Progress Report 2008/03
. AIII"lr"JP">,
(_ '~i)
'j,r,
THE CITY OF KEY WEST
P.O. BOX 1409
KEY WEST, FL 33041-1409
525 Angela Street
(305) 809-3845
FAX 809-3847
bverge@keywestcity.com
March 27,2008
Danny L. Kolhage
Monroe County Clerk of the Courts
500 Whitehead Street
Key West, Florida 33040
Mr. Kolhage,
Attached is a copy of a report on the Vandenberg for your records. These reports will
more than likely be provided on a monthly basis.
If you have any questions please feel free to contact me at 305-809-3845.
Best regards,
v\ vilvL &
(8) Conunissioner Bill v~
District I
By Vivian Perez, Executive Aide
BV/vp
Key to the Caribbean - Average yearly temperature 770 F.
;:_::.\;:~~;"_'t'~~jii;;;,~y;;';,:~-:';"::::""':"::;_:~'"-'~~=:'~~''
~
www.reefmakers.com
March 20, 2008
Mr. William Verge
Commissioner
City of Key West
525 Angel~ Street
Key West, FL 33040
Re: Van...nberg Teleconference Report
Dear Bill:
On behalf lof Artificial Reef of the Keys (ARK) I have enclosed six (6) copies of the
March 20d8 monthly teleconference reports as you had requested. One copy is for
your files; the remaining five (5) are for distribution to the following people:
Ra~mond Archer
Ma~io DiGennaro
Toda Firm
gBtiny Kolhage (Key West)
~anny Kolhage (Monroe County)
Thank you for the opportunity to be of service. If you have any questions, please do
not hesitate to contact me at christinaa@reefmakers.com or 856-273-1009.
Respectfu~ly ,
........... TM
~~c;--
Christina lHarlander Adryan
Site Manager
Enclosures: Monthly Teleconference Package (6 copies)
1274 N. Church Street, Moorestown, New Jersey 08057 (609) 352-5389
www.reefmakers.com
March 1 S, 2008
Wlliam Mom
Fishe.... Biologist IV
Florida ~rtiftcial Reef Program
Division bf Marine Fisheries
Florida Rish andWfldfife Conservation Commission
620 Sot4h Meridian Street, Mailbox 48-2
T altahas_ea, Florida 32399-1600
Zee Goss
Contracting OfflC8r Representative
ArtifICial Reefing Coordinator
US DOT, Maritime Adm-,tration
Office of the Ship Disposal Programs
1200 New Jersey Avenue, S.E.
W23-4981212
Washington, DC 20590-00001
Re: Exl,fSAF Hoyt Vandenberg
MMAD Contract No. MA-14054
Dear Mr. Horn:
On be~1f of The City of Key West and Artificial Reefs of the Keys, RDFMA.IM 1M
res~lIy submits the March monthly progress report for the Vandenberg Artiftciel Reef
Project. 'neluded with this narrative are an updated schedule, reflecting an changet and
completfpn of activities related to this project as of February 28, 2008, and a copy C!>>f the
agenda tor the monthly conference Call. Additional documentation related to the project will
be PrOvic!led under separate cover to the appropriate parties.
A confer~nce call between the stakeholders took place on Tuesday, March 11, 2008 at 1 :00
PM. Parties to the conference call were:
Sheri Lohr, JoElten Sullenger (ARK)
Raymond Archer, Capt. Jim Scholl (City of Key West)
Pat Anderson, Laura Casey, Ken Feely, Roland Ferry (EPA)
William Horn, Capt. Brad Williams (Florida Fish and Wildlife Conservation
Commission)
John Halas (FKNMS)
Michael Barnette (NMFS)
2oeGoss(MARAD)
Chris Adryan, Jeff Dey (R.FMAKERS™)
Lt. David Ambose, Lt. Bill Clark, Lt. Wes James, LCDR Dan Silvestro (USCG)
Project. status was discussed as follows in this narrative.
1274 N. Church Street, Moorestown, New Jersey 08057 (609) 352-5389
The prinpipal efforts completed during this period were cleaning and removals in support of
reef preparation.
Care custody and control transferred from Colonna's Shipyard, Inc. to ..........TM
on FebtVary 1 st. All services and equipment were procured to facilitate smooth transition.
Shipboard removals continued with removal of the steering gear and capstan and other
shipboafd equipment. Removal of debris, interior electrical cable pigtails, and the remaining
ventila~ ductwork flanged joints continued throughout this period. Exfoliating paint removal
and clean up also continued throuohout this ~riod.
During ~ month of February Waste Management Services removed 5.73 tons. of general
debris frbm theW3 site "and SIMS removed 96.83 tons of scrap metal for recycling. TW
Service$ did not remove any potentially PCB containing material from the site.
On Febrluary 1 It Lt. Brett Chmiel and other USCG inspection team members inspected the #8
port and starboard tanks, partially filled, and determined them to be satisfactory. Upon
compledon of this inspection twenty six (26) cubic yards of concrete were pumped l into shaft
alley. ~ February 25th, the USCG tank inspection team completed inspection of 14
starboarld, #4 center, #4 port, #5 starboard, #5 center, #5 port, #6.starboard, M5 center and
#6 port tanks in a partially filled state. All were determined satisfactory.
rank ~cking and inspection procedures and tracking documents for coordination of US
Coast uard sectors Key West and Hampton Roads will be provided to both Coast Guard
Marine afety groups.
Inspe~s were scheduiedfor February 14, 2008. A meeting between the inspecting parties
and m.bers of the .......,.....TM team took place on February 13th, the evening prior
to the "pections, from 7:00 to 8:30 pm. Documents were provided to the inspectihg team to
assist with their inspection process and a discussion of the inspecting team's plan transpired.
The insJl>>eetions began shipside at 7: 17 am with a tailga~e safety meeting.. And conctuded at
5:45 pm. Members of the inspectk>n team included: William Horn (FWC), Pat An~rson,
Laura q.sey, Ken Feely, Laura Johnson (EPA), ~t. Wes James, Lt. Brett Chmiel (USCG),
ChrIs A4ryan, Kevin Weetherby, WesRoots. <R...........TM) Bill Hom completed an
inspectibn report which is enclosed with this document.
=~~~Onmen..Fe.~=:;:-. ~~rer:. K:~.::~8~n~~. ra~=:;.. ~n
subm~ by _ .....TM to the EPA. A follow-up teleconference was held on
F. ebruei:27 b8twee--"l1 K.en. Feely, La. . ura. Casey, Joe Krulick. a. nd c... h. ri.8. Adryan to. adrd.. re. ss
remed n planning. The Vessel Preparation . Plan was revised to incorporate the Site
Safety .lan, Samplng WorkpIan, Materials o( Concern Report! Remedial Action Workplan
and the ISt.ven's Institute Tow StUdy.
The towl date scheduled for March 1, 2008 has been delayed in response to dela~ related to
crane a*ail8bility due to the weather and other issues, the inclining scheduling and. MOC
cleanup.
The ins~rance marine surveyor, JQhn Waite, completed a ship visit on February 29" and
March 1St to review inclining preparations and towing arrangement preParations.
~
Items tOibe addressed during the month of March are as follows. General cleaningiwill
continue throughout the month and wUI include removal of general debris and s_ping up
and rempV81 of paint chips. Remediation of Meterials of Concemwill be completed:. Reef
prepara$ons will continue with attachment of dishes to the barbettes, preparations for tab
cutters, non watertight-restricted preparation that are apPrOpriate prior to the tow will be
continued.
Preparations to the Vandenberg scale model at Steven's Institute of Technology to reflect
chang~ as a result of preparations are to be made the first week in March. Sink tests are
scheduWtd for March 12 - 14, 2008 at Davidson Laboratories, Hoboken, New Jersey.
Prepe~1on$ for the tow will continue th~hout this period. The inclining ex. penment is
sched~ to take place between March 28 and 31 st. Contingency preparations for other
towers is underway as are coordinating efforts for support vessels and services.
The He.vy Weather Plan will be completed and submitted to the appropriate authorities
during tt!.8 month of March.
The ~I is scheduled to leave Norfolk, VA on or about April 1 , 2008. At present 'the sink
date ha. not changed. If a change does occur, Capt. Brad Williams will require 20 to 30 days
notice fdr coordination of security.
The ne~ monthly conference call is scheduled for Tuesday, AprilS at 1:00 pm. Conference
call infotmation wiH be provided prior to the time scheduled.
If I may ~ of further assistance, please do not hesitate to contact me by telephone, 856-273-
1009, ()It e-mail christinaal&reefmakers.comorieffdl&rcc-net.com.
Respecfully ,
~"IlSTM
~ ~/. /:3.
~~UC?-
Christ~ Harlander Adryan
Site MaUger
Respectfully ,
RIEl=MAKERS ™
~.
Jeffrey C. Dey
Project Director
Cc: File 134
s..n n. SI8ss (ACOE)
St+HY Carter (ACOE)
S.,.,., Lohr (ARK)
Chtlstopher Norwood (ARK)
Jo~llen Sullenger (ARK)
~ SmJth (ARK)
JaX Hall (88&T)
Pam TaYlor (88&T)
~
Raymond Archer (City of Key West)
Daljlny Kolhage (City of Key West)
BHI ~erge (City of Key West)
Cattalo Jim Scholl (City of Key West)
B~ Franck (DEP)
GlJ$ Rios (DEP)
Pat: Anderson (EPA)
Laqra Casey (EPA)
Ken Feely (EPA)
LarrY Fitchhom (EPA)
La4ra Johnson (EPA)
Oti$ Johnson (EPA)
Ke~ Haddad (FWC)
Wl$am Horn (FWC)
Caft. Laurie Luher (FWC)
Capt. Brad Wiliams (FWC)
Kerlrt Edwards (FKNMS)
JoHn Hates (FKNMS)
DaY. Score (FKNMS)
LTJG Ben Sniffen (FKNMS)
Mkt-t Barnette (NMFS)
W~ ~mes (MARAD)
J~nDesch (tAARAO)
Z~ Goss (MARAD)
RoGer T. Taylor (MARAD)
Jotin Waite (MIas. Ltd.)
Matio DiGennaro (Monroe County)
=ny KoIhage. .. (Mo... nroe. . County)
M.. 811rnette (NMFS)
Wfir& Roots (n.lr.....™)
J~ Weatherby (____TM~
KeVin Weatherby (~...... M)
Lt. pavid Ambose (USCG)
Lt. COR SilVestro (USCG)
Lt. Wes James (USCG)
Pe_rZo~ky(USCG)
Enclosu~s: Agenda (Teleconference, 03-11-08); Project Schedule; Vandenberg Inspection
Walkthrough Review Notes, Bill Horn
~
T=:r....1lCe
Subje. : Hoyt S. Vandenberg
Date: March 11, 2008
Time: 1:00 pm
Invitees:
Susan Blass, Shelly Carter (ACOE)
Sheri Lohr, Chris Norwood, Bob Smith, JoE lien Sullenger (ARK)
Jay Hall, Pam Taylor (B8&T)
Raymond Archer (Dlr. Port Ops.) Danny Kolhage, Bill Verge (Commissioners),
Capt. Jim Scholl (City Manager) (City of Key West)
Gus Rios, Phil Barbaccia (Florida DEP)
Pat Anderson, Laura Casey, Ken Feely, Roland Ferry, Larry Fitchhorn, Laura
Johnson, Otis Johnson (EPA)
William Horn, Capt. Laurie Luher, Capt. Brad Williams (Florida Fish and
Wildlife Conservation Commission)
Kent Edwards, John Halas, Dave Score, Ben Sniffen (FKNMS)
Willie Barnes, John Desch, Zoe Goss (MARAD)
Michael Barnette (NMFS)
Chris Adryan, Jeffrey C. Dey, Wes Roots, Kevin Weatherby, Joe Weatherby
(....-.a... 1M)
Lt. David Ambose, Lt. Wes James, LCDR Dan Silvestro, Lt. Peter Zorhorsky
(USCG)
Agenda
Currefllt Business:
. Shipboard:
o Removal of equipment
o Change from Colonna's CCC
o Remove debris
o Exfoliated paint dean up removal
o Continue removal of interior electrical cable "pigtails"
o Continue removal of ventilation ductwork flanged Joints
o Continue deaning effort
o Preparation for tow
o Preparation for reefing
o Steering gear and capstan removed
. Disposals, February 2008:
o Metals: SIMS -193,660 Ibs
o PCB: lW services - no PCB removal from site In February
o General Debris: Waste Management Services
. Inspections:
o February 14, 2008
. Evening meeting to provide documents and discuss plan 02-
13-08, 7:00pm
· Began Inspection shipside 7: 17 with tailgate safety meeting
· Concluded Inspections at 5: 30 pm
· Inspection team members: William Horn (FWC), Pat
AndersGn, Laura Casey, Ken Feely, Laura Johnson(EPA), Lt.
Wes James, Lt. Brett Chmiel (USCG), Chris Adryan, Kevin
Weatherby, Wes Roots (REEFMAKERS)
· Tank Inspections 02/01/08 and
. EPA
o 02-05-08 Sampling Plan Comments received from EPA
· 02-18-08 Revised Sampling Plan and response letter
submitted
· 02-27-08 Teleconference re: remediation planning
o Final Vessel Preparation Plan Incorporating:
· Site Safety Plan
· Sampling Workplan
· Materials of Concern Report! Remedial Action Workplan
· Steven's Institute Tow Study
. John Waite Visit 02-29-08
. Inclining Experiment - review
. Tow considerations:
o Delay of tow
· Quotes from towers, contingency planning
. Delay of tow
· Crane Iweather
· Inclining scheduling
· Environmental considerations
New Business:
. Shipboard
o Continue cleaning/removals
o Remediation of MOC
o Continue tow prep
· SchedUle Inclining prior to tow
o Continue reef prep
· Attach dishes to barbettes
· Preparations for tab cutters
· Non watertight-restricted preparation
. Remove knuckles. from W3 Site
. Tank Inspections
. Towing Preparations:
o Inclining
o Contingency preparations for other towers
o New tow date
. Deployment Preparations:
o Inspections
o Heavy Weather Plan
· Mooring Plan
.. Contlntency removal plan
o Cutting Cha~ ordered to be delivered to Key West - April, ~008
. April Teleconference Scheduled for Tuesday, April 8 at 1:00 pm.
ID Task Name %
Duration Start
. I p May
J
J y August
g j Septe Octobe l Novem Decem IJanuar j Februa March ;April !May June
y Finish Comp. [March I Apr May Jun Jul Aug ' Sep I Oct ,_Nov , Dec , Jan Feb Mar Apr May Jun__
1 Ex USAF Vandenberg Timeline 02-20-07 4290 days Thu 1/2/03 Wed 6/12/19 49/°
2 Full Project Funding Secured 0 days Thu 11/9/06 Thu 11/9/06 100%
3 M- arad Application and Grant Approved 44 days Thu 11/30/06 Tue 1/30/07 100%
4 P- roject Management 94 days Thu 11/9/06 Tue 3/20/07 99% '
5 Assist City of Key West and FWC with Vessel 14 wks Thu 11/9/06 Wed 2/14/07 100%
6 Vessel Transfer Agreement Executed 0 days Fri 1/26/07 Fri 1/26/07 100%
7 MOA between Key West and FWC Executed 14 days Fri 2/2/07 Wed 2/21/07 100%
8 _ Acquisition of Project Insurance 1 day Mon 3/19/07 Mon 3/19/07 100%
I
9 Acquisition of FKNMS Project Securities 1 day Thu 2/22/07 Thu 2/22/07 0%
10 Acquisition of Towers Insurance 1 day Tue 3/20/07 Tue 3/20/07 100% +
11 Permitting 1134 days Thu 2/20/03 Tue 6/26/07 99%, iiimmisimmip
12 S- ite Evaluation and Selection 20 days Thu 2/20/03 Wed 3/19/03 100%
13— P- repare
Prepare Permit Application 8 wks Fri 2/21/03 Thu 4/17/03 100%
14 1 All Permits Reviewed by Agencies 99.8 wks Tue 2/25/03 Mon 1/24/05 100% - 1,
15 A- ll Permits Issued 0 days Mon 2/14/05 Mon 2/14/05 100% 1,
16 Permit Conditions Approvals 1 day Tue 6/26/07 Tue 6/26/07 0%1
i
17 — Final Engineering 25 days Thu 5/17/07 Wed 6/20/07 75% MRP
18 Submit Final PCB Sampling Plan 4 wks Thu 5/17/07 Wed 6/13/07 75%1
I
19 S- ubmit Final Vesel Preparation Plan 5 wks Thu 5/17/07 Wed 6/20/07 75%,I
20 Transportation from JRRF To Colonna's 10 days Mon 3/19/07 Fri 3/30/07 100%..I
.
21 S- urvey of Vessel for Towing 5 days Mon 3/19/07 Fri 3/23/07 100% •
22 Approval of Towing Plan by Coast guard 3 days Fri 3/23/07 Tue 3/27/07 100%I 1
23 Towing Preparations in JRRF 1.4 wks Thu 3/22/07 Fri 3/30/07 100% ■ di
24 T- ow Vandenberg to Colonna's Shipyards,Inc. 1 day Fri 3/30/07 Fri 3/30/07 100%1 I 1
25 Production Schedule Vandenberg 219 days Fri 3/30/07 Wed 1/30/08 94%
26 G- eneral Ship Prep Work 219 days Fri 3/30/07 Wed 1/30/08 94%1 + I l l.
1 �27 Environmnetal Survey 30 days Sat 3/31/07 Fri 5/11/07 100% •
28 Production Survey 40 days Mon 4/2/07 Fri 5/25/07 100%
29 Inspection by Government Agencies 22 days Thu 5/24/07 Fri 6/22/07 50%I
Task -- Summary ^ Rolled Up Baseline Milestone Q Project Summary
Progress1111111 Rolled Up Task I:.:.:.:.:.:.:.:.:.:.:.:.:.:i Rolled Up Progress Group By Summary 911111111.1
Project:Status Report 03-01
Date:Thu 3/20/08 Baseline ® Rolled Up Milestone ♦ Split
Milestone ♦ Baseline Summary U v Baseline Split
Baseline Milestone O Rolled Up Baseline External Tasks
Page 1
ID Task Name Duration I Start I Finish %Comp. March April _I May j June I July i August 1 Septe I Octobe I Novem I Decem j Januar I Februa,'March ;April I May June
-- -___. Mar r May ; Jun i_ Jul Aug Sep : Oct Nov Dec ; Jan , Feb Mar Apr May Jun
30 Conduct Electrical Survey 45 days Mon 4/2/07 Fri 6/1/07 100%
31 Install Temporary Lights&Ventillation 30 days Fri 3/30/07 Thu 5/10/07 95 i 0,11111
32 i
Solid Waste Removal 218 days Mon 4/2/07 Wed 1/30/08 95% w,.A;. .,: .,�wu_,,; ,
33 Zone One Tanks 90 days Sat 3/31/07 Fri 8/3/07 99%I t J 41,1r 1 i
lid
34 Tank Soundings 5 days Sat 3/31/07 Fri 4/6/07 100%I ®1
35 Open Tanks 10 days Sat 3/31/07 Tue 4/17/07 100%
•
36 Gas Free/Pump Out Tanks 40 days Sat 3/31/07 Wed 6/6/07 100%I R-. _._ '
I I..
37 Clean and Test Tanks/Close 40 days Thu 6/7/07 Wed 8/1/07 98%I I
I •
38 Disposal HAZMATS 90 days Sat 3/31/07 Fri 8/3/07 100%
39 j Disposal Non HAZMATS 90 days Mon 4/2/07 Fri 8/3/07 100%I j
40 Zone Two Engine Room Aft 120 days Mon 4/2/07 Fri 9/14/07 96% V'4 1 1 /'
41 Set Hanger Bay Storage Area 30 days Mon 4/2/07 Fri 5/11/07 100%j
42 Install Lift System at Access 20 days Mon 4/2/07 Fri 4/27/07 100% •
•
43 , Drain Systems 45 days Tue 5/1/07 Mon 7/2/07 •
98% - - - -
44 Cut Accesses 10 days Mon 4/2/07 Fri 4/13/07 100%j El III
45 Remove Pumps and Piping 30 days Tue 5/1/07 Fri 8/10/07 98%1I
46 Remove Lights and Ducting 60 days Mon 4/2/07 Fri 6/22/07 97%
47 Disposal HAZMATS 120 days Mon 4/2/07 Fri 9/14/07 95%
48 , Disposal Non-HAZMATS 120 days Mon 4/2/07 Fri 9/14/07 95%
49 Zone Three FWD.Engine Room 160 days Mon 4/2/07 Fri 11/9/07 93%I
50 j Cut Access 5 days Mon 4/2/07 Fri 4/6/07 100%j ■ •
51 Encapsulate and Remove Asbestos 60 days Mon 4/2/07 Fri 6/22/07 95%I
52 Remove Equipment 30 days Wed 4/25/07 Thu 8/2/07 95%
53 Remove Lights and Ducting 60 days Thu 8/2/07 Thu 10/25/07 95%I
i
54 Clean Rooms and Workshop 60 days Wed 5/2/07 Tue 7/24/07 80 •
55 Disposal HAZMATS 160 days Mon 4/2/07 Fri 11/9/07 95%I - - -I • -= -- - •_... '
56 Disposal Non HAZMATS 160 days Mon 4/2/07 Fri 11/9/07 95%
57 Zone Four Int.Rooms to Bridge 180.5 days Mon 5/7/07 Mon 1/14/08 92% i c/.
58 % Clean Interior Rooms to Bridge 90 days Mon 5/7/07 Thu 11/1/07 85% 1 •
-
1
Task I_:,__:_.._-.- :.j Summary ^ Rolled Up Baseline Milestone O Project Summary
ProgressIIIIIIIIIIII Rolled Up Task 1:.:.:.:.:.:.:.:.:.:.:.:.:.:I Rolled Up Progress Group By Summary
Project:Status Report 03-01 Baseline ♦ Split
Thu 3/20/08 Rolled Up Milestone •
Milestone . Baseline Summary U v Baseline Split
Baseline Milestone O Rolled Up Baseline External Tasks '
Page 2
ID Task Name Duration I Start Finish %Comp. I March j April I May ;June_ I July .1 August;Septe I Octobe!Novem I Decem 1 Januar I Februa'I March April 'May June
- --------- - ------- -- -- - - - L_-._ Mar Apr ;May Jun _Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
59 Remove Lights and Cables 60 days Wed 5/9/07 Mon 1/14/08 98%
66—
Remove Ducting 60 days Tue 8/28/07 Mon 11/19/07 96%
61 Zone 5 Main Deck 200 days Mon 4/2/07 Fri 1/4/08 86%I U j iNtr C.) �
62 Remove Stack 10 days Mon 4/2/07 Fri 4/13/07 100%1
63 ' Remove Antennas 15 days Mon 4/9/07 Fri 4/27/07 100%
•
64 Manufacture Foundation for Antennas 15 days Mon 4/30/07 Fri 5/18/07 50%i 65 Reinstall Antennas 15 days Wed 10/3/07 Tue 10/23/07 75%
66 Remove Deck Equipment 16 days Tue 5/1/07 Tue 5/22/07 96%I _, 1
67 Open/Clean Anchor Windlass 5 days Tue 5/29/07 Mon 6/4/07 0%, I■rt
68 Remove Lights and Cables 90 days Tue 5/29/07 Mon 10/1/07 95%'I 1
•
69 Remove Covering From Antennas 5 days Tue 10/16/07 Mon 10/22/07 100%
70 Remove Auxiliary Engines 5 days Tue 5/8/07 Mon 5/14/07 50%i •
71 Remove Loose Paint 120 days Tue 4/3/07 Wed 11/21/07 90% _�— ,
72 Hull Cleaning 14 days Fri 4/20/07 Tue 12/25/07 100%I I_ I
73 Prep for Tow to Key West 10 days Mon 12/24/07 Fri 1/4/08 70%ii
i
•74 Prep for Explosives 30 days Thu 11/22/07 Wed 1/2/08 70%
75 Transportation to Key West 27 days Thu 12/13/07 Fri 1/18/08 0%', 'V)
76 Survey of Vessel for Towing 1 wk Thu 12/13/07 Wed 12/19/07 0%i ®
77 Approval of Towing Plan by USCG 3 days Mon 12/24/07 Wed 12/26/07 0% e
78 Tow Vessel to Key West 10 days Mon 1/7/08 Fri 1/18/08 0%i /_LEI
79 Deployment of Ship as Reef 56 days Mon 1/21/08 Mon 4/7/08 0% J I
80 Final Vessel Preparation-Phase 2(on site) 40 days Mon 1/21/08 Fri 3/14/08 0%'
81 Final Vessel Inspection 5 days Mon 3/17/08 Fri 3/21/08 0%1 4p
82 .. Deployment 1 day Mon 4/7/08 Mon 4/7/08 0%1
i
83 Monitoring 4290 days Thu 1/2/03 Wed 6/12/19 11%
•
84 Pre-Deployment Monitoring 501 days Thu 1/2/03 Thu 12/2/04 77%I
Monitoring days0%
85 Post Deployment 2912 Tue 4/15/08 Wed 6/12/19 i '!'p
Task j• ;:.1 Summary ^ Rolled Up Baseline Milestone O Project Summary
Progress Rolled Up Task I:.:.:.:.:. ..:.:.:.:.:.:i Rolled Up Progress Group By Summary 4.11114.
Project:Status Report 03-01
Date:Thu 3/20/08 Baseline ® Rolled Up Milestone • Split
Milestone 4, Baseline Summary V 1 Baseline Split
Baseline Milestone O Rolled Up Baseline MIIMMEMIIIIIMM External Tasks
Page 3
VaodeDberg Artificial Reef Prejed Statui Report
Vandenberg inspection walktbroup review notes by
Bill Hom~ Marine Fisheries Biologist
Florida Fish and Wildlife Conservation Commission
February 14, 2008
......rMIIHI:
The Hoyt Vandenberg is a 520 ft long fonner missile tracking ship proposed to be
deployed offK.ey West, Monroe Couaty, FL as an artificial reef: The project has been
ongoing for seven years and is now in the final phases of vessel preparation for sinking.
The date set for the deployment is May 15~ 2008.
The ship has been at W3 Marine adjacent to ColonDa's shipyard Norfolk, V A since
March 20, 2007 when it was removed from the MARAD James River Reserve Fleet. The
ship has been through two dry dock cycles at the adjacent Colonna' s shipyard and has
been substantially cleaned and prepared for cleaning.
I.',.c"" ......ts:
R..."urs: Christina Adryan-Project Manager, West Roots- Vessel Preparation
Manager aDd Kevin Weatherby-on site manager
US B"..rtM.~"ttd Prot<<ti." AM"q: Laura Johnson-Water Programs headquarters
(Washi1)gton)~ Laure Casey-PCB ~gram~ HeecIq\larters (Washington), K.en Feely..PCB
program, Region 4 (Atlanta) and :Pat Anderson-PCB program Region 4 (Atlanta).
US C... GlMlrtli Wes James and Brett Chmiel, Marine Safety Office, (Norfolk)
FIorUltl FiM tllUI WiItIIIf~. c""serwu;"" C"",.isBItHf: Bill Horn, FWC Project Manager
(Tallahassee)
A pre-walkthrough meeting was held February 13, 2008 from 7:00 PM to 8 :30 PM with
all participants to coordinate the ~~on activities, clarify the roles of all participants
and get background infonnation from. Reeftnakers on the project. A binder was given to
all participates consisting of deck diagrams and 74 pages of work sheets listing the
various spaces on the ship and the ,possible cleanup iSS\leS in that space. This was to be
used by participants to identify the specific issues and locations to be addressed by
further clean up activities. This proved very helpfUl. The walkthrough plan was to
follow the order of the spreadsheets in the binder, beginaiDg at the bow and coverbtl all
decks of each of 10 sub-sections of the ship based on flame number desipations (1 to
215). Items of concern referenced by the EPA were the amount and location of any
bulkhead insulation that may contain PCBs particularly in the glue materials that may
have been used to connect the insulation. They also expressed concern about any
1
caulking that may be used in windbws, portholes and other water tight seals. Another
concern expressed was the impact of the cutting changes on encapsulated asbestos from
nearby pipes or bulkheads.
All participants met at the ship at 1:30 AM, February 14,2008, signed release fonns and
began the walk through. Weather 'conditions at that time were about 300 F, strong
northern winds, some light snow on the ship and a wind chill of about 130 F. Due to ice
on the deck causing unsafe conditions, the expo$ed upper decks were left until after lunch
to view.
Wes Roots and Kevin Weatherby led the group with Chris Adryan following the group to
make sure the group stayed together. The group did Dot leave a room or space on the
ship until all participants had their COBCerDS adclre$sed. Photos were allowed at any time;
Bill Hom took 121 photos of the sJnp during the day. The morning session lasted until
about 11 :30 AM coving the forward half of the ship &om ftames 1 to 102.
The second half of the walkthroup began around I :30 PM and began in the auxiliary
machine room (frames I 02 to 124), and covered the remaining portions of the ship toward
the stern, including the engine an~ steering rooms. Most participaats completed the
walkthrough and were off the shil' by 5 PM, however Wes Roots and Laura Johnson
continu-'the walkthrough in additional areas not seen earlier and they were finished by
5 :45 PM.
PIaeIt.~ et.--,ltatlll:
All tanks have been emptied, flusled and inspected by the US Coast Guard. Several
tanks have been. pressed (filled with potable water to top), re-inspected and tIleD sealed
for ballast purposes. All rem~1 taIIks wiD be re-inspected aad left sealed either dry or
pressed prior to leaving Norfolk. The USCG will oversee these operations.
___....."..-...lKlIIl
The decision was made early in the project not to apply for an EP A Risk-Based PCB
disposal permit (like theex-Orisbny project) that would allow. materials with PCBs
above the repl.ory disposal limit of SO parts per million (ppm) to remain on board
when tbe VmdeDherg was sunk. In an. attempt to be COlt effective and not expend
resourees on UDJleCCSS8l"y samplu"the assmaption was .made that all wiring and
ventilation gaskets would contain ,PCBs. These materials were to be treatodas haaardous
materials and removed with out tf.1stinl. AppIoxiillatdy 810,000 linear feet of electrical
wire potentially containing solid PCBs in the insulation, aIolll with 1, I 00 ventilation
gaskets, also potentially containin8 PCBs, have been removed from the vessel. P8int
samples were .receJltly taken from. 12 locations on the vessel and analyzed for PCBs.
Only one oftbe 12.paint samples had a detectable PCB level and it did not exceeditbe 50
ppm EP A disposal threshold. In qonsultation with the EP A, 30 additional sampleS of
paint were taken and 30 samples of various materials were also taken the week of January
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28, 2008. These results are not yet available. The EP A has reviewed and commented on
the PCB sampling plan.
~r ,.....-. ~I
All additional hazardous materials indentified in a detailed room-by-room inventory of
the ship have been removed or are, in the process of being removed. All major friable
asbestos items have been removed or ideBti.fied (e.g., cuts in piping exposing insulation
which will be sealed).
The ship is due to leave the Norfolk area for Key Weston March 1, 2008 weather
pennitting. It was armounced in January that the time for any inspection and viewing of
the ship by any stakeholders or gowemment agencies should be before February 1 S, 2008
so that enough time be allocated to co.plate major cleanup issues that might arise . from
the walk-through. The intent of tIlis walk-dlroup was to jointly review the clean-up
status of the ship in reference to tile joint EP A/M.ARAD National Best Management
Practices (May 10(6)
..---IIJItIen..... ..-...:
This was my fourth time aboard the Vandenberg. Wiring and ventilation gaskets were
almost entirely removed. I only ~ed two missed veatilation gaskets aDd one length
ofwiriJ)g Ion... than 10 feet. SoQie short 2 to-3 foot 1_8ths of wiring were observed
throusb bulkheads and were QOtecl for removals. Many rooms still have switches and
electrical transformers attached. These wore noUMI amd will be removed without PCB
testing. Three terse electrical paaeIs will remain in place, to be removed in K.ey West for
use in a plamled museum or otherWise disposed of. All fuel tanks observed were clean
or filled.. There were DO major loeatiOllS ofiDable asbestos observed, however many
areas hM! piping iDSUlation that h_ been iRadverteDtly cut when removing otlter i~s
and neoded to be patched prior to siakina. This patchin. will be a seplD'8te work item
once vessel is cleaned. Also all rooms aDd spaces had loose items to be hauled out as
solid waste. This will be a major tilbc COII8UIDiBa operation. The plan is to bring in a
I....e ~ crane on a barIC aI.'" the ship. The crane wiD.be used to remove the
I.. amoUllts of loose metal ~aJs still on board. This was to be done earlier but
mainteJ!lance issues with the crane . delayed tlte operations.
Four types of wall covering were identified, some with spun fiberglass insulation hhind
it and coverinp with no insulatiob backina. In aJI.casesthe coverina and insulation were
connected to the btdkheads with metal bolts attadted to I.. (2 inch diameter) mcb1
washers that held the wall coveri~a and iasulatioa..in place. No glue or adbesive residues
were observed behind any insulation on the fOur types of wall covering ideDtifiedby
myselfon the ship. Pbotosof several of these areas were taken. All portholes and
windows will be removed with any caulkiag or wIShers. It 'was determiDed that canvas
washers were on the portholes, not felt.TM ..~room was the only area of ~ ship
that still contains oil and this was :beiDg actively addressed by the crew of 20 worlc1ers the
day we were on the ship.
3
Overall Ithe ship had much work to be done prior to sinking. The main work items I will be
the rempval of loose large metal objects, additional el<<=Ctrieal equipment and paint bhips.
The lar,er items will be removed by March 1, 2008 in N~tfolk and g_eraI non
hazardqUs material cleanup and sirtking preparation activities will CODtiBue for another
two mo~ths while th.e ship is in K~ West priOr to the May 1 S, 2008 sink date. A $>llow
up walk!through will be scheduled for the ship while in Key West.
4