign the proposal must be
submi tted. The bidder shall state in the proposal the
name and address of each person interested therein.
Basis for Bidding: The price bid for each item shall be
on a unit price basis according to the form of the pro-
posal. The bid prices shall remain unchanged for the
duration of the contract and no claims for cost escala-
tion during the progress of the work will be considered.
1-4
1.08
1.09
1.10
b)
SUBMISSION OF BIDS
a)
Two (2) signed originals and one (1) copy of each bid
shall be submitted in a sealed envelope which shall be
marked so as to clearly indicate its contents and the
name of the bidder. If forwarded by mail, the above
mentioned envelope shall be enclosed in another envelope
addressed to the entity and address stated in the Notice
of Calling For Bids, and preferably by special delivery,
registered mail; if forwarded otherwise than by mail, it
shall be delivered to the same address. Proposals will
be received until the date and hour stated in the Notice
of Calling For Bids.
b)
Each bid must contain the name and telephone number of
the contact representative responsible for contract
compliance and responses to inspections and reported
deficiencies.
WITHDRAWAL OF BID
Any bid may be withdrawn prior to the time scheduled in
the Notice of Calling For Bids for the opening thereof.
A bid may also be withdrawn thirty (30) days after the
date of the opening of the bids, provided that the bidder
has not been notified that his bid has been accepted.
MODIFICATION OF BIDS
a)
Written bid modification will be accepted from bidders if
addressed to the entity and address indicated in the
Notice of Calling For Bids and received prior to bid due
date and time.
A bidder may modify his bid by telegraphic communication
at any time prior to the scheduled closing time for
receipt of bids, provided such telegraphic communication
is received prior to the closing time, and provided
further, the OWNER is satisfied that a written confirma-
tion of the telegraphic modification over the signature
of the bidder was mailed prior to the closing time. The
telegraphic communication should not reveal the bid
price, but should provide the addition or subtraction or
other modification so that the final prices or terms will
1-5
1.11
1.12
1.13
b)
not be known until the sealed bid is opened. If written
conf irmation is not received wi thin two days from the
closing time, no consideration will be given to the
telegraphic modification.
RECEIPT AND OPENING OF BIDS
Bids will be received until the designated time and will
be publicly opened and read aloud at the appointed time
and place stated in the Notice of Calling For Bids. The
person whose duty it is to open them will decide when the
specified time has arrived and no bids received
thereafter will be considered. No responsibility will be
attached to anyone for the premature opening of a bid not
properly addressed and identified. Bidders or their
authorized agents are invited to be present.
DETERMINATION OF SUCCESSFUL BIDDER
Until the final award of the contract, the OWNER does not
bind to accept the minimum bid, but reserves the right to
reject any and all bids and to waive technical errors and
irregularities as may be deemed best for the interests of
the OWNER. Bids which contain modifications, are
incomplete, unbalanced, conditional, obscure, or which
contain additions not requested or irregularities of any
kind, or which do not comply in every respect with the
Instructions to Bidders, and the contract documents, may
be rejected at the option of the OWNER.
AWARD OF CONTRACT
a)
The OWNER reserves the right to reject any or all bids,
or any part of any bid, to waive any informality in any
bid, or to re-advertise for all or part of the work
contemplated. If bids are found to be acceptable by the
OWNER, written notice will be given to the selected
bidder of the acceptance of his proposal and of the award
of the contract to him.
If the award of the contract is annulled, the OWNER may
award the contract to another bidder, the work may be
re-advertised, the work may be performed by day labor, or
the work may be performed utilizing County Employees; as
the OWNER decides.
1-6
c) The contract will be awarded to the qualified bidder
complying with the applicable conditions of the contract
documents.
d) The OWNER also reserves the right to reject the proposal
of a bidder who has previously failed to perform properly
or to complete contracts of a similar nature on time.
e)
The OWNER reserves the right to consider previous work
history and contract performance.
f)
The bidder shall include with his bid all existing and
future obligations, and references.
1.14
EXECUTION OF CONTRACT
The bidder to whom a contract is awarded will be required
to return to the OWNER four (4) executed counterparts of
the prescribed contract together with the required
certificate of insurance wi thin fifteen (15) days from
the date of notice of acceptance of the bidder's
proposal.
1.15
BID FORM
Any person submitting a bid or proposal in response to
this invitation shall utilize the attached Bid Form.
1-7
SECTION TWO
CONTRACT SPECIFICATIONS
2.01 DESCRIPTION / SCOPE OF WORK:
A)
LOCATION:
Monroe County Detention Center
5501 College Road
Stock Island, Key West, FL 33040
SYSTEM:
Fire Alarm System - EST
The Contractor shall furnish all labor and equipment to
comply with the minimum service requirements for the
certification, maintenance, and testing for the Monroe County
Detention Center's Fire Alarm System., The Contractor shall
provide the ~ollowing services at no additional charge:
1) ANNUAL TESTING -OF ALL COMPONENTS AS FOLLOWS:
CONTRACTOR to conduct tests as recommended by NFPA 72H
on the following equipment for the Fire Alarm System on
an annual basis: Smoke detectors, duct detectors,
horn/strobes, IRC-3 controllers, fire alarm system
control units, fire door egress system.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
CONTRACTOR to conduct tests as recommended by NFPA 72H
on the following equipment for the Fire Alarm System on
a semi-annual basis: Manual fire stations and heat
detectors.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
CONTRACTOR to conduct tests as recommended by NFPA 72H
on the following equipment for the Fire Alarm System on
a quarterly basis: Tamper switches and flow switches.
4) SYSTEM PREVENTATIVE MAINTENANCE:
CONTRACTOR to perform preventative maintenance in
accordance with a program of standard maintenance
routines as determined by the manufacturer's
recommendations.
2-1
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
CONTRACTOR to repair or replace failed or worn
components to maintain the system in peak operating
condition. Upgrade equipment by systematically
modernizing existing components as may be necessary.
Components that are suspected of being faulty will be
repaired or replaced in advance to prevent system
failure.
6) FIRE DOOR EGRESS SYSTEM (FEAR): .
CONTRACTOR to conduct tests as recommended by NFPA 101
on the Fire Door Egress System. The CONTRACTOR shall
test to verify proper function of the Fire Door Egress
System in response to automatic activation from the fire
alarm system or manual activatio~ from the system
operator's console. This test will also verify proper
operation of Fire Door Egress System override priorities
and system reset.
B)
LOCATION:
Monroe County Detention Center
5501 College Road
Stock Island, Key West, FL 33040
SYSTEM:
System 600 Building Automation System (HVAC)
The Contractor shall furnish all labor and equipment to
comply with the minimum service requirements for the
maintenance and testing for the Monroe County Detention
Center's Building Automation System. The Contractor shall
provide the following services at no additional charge:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
Contractor to provide system and software troubleshooting
and diagnostics via modem. Contractor will furnish, and
install the necessary on-line service equipment, to
enable the Contractor to remotely log-on to this system
via regular voice grade dial up phone line.
2) OPERATOR SUPPORT:
Contractor shall provide unlimited consultation to assist
the Owner in identifying, verifying, and resolving
problems found in executing the tasks for which the Owner
has received training from the Contractor.
2-2
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics
database one (1) time per year. In the event of
hardware failure, the Contractor shall reload the
graphics database and system file from the current
backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database
and system file one (1) time per year. In the event
of memory loss, the Contractor shall reload the
database from the current backup copy.
.
c) FIELD ,PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics,
analyze the results and make recommendations to
optimize building control performance within the
functional limits of the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide
evaluation and tuning of the critical control loops
to maintain system control to peak efficiency as
building and mechanical system characteristics
change. Critical control loops are identified in the
Turnover Manual entitled "HVAC Volume 1 - 0 & M
Manual", a copy of which is located at the Monroe
County Detention Center, Public Works Office, and is
incorporated hereto by reference.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation
to assist the operator(s) in identifying, verifying
and resolving software problems found in executing
the tasks for which they have received training from
the Contractor.
4) SYSTEM PREVENTATIVE MAINTENANCE
CONTRACTOR to perform preventative maintenance in
accordance with a program of standard maintenance
routines as determined by the manufacturer's
recommendations.
2-3
5) PNEUMATIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to
ensure system reliability and occupant comfort.
Contractor shall review the operation of the
pneumatic equipment, assist in analyzing and
troubleshooting problems, and make recommendations to
optimize the building control performance within the
functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one (1) routine scheduled
operating inspection to check system performance and
equipment operating controls to evaluate system
.
efficiency and reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual
services providing routine scheduled maintenance,
thorough inspections, and detailed operating and
equipment checks.
d) CALIBRATION
The Contractor shall provide evaluation and
calibration of control loops to achieve peak building
efficiency and occupant comfort.
6) SYSTEM PERFORMANCE SERVICES - REVIEW AND EVALUATION
The Contractor shall provide dedicated account management
to coordinate the delivery of service, offer technical
assistance for system programs arid engineered control
strategies, and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem,
within two (2) hours to request for corrective
maintenance during the emergency response window
specified. If remote diagnosis determines a site visit
is required to complete troubleshooting procedures, the
Contractor shall be on-site, upon customer request and
2~
provision of purchase order for the emergency service
call.
C)
LOCATION:
Monroe County Detention Center
5501 College Road
stock Island, Key West, FL 33040
SYSTEM:
Smoke Control System
The Contractor shall furnish all labor and equipm~nt to
comply with the minimum service requirements for the
certification, maintenance, and testing for the Monroe County
Detention Center's Smoke Control System. The CONTRACTOR shall
provide the following services at no additional charge:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
a) Smoke Control System Activation Test- The CONTRACTOR
shall test to- verify proper function of the Smoke
Control System in response to automatic activation
from the fire alarm system or manual activation from
the system operator's console. This test will also
verify proper operation of Smoke Control System
override priorities and system reset.
b) Smoke Control system Activation Test- The CONTRACTOR
shall:
--Check Firefighter's Smoke Control Station for
switch settings in auto position.
--Deactivate stairtower pressurization system.
--Run point log and verify that the system is in the
normal state.
--Perform manual smoke control system activation
priority test.
--After performing individual zone test, reset
system. Document that system has been made ready.
--Return stairtower pressurization system to active
mode.
--Reset smoke control system and verify that system
is ready for smoke control.
--Document findings.
c) Firefiqhter's Smoke Control Station (FSCS) Test-- The
CONTRACTOR shall test to verify operation of the FSCS
2-5
by placing each FSCS switch into each of its active
positions and observing the actual status or position
of the corresponding smoke control equipment.
d) Smoke control System FSCS Cabinet Test--The
CONTRACTOR shall perform the following:
--Check diagnostic LED's, fuses and surge transient
protection devices.
--Check line cards and function cards. Check cabling
and ensure that all wiring and terminations. are
secure.
--Check incoming AC power
power supply voltages and
necessary.
--Check the time and reset if necessary.
--Visually inspect FSCS cabin~t and observe
envirqnment.
.
and power supply. Check
adjust to +5 volts if
operating
e) Smoke Control System Control Test per Smoke Control
Zone--The CONTRACTOR shall perform the following:
--Check and/or set starters of supply and return fans
to their auto settings.
--Initiate the auto smoke strategy from fire alarm
system interface. Record all results on "Smoke
Control Activation Test Record" form.
--Verify, using PT group tables or wild carding, that
each piece of smoke control equipment has been
commanded per the schedule.
--Verify operation. Record and document any
problems. Reset smoke control system.
f) Emerqency Power Test--The CONTRACTOR shall verify
operation of smoke control system emergency power.
Verify operation of each smoke control fan, damper
and air handling unit. Verify operation of FSCS
under emergency power.
2~
D)
LOCATION:
Sheriff's Administration Building
5525 College Road
Stock Island, Key West, FL 33040
SYSTEM:
Fire Alarm System - Simplex
The Contractor shall furnish all labor and equipment to
comply with the minimum service requirements for the
certification, maintenance, and testing for the Monroe County
Sheriff Administration Building Fire Alarm System: . The
Contractor shall, at a provide the following services at no
additional charge:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
CONTRACTOR to conduct tests as r~commended by NFPA 72H
on the fqllowing equipment for the Fire Alarm System on
an annual basis~ Smoke detectors, duct detectors,
horn/strobes, f~re alarm system control units.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
CONTRACTOR to conduct tests as recommended by NFPA 72H
on the following equipment for the Fire Alarm System on
a semi-annual basis: Manual fire stations and heat
detectors.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
CONTRACTOR to conduct tests as recommended by NFPA 72H
on the following equipment for the Fire Alarm System on
a quarterly basis: Tamper switches and flow switches.
4) SYSTEM PREVENTATIVE MAINTENANCE:
CONTRACTOR to perform preventative maintenance in
accordance with a program of standard maintenance
routines as determined by the manufacturer's
recommendations.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
CONTRACTOR to repair or replace failed or worn
components to maintain the system in peak operating
condition. Upgrade equipment by systematically
modernizing existing components as may be necessary.
Components that are suspected of being faulty will be
repaired or replaced in advance to prevent system
failure.
2-7
E.
LOCATION:
Sheriff's Administration Building
5525 College Road
Stock Island, Key West, FL 33040
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor and equipment to
comply with the minimum service requirements for the .
certification, maintenance, and testing for the M~nroe County
Sheriff Administration Building - Building Automation System.
The Contractor shall provide the following services at no
additional charge:
1)
ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
.
Contractor to provide system and software troubleshooting
and diagnostics via modem. Contractor will furnish, and
install the necessary on-line service equipment, to
enable the Contractor to remotely log-on to this system
via regular voice grade dial up phone line.
2)
OPERATOR SUPPORT:
Contractor shall provide unlimited consultation to assist
the Owner in identifying, verifying, and resolving
problems found in executing the tasks for which the Owner
has received training from the Contractor.
3 )
SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics
database one (1) time per year. In the event of
hardware failure, the Contractor shall reload the
graphics database and system file from the current
backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database
and system file one (1) time per year. In the event
of memory loss, the Contractor shall reload the
database from the current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
2-8
The Contractor shall perform field panel diagnostics,
analyze the results and make recommendations to
optimize building control performance within the
functional limits of the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide
evaluation and tuning of the critical control loops
to maintain system control to peak efficiency as
building and mechanical system characteristics
change. Critical control loops are identifted'in the
Turnover Manual entitled "Engineering Data. for Monroe
County Detention Facility Administration and Sheriff
Headquarters", and copy of which is located at the
Monroe County Detention Facility, Public Works
Office, and is incorporated hereto by reference.
.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation
to assist th~ operator(s) in identifying, verifying
and resolving software problems found in executing
the tasks for which they have received training from
the Contractor.
4) SYSTEM PREVENTATIVE MAINTENANCE
CONTRACTOR to perform preventative maintenance in
accordance with a program of standard maintenance
routines as determined by the manufacturer's
recommendations.
5) SYSTEM PERFORMANCE SERVICES - REVIEW AND EVALUATION
The Contractor shall provide dedicated account management
to coordinate the delivery of service, offer technical
assistance for system programs and engineered control
strategies, and implement the quality assurance program.
6) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem,
within two (2) hours to request for corrective
maintenance during the emergency response window
specified. If remote diagnosis determines a site visit
is required to complete troubleshooting procedures, the
Contractor shall be on-site, upon customer request and
2-9
provision of purchase order for the emergency service
call.
F.
LOCATION:
Monroe County Courthouse Annex
(Old Jail Section)
502 Whitehead Street
Key West, FL 33040
SYSTEM:
Fire Alarm System - EST
The Contractor shall furnish all labor and equipment to
comply with the minimum service requirements for the
certification, maintenance, and testing for the Monroe County
Courthouse Annex, Old Jail Section, Fire Alarm System. The
Contractor shall provide the followin~ services at no
additional charge:
1) Annual Certification, including all semi-annual testing of
components as applicable, including Calibrated and/or
Standard Smoke Detector Sensitivity Testing as required by
the National Fire Protection Association. Work shall be
performed in accordance with, and documentation shall be
provided pursuant to, National Fire Protection Association
Requirements.
2) TESTING FREQUENCIES
Testing frequencies of the individual components are to
conform to those recommended by National Fire Protection
Association, to include, but shall not be limited to:
- Manual Pull Stations - twice per year
- Heat Detectors - twice per year
- Smoke Detectors - once per year
- Alarm Indicating Appliances - once per year
- Fire Door Releases - once per year
- Fire Alarm System Control Units - once per year
- Water Flows and Tamper Switches -twice per year
3) EQUIPMENT
Maintained equipment shall include, but shall not be limited
to:
2-10
Qty
1
18
75
5
7
8
4
9
10
1
1
2
10
1
Equipment
IRC-3 Panel
Pull Stations
Ion Detectors
Photo Detectors
Duct Detector Modules
Thermal Detectors
Water Flow Modules
Supervisory Valve Modules
Control Modules (AHU Shutdown,
Elevator Recall)
Main Controller
Remote Zone Module
Zone Addressable System Card
Remote Annunciators
Printer
Manufacturer
EST
EST
EST
EST
EST
EST
EST
EST
EST
EST
EST
EST
4 ) WORK HOURS
In order to allow for a normal court schedule, Annual
Certification and testing shall be performed between the
hours of 5:00 p.m. and 7:00 a.m.
2.02 RESPONSE TIME - Monday through Sunday, 24 hours per day:
CONTRACTOR to provide emergency service between scheduled
preventative maintenance calls, Monday through Sunday,
including holidays, 24 hours per day. Emergencies to be
determined by the OWNER.
2.03 ON SITE RESPONSE:
CONTRACTOR to be on-site to provide emergency service with 24
hours. Non-emergency calls, as determined by OWNER will be
incorporated into the next scheduled preventative maintenance
visit.
2.04 DOCUMENTATION OF ALL SERVICES PROVIDED:
CONTRACTOR to document each on-site service call and furnish
OWNER with a copy showing time, date, and a brief description
of activity. Work orders for on-site system preventative
2-11
maintenance will list the inspection date, individual to
report to, equipment identification, equipment location, work
to be performed, and any special instructions. All
documentation to be submitted to OWNER by CONTRACTOR with the
quarterly invoice for payment.
2.05 QUALITY ASSURANCE PROGRAM:
CONTRACTOR to meet with OWNER on a semi-annual basis to
evaluate system performance and OWNER'S satisfaction with the
quality of service that is being provided.
2.06 STAFFING
The CONTRACTOR will provide qualified personnel needed to
ensure the adequate and satisfactory monitoring and
.
performance of the systems as required pursuant to this
Agreement or by law. CONTRACTOR may utilize any and all
other additional personnel that may be necessary for the
maintenance of the systems during abnormal or emergency
conditions for Monroe County, Florida upon receipt of
approval of such additional personnel by the OWNER.
2.07 MATERIALS AND EQUIPMENT
Such tools and equipment acquired by the OWNER or by
CONTRACTOR for the OWNER with budgeted funds will remain a
part of the facility upon termination of this Agreement.
CONTRACTOR shall take all steps necessary to preserve and
maintain any warranties on any of the tools, equipment and
facility components, and to keep the OWNER informed in a
timely manner of any and all steps taken to preserve and
maintain such warranties.
2.08 MAINTENANCE OF SYSTEMS
CONTRACTOR shall provide the following services during the
period of the maintenance service agreement at no additional
charge:
1) Respond immediately to and immediately commence
resolution of any and all emergencies concerning the
systems requested by the OWNER, or any other
governmental agency, or body as detailed in the Minimum
Services, Article 2.01.
2-12
2) Observe all rules and regulations concerning the
exercise of the rights of ingress and egress to and from
the Detention Facility.
3) All visitors to the Detention Facility shall comply with
OWNER'S operating and safety procedures.
2.09 MAINTENANCE, REPAIR AND REPLACEMENT
CONTRACTOR shall, when providing maintenance or repair
services, maintain the systems in good condition and repair,
including making any and all necessary repairs and
replacements consistent with standard NFPA requirements and
Fire Alarm System, Smoke Control Syst~m, and Building
Automation System practices. CONTRACTOR shall maintain the
safety of the ,systems at a level consistent with applicable
law and normal practices for systems of similar magnitude.
CONTRACTOR shall maintain the systems and equipment in good
repair and in a neat, orderly and litter free condition in
order to protect the systems against deterioration and to
maintain the aesthetic quality of the facilities. CONTRACTOR
shall correct any material deficiencies, inefficient
operation and maintenance of the systems throughout the term
hereof pursuant to the provisions hereof for normal
conditions in Monroe County, Florida. The OWNER shall have
the right to request copies of maintenance records maintained
by CONTRACTOR during normal business hours. CONTRACTOR shall
maintain the facility in such a manner as to keep all
warranties in full force and shall not act, or allow any
other party to act, so as to interfere with the effectiveness
of such warranties.
2.10 RECORDS
CONTRACTOR shall maintain all records related to the
operation, maintenance and repair of the systems including
copies of all governmental reports and all financial
documents. Representatives of the OWNER may review said
records at any item. CONTRACTOR shall maintain said records
in accordance with sound business practices and generally
accepted accounting practices or generally accepted
accounting standards adopted by the Government Accounting
Standards Board.
2-13
2.11 LICENSES AND PERMITS
CONTRACTOR shall act in a timely fashion to maintain, with
the OWNER'S assistance, all licenses, permits, and warranties
necessary for the continued operation of the systems. The
OWNER shall sign and certify permits in accordance with
applicable county, state, and federal laws and regulations.
2.12 FINES AND PENALTIES
CONTRACTOR shall be liable for the following: 1) Any fines
or civil penalties which may be imposed by any governmental
or quasi-governmental agency or body 2) Any judgments or
liabilities arising from actions by non-government or
quasi-governmental agencies or bodies for violations of
.
applicable co~nty, state, and federal laws and regulations
arising out of, or resulting from, the performance of its
duties and obligations under this Agreement, including,
without limitation, acts and omissions of the CONTRACTOR, its
employees, agents, officers and subcontractors. CONTRACTOR
shall not be responsible for any fines or civil penalties due
to legal proceedings concluded prior to execution of this
Agreement, unless such fines or civil penalties are the
direct result of an act or mission of CONTRACTOR pursuant to
the terms hereof.
2.13 HOURLY LABOR AND MARKUP RATE
Bid shall also contain an hourly labor rate for work not
within the scope of maintenance and testing and a markup rate
for materials for equipment furnished. All repair work
necessary requiring reimbursement for funding by OWNER will
require prior approval by OWNER unless it is deemed an
emergency and OWNER'S representative cannot be contacted. In
such case, documentation will be required certifying
emergency requirement immediately after the fact.
2.14 SPECIFICATIONS:
The specifications contained herein are considered to be the
minimum standards required. The maintenance of the systems
shall comply with all applicable Federal, State, and Local
codes and ordinances.
2-14
1996 Edition
MONROE COUNTY, FLORIDA
. RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmlfss
for
Other Contractors and Subcontractirs '
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, iri'tonnection with, or by
reason of services provided by the Contractor or any of its Subconttactor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act or omission of The Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
~~. ~
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
Administration Instruction
#4709.2.
97
'>>l> 1:.01[100
(
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
. ,
General Insurance Requirements
for
Other Contractors and Subcontractors
,.
I.
As a pre-requisite of the work governed, or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall obtain, at hislher own expense,
insurance as specified in any attached schedules, which are made part of this contract. The-
Contractor will ensure that the insurance obtained will extend protection to all Subcontractors
engaged by the Contractor. As an alternative, the Contractor may require all Subcontractors to
obtain insurance consistent with the attached schedules. "\ '
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply 'with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance,
~
The Contractor shall provide, to the County, as satisfactory evidence ofthe required insurance,
either:
· Certificate of Insurance
or
· A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
Administration Instruction
#4709,2
14
GIRl
'-'-'>.J "'-.......'-,..
The Monroe County Board ...f County Commissioners, its employ( and officials will be
included as "Additional In, .ed" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
( County prepared form entitled "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
I.
"
",>;
~
'.
J
GIR2
Administration Instruction
#4709.2
15
I >'YO l::d'llOn
(
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
{
.-
To assist in the development of your proposal, the insurance coverfrees marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have himlher sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
WORKERS' C.OMPENSA nON
AND
EMPLOYERS' LIABILITY
.....
-"
WCl
WC2
WC3
WCUSLH
+Workers' Compensation Statutory Limits
Employers Liability $100,000/$500,000/$100,000
Employers Liability $500,000/$500,000/$500,000
Employers Liability $1,000,000/$1,000,000/$1,000,000
US Longshoremen & Same as Employers'
Harbor Workers Act Liability
Federal Jones Act Same as Employers'
Liability
~
WCJA
INSCKLST
(
\
Administration Instruction
114709,2
4
'J::IV LUtl.JU!l
GENERAL LIABILITY
As a minimum, the required general liability coverages will include:
/
I
· Premises Operations
· Blanket Contractual
· Expanded Definition
of Property Damage
.
Products and Completed Operations
Personal Injury
.
Required Limits:
cf
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$250,000 per Person; $500,000 per Occunence
$50,000 Property Damage
or
$500,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
GLl
x
GL2
GL3
GL4
Required Endorsement:
GLXCU
GLLIQ
GLS
Underground, Explosion and Collapse (XCD)
Liquor Liability
Security Services
All endorsements are required to have the same limits as the basic policy.
INSCKLST
Administration Instruction
#4709.2
~
5
1':196 Edilion
VEHICLE LIABILITY
(
As a minimum, coverage should extend to liability for:
· Owned; Non-owned; and Hired Vehicles
Required Limits:
VLl
x
$50.,0.0.0. per Person: $10.0.,0.0.0. per 0ccurrence
$25,0.0.0. Property Damage r(
or
$10.0.,0.0.0. Combined Single Limit
VL2
$10.0.,0.0.0. per Person; $30.0.,0.0.0. per Occurrence
$50.,0.0.0. Property Damage
or
$300.,0.0.0. Combined Single Limit
..,,;
""
VL3
,
$50.0.,0.0.0. per Person; $1,0.0.0.,0.0.0. per Occurrence
$10.0.,0.0.0. Property Damage '
or
$1,0.0.0.,0.0.0. Combined Single Limit
$5,0.0.0.,0.0.0. Combined Single Limit
VL4
~
MISCELLANEOUS COVERAGES
BRl Builders' Limits equal to the
Risk completed project.
MVC Motor Truck Limits equal to the maximum
Cargo value of anyone shipment.
PROl ProfeSSIonal $ 250.,0.0.0. per Occurrence/$ 50.0.,0.0.0. Agg.
PR02 Liability $ 50.0.,0.0.0. per Occurrence/$I,o.o.o.,o.o.O Agg.
PR03 $1,0.0.0.,0.00. per Occurrence/$2,0.0.0.,0.0.0. Agg,
POLl Pollution $ 50.0.,0.0.0. per Occurrence/$I,o.o.o.,o.o.o. Agg.
POL2 Liability $1,0.0.0.;0.0.0. per Occurrence/$2,0.0.0.,0.0.0. Agg.
POL3 $5,0.0.0.,0.0.0. per Occurrence/$l 0.,0.0.0.,0.0.0. Agg.
EDl X Employee $ 10.,0.0.0.
ED2 Dishonesty $10.0.,0.0.0.
GKl Garage $ 30.0.,0.0.0. ($ 25,0.0.0. per Veq)
GK2 Keepers $ 50.0.,0.00 ($100,000 per Veh)
GK3 $1,000,000 ($250,000 per Veh)
INSCKLST
Adminislralion Instruction
#4709.2
6
I YYQ L:,OlllOn
MEDI Medical $ 250,000/$ 50,000 Agg.
MED2 Professional $ 500,000/$ 1,000,000 Agg.
MED3 $1,000,000/$ 3;000,000 Agg.
MED4 $5,000,000/$10,000,000 Agg,
( Installation Maximum value of Equipment
IF
Floater Installed
VLPI Hazardous $ 300,000 (Requires MCS-90)
VLP2 Cargo $ 500,000 (l'{equires MCS-90)
VLP3 Transporter $1 ,000,000 (R~uires MCS-90)
BLL Bailee Liab. Maximum Value of Property
HKLI Hangarkeepers $ 300,000
HKL2 Liability $ 500,000
HKL3 $ l,OOO,OOo
...;
"'
AIRI Aircraft $ 1,000,000 ,
AIR2 Liability $ 5,000,000
AIR3 $50,000,000
AEOl Architects Errors $ 250,000 per Occurrence/$ 500,000 Agg,
AE02 & Omissions $ 500,000 per Occurrence/$l ,000,000 Agg.
AE03 $ l,OOO,OOO per Occurrence/$3,000,000 Agg.
EOl Engineers Errors $ 250,000 per Occurrence/$ 500,000 Agg:
E02 & Omissions $ 500,000 per Occurrence/$l ,000,000 Agg.
E03 $ 1,000,000 per Occurrence/$3,000,000 Agg,
"
Administration Instruction
#4709.2
INSCKLST '
7
INSURANCE AGENT'S STATEMENT
(
I have reviewed the above requirements with the bidder named below. The following deductibles
apply to the corresponding policy. .
POLICY
DEDUCTIBLES
j
rf
Liability policies are _ Occurrence _ Claims, Made
tJ!f\
Insurance Agency
-.;
....
Signature
l
BIDDERS STATEMENT
I understand the insurance that will be mandatory if awarded the contract and will comply in full ~
\l,Tith all the requirements. '
W~ 5, ~
LANDIS ~ 5TI\ErAJ J NC
Bidder
Signature
INSCKLST
~
\.
Administration Instruction
#4709.2
8
1'i'i<J t.OIIIOn
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
,I
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the ,contract and
include, as a minimum: _
· Premises Operations,
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimwn limits acceptable shall be:
....;
',\.
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
~
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
"
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimwn of twelve
(12) months following the acceptance.?f,yvork by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GLl
Administration Instruction
#4709.2
54
(
"
\
j ';1';10 UllllOn
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BET\VEEN
MONROE COUNTY, FLORIDA
AND
i
~
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:
· Owned, Non-Owned, and Hired Vehicles
...:
""
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
"t
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
VLl
Administration Instruction
#4709,2
81
I ~~() t:.alllon
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
(
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
(
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance 'with limits sufficient to respond to Florida Statute 440. .
. ~
In addition, the Contractor shall obtain Employers' Liability Insurance ~rjth liniits of not less
than: ......
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
~
'.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County,
wet
Administration Instruction
#4709.2
88
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
WAIVER OF INSURANCE REQUIREMENTS
;
I,
There will be times when it will be necessary, or in the best interest of the County, to deviate
from the standard insurance requirements specified within this manual. Recognizing'this _
potential, and acting on the advice of the County Attorney, the Board of County Commissioners
has granted authorization to Risk Management ,to waive and modify v8Jjous insurance .
provisions, ""
Specifically excluded from this authorization is the right to waive:
.
The County as being named as an Additional Insured - If a letter from the Insurance
Company ~not the Agent) is presented, stating that they are unable or unwilling to name
the County as an Additional Insured, Risk Management has been granted the authority to
waive this provision.
~
.'
and
'.
· The Indemnification ~nd Hold Harmless provisions
Waiving of insurance provisions could expose the Countv to economic Joss. For this reason,
every attempt should be made t9 obtain the standard insurance requirements. If a waiver or a
modification is desired, a Request for \\'aiver of Insurance Requirements form should be
completed and submitted for consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the
County Attorney who will submJt the Waiver 'with the other contract documents for execution by
the Clerk of the Courts. .
Should Risk Management deny the Waiver Request, the other party may file an appeal with the
County Administrator or the Board of County Commissioners, who retains the final decision
making authority.
Administration Instruction
#4709,2
102
'(
(('
RULES AND REGULATIONS FOR CONTRACTORS
AT THE MONROE COUNTY DETENTION FACILITY
TOOL CONTROL PLAN
All tools brought into the Monroe County Detention Facility
on Stock Island, Key West, Florida for maintenance or repair
work shall be accounted 'for at all times.
Contractor's tools must be inventoried and documented when
entering the facility and accounted for when leaving. A copy
of the Monroe County Detention Facility Tool Accountability
Sheet is attached.
.r.~'i ~
Upon entering the facility, a membe.r of the Public Works
Staff will inspect Contractor's tools and add to or delete
from the list as necessary. When Contractor has completed
his work for for the day, tools must be checked by a member
of the Public Works Staff prior to leaving the facility.
If the Contractor notices that a tool is missing, Public
Works Staff must be notified immediately.
CONTRACTOR ESCORT
When Contractor' s '~rep'resentafi ve is inside this facility, a
member of the Public Work,s' s..!-aff must accompany this indi vidu-
al at all times ..IC.the Contractor is working in a secure
area which is not access'ible to inmates, the Contractor may
be secured in that area while working.
SMOKING POLICY
This is a nonsmoking facility. Employees and contractors are
not permitted to bring tobacco, cigarettes, cigars, lighters
or matches into the building. I f these items are brought
into this facility, the act is considered to be an Introduc-
tion of Contraband which is punishable by law. The minimum
action that a Contractor may expect from the Monroe County
Sheriff's Office for Introduction of Contraband is to be
permanently barred from future entrance to the facility.
4-15-1998 8:45AM
FROM MONROE CTY FAC MAINT 305 295 3672
P,2
NON-COLLUSION AFFIDAVIT
I, Landis & Staefa, Inc.
, of the city
of
Miramar, Florida
according to law on my oath, and
under penalty' of perjury, depose and say that;
1) t am William B. Stein, District Manage; the bidder
making the Proposal for the project described as follows:
Monroe County Detention Center
Sherriff's Administration. Building ,
Courthouse Annex
Certification, Maintenance and Testing Service Agreement
2) the prices In this bid have been arrived at independently
without collusion, consultat~on,:~;Q~unication or agreement for the
purpose of restricting compgtTeion, as to' any matter relating to such
prices with any other bidder or with any competitor;
3) unless otherwise required by law, the prices which have been
quoted in this bid have not been knowinqly disclosed by the bidder
and will not knowingly b~ discl&sed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any
competitor; and
,
4) no attempt has been made or will be made by the bidder to
induce any other person, partnership or corporation to submit, or not
to submit, a bid for the pUrpose of restricting competition;
5) the statements contained in this affidavit are true and
correct" and made with full knowledge that Monroe County relies upon
the truth or the statements contained in tbis affidavit in awarding
contracts for said project.
STATE OF
Flor'ida
w~&~
(Signature of Bidder)
J-j- I S-('1 f:;
DATE
COUNTY OF Broward
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
lJllhtMI\ '.'6 S--Lell~
(name of individual signing)
who,
after first being sworn by me,
affixed his/her signature in the space provided' ~bove on thil3
\ 5-~h
day of
I<\pf'; \
, 19C)~
My commission expirea:
-J~O;^RY~;UB~~ (J~ e4)-h~-
.
F'ORM M("'P If 1 or.. ~,~ .
FFlClAL afARYSEAL
JASMINE.M CHRISTIE
NOTARY PUBLIC Sf ATE OF FLORIDA
COMMISSiON NO. CCS36926
· MY COMMISSION EXP. MAR. 21 000
4-15-1998 8:45AM
FROM MONROE CTY FAC MAINT 305 295 3672
P.4
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
Landis & Staefa,' Inc.
(Name of Business)
1. Publish a statement notifying employees that. the unlawful manufacture, distribution. dispens-
ing, possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling. rehabilitation, and employee
assistance. programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities 'or contractual services that are
under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working
'on the commodities or contractual services that are under bid, the employee will abide by the terms
of the statement and will notifY the employer of any conviction of. or plea of guilty or nolo
contendere to. any violation of Chapter 893 (Florida Statutes) or of any controlled substance law
of the United States or any state, for a violation occurring in the workplace no later than five (5)
days after such conviction. . .
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is
so convicted.
,
6. Make a good faith effort to continue to maintain a drug~free workplace through implementation
of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
'vJ~ T~ ~
Bidder's Signature
L-l ~ l 5'- 4 8
Date
MCP#5 REV. 6/91
4-15-1998 8,45AM
FROM MONROE CTY FAC MAINT 305 295 3672
P,3
I
\
SWORN ST^TEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
Landis & Staefa, Inc.
warrants that he/it has not employed,
,
retained or otherwise had act on he/its behal~ any former County' officer
or employee subject to the prohibition of Section 2 of ' Ordinance No.
10-1990 or any County officer or employee in violation of .Sect;on3 of.
Ordinance No. 10-1990. For breach or violation of this provfsi'on the
County may, in its discretion, terminate this contract without ~iability
and may also, in its discretion, deduct from ,the contract or purchase
,-
price, or otherwise recov~r, the full amount of any fee, commission,
percentage, gift, or 'consideration paid to the former County officer or
employee.
W~ 13, ~
Date:
(signature)
<-1, 15- ~g'
.J ~
'.
"
STATE OF
Florida
COUNTY OF
Broward
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
\ A.') \ 1 II lArY'- D ~...:t~Q. \ f'-..- who, after first being sworn by me,
affixed hisfher signature (name of individual signing) in the space
provided above on this
)sih
day of
Ar1' \
, 19 Cj D
/}"f\.L---0-'-
'1Y!. cJ Q'<)*'-,~
My commission expires:
FFlCIAL NOTARY SEAL
JASMINE M CHRISTIE
rUBLlr STATE OF fl.(lRl\)A
NOTARy..... "6
COMMISSiON NO. CC5369-
MY COMMISSION EXP. MAR. 21 000
rssue Date (MM/DD/YY)
CERTIFICATE OF INSURANCE 4/16/98
PRODUCER HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
NO RIGHTS UPON TH ECERTlFICATE HOLDER OTHER THAN THOSE PROVIDED IN
MARSH & McLENNAN, INC. HE POLICY. THIS CERTIACATE DOES NOT AMEND, EXTEND OR ALTER THE
1166 A VENUE OF THE AMERICAS COVERAGE AFFORDED BY THE POLICIES LISTED HEREIN.
NEW YORK, NY 10036-2774 COMPANIES AFFORDING COVERAGE
COMPANY
LETTER A Gerling America Insurance CO
INSURED COMPANY
LETTER B Zurich Insurance Co USB
LANDIS & STAEFA, INC. COMPANY
LETTER C
COMPANY
LETTER D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES LISTED HEREIN IS SUBJECT TO ALL THE TERMS,
CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
co TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LlMlIi
LTR DATE (MMlDDIYY) DATE MMnlDlYY\
~NERAL LIABILITY GENERAL AGGREGATE $ 2,000,000
A ..!.. COMMERCIAL GENERAL LIABILITY PRODUCT8-COMPIOP AGG. $ 2,000,000
OCLAIMS MADE ~OCCUR 4002018 10/01/97 10/01/98 PERSONAL & ADV. INJURYS $ 1,000,000
-
- OWNER'S & CONTRACTOR'S PROTo EACH OCCURRENCE $ 1,000,000
FIRE DAMAGE (Anyone tire) $ 500,000
MED. EXPENSE(Any one person) $ 10,000
~TOMOBILE LIABILITY COMBINED SINGLE
10/01/97 10/01/98 LIMIT $ 1,000,000
B ~ ANY AUTO SAP 3018212-17
B ALL OWNED AUTOS MA 3018214-17 1 0/01/97 10/01/98 BODILY INJURY
I-- 10/01/97 10/01/98 (Per person)
B SCHEDULED AUTOS TAP 3278680-19
I--
HIRED AUTOS BODILY INJURY
I-- (Per accident)
I-- NON-OWNED AUTOS
PROPERTY DAMAGE
~RAGE LIABILITY " .j~Q~ 'EO 9'" ql$K MA~l Gf.MHlT
ANY AUTO ..-. K=>i; () ~/ AUTO ONLY. EA ACCIDENT
- ~
- \~J:J 7 :, Cf7/ OTHER THAN AUTO ONLY
- EACH ACCIDENT
'.T!:,
- 7 AGGREGATE
. ,-- .. .. t~
\"< , IT' $ 5,000,000
EXCESS LIABILITY EACH OCCURRENCE
A M:MBRELLA FORM 4002019 10/01/97 10/01/98 AGGREGATE $ 5,000,000
OTHER THAN UMBRELLA FORM
B WORKERS' COMPENSATION WC 3018251-17 10/01/97 10/01/98 STATUTORY LIMITS X
1----- ------- -
B AND WC 7913903-04 10/01/97 10/01/98 EACH ACCIDENT $ 1,000,000
e--- -- -- I----
B EMPLOYERS' LIABILITY WC 6837992-05 (CA) 10/01/97 10/01/98 DISEASE.POLICY LIMIT $ 1,000,000
1----, --- -
B WC 8239513-02 (IL) 10/01/97 10/01/98 DISEASE,EACH EMPLOYEE $ 1,000,000
OTHER
B ACCIDENT & HEALTH AH-7913902-04 (LA) 10/01/97 10/01/98
DESCRIPTION OF OPERATIONSIlOCATIONSlVEHICLESlSPECIAL ITEMS
The Board of County Commissioners of Monroe County, Florida is included as an additional insured as respects to bid titled, "Certification, Maintenance
and Testing Service Agreement for the Detention Center F / A BAS and Smoke Control Systems, Sheriff Administration F / A. BAS Systems, and Courthouse
Annex Fire Alarm System"
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE POLICIES LISTED HEREIN BE CANCELLED BEFORE THE
The Board of County Commissioners EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL
of Monroe County, Florida ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED
5501 College Road HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
Key West, Florida 33040 LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENTS
OR REPRESENTATIVES, OR THE ISSUER OF THIS CERTIFICATE.
MARSH & MCLENNAN,INCORPORATED,
BY:
VALID AS OF:
~
JAN-27-98 TUE 05:11 PM MONROE CTY DETENTION
305 2924445
P.04
Monroe County Detention FaCil1ty
TOQl Accountab1lity
Delte.
Contractor/Bus1ness.
Time In Type of Location Where Verif1ed By Time
Tool/Bqulpment Tools Wl~l Be Out
Used
1---'
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d-02~1998 li : 55AM
.CTY FAC MAINT 305 295 3672
'FRO~-1 ~.10NROE
p, 7
,]
BOARD OF COUNTY COMMISSIONERS
HAYOR, Kelth Douglass. Dlstr\ct 4
Mayor Pro Tern. Jac( London. DistriCt 2
Sh1rley Freeman. District 3
Wilhelmina Harvey. District 1
Mary Kay Reich. District 5
n8,~~r: Of ~~~~.E
'-..; (3..,2.'....'
OF~!~E ~f ths ~OUNTY ADMINrSTRATO~
Key West, Plorida
MONROE COUNTY ADMINISTRATION INSTRUCTION 1003.5
Date:
November 1,1994
Subject: P'.lrchase, Travel, Pa.y, Personnel & Safety Action
Authorization
Reference: (A) M.C.A. Inst. 4600: Purchasi~g Policies & Procedures
(B) Monroe County Personnel Policies & Procedur~s Manual
(e) Monroe County Safety Policies & Procedures Manual
(D) Monroe County Administrative Order #1-19
(E) Administrative Directive No. 3 April 13, 1987
.;.)
,Enclosure: (1) M.C.A. Inst. 4600, Document Approval List
(2) Form DBF-M-15, Voucher for Reilr'.bursement of Travel
Expenses
(3) Form 1003.5, Employee Certification Document
Effective Date: Upon Receipt
(1) Background: In the a~inistration of County Government, it is
necessary for certain ~mployees to originate, review and approve
various documents in order to authorize the many actions that are
required in the conduct of the daily business of this County. It is
inCumbent Upon all Monroe County employees to be knowledgeable of the
pOlicies, procedures and document approval authority as provided by
the Monroe County Board of County Commissioners and the County
Administrator.
..
(2) Purpose: The purpose of this i~struction is to promulgate the
policy, procedures and authority to be adhered to by Monroe County
employees with regard to originating, reviewing and approving the
many various official documents and actions that are required in the
routine administration of Monroe County Government.
(3) Cancellation: This instruction hereby cancels M.C.A. Instruction
1003.4 and is to remain continuously in effect unless specifically
revised or cancelled.
~ ,)
&~
d-02-1998 11 : 56AM
FROM MONROE CTY FAC MAINT 305 295 3672
P,8
. 11. C .,10. . '1 n s t. 1003. 5
January 30, 1997
Page 2
~. Reference (A) was adopted by the
May 16, 1988. All employees are
knowledgeable of, and for adherence
and procedures contained therein.
MCBOCC and became effective
responsible for being
to, the purchasing policies
(
(4) Instructions:
B. The ~ppendix to Reference (A) promulgates Enclosure (1), the
"Document Approval List". This List provides for recommendation,
initiation and approval authority for originating and approving
various Monroe County personnel action, purchasing and travel
authority documents. Strict adherence to same is requires by all
applicable employees.
C. section 15 of Reference (B) promulgates the Monroe County
Board of County Commissioners policy concerning travel. All
employees are reminded, as promulgated therein, that all out of
county travel requires the prior approval of the Division
Director or County Administrator
D. Reference (C) was adopted by the MCBOCC and became
July 7, 1987. All employees are responsible
knowledgeable of, and for adherence to, the safety
procedures contained therein.
effective
for being
policies and
E. Reference (D) is augmented and
(B) and this instruction.
superseded by
References
( 1\)
)
F. Reference (E) is superseded by Reference (A) and (B) and this
instruction.
G. All requests for travel reimbursement shall be submitted in
writing on form DBF-AA-1S (Enclosure (2)) which shall give
date(s) of travel, purpose, all applicable receipts, and amount
due the traveler. Advance payment for travel must be requested
by submittin9 Form DBF-AA-15 for approval by the applicable
Division Director or county Administrator.
H. Travel shall be by the most economical and practicable method
available. .' Authorization for a rental car must be requested in
advance and approved by the applicable Division Director or
County Administrator.
(5) Action:
A. Division Directors, Department Heads and applicable
Supervisory personnel are themselves responsible for, and
insuring the Employees fallinq under their purview are also
knowledgeable of and strictly adhere to, the policies and
procedures promulgated by this Administrative Instruction and the
referenced documents.
.J
4-02-1998 11 : 57AM
FROM MONROE CTY FAC MAINT 305 295 3672
P.9
M.C~A. Inst. 1003.5
January 30, 1997
Pa~e 3
'.
')
B. The Department of Human Resources is to issue all new
employees a copy of this Instruction and References (B) & (C),
and accordingly instruct them concerning the policies and
procedures therein contained as an integral part of our New
Employee orientation Program. When so accomplished, Form 1003.3
(Enclosure (3) is to be signed certifying this action has been
accomplished and the Form subsequently permanently placed in the
applicable employee's Personnel Service Record.
C. Reference (E) is considered to no longer be effective and is
hereby cancelled~ ~.~
-=---: - '- 2:"__ ~
James L. Roberts
county Administrator
Distribution: List III
Originator: CAD
~eview:
) MG/cd
8/8/99
,
,
1
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\4
4-02-1998 11 :S8AM
FROM MONROE CTY FAC MAINT 305 295 3672
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FROM MONROE CTY FAC MAINT 305 295 3672
P,~
~ncl.osure (3)
M.C .~.. Inst. 1003.5
'January 30, 1997
Page 6
\
MONROE COUNTY ADMINISTRATION FORM 1003.5
personnel & Safety Procedures, Purchasing, Travel, and Pay
policies; Employee Acknowledgement concerning
The undersigned hereby acknowledges rece~v1ng the following docu-
ments, being instructed' concerning the contents thereof, and
fully comprehending the responsibility of all applicable Monroe
county employees for compliance with the adherence to the poli-
cies, procedures and regulations contained therein:
1. Monroe County Personnel policies & Procedures Manual Rev. 8/92
2. Safety policy & Procedures Handout
3. Monroe County Administration Instruction 1003.5
Name:
Department:
.)
Position:
Date of Hire:
signature
1
Date
,