09/08/1999 Contract
SECTION 00500
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
THIS AGREEMENT is made by and between Monroe County, 5100 College Road,
Stock Island, Key West, Florida 33040 (hereinafter referred to as "owner") and Tom Rvan, Inc.
D/B/A Rvan Construction Services (hereinafter referred to as "contractor") for construction of
Marathon Government Center Annex Roof Replacement, the specifications and architectural
and engineering drawings for which are attached and incorporated into this contract as
Exhibit A (hereinafter referred to as the "Project"), the owner and the contractor hereby
agreeing as follows:
ARTICLE I
THE CONTRACT AND THE CONTRACT DOCUMENTS
1.1 The Contract
1.1.1 The contract between the owner and the contractor, of which this agreement is a part,
consists of the contract documents. It shall be effective on the date this agreement is executed
by the last party to execute it.
1.2 The Contract Documents
1.2.1 The contract documents consist of this agreement, the specifications, the drawings, all
change orders, any addenda and field orders issued hereafter, any other amendments hereto
executed by the parties hereafter, together with the following: Exhibit A; Exhibit B. Documents
not enumerated in this paragraph 1.2.1 are not contract documents and do not form part of this
contract.
1.3 Entire Agreement
1.3.1 This contract, together with the contractor's public construction bond for the Project,
constitute the entire and exclusive agreement between the owner and the contractor with
reference to the Project. Specifically, but without limitation, this contract supersedes any bid
documents and all prior written or oral communications, representations and negotiations, if
any, between the owner and contractor.
1.4 No Privity with Others
1.4.1 Nothing contained in this contract shall create, or be interpreted to create, privity or any
other contractual agreement between the owner and any person or entity other than the
contractor.
1.5 Intent and Interpretation
1.5.1 The intent of this contract is to require complete, correct and timely execution of the
work. Any work that may be required, implied or inferred by the contract documents, or any
one or more of them, as necessary to produce the intended result shall be provided by the
contractor for the contract price.
1.5.2 This contract is intended to be an integral whole and shall be interpreted as internally
consistent. What is required by anyone contract document shall be considered as required by
the county commissioners.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 1
1.5.3 When a word, term or phrase is used in this contract, it shall be interpreted or
construed, first, as defined herein, second, if not defined, according to its generally accepted
meaning in the construction industry; and third, if there is no generally accepted meaning in the
construction industry, according to its common and customary usage.
1.5.4 The words "include," "includes," or "including," as used in this contract, shall be deemed
to be followed by the phrase, "without limitation."
1.5.5 The specification herein of any act, failure, refusal, omiSSIon, event, occurrence or
condition as constituting a material breach of this contract shall not imply that any other,
nonspecific act, failure, refusal, omission, event, occurrence or condition shall be deemed not to
constitute a material breach of this contract.
1.5.6 Words or terms used as nouns in this contract shall be inclusive of their singular and
plural forms, unless the context of their usage clearly requires a contrary meaning.
1.5.7 The contractor shall have a continuing duty to read, carefully study and compare each of
the contract documents, the shop drawings and the product data and shall give written notice to
the owner of any inconsistency, ambiguity, error or omission which the contractor may discover
with respect to these documents before proceeding with the affected work. The issuance, or
the express or implied approval by the owner or the architect of the contract documents, shop
drawings or product data shall not relieve the contractor of the continuing duties imposed
hereby, nor shall any such approval be evidence of the contractor's compliance with this
contract. The owner has requested the architect to only prepare documents for the project,
including the drawings and specifications for the project, which are accurate, adequate,
consistent, coordinated and sufficient for construction. HOWEVER, THE OWNER MAKES NO
REPRESENTATION OR WARRANTY OF ANY NATURE WHATSOEVER TO THE
CONTRACTOR CONCERNING SUCH DOCUMENTS. By the execution hereof, the contractor
acknowledges and represents that it has received, reviewed and carefully examined such
documents, has found them to be complete, accurate, adequate, consistent, coordinated and
sufficient for construction and that the contractor has not, does not, and will not rely upon any
representation or warranties by the owner concerning such contract documents as no such
representation or warranties have been or are hereby made.
1.5.8 As between numbers and scaled measurements on the drawings and in the design, the
numbers shall govern; as between larger scale and smaller scale drawings, the larger scale
shall govern.
1.5.9 Neither the organization of any of the contract document into divisions, sections,
paragraphs, articles (or other categories), nor the organization or arrangement of the design,
shall control the contractor in dividing the work or in establishing the extent or scope of the work
to be performed by subcontractors.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 2
1.6 Ownership of Contract Documents
1.6.1 The contract documents, and each of them, shall remain the property of the owner. The
contractor shall have the right to keep one record set of the contract documents upon
completion of the project; provided, however, that in no event shall contractor use, or permit to
be used, any or all of such contract documents on other projects without the owner's prior
written authorization.
ARTICLE II
THE WORK
2.1 The contractor shall perform all of the work required, implied or reasonably inferable
from, this contract.
2.2 The term "work" shall mean whatever is done by or required of the contractor to perform
and complete its duties under this contract, including the following: construction of the whole or
a designated part of the project; furnishing of any required surety bonds and insurance; and the
provision or furnishing of labor, supervision, services, materials, supplies, equipment, fixtures,
appliances, facilities, tools, transportation, storage, power, the payment of any applicable sales
and use taxes; royalties and product license fees; permits and licenses required of the
contractor, fuel, heat, light, cooling and all other utilities as required by this contract. The work
to be performed by the contractor is generally described as follows: Roof replacement at the
Marathon Government Center Annex.
ARTICLE III
CONTRACT TIME
3.1 Time and Liquidated Damages
3.1.1 The contractor shall commence the work within 10 days from Notice to Proceed, and
shall achieve substantial completion of the work no later than Ninetv (90) calendar days from
commencement.
3.1.2 The contractor shall pay the owner a sum equal to the amount of dollars as computed in
Section 00350-1 "Liquidated Damages" of the Specifications per day for each and every
calendar day of unexcused delay in achieving substantial completion beyond the date set forth
herein for substantial completion of the work. Any sums due and payable hereunder by the
contractor shall be payable, not as a penalty, but as liquidated damages representing an
estimate of delay damages likely to be sustained by the owner, estimated at or before the time
of executing this contract. When the owner reasonably believes that substantial completion will
be inexcusably delayed, the owner shall be entitled, but not required, to withhold from any
amounts otherwise due the contractor an amount then believed by the owner to be adequate to
recover liquidated damages applicable to such delays. If and when the contractor overcomes
the delay in achieving substantial completion, or any part thereof, for which the owner has
withheld payment, the owner shall promptly release to the contractor those funds withheld, but
no longer applicable, as liquidated damages.
3.2 Substantial Completion
3.2.1 "Substantial Completion" shall mean that stage in the progression of the work when the
work is sufficiently complete in accordance with this contract that the owner can enjoy beneficial
use or occupancy of the work and can utilize the work for its intended purpose. The date of
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 3
substantial completion is the date set forth by the Construction Manager on the substantial
completion form.
3.3 Time is of the Essence
3.3.1 All limitation of time set forth in the contract documents are of the essence of this
contract.
ARTICLE IV
CONTRACT PRICE
4.1 The Contract Price
4.1.1 The owner shall pay, and the contractor shall accept, as full and complete payment for
all of the work required herein, the fixed sum of $168,558.00. The sum set forth in this
paragraph 4.1 shall constitute the contract price which shall not be modified except by change
order as provided in this contract.
ARTICLE V
PAYMENT OF THE CONTRACT PRICE
5.1 Schedule of Values
5.1.1 Within ten (10) calendar days of the effective date hereof, the contractor shall submit to
the owner and to the architect a schedule of values allocating the contract price to the various
portions of the work. The contractor's schedule of values shall be prepared in such form, with
such detail, and supported by such data as the architect or owner may require to substantiate
its accuracy. The contractor shall not imbalance its schedule of values nor artificially inflate any
element thereof. The violation of this provision by the contractor shall constitute a material
breach of this contract. The schedule of values shall be used only as a basis for the
contractor's applications for payment and shall only constitute such basis after it has been
acknowledged in writing by the architect and the owner.
5.2 Payment Procedure
5.2.1 The owner shall pay the contract price to the contractor as provided below.
5.2.2 Progress Payments-Based upon the contractor's applications for payment submitted to
the architect and upon certificates for payment subsequently issued to the owner by the
architect, the owner shall make progress payments to the contractor on account of the contract
price.
5.2.3 On or before the 26th day of each month after commencement of the work, the
contractor shall submit an application for payment for the period ending the 25th day of
the month to the architect in such form and manner, and with such supporting data and content,
as the owner or the architect may require. Therein, the contractor may request payment for
ninety percent (90%) of that portion of the contract price properly allocable to contract
requirements properly provided, labor, materials and equipment properly incorporated in the
work plus ninety percent (90%) of that portion of the contract price properly allocable to
materials or equipment properly stored onsite (or elsewhere if approved in advance in writing by
the owner) for subsequent incorporation in the work, less the total amount of previous
payments received from the owner. Payment for stored materials and equipment shall be
conditioned upon the contractor's proof satisfactory to the owner, that the owner has title to
such materials and equipment and shall include proof of required insurance. Such application
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 4
for payment shall be signed by the contractor and shall constitute the contractor's
representation that the work has progressed to the level for which payment is requested in
accordance with the schedule of values, that the work has been properly installed or performed
in full accordance with this contract, and that the contractor knows of no reason why payment
should not be made as requested. Thereafter, the architect will review the application for
payment and may also review the work at the project site or elsewhere to determine whether
the quantity and quality of the work is as represented in the application for payment and is as
required by this contract. The architect shall determine and certify to the owner the amount
properly owing to the contractor. The owner shall make partial payments on account of the
contract price to the contractor within twenty (20) days following the receipt by Monroe County
Construction Manager, of each application for payment, from the Architect. The amount of
each partial payment shall be the amount certified for payment by the architect less such
amounts, if any, otherwise owing by the contractor to the owner or which the owner shall have
the right to withhold as authorized by this contract. The architect's certification of the
contractor's application for payment shall not preclude the owner from the exercise of any of its
rights as set forth in paragraph 5.3 hereinbelow.
5.2.4 The contractor warrants that all payments to subcontractors have been made as
certified on the application for payment and that title to all work covered by an application for
payment will pass to the owner no later than the time of payment. The contractor further
warrants that upon submittal of an application for payment, all work for which payments have
been received from the owner shall be free and clear of liens, claims, security interest or other
encumbrances in favor of the contractor or any other person or entity whatsoever.
5.2.5 The contractor shall promptly pay each subcontractor, out of the amount paid to the
contractor on account of such subcontractor's work, the amount to which such subcontractor is
entitled. If the contractor does not pay the subcontractor the amount due, the subcontractor
may only seek payment from the contractor's public construction bond surety. In no event is
the owner obligated to pay any subcontractor an amount owed to it by the contractor.
Language similar to this paragraph 5.2.5 must appear in all contracts between the contractor
and its subcontractors.
5.2.6 No progress payment, nor any use or occupancy of the project by the owner, shall be
interpreted to constitute an acceptance of any work not in strict accordance with this contract.
5.3 Withheld Payment
5.3.1 The owner may decline to make payment, may withhold funds, and, if necessary, may
demand the return of some or all of the amounts previously paid to the contractor, to protect the
owner from loss because of:
(a) defective work not remedied by the contractor nor, in the opinion of the owner,
likely to be remedied by the contractor;
(b)
(c)
fashion;
claims of third parties against the owner or the owner's property;
failure by the contractor to pay subcontractors or others in a prompt and proper
(d) evidence that the balance of the work cannot be completed in accordance with
the contract for the unpaid balance of the contract price;
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 5
(e) evidence that the work will not be completed in the time required for substantial
or final completion;
(f) persistent failure to carry out the work in accordance with the contract;
(g) damage to the owner or a third party to whom the owner is, or may be, liable.
In the event that the owner makes written demand upon the contractor for amounts
previously paid by the owner as contemplated in this subparagraph 5.3.1, the contractor shall
promptly comply with such demand.
5.4 Unexcused Failure to Pay
5.4.1 If within twenty (20) days after the date established herein for payment to the contractor
by the owner, the owner, without cause or basis hereunder, fails to pay the contractor any
amount then due and payable to the contractor, then the contractor may after seven (7)
additional days' written notice to the owner and the architect, and without prejudice to any other
available rights or remedies it may have, stop the work until payment of those amounts due
from the owner have been received.
5.5 Substantial Completion
5.5.1 When the contractor believes that the work is substantially complete, the contractor shall
submit written notice that the project is ready for substantial completion inspection. The
architect, on the basis of contractor's notice, shall determine that the work is in fact substantially
complete, and report findings to the Construction Manager. The Construction Manager will
inspect the work and will be the final judge as to whether substantial completion has been
achieved. The Architect will prepare a certificate of substantial completion which shall establish
the date of substantial completion, shall state the responsibilities of the contractor for project
security, maintenance, heat, utilities, damage to the work, and insurance, and shall fix the time
within which the contractor shall complete the items listed therein. The certificate of substantial
completion shall be submitted to the contractor for written acceptance of the responsibilities
assigned to them in such certificate. Upon substantial completion of the work and execution by
both the owner and the contractor of the certificate of substantial completion, the owner shall
pay the contractor an amount sufficient to increase total payments to the contractor to one
hundred percent (100%) of the contract price less five percent (5%) retention and less three
hundred percent (300%) of the reasonable cost as determined by the owner and the architect
for completing all incomplete work, correcting and bringing into conformance all defective and
nonconforming work, and handling all unsettled claims. The certificate of substantial
completion shall not be signed by the Construction Manager unless accompanied by a signed
certificate of occupancy from all governing authorities.
5.6 Completion and Final Payment
5.6.1 When all of the work is finally complete and the contractor is ready for a final inspection,
it shall notify the owner and the architect thereof in writing. Thereupon, the architect will make
final inspection of the work and, if work is complete in full accordance with this contract and this
contract has been fully performed, the architect will promptly issue a final certificate for payment
certifying to the owner that the project is complete and the contractor is entitled to the
remainder of the unpaid contract price, less any amount withheld pursuant to this contract.
Guarantees required by the contract shall commence on the date of final completion of the
work. If the architect is unable to issue its final certificate for payment and is required to repeat
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 6
its final inspection of the work, the contractor shall bear the cost of such repeat final
inspection(s) which cost may be deducted by the owner from the contractor's final payment.
5.6.1.1 If the contractor fails to achieve final completion within the time fixed therefor by the
architect in its certificate of substantial completion, the contractor shall pay the owner the sum
of $100.00 per day for the first 15 days, $200.00 per day for the
second 15 days, and $750.00 per day thereafter for each and every calendar day of
unexcused delay in achieving final completion beyond the date set forth herein for final
completion of the work. Any sums due and payable hereunder by the contractor shall be
payable, not as a penalty, but as liquidated damages representing an estimate of delay
damages likely to be sustained by the owner, estimated at or before the time of executing this
contract. When the owner reasonably believes that final completion will be inexcusably
delayed, the owner shall be entitled, but not required, to withhold from any amounts otherwise
due the contractor an amount then believed by the owner to be adequate to recover liquidated
damages applicable to such delays. If and when the contractor overcomes the delay in
achieving final completion, or any part thereof, for which the owner has withheld payment, the
owner shall promptly release to the contractor those funds withheld, but no longer applicable,
as liquidated damages.
5.6.2 The contractor shall not be entitled to final payment unless and until it submits to the
architect its affidavit that all payrolls, invoices for materials and equipment, and other liabilities
connected with the work for which the owner, or the owner's property might be responsible,
have been fully paid or otherwise satisfied; releases and waivers of lien from all subcontractors
of the contractor and of any and all parties required by the architect or the owner; and the
consent of surety to final payment. The affidavits, releases and waivers required from
subcontractors and materialmen are for the administrative convenience of the owner only.
They do not create an obligation on the part of the owner to assure that any subcontractor or
materialman is paid. If unpaid, subcontractors and materialmen must seek payment from the
contractor's public construction bond surety.
5.6.3 The owner shall make final payment of all sums due the contractor per Section 01027 of
the Technical Specifications Project Manual.
5.6.4 Acceptance of final payment shall constitute a waiver of all claims against the owner by
the contractor except for those claims previously made in writing against the owner by the
contractor, pending at the time of final payment, and identified in writing by the contractor as
unsettled at the time of its request for final payment.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 7
ARTICLE VI
THE OWNER
6.1 Information and Services Required from Owner
6.1.1 The owner shall furnish to the contractor, at the time of executing this contract, any and
all written and tangible material in its possession concerning conditions below ground at the site
of the project. Such written and tangible material is furnished to the contractor only in order to
make complete disclosure of such material and for no other purpose. By furnishing such
material, the owner does not represent, warrant, or guarantee its accuracy either in whole, in
part, implicitly or explicitly, or at all, and shall have no liability therefor. The owner shall also
furnish surveys, legal limitations and utility locations (if known), and a legal description of the
project site.
6.1.2 Excluding permits and fees normally the responsibility of the contractor, the owner shall
obtain all approvals, easements, and the like required for construction and shall pay for
necessary assessments and charges required for construction, use or occupancy of permanent
structures or for permanent changes in existing facilities.
6.1.3 The owner shall furnish the contractor, free of charge, ~ copies of the contract
documents for execution of the work. The contractor will be charged, and shall pay the owner,
$0.00 per additional set of contract documents which it may require.
6.2 Right to Stop Work
6.2.1 If the contractor persistently fails or refuses to perform the work in accordance with this
contract, the owner may order the contractor to stop the work, or any described portion thereof,
until the cause for stoppage has been corrected, no longer exists, or the owner orders that work
be resumed, in such event, the contractor shall immediately obey such order.
6.3 Owner's Right to Perform Work
6.3.1 If the contractor's work is stopped by the owner under paragraph 6.2, and the contractor
fails within three (3) days of such stoppage to provide adequate assurance to the owner that
the cause of such stoppage will be eliminated or corrected, then the owner may, without
prejudice to any other rights or remedies the owner may have against the contractor, proceed
to carry out the subject work. In such a situation, an appropriate change order shall be issued
deducting from the contract price the cost of correcting the subject deficiencies, plus
compensation for the architect's additional services and expenses necessitated thereby, if any.
If the unpaid portion of the contract price is insufficient to cover the amount due the owner, the
contractor shall pay the difference to the owner.
ARTICLE VII
THE CONTRACTOR
7.1 The contractor is again reminded of its continuing duty set forth in subparagraph 1.5.7.
The contractor shall perform no part of the work at any time without adequate contract
documents or, as appropriate, approved shop drawings, product data or samples for such
portion of the work. If the contractor performs any of the work knowing it involves a recognized
error, inconsistency or omission in the contract documents without such notice to the architect,
the contractor shall bear responsibility for such performance and shall bear the cost of
correction.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 8
7.2 The contractor shall perform the work strictly in accordance with this contract.
7.3 The contractor shall supervise and direct the work using the contractor's best skill, effort
and attention. The contractor shall be responsible to the owner for any and all acts or
omissions of the contractor, its employees and others engaged in the work on behalf of the
contractor.
7.4 Warranty
7.4.1 The contractor warrants to the owner that all labor furnished to progress the work under
this contract will be competent to perform the tasks undertaken, that the product of such labor
will yield only first-class results, that materials and equipment furnished will be of good quality
and new unless otherwise permitted by this contract, and that the work will be of good quality,
free from faults and defects and in strict conformance with this contract. All work not
conforming to these requirements may be considered defective.
7.5 The contractor shall obtain and pay for all permits, impact fees, fees and licenses
necessary and ordinary for the work. The contractor shall secure and pay for all permits,
governmental fees, licenses, inspections and surveys required by Federal, State, or Municipal
bodies having jurisdiction over the project for the proper execution and completion of the work
which are customarily secured after execution of the contract and which are legally required at
the time bids are received. The owner will not assess any County permit or County impact fees
for the building permit issued by the County Building Department. The contractor is responsible
for permit and impact fees issued by City Building Departments and any jurisdiction other than
the County of Monroe. The contractor shall comply with all lawful requirements applicable to
the work and shall give and maintain any and all notices required by applicable law pertaining to
the work.
7.6 Supervision
7.6.1 The contractor shall employ and maintain at the project site only competent supervisory
personnel. Absent written instruction from the contractor to the contrary, the superintendent
shall be deemed the contractor's authorized representative at the site and shall be authorized to
receive and accept any and all communications from the owner or the architect.
7.6.2 Key supervisory personnel assigned by the contractor to this project are as follows:
Name
RicK W,\\iAN\S
.~~ 1=A.R.lfJcJAhAR
Function
~~~F~iSo~OOFirJ':J
So long as the individuals named above remain actively employed or retained by the contractor,
they shall perform the functions indicated next to their names unless the owner agrees to the
contrary in writing. In the event one or more individuals not listed above subsequently assumes
one or more of those functions listed above, the contractor shall be bound by the provisions of
this subparagraph 7.6.2 as though such individuals had been listed above.
7.7 The contractor, within fifteen (15) days of commencing the work, shall submit to the
owner and the architect for their information, the contractor's schedule for completing the work.
The contractor's schedule shall be revised no less frequently than monthly (unless the parties
otherwise agree in writing) and shall be revised to reflect conditions encountered from time to
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 9
time and shall be related to the entire project. Each such revision shall be furnished to the
owner and the architect. Failure by the contractor to strictly comply with the provisions of this
paragraph 7.7 shall constitute a material breach of this contract.
7.8 The contractor shall continuously maintain at the site, for the benefit of the owner and
the architect, one record copy of this contract marked to record on a current basis changes,
selections and modifications made during construction. Additionally, the contractor shall
maintain at the site for the owner and the architect the approved shop drawings, product data,
samples, other similar required submittals and an office for their use. Upon final completion of
the work, all of these record documents shall be delivered to the owner.
7.9 Shop Drawings, Product Data and Samples
7.9.1 Shop drawings, product data, samples and other submittals from the contractor do not
constitute contract documents. Their purpose is merely to demonstrate the manner in which
the contractor intends to implement the work in conformance with information received from the
contract documents.
7.9.2 The contractor shall not perform any portion of the work requiring submittal and review
of shop drawings, product data or samples unless and until such submittal shall have been
approved by the architect. Approval by the architect, however, shall not be evidence that work
installed pursuant thereto conforms with the requirements of this contract.
7.10 Cleaning the Site and the Project
7.10.1 The contractor shall keep the site reasonably clean during performance of the work.
Upon final completion of the work, the contractor shall clean the site and the project and
remove all waste, together with all of the contractor's property therefrom.
7.11 Access to Work
7.11.1 The owner and the architect shall have access to the work at all times from
commencement of the work through final completion. The contractor shall take whatever steps
necessary to provide access when requested.
7.12 Indemnification and Hold Harmless
7.12.1 The Contractor covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including death),
personal injury, and property damage (including property owned by Monroe County) and any
other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of services provided by the contractor or any of its
Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or
omission of the Contractor or its Subcontractor(s) in any tier, their employees, or agents. In the
event the completion of the project (to include the work of others) is delayed or suspended as a
result of the Contractor's failure to purchase or maintain the required insurance, the Contractor
shall indemnify the County from any and all increased expenses resulting from such delay. The
first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above. The extent of liability is in no way limited to, reduced, or lessened by the
insurance requirements contained elsewhere within this agreement.
7.12.2 In claims against any person or entity indemnified under this paragraph 7.12 by an
employee of the contractor, a subcontractor, anyone directly or indirectly employed by them or
anyone for whose acts they may be liable, the indemnification obligation under this
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 10
paragraph 7.12 shall not be limited by a limitation on amount or type of damage, compensation
or benefits payable by or for the contractor or a subcontractor under workers' compensation
acts, disability benefit acts or other employee benefit acts.
7.12.3 The contractor shall defend suits or claims for infringement of patent rights and shall
hold the owner and architect harmless from loss on account thereof, but shall not be
responsible for such defense or loss when a particular design, process or product of a particular
manufacturer or manufacturers is required by the contract. However, if the contractor has
reason to believe that the required design, process or product is an infringement of a patent,
the contractor shall be responsible for such loss unless such information is promptly furnished
to the architect.
ARTICLE VIII
CONTRACT ADMINISTRATION
8.1 The Architect
8.1.1 The architect for this project is William P. Horn Architect. P.A. In the event the owner
should find it necessary or convenient to replace the architect, the owner shall retain a
replacement architect and the status of the replacement architect shall be that of the former
architect.
8.2 Architect's Administration
8.2.1 The architect, unless otherwise directed by the owner in writing, will perform those
duties and discharge those responsibilities allocated to the architect as set forth in this contract.
The architect shall be the owner's representative from the effective date of this contract until
final payment has been made..
8.2.2 The owner and the contractor shall communicate with each other in the first instance
with consultation from the architect.
8.2.3 The architect shall be the initial interpreter of the requirements of the drawings and
specifications and the judge of the performance thereunder by the contractor. The architect
shall render written or graphic interpretations necessary for the proper execution or progress of
the work with reasonable promptness on request of the contractor.
8.2.4 The architect will review the contractor's applications for payment and will certify to the
owner for payment to the contractor, those amounts then due the contractor as provided in this
contract.
8.2.5 The architect shall have authority to reject work which is defective or does not conform
to the requirements of this contract. If the architect deems it necessary or advisable, the
architect shall have authority to require additional inspection or testing of the work for
compliance with contract requirements.
8.2.6 The architect will review and approve, or take other appropriate action as necessary,
concerning the contractor's submittals including shop drawings, product data and samples.
Such review, approval or other action shall be for the sole purpose of determining conformance
with the design concept and information given through the contract documents.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 11
8.2.7 The architect will prepare change orders and may authorize minor changes in the work
by field order upon approval of the owner, as provided elsewhere herein, as long as there is no
change in contract price.
8.2.8 The architect shall, upon written request from the contractor, and in line with article 5,
conduct inspections to determine the date of substantial completion and the date of final
completion, will receive and forward to the owner for the owner's review and records, written
warranties and related documents required by this contract and will issue a final certificate for
payment upon compliance with the requirements of this contract.
8.3 Claims by the Contractor
8.3.1 All contractor claims shall be initiated by written notice and claim to the owner and the
architect. Such written notice and claim must be furnished within three (3) days after
occurrence of the event, or the first appearance of the condition, giving rise to the claim.
8.3.2 Pending final resolution of any claim of the contractor, the contractor shall diligently
proceed with performance of this contract and the owner shall continue to make payments to
the contractor in accordance with this contract. The resolution of any claim under this
paragraph 8.3 shall be reflected by a change order executed by the owner, the architect and the
contractor.
8.3.3 Claims for Additional Costs-If the contractor wishes to make a claim for an increase in
the contract price, as a condition precedent to any liability of the owner therefor, the contractor
shall give the architect written notice of such claim within three (3) days after the occurrence of
the event, or the first appearance of the condition, giving rise to such claim. Such notice shall
be given by the contractor before proceeding to execute any additional or changed work. The
failure by the contractor to give such notice and to give such notice prior to executing the work
shall constitute a waiver of any claim for additional compensation.
8.3.3.1 In connection with any claim by the contractor against the owner for compensation in
excess of the contract price, any liability of the owner for the contractor's costs shall be strictly
limited to direct costs incurred by the contractor and shall in no event include indirect costs or
consequential damages to the contractor. The owner shall not be liable to the contractor for
claims of third parties, including subcontractors, unless and until liability of the contractor has
been established therefor in a court of competent jurisdiction.
8.3.4 Claims for Additional Time-If the contractor is delayed in progressing any task which at
the time of the delay is then critical or which during the delay becomes critical, as the sole result
of any act or neglect to act by the owner or someone acting on the owner's behalf, or by
changes ordered in the work, unusual delay in transportation, unusually adverse weather
conditions not reasonably anticipatable, fire or any causes beyond the contractor's control, then
the date for achieving substantial completion of the work shall be extended upon the written
notice and claim of the contractor to the owner and the architect, for such reasonable time as
the architect may determine. Any notice and claim for an extension of time by the contractor
shall be made not more than three (3) days after the occurrence of the event or the first
appearance of the condition giving rise to the claim and shall set forth in detail the contractor's
basis for requiring additional time in which to complete the project. In the event the delay to the
contractor is a continuing one, only one notice and claim for additional time shall be necessary.
If the contractor fails to make such claim as required in this subparagraph, any claim for an
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 12
extension of time shall be waived. In no event is the contractor entitled to additional
compensation for any delay described in this paragraph 8.3.4 or other paragraphs.
8.4 Field Orders
8.4.1 The architect shall have authority to order minor changes in the work not involving a
change in the contract price or in contract time and not inconsistent with the intent of the
contract. Such changes shall be effected by field order and shall be binding upon the
contractor. The contractor shall carry out such field orders promptly.
ARTICLE IX
SUBCONTRACTORS
9.1 Definition
9.1.1 A subcontractor is an entity that has a direct contract with the contractor to perform a
portion of the work.
9.2 Award of Subcontracts
9.2.1 Upon execution of the contract, the contractor shall furnish the owner in writing, the
names of persons or entities proposed by the contractor to act as a subcontractor on the
project. The owner shall promptly reply to the contractor, in writing, stating any objections the
owner may have to such proposed subcontractor. The contractor shall not enter into a
subcontract with a proposed subcontractor with reference to whom the owner has made timely
objection. The contractor shall not be required to subcontract with any party to whom the
contractor has objection.
9.2.2 All subcontracts shall afford the contractor rights against the subcontractor which
correspond to those rights afforded to the owner against the contractor herein, including those
rights afforded to the owner by subparagraph 12.2.1 below.
ARTICLE X
CHANGES IN THE WORK
10.1 Changes Permitted
10.1.1 Changes in the work within the general scope of this contract, consisting of additions,
deletions, revisions, or any combination thereof, may be ordered without invalidating this
contract, by change order or by field order.
10.1.2 Changes in the work shall be performed under applicable provisions of this contract and
the contractor shall proceed promptly with such changes.
10.2 Change Order Defined
10.2.1 Change order shall mean a written order to the contractor executed by the owner and
the architect, issued after execution of this contract, authorizing and directing a change in the
work or an adjustment in the contract price or the contract time, or any combination thereof.
The contract price and the contract time may be changed only by change order.
10.3 Changes in the Contract Price
10.3.1 Any change in the contract price resulting from a change order shall be determined as
follows: (a) by mutual agreement between the owner and the contractor as evidenced by
(1) the change in the contract price being set forth in the change order, (2) such change in the
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 13
contract price, together with any conditions or requirements related thereof, being initialed by
both parties and (3) the contractor's execution of the change order; or (b) if no mutual
agreement occurs between the owner and the contractor, then, as provided in
subparagraph 10.3.2 below.
10.3.2 If no mutual agreement occurs between the owner and the contractor as contemplated
in subparagraph 10.3.1 above, the change in the contract price, if any, shall then be determined
by the architect on the basis of the reasonable expenditures or savings of those performing,
deleting or revising the work attributable to the change, including, in the case of an increase or
decrease in the contract price, an allowance for direct job site overhead of 5%, and profit 5%.
10.3.3 If unit prices are provided in the contract, and if the quantities contemplated are so
changed in a proposed change order that application of such unit prices to the quantities of
work proposed will cause substantial inequity to the owner or to the contractor, the applicable
unit prices shall be equitably adjusted.
10.4 Minor Changes
10.4.1 The architect shall have authority to order minor changes in the work not involving a
change in the contract price or an extension of the contract time and not inconsistent with the
intent of this contract. Such minor changes shall be made by written field order, and shall be
binding upon the owner and the contractor. The contractor shall promptly carry out such written
field orders.
10.5 Effect of Executed Change Order
10.5.1 The execution of a change order by the contractor shall constitute conclusive evidence
of the contractor's agreement to the ordered changes in the work, this contract as thus
amended, the contract price and the contract time. The contractor, by executing the change
order, waives and forever releases any claim against the owner for additional time or
compensation for matters relating to or arising out of or resulting from the work included within
or affected by the executed change order.
10.6 Notice to Surety; Consent
10.6.1 The contractor shall notify and obtain the consent and approval of the contractor's
surety with reference to all change orders if such notice, consent or approval is required by the
contractor's surety or by law. The contractor's execution of the change order shall constitute
the contractor's warranty to the owner that the surety has been notified of, and consents to,
such change order and the surety shall be conclusively deemed to have been notified of such
change order and to have expressly consented thereto.
ARTICLE XI
UNCOVERING AND CORRECTING WORK
11.1 Uncovering Work
11.1.1 If any of the work is covered contrary to the architect's request or to any provisions of
this contract, it shall, if required by the architect or the owner, be uncovered for the architect's
inspection and shall be properly replaced at the contractor's expense without change in the
contract time.
11.1.2 If any of the work is covered in a manner not inconsistent with subparagraph 11.1.1
above, it shall, if required by the architect or owner, be uncovered for the architect's inspection.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 14
If such work conforms strictly with this contract, costs of uncovering and property replacement
shall by change order be charged to the owner. If such work does not strictly conform with this
contract, the contractor shall pay the costs of uncovering and proper replacement.
11.2 Correcting Work
11.2.1 The contractor shall immediately proceed to correct work rejected by the architect as
defective or failing to conform to this contract. The contractor shall pay all costs and expenses
associated with correcting such rejected work, including any additional testing and inspections,
and reimbursement to the owner for the architect's services and expenses made necessary
thereby.
11.2.2 If within one (1) year after final completion of the work any of the work is found to be
defective or not in accordance with this contract, the contractor shall correct it promptly upon
receipt of written notice from the owner. This obligation shall survive final payment by the
owner and termination of this contract. With respect to work first performed and completed
after substantial completion, this one-year obligation to specifically correct defective and
nonconforming work shall be extended by the period of time which elapses between substantial
completion and completion of the subject work.
11.2.3 Nothing contained in this paragraph 11.2 shall establish any period of limitation with
respect to other obligations which the contractor has either under this contract or under the laws
of the State of Florida. Establishment of the one-year time period in subparagraph 11.2.2
relates only to the duty of the contractor to specifically correct the work.
11.3 Owner May Accept Defective or Nonconforming Work
11.3.1 If the owner chooses to accept defective or nonconforming work, the owner may do so.
In such event, the contract price shall be reduced by the greater of (a) the reasonable cost of
removing and correcting the defective or nonconforming work and (b) the difference between
the fair market value of the project as constructed and the fair market value of the project had it
not been constructed in such a manner as to include defective or nonconforming work. If the
remaining portion of the unpaid contract price, if any, is insufficient to compensate the owner for
its acceptance of defective or nonconforming work, the contractor shall, upon written demand
from the owner, pay the owner such remaining compensation for accepting defective or
nonconforming work.
ARTICLE XII
CONTRACT TERMINATION
12.1 Termination by the Contractor
12.1.1 If the work is stopped for a period of ninety (90) days by an order of any court or other
public authority, or as a result of an act of the Government, through no fault of the contractor or
any person or entity working directly or indirectly for the contractor, the contractor may, upon
ten (10) days' written notice to the owner and the architect, terminate performance under this
contract and recover from the owner payment for the actual reasonable expenditures of the
contractor (as limited in Subparagraph 10.3.2 above) for all work executed and for materials,
equipment, tools, construction equipment and machinery actually purchased or rented solely for
the work, less any salvage value of any such items.
12.1.2 If the owner shall persistently or repeatedly fail to perform any material obligation to the
contractor for a period of fifteen (15) days after receiving written notice from the contractor of its
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 15
intent to terminate hereunder, the contractor may terminate performance under this contract by
written notice to the architect and the owner. In such event, the contractor shall be entitled to
recover from the owner as though the owner had terminated the contractor's performance
under this contract for convenience pursuant to subparagraph 12.2.1 hereunder.
12.2 Termination by the Owner
12.2.1 For Convenience:
12.2.1.1 The owner may for any reason whatsoever terminate performance under this
contract by the contractor for convenience. The owner shall give written notice of such
termination to the contractor specifying when termination becomes effective.
12.2.1.2 The contractor shall incur no further obligations in connection with the work and
the contractor shall stop work when such termination becomes effective. The contractor shall
also terminate outstanding orders and subcontracts. The contractor shall settle the liabilities
and claims arising out of the termination of subcontracts and orders. The owner may direct the
contractor to assign the contractor's rights, title and interest under terminated orders or
subcontracts to the owner or its designee.
12.2.1.3 The contractor shall transfer title and deliver to the owner such completed or
partially completed work and materials, equipment, parts, fixtures, information and contract
rights as the contractor has.
12.2.1.4 (a) The contractor shall submit termination claim to the owner and the
architect specifying the amounts due because of the termination for convenience together with
costs, pricing or other data required by the architect. If the contractor fails to file a termination
claim within one (1) year from the effective date of termination, the owner shall pay the
contractor, an amount derived in accordance with subparagraph (c) below.
(b) The owner and the contractor may agree to the compensation, if any, due
to the contractor hereunder.
(c) Absent agreement to the amount due to the contractor, the owner shall
pay the contractor the following amounts:
(i) Contract prices for labor, materials, equipment and other services
accepted under this contract;
(ii) Reasonable costs incurred in preparing to perform and in
performing the terminated portion of the work, and in terminating the contractor's performance,
plus a fair and reasonable allowance for overhead and profit thereon (such profit shall not
include anticipated profit or consequential damages); provided however, that if it appears that
the contractor would have not profited or would have sustained a loss if the entire contract
would have been completed, no profit shall be allowed or included and the amount of
compensation shall be reduced to reflect the anticipated rate of loss, if any;
(iii) Reasonable costs of settling and paying claims arising out of the
termination of subcontracts or orders pursuant to subparagraph 12.2.1.2 of this paragraph.
These costs shall not include amounts paid in accordance with other provisions hereof.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 16
The total sum to be paid the contractor under this subparagraph 12.2.1 shall not exceed
the total contract price as properly adjusted, shall be reduced by the amount of payments
otherwise made, and shall in no event include duplication of payment.
12.2.2 For Cause:
12.2.2.1 If the contractor persistently or repeatedly refuses or fails to prosecute the work
in a timely manner, supply enough properly skilled workers, supervisory personnel or proper
equipment or materials, or if it fails to make prompt payment to subcontractors or for materials
or labor, or persistently disregards laws, ordinances, rules, regulations or orders of any public
authority having jurisdiction, or otherwise is guilty of a substantial violation of a material
provision of this contract, then the owner may by written notice to the contractor, without
prejudice to any other right or remedy, terminate the employment of the contractor and take
possession of the site and of all materials, equipment, tools, construction equipment and
machinery thereon owned by the contractor and may finish the work by whatever methods it
may deem expedient. In such case, the contractor shall not be entitled to receive any further
payment until the work is finished.
12.2.2.2 If the unpaid balance of the contract price exceeds the cost of finishing the work,
including compensation for the architect's additional services and expenses made necessary
thereby, such excess shall be paid to the contractor. If such cost exceeds the unpaid balance,
the contractor shall pay the difference to the owner. This obligation for payment shall survive
the termination of the contract.
12.2.2.3 In the event the employment of the contractor is terminated by the owner for
cause pursuant to subparagraph 12.2.2 and it is subsequently determined by a Court of
competent jurisdiction that such termination was without cause, such termination shall
thereupon be deemed a termination for convenience under subparagraph 12.2.1 and the
provisions of subparagraph 12.2.1 shall apply.
ARTICLE XIII
INSURANCE
13.1 The insurance required under this contract is set forth in Exhibit B. Exhibit B is attached
and incorporated into this contract.
ARTICLE XIV
MISCELLANEOUS
14.1 Governing Law
14.1.1 This contract is governed by the laws of the State of Florida. Venue for any litigation
arising under this contract must be in Monroe County, Florida.
14.2 Successors and Assigns
14.2.1 The owner and contractor bind themselves, their successors, assigns and legal
representatives to the other party hereto and to successors, assigns and legal representatives
of such other party in respect to covenants, agreement and obligations contained in this
contract. The contractor shall not assign this contract without written consent of the owner.
14.3 Surety Bonds
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 17
14.3.1 The contractor shall furnish the public construction bond in the amount and form set
forth in Section 255.05, Florida Statutes.
14.4 Ethics Clause
14.4.1 The contractor warrants that it has not employed, retained or otherwise had act on its
behalf any former County officer or employee subject to the prohibition of Section 2 of
Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 020-1990. For breach or violation of this provision, the owner may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from the
contract or purchase price, or otherwise recover the full amount of any fee, commission,
percentage, gift, or consideration paid to the former County officer or employee.
14.5 Public Entity Crime Statement
14.5.1 A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017
of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list.
14.6 Assignment of the Architect's Duties
14.6.1 The duties of the architect under this contract may be assigned by the owner, at his
discretion, to a construction manager selected by the owner.
14.7 Trench Safety
14.7.1 If applicable to the project, the contractor shall comply with all relevant provisions of the
Trench Safety Act (Secs. 553.60-553.64, Fla. Stat.).
14.8 Contingency
14.8.1 Monroe County's performance and obligation to pay under this contract is contingent
upon an annual appropriation by the Board of County Commissioners.
14.9 Effective Date
14.9.1 This contract will take effect on the date of the signature of the last party to sign.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 18
IN WITNESS WHEREOF, each partY has caused this Agreement to be executed by its
duly authorized reR _ tive this 5f'~' day of 5 ~ / , 1999.
."" ..........
..' . "-
(SEAL) ,;.-,f ..\ BOARD OF COUNTY COMMISSIONERS
Attest: DANN '.}/~~' ....HAGE~CleJK.. OF MONROE COUNTY, FLORIDA.
~'I }.\:,.i '. ........ .. _",,,:- "", ..... d\-c::>-~.
.. ' .,.... .'. :~w.~_..\ \. \,
By: C-. ~ By; , '
Date
(SEAL)
Attest:
By:
Title:
Mayor/Chairman
~Pry
YC/U'~/
CONTRACTOR
Ryan Construction Services
~~e. ~~~n~ J }I
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 19
EXHIBIT A
CONTRACT DOCUMENTS
Document
Date
Architectural and Engineering drawing prepared by William P. Hom Architect, PA on 06/30/99:
A-1.A Typ. Wall Section 'A'
A-1.B Roof Vent Pipe
A-1. C Typical Roof Penitration Detail
A-1.D AC Condensing Unit Support
TABLE OF CONTENTS
1. Bidding Documents
Section 00100
Section 00110
Section 00163
Section 00300
Section 00350
2. Contract Documents
Section 00500
Section 00501
3. Conditions
Section 00150
Section 00800
Section 00910
Section 00980
Instruction to Bidders
Proposal Form
Pre-Bid Substitutions
Scope of Work
Milestone Schedule/liquidated Damages
Form of Agreement Between Owner and Contractor
Public Construction Bond
General Conditions
Supplementary General Conditions
Project Safety and Health Plan
Contractor Quality Control Plan
4. Genera' Requirements
Section 01010
Section 01015
Section 01021
Section 01200
Section 01301
Section 01310
Section 01310
Section 01385
Section 01395
Section 01400
Section 01510
Section 01520
Section 01550
Section 01560
Section 01595
Section 01600
Section 01630
Section 01100
Section 01130
Section 01140
Summary of Work
Contractor's Use of Premises
Application for Payment
Project Meetings
Submittals
Progress Schedules
Schedule of Values
Daily Construction Reports
Document Clarification Requests
Quality Control
Temporary utilities
Construction Aids
Access Roads and Parking Areas
Temporary Controls
Construction Cleaning
Material and Equipment
Post-B1d Substitutions
Contract Closeout
Operation and Maintenance Data
NDL Warranties
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 20
",
EXHIBIT A
CONTRACT DOCUMENTS
Document
Date
DIVISION 15-MECHANICAL
Section 15100
Section 15400
Section 15410
Air Conditioning
Plumbing
Piping Material
DIVISION 16-ELECTRICAL
Section 16010
General Electric Notes
ADD TO DMSION 7 - THERMAL AND MOISTURE PROTECTION,
SECTION - 07234 - Taoered Root Insulation:
Fastener for base laver of Insulation:
OUmpic Fasterw NTB-1H Fastener orequa/.
A To include the use of 3- plate.
B. Head Style: Double Internal Hex Drive
C. Major Thread Diameter. .750, Threact 3.5 T.P.J. Butteress.
o. Material: GJasa.FIIled Nylon
Use fastener pattern as per scope of WOI'Ic summary.
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 -
--
,-.
. ,
SECTION 00110
J-
PROPOSAL FORM
BID TO:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
c/o PURCHASING DEPARTMENT
PUBLIC SERVICE BUILDING, ROOM 002
5100 COLLEGE ROAD, STOCK ISLAND
KEY WEST, FLORIDA 33040
BID FROM:
Torn Ryan, Inc. dba Ryan Construction Services
P.O. Box 555
Big Pine Key, FL 33043
The undersigned, having carefully examined the Work and reference Drawings, Specifications,
Proposal, and Addenda thereto and other Contract Documents for the construction of:
Marathon Government Center Annex Roof Replacement
and having carefully examined the site where the Work is to be performed, having become
familiar with all local conditions including labor affecting the cost thereof, and having
familiarized himself with material availability, Federal, State, and Local laws, ordinances, rules
and regulations affecting performance of the Work, does hereby propose to furnish all labor,
mechanics, superintendents, tools, material, equipment, transportation services, and all
incidentals necessary to perform and complete said Work and work incidental hereto, in a
workman-like manner, in conformance with said Drawings, Specifications, and other Contract
Documents including Addenda issued thereto.
The undersigned further certifies that he has personally inspected the actual location of where
the Work is to be performed, together with the local sources of supply and that he understands
the conditions under which the Work is to be performed. The successful bidder shall assume
the risk of any and all costs and delays arising from the existence of any subsurface or other
latent physical condition which could be reasonably anticipated by reference to documentary
information provided and made available. and from inspection and examination of the site.
One Hundred sixty eight thousand five hundred fifty eightlollars.
(Total Base Bid - words)
A. Lump sum price for 140 feet of Concrete Spalling Repair
(Included in base bid) $ 34 ~900. 00
B. Interior work lump sums (Included in base bid)
1. Acoustical Ceiling Tile Work: $ 7 , 700.00
2. Carpet Work: $ 2,852.00
3. Interior Painting Work: $ 6.000.00
4. Base Work: $ 2.106.00
BID PROPOSAL 00110 - 2
.
.
Unit Prices
1. Gypsum Deck Repairs: $ 20 . 00 IS. F.
I . 2. Concrete Spalling Repairs: $ 2400.00 I Ten Lin. Ft.
3. Exterior Painting with Elastomeric (see spec's.) $11.600.00 - entire building
. ($50.00/lin. ft. extra for smaller crac~
I acknowledge receipt of Addenda No.(s)
I have included pages 2 through 6 of the Bid Proposal which entails the Proposal Form-1L.
the required Bid Security~,.the Non-Collusion Affidavit....L-, and the Lobbying and Conflict
of Interest Clause--L. In addition, I have included a certified copy of Contractor's License,
and City of Key West Occupational License.
(Check mark items above. as a reminder that they are included.}
Mailing Address:
Tom Ryan, Inc. dba Ryan Construction Services
P.o. Box 555
Big Pine Key, FL 33043
Phone Number:
Date: 8/13/99
Signed:
~J
Thomas D. Rvan
(Name)
President
(Title)
Witness:
~f
(Seal) , ~
'"
""
BID PROPOSAL
00110 - 3
.J
SECTION 00110
NON-COLLUSION AFFIDAVIT
I, Thomas D. Ryan ofthecity- Big Pine Key
according to law on my oath, and under penalty of perjury. depose and say that:
1.
lam
of the firm of Tom Ryan, Inc., dba Ryan Construction Services
President
the bidder making the Proposal for the project described in the notice for calling for bids for:
Marathon Government Center Annex Roof Replacement
and that I executed the said proposal with full authority to do so;
2. the prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating
to such prices with any other bidder or with any competitor;
3. unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disdosed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any competitor; and
4. no attempt has been made or will be made by the bidder to induce any other person, partnership
or corporation to submit. or not to submit, a bid for the purpose of restricting competition;
5. the statements contained in this affidavit are true and correct, and made with full knowledge that
Monroe County relies upon the truth of the statements contained in this affidavit in awarding
contra~l fO_.r s __aid - p ,:j~. 1 .
/1~,'V 1\ ~"l~,.tftf
(Signature of Bidder) (Date)
STATE OF: Florida
COUNTY OF: Monroe
PER~ONALLY APPEARED BEFORE ME, the undersigned authority, --rnC"f{{i'S 7?cp. Y}
who, after first being sworn by me, (name of il)dividual signing) affixed his.'Mf- sig~ture in~ the space provided
above on this 1'=3 day of A(GU.:sr ,19~.
~.~frr
NOTARY PUBLIC
My commission expires:
d-/l~ LV
~'""'"
$~~.~' r...... Perez
~.:~:-1 tM COMMISSION , CC531321 EXPIRES
~. ~l r.a..._~
~t. ~~. rGVlu~J11,2000
"" ,!if.::, .... BONDED 1lRJ TROY FAIN INSlIRANCE. IN:.
00110 - 5
BID PROPOSAL
'. SECTION 00110
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
" Torn Ryan, Inc. dba Ryan Construction Services
(Company)
warrants that he/it has not employed. retained or otherwise had act on his/its behalf any former County
officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its
discretion, terminate this contract without liability and may also. in its discretion, deduct from the contract or
purchase price, or otherwise recover, the full amount of any fee. commission, percentage, gift, or consideration paid
to the former County officer or employee".
(Signajk~v\J "'~J
Date: V' ""\ ;... otcq
STATE OF:
Florida
COUNTY OF:
Monroe
.. . L Q (C;C;q
~fAbu.s.c I c...;, (date)
(name of affiant). HeI&Pe-is p'ers~ow.n to me
as identification. (type of
Subscribed and sworn to (or Affirmed) before me on
by i h C. o'JCl:i I1'L(]j1
or has produced '
identification)
~---ej'1a..- R-y
NOTARY PUBLIC
My commission expires:
d - / ;.. Ot.J
~"'"
"G:~~ l'li~, Teraa PellZ
~,,{ ;"! ~ COMMISSION , CC531321 EXPIRES
~. ~=
'" ... .fil February 11. 2000
, .I/f..f;\" 80NIlED THRU 'IllllY FAIN INSUllANCE, INC.
00110 - 6
.
BID PROPOSAL
r
.
1
. .
DRUG-fREE \\'OllKPL-\CE fOIL'll
J
.
The undersig:ned vendor in accordance with florida Stature 237.087 herebv certifies that:
- .
1
!
tA
Tom Ryan Inc., dba Ryan Construction Services
(Name of Business)
1
II
1. Publish a statemen': notiC'.::::.: ..::::~;._:,y;;:.:~ ti 1<.: " :l:e U:1i2.'....t'DI m2_IlUfacture,
distribution, dispensing, possesSlOt:. o. '..:5"::;' ~: '.:c:::roiL::d subs:~ce is prohibited in the
workplace and specifying the :lctioii:; ::::: '.':ill CC :2.kC:1 :J.pins: employees for violations
of such prohibition.
1
I
...
1
,
.
2. Inform employees 4lbout the dJr:g~:'5 or drug abuse in the \vorkplace, the
business's policy of maintaining a drug-free \'.'orkplace, <1,;1Y avaibble drug counseling,
rehabilitation, and employee assistance progr2.1::s. :J.ni the pef),2.!ties that may be imposed
upon employees for drug abuse violations.
1
i
.
3. Give each employee engaged !:1 pro,,'::::::g tr:.:; cO:ll:nodities or contractual services
that are u."1der bid a copy of the statcmc:-,t SF.::ci:~':;::i. ;:: s'c:bscction (l).
,
I
11
..
4. In the statement specified in subsection (l), notify the employees that, as a
condition of working on the corn..rnoditics or eontr::cnlal services that are under bid, the
employee \vill abide by the terms of the sta:e:r:;::::: Llnd \ViiI notify the employer of any
conviction of, or plea of guilty cr nolo co;,:.~:-..:crc to, <'.ny violation of Chapter 893
(Florida Statutes) or of any controlled 5'..1[:5":::::::: ::l.W or the United States or any state, for
a \'iolation occurring in the \\'orkp!8.cc no b:;;:' :1:,,:: :l\'C (5) C:lYs after such conviction.
I
i
...
-,
-:
.
5. Imoose a sanction on. or rcuuirc t::e 5:-~::sf::c:or/ oarticiDation in a drug abuse
. . to ~..
assistance or rehabilitation program if sue:: is 2.\'2.ibble in the employee's community, or
any employee who is so convicted.
6. Make a good faith effort to COnt:::~:':; ~.,) :-r.:J.:nt~in <1, dn.:g-free workplace through
implementation of this section.
As the person authorized to sign the st2.:~:1:C::t.. ! G:r:ify t:i::lt this firm complies fully ".;ith
the above requirements.
~rN ^,
Bidders Sl
;'1;' Cf~
D2.te
\lCP::5 REV. 6:91
00 II 0-7
DEPAHIM~NI U~ ~UblNE6S ANU ~KU~~bblUNAL'K~WULA11UN
:,:' " :;' .CONST INDUSTRY LICENSING"BOARD,..".,' ,,',:.
LICENSE NBR
p7 7'OJ6/~:29Jr ~E??,Q9J 9c~_'% iqJ~~;j-:CQ~fJ_~.~f_.]"'"
-'~~etl~~~~~'~ f;g~~'f~~,~~g.~~.~~' ~ it;.'
. Under the provislons'iif Chapter ~'489~"::;::;~'::~FS. '5:1;.;1 ':;;.~
Expiration date: AUG 31, 2000
f~~~
*~J:~~}~~~~-
~~~~;~
:.~~~
.iipt~:M~k
;::{--.:: :;....:...... -;:.
__::,_-=--._ ~_ ::-1 -.T~--:-5--
.. .,- ~ ..
~~t~r:}
- --,,~,..
.~~-;\, ~~.:/:;.-'
':"-'.- .".' "-"'":
~~t~~f~}
.....- --.-"'"7~-
:~~~~,{~fj/ ~~ (Ji,l/f1;
.1
RYAN, THOMAS DANIEL
TOM RYAN INC
P 0 BOX 555 .
B}GPINEZKEY- ~FL
" -:--" ~~:.
>.:
L"AWTON CHILES
GOVERNOR
DISPLAY AS REQUIRED BY LAW
RICHARD T. FARRELL
SECRETARY
- -,~ ~2':::j.~r..~,,,,: -:-{~?~/-;:~ ~7,7~~,?::,;::.:Z,:- ~ ~:.-~ ~~.\- -,~; - ~::: :.~ ;::;~'":- - - - - - - -.- -.~ ~ - - -- -,
AC~ ll'.......,~1 ~x;n.;;~ IL .;~~~:: .",,;. ',:..'< -":':':;f,,~~.~~..::~,::.'!f'~fSTAr~ 91::. FJ..ORIQ.~. ". /.," ,: :r:, ~ ::,. " "
. ,. .....~, ,9 n,~~,.~.7- :",:....- ,.: "E.~ .-:.~;" '. .~',. Qepartment ,of Business and Professional Regulation
..',"-.:,:< ~:':JJ~~:#::.:...~t~'.~-..... "-~~~~'-_:'~ ":;",,,;,\ '.',CONS T,{;'IND U STR Y)'.LI C ENS XNG . ',BOAR D '. . . '. > :. ~'l"
>":i.;"~.f!-.';-..'f..r:"!..:"".~';~""'-I!'- ~~....:.j:......._.... __.~;.""-''''1;...:',ut'~'5r.)-~;~Oi:::~~J::~~;.::.~.....:'~~::.,~t:. I .;,.....~?-:-<lq,...........~'r~. ~'~"~r':-~' '".'.
Ifj A~~ ~~ ~i:~~'}.;o~
,~, 11\~~;'o:'
o7iJ.~~f.~;oR7t' :: ':~(#~i7~:Aa;~pb':~j . 111Qi~> ~:::'
r;:~'.-';"" .~,~'~.'- .. ..--~ - .~~~ '''':~' ,....?" "~-". "~=---cc....~-- .',.'
~T~e.mD "'EJS~ J~ GANi-l Agro ~l.~" ~. ~/")"-:<<'
'~~!IJ!lJjel'tW.JI.t~ .,. U A L~fil'E D \\~~,~;r ,~,;.:/,;.:,(, '"_"
. Under the proVlsfonsof Cha,ter ,,-489 ':~~FS':\ ..,..4.....i:...:::,. <.. -. . ." '.~'. .... '. .....!X "- ,':,ij? .
-El~WiOBd\tf .~~~ ~ LI~~~~ETO piRFb:R'M?wortk~':niIs'>,.~tLO'~S
,CONPANY,' rOO 0 . BlI.S .1~.ES SON~.Y;';:J ftJJ,':ttA,~~~~A:pU~LI. tIER.~)
H:~~~:i~~~~uc~I'i~:;~:v~~~~?i~:~l!-!r~:~~~~~:r',:~. h ~~
,,~, ,-A. ..".,., '€P.-~1-"" ~ ~' ~~~_.>-. J ~~c ~._,,~_.~~~ .J1~1 ~~ ~. ~ ~--_. ;v;; , ~ '
'_ "'~.i~. ~ ~ ~ ...~ ~~~ tit: ~ ~ ~~ ~ ~ - :a.ci: ~...~ ~ a,,- ;~,;..~,.,~,-,.~":",'~:'",,"'~:"'~:".'.'~,,,,~._.~.,__~..-..:._._:.'.,:,.:.=.~S r";..~,~:..:..~.-.;.":._..~.,...:.~.,~..'.'.'..:_.-....-':'.~'"'-.~..:...~::""""..'_,.~~~," ~::..,.:,.3.',_~~,~.:.'~.~.:..~._.'.':.','..'_~.'~,~:._.'.~... .'.".'-;.~-,..:'..:;,,:,~:,:,:".:;:''',",;':,:'''-.:_''~'.....'..:....,....,.=',...:......'....:.~.,::'..~...'...
t~~; i~i' tl ~, 1~4" 'i' ~~;i;"~c:~' ~:;=: c:; .>
tAuTON'~-CHr'(ES - -' "->'." DISPLAY AS';EQUIRED BY LAW : ~- RICHA'RD ,.-.- FARRELL
GOVERNOR " . SECRETARY
. - -- - - - - - - --..;.-_..~:-_.._-,-,;. .~'.'
.... .._-'.. ---- ---- - -' - --~ -- ---
- - .- _- :-.- ':7 ~ - .-. - -..~~ ,-; ~~::~ :.:. -::....:::...~..::::f;:~;:::~~~~r;::;;~:-:(:~ -:::.:~;f7 .=:~~-::.~1;.~,~ -r,~ ~-:;.~---.7_ -:- ~-.:: -:,;- - ::- ::. - ~ ::;.~- -,-:-~ -: - ~ - -
AC# "52' -'1:5r 3'" 7 8:~::::" li:::~:"'~_.(::i!;}~.{~m:~~STATE OF FLORIDA.~~~ri:t~:q~~;,::~W:-::'..{~..~{' ~,~'.>::-:'~t;.- .k~IJ'~f~f.~', .
. . i'~ _', ". ~:f;-',;" "}'~ ," }DEfl ARTMENT-;:7bFfeBooiNES-S::ANri ;~PROFEssI'(iNAlrR'EGul:AT ION . /~~~:;~i.~ t~~ tf/' ;~~.; ,
" ~"-l ~,.>"~- " "',.' ~'= '.'" --f'" -;:-CONS~~INDUSTRY..LICENSING'.'BOARD'-- "I' ,,' .,~r ,t'. ...~': .-",r
....:,:.~~--,.~'J~j:"::t..:.~4t-:Jl:::.:~.:<4 :-,,~~~_'j:',[:'~:. :~:Q.~""'::fJ. _ 'I.~ _.1 ,~~... 'p:.~;;.?-t~,:r"t1 .~:.~*..,~~~: ..)o-....} ~_.r.-:.:.~~;~...
, :;. ':._.;. . '1;.'-.~...-! :.. ~)..~"'?..:- -' __ ~.~ ~.1 i '.....~._: .r_ -:...:~-.. ....~.~':..~~;!!..~:pr.~~;io- - " .J ~"'...""~,~ -' ..... ~ .::.::.~~ ~..' :l';.41f Ij,! :. :..~....,{ 04 ,....~ ~..~ . ~ :~\;. . -' ....,.~I;t. -~,":t.;" .~>,....: ..":;1~1 ...;. '~-'
LICENSE'.NBR:< . ,.,.,.,:;'~ -
.,~..
-~ ~~i ,,~~. tIJ
.~, ~ ,-~~..m.~.f6
.!I, ~.j;."'" ~~,=
~'~ . ,'> ~-.?y ~....~~.
. .::" ":, ,'" '- ~.-~ ~.~ 0- '.';: ~"; ,";' '';'''::' ..:~~~~: ,.:. ,~:. .~'<::'.!;'::~;..,~~'.<....j:~ :~"~';.~:' '..,.,....;
91J~_R/~R9~1 i~...90...Q.198.~": ~M:~~~c;:05~.!!fty\i
.\i!~!;iWtnftl.I,'0{';!;..
Expiration date: AUG 31, 2000 .'.. i
'. .-~t:'..,. JG,j,. ~<'"_
~..!;~.~ . ~~ .ifr-~~;..
~~' -,'~ ~--.~ :..~.~~-:::..
,~ II~'
\i~
'ft~
" '..'
RYAN, THOMAS DANIEL
RYAN CONSTRUCTION SERVICES
PO,. .BOX 555 : -- ?-~:.~~o
DIG PINE KEY: ;FL33043
LAWTON CHILES
GOVERNOR
DISPLAY AS REQUIRED BY LAW
RICHARD T. FARRELL
SECRETARY
'-"It
lY~H-'Y~~
MONROE
F\CILITi'cS
OR
~,IACHINES
ROOMS s:::'; T'.;
:r'iPE OF
buSINESS
0-5
BUS'NESS
ADO'lESS
30140 ROOFING CONTRACTOR
'JA~/1E
30.5 US 1 BIG PINE KEY
00 - COUNTY OF MONROE
RYAN CONSTRUCTION SERVICES
TOM RYAN INC
RYAN THOMAS
PO BOX 555
BIG PINE KE Y F L
-~', :; -;:=-~
30140-006962
SEPT. 30, 1999
_.:: .=... r',~
- "
20.0C
CC C057517 EXP 8/98
M.A.iU;-~G
A.DDR=SS
33043
RE 011169-0000400
THIS BECm.1ES A TAX
RECEIPTWHENVALlDATED HARRY F. KNIGHT/.CFC, TAX COLLECTOR
PO BOX 1129, KEr WEST FL 33041-1129
0000000000 0000002000 0000301400069624 1001 7
D
1998-1999
- ,.....- "-,' -. -.., -',
...J'....__. _-.-,- '_': .,...._
MONROE
STr\Tt:: c.= ,='_","-::: ~ ~
F.A.CILlTIES
OR
MACHINES
.. - ~. ...... - ,--
. _.:; ,
....
.::-
'T.'-lOO....-l:J:
l:I -. 'tI :x> 0-. D.:X>
_......'0 -lo--X7-l
c......., m...... 7-l
0-- ~ -(
. 0
o .-.,
C(lO..
......om
r:? ~~.,)~~
. ....:x>......0 0.....
,=- .... G'l -0 .., 7-l G'l
-::-~.,) .... C(I :J:
o
THlS JS OnLY ..g TAX. YOUMU~
i',jEET ALL 'CCleJNTY PLANNlt<
Ai.JD ZONING REQUIREMENTS.
20.0C
A,CCO'.j\:T
E>:?;~=S
30140-0060565
SEPT. 30, 1999
0-5
~/~UST n= D;S?L..-;.: :=.:; I>; c:~:::::='::uous t=L;',:.=
SU ??LE~..iENT AL
c;.1~LO'.'==3
SEATS
ROOMS
TYPE OF
BUSINESS
"_4_ _,
- - -- -'-'.
30140 GENERAL CONTRACTOR
BUSINESS
ADDRESS
..,;...
NAME
MAILING
ADDRESS
MM 30.5
00 - COUNTY OF MONROE
TOM RYAN INC OBA RYAN
CONSTRUCTION SERVICES
RYAN THOMAS 0 PRES
. POBOX 555
BIG PINE KE Y F L
_:~-_;:_.'~18 :2T-_ ~~.
! =~..;-.GC C059J33.-.EX
.' ... .../ ':' i -'-:;::0
~=-=,,-:-=-=-;;~; ~,,- } ,'-i .~;
\\~~rf'~~//
--' ",. - ---
----.-;~n-~~;Q.,c;;;;; .......
33043
. AK 011169
THIS BECOMES A TAX HARRY F KNIGHT CFC, TAX COLLECTOR
"ECEIPTWHENVALlDATED PO BOX 1129, KEY WEST FL 33041-1129
0000000000 0000002000 0000301400060565 1001.. ,2.
F.E;~E'.:!~.L
i'~E:/.' 7A;<
TR.'; '~S;=~R
O.=i~,3::":",\;" T).,X
.20.00
A~~~OU~';T
PE~~A;" TY
CO:"LECTIOrJ COST
TOTA,--
....
o
'T.'-loo....-1:J:
l:I -. 'tI :x> 0-- :I> :x>
-.....,'0 -4o--X~
c........,m~~-(
. 0
0.-"
000..
......Orrl
t..J ........~;:l<:
c- ....-l:z:
. ....:1>.......00.....
O....G'l-o-.::OG'l .
Ot.,).... C(I ::s:::
THIS IS ONLY ~TAX. YOU MUS
MEET ALL COt:fNTY PLANNIN
/':.1':0 ZONING REQUIREMENTS.
8-98
20.00
.~
EXHIBIT B
INSURANCE REQUIREMENTS
FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR
00500 - 21
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
General Insurance Requirements
for
Construction Contractors and Subcontractors
Prior to the commencement of work governed by this contract (including the pre-staging
of personnel and material), the contractor shall obtain, at his/her own expense, insurance
as specified in the attached schedules, which are made part of this contract. The
Contractors will ensure that the insurance obtained will extend protection to all Sub-
Contractors engaged by the Contractor. As an alternative the Contractor may require all
Subcontractors to obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract
(including pre-staging of personnel and material) until satisfactory evidence of the
required insurance has been furnished to the county as specified below. Delays in the
commencement of work, resulting from the failure of the Contractor to provide this
contract and any penalties and failure to perform assessments shall be imposed as if the
work commenced on the specified date and time, except for the Contractor's failure to
prove satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this
contract and any extensions specified in any attached schedules. Failure to comply with
this provision may result in the immediate suspension of all work until the required
insurance has been reinstated or replaced. Delays in the completion of work resulting
from the failure of the Contractor to maintain the required insurance shall not extend
deadlines specified in the contract and any penalties and failure to perform assessments
shall be imposed as if the work had not been suspended, except for the Contractor's
failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
. Certificate of Insurance
or
· A Certified copy of the actual insurance policy.
Administration Instruction
#4709.3
1996 Edition
The County, at is sole option, has the right to request a certified copy of any or all
insurance policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior
notification is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
In addition, the County will be named as an Additional Insured and Loss Payee on all
policies covering County-owned property.
Any deviations from these General Insurance Requirements must be requested in writing
on the County prepared form entitled "Request for Waiver of Insurance
Requirements" and approved by Monroe County Risk Management.
Administration Instruction
#4709.3
BUILDER'S RISK
INSURANCE REQUIREMENTS
FOR
CONTRACT: Marathon Government Center Annex Roof Replacement
BETWEEN
MONROE COUNTY, FLORIDA
AND
RYAN CONSTRUCTION SERVICES
The Contractor shall be required to purchase and maintain, throughout the life of the contract, and until the
project is accepted by the County, Builder's Risk Insurance on an All Risk of Loss form. coverage shall
include:
Theft
Hail
Explosion
Riot
Civil Commotion
Vehicles
Aircraft
Smoke
Fire
Collapse
Flood
The policy limits shall be no less than the amount of the finished project and coverage shall be provided
on a completed value basis.
Property located on the construction premises, which is intended to become a permanent part of the
building, shall be included as property covered.
The policy shall be endorsed permitting the County to occupy the building prior to completion without
effecting the coverage.
The Monroe County Board of County Commissioners shall be named as Additional Insured and Loss
Payee.
Administrative Instruction
#4709.2
BR2
BLD_RISK.DOC
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Marathon Government Center Annex Roof Replacement
BETWEEN
MONROE COUNTY, FLORIDA
AND
RYAN CONSTRUCTION SERVICES
Prior to the commencement of work governed by this contract, the Contractor shall obtain General Liability
Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum:
. Premises Operation
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$500,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$250,000 per Person
$500,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions
should include coverage for claims filed on or after the effective date of this contract. In addition, the
period for which claims may be reported should extend for a minimum of twelve (12) months following the
acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies
issued to satisfy the above requirements.
Administrative Instruction
#4709.2
GL2
GEN_L1AB.DOC
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Marathon Government Center Annex Roof Replacement
BETWEEN
MONROE COUNTY, FLORIDA
AND
RYAN CONSTRUCTION SERVICES
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to
the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained
throughout the life of the contract and include, as a minimum, liability coverage for:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies
issued to satisfy the above requirements.
Administrative Instruction
#4709.2
VL2
VEH-L1AB.DOC
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT: Marathon Government Center Annex Roof Replacement
BETWEEN
MONROE COUNTY, FLORIDA
AND
RYAN CONSTRUCTION SERVICES
Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers'
Compensation Insurance with limits sufficient to respond to the applicable state statutes.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$500,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the State of
Florida and the company or companies must maintain a minimum rating of A-VI, as assigned by the A.M.
Best Company.
If the Contractor has been approved by Florida's Department of Labor, as an authorized self-insurer, the
County shall recognize and honor the Contractor's status. The Contractor may be required to submit a
Letter of Authorization issued by the Department of Labor and a Certificate of Insurance, providing details
on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the contractor may be required to submit updated financial statements from the fund upon
request from the County.
Administrative Instruction
#4709.2
WC2
WRK_COMP.DOC
[?~ A~
Cf)~STl?UCTIf)~ S~l?VIC~S
(305) 872-3769 . Fax 872-4647
. US 1, MM 30.5
P.O. Box 555
Big Pine Key, FL 33043
State Certified Contractor
General CGC 059133
Roofing CCC 057517
Engineering ENG 250 - I
ICONST~R~:'9.~: ~?r~~(~c.MENTi
MEMO
OCT 2 1 1999
DATE: October 20, 1999
TIME:
RECEIVED BY:
TO: Ann - Construction Management
FROM: Carrie Ryan
RE: Builders Risk Policy
Enclosed is the Builder's Risk policy that you required. I apologize for the delay in
getting this to you.
If you have any questions or need any further information please let me know.
Sincerely,
C~i?O
Carrie Ryan
. The Inland Marine Declarations and INLAND MARINE DECLARATIONS
endorsements, if any, issued to form a part
thereof, completes the Commercial
Insurance Policy numbered as follows: SR 97001300
IXI New Policy
o Renewal of
In retumfor the payment
. policy, we with you to
THIS IS A
and subject to all this
as stated in this policy.
Please read your
1. Named Insured and
3. Policy Period - From
To (check one): 0 RaportingilOhe Year From
12:01 a.m. Standard Time atyourlTlailing.address above.
A)
B)
Anyone structure
Property temporarily at
any other premises
Property in transit
All covered property
at all locations
$1,000,000
$
$
10,000
25,000
C)
D)
$5,000,000
E)
F)
G)
H)
Per Report
Per Report
Per Report
Per Report
Rate
Premium
Tax (applicable in KYonly)
Total Fully Earned Policy Premium
~MatyJ3nd
~'---Gnup
. ASSURANCE COMPANY OF AMERICA
NEW YORK, NEW YORK 1 0038
A.Stock Company
2. Producer Information (complete A-D)
A) Name: USI Florida
P.o.
A)
B)
C)
D)
E)
F)
G)
H)
o Other
$_168,500.
$
$
10,000
25,000
4. Form of Business: 0 Individual 0 Partnership ~ Corporation 0 Joint Venture
5. Limits of Insurance (select either One-Shot or Reporting Form option below)
o Reporting Form (continuous policy) 0 One-Shot (non-reporting form/single structure policy) HBIS-1
o Annual Rate 0 Monthly Rate (HBIS _ 4) 0 1-8 Family Dwelling IXI Commercial Structure
Property Location 63rd St
Marathon, FL
Anyone structure
Property temporarily at
any other premises
Property in transit
All covered property
at all locations (same
as A unless otherwise
noted) $
Rme $
Premium $
Tax (applicable in KY only) $
Total Fully Earned Policy Premium $
($250 minimum premium applicable)
6. Deductible (minimum $250 unless otherwise indicated): CJ $500 W $1,000 0 $2,500 0 $5,0~ji{,)\tt@'v ~~r.;:; 1.'A;:~r.~.~~f.1' ,
7. Forms Applicable To All Coverage Parts: . y "\' . W c - .;;.~&T
18140471 Builders Risk Coverage Form 0 HBIS-42 Florida Fraud Statement v - ~ \
181 47681 Comm. Inland Marine Coverage Part 0 HBIS-43 Windstorm Percentage Del:'!Ml!ible r c ~zi <19
181 CM0001 Comm. Inland Marine Conditions 0 HBIS-44 New York Fraud Statement V
I8I1L0017 Common Policy Conditions (IL0146 in WA) Other Forms: (list other applicable sta~\1:M1i81or ~u~ YES
o 9H0003 Florida Builders Risk Declarations forms; all required state forms applicable)
o HBIS-4 Monthly Rate Endorsement
IX! HBIS-35 Windstorm or Hail Exclusion
IX! HBIS-37 Existing Building(s) or Structures(s) Cov.
.40
674.00
674.00
Countersigned:
10/13/99
Date
By:
FM170001 REV. 1/97
c
~.
Authorized Representative
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate from the
standard insurance requirements specified within this manual. Recognizing this potential, and acting on
the advice of the County Attorney, the Board of County Commissioners has granted authorization to Risk
Management to waive and modify various insurance provisions.
Specifically excluded from this authorization is the right to waive:
. The County as being named as an Additional Insured-If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name the
County as an Additional Insured, Risk Management has been granted the authority to waive
this provision.
and
. The Indemnification and Hold Harmless provisions
Waivina of insurance provisions could expose the Countv to economic loss. For this reason, every
attempt should be made to obtain the standard insurance requirements. If a waiver or a modification is
desired, a Request for Waiver of Insurance Requirements form should be completed and submitted for
consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the County Attorney
who will submit the Waiver with the other contract documents for execution by the Clerk of the Courts.
Should Risk Management deny the Waiver Request, the other party may file an appeal with the County
Administrator or the Board of County Commissioners, who retains the final decision-making authority.
Administrative Instruction
#4709.3
WAIVER. DOC
1996 Edition
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements, be waived or modified on the following contract:
Contractor:
Contract for:
Address of Contractor:
Phone:
Scope of Work:
Reason for Waiver:
Policies Waiver
will apply to:
Signature of Contractor:
Approved
Not Approved
Risk Management:
Date:
County Administrator appeal:
Approved
Not Approved
Date:
Board of County Commissioners appeal:
Approved
Not Approved
Meeting Date:
Administrative Instruction
#4709.3
WAIV_REQ.DOC
SEITLIN
. . . an Assurex Partner
SEITLIN
RISK MANAGEMENT & INSURANCE
BOND NUMBER X0816
Surety Name & Address: Preferred National Insurance Company
210 University Drive. Suite 900
Coral Springs. Florida 33071
(954) 456- 6189
THIS IS THE FRONT PAGE OF THE PERFORMANCE/PAYMENT BOND ISSUED IN COMPliANCE WITH
FLORIDA STA TUTE CHAPTER 255.05
CONTRACTOR NAME & ADDRESS: Tom Ryan. Inc. d/b/a Ryan Construction Services
P.O. Box 555
Big Pine Key. Florida 33043
PHONE NO.: (305)872-3769
OWNER NAME & ADDRESS: Monroe County. Florida
5100 College Road. Stock Island
Key West. Florida 33040
PHONE NO.:
PROJECT DESCRIPTION: Marathon Government Center Annex Roof Replacement
PROJECT ADDRESS: Marathon Government Center & 63rd Street. Marathon. Florida 33040
LEGAL DESCRIPTION OF
PROPERTY:
THIS IS THE FRONT PAGE OF THE BOND, ALL OTHER PAGESARE SUBSEQUENT REGARDLESS OF
PREPRINTED NUMBERS.
2001 NW. 107th Ave., Suite 200, Miami, FL 33172
305.591.0090 . Fax: 305.593.6993
postmaster@seitlin.com
SECTION 00501
PUBLIC CONSTRUCTION BOND
Bond No. X0816
BY THIS BOND, We Tom Ryan, Inc. d/b/a Ryan Construction Ser;,icftSPrincipal
and Preferred National Insurance Company , a corporation, as Surety, are
bound to Mon roe Coun ty, F lor i da , herein called Owner, in the
sum of $168.558. 00**>'<>b'<**>'<1~>H>b'<>'<for payment of which we bind ourselves, or heirs,
personal representatives, successors, and assigns, jointly and severally.
THE CONDITION OF THIS BOND is that if Principal:
1. Performs the contract dated , 19_, between
Principal and Owner for construction of Marathon Government Center >'~ the
contract being made a part of }his bond by reference, at the times and in the manner
prescribed in the contract; and "Annex Roof Rep 1 acemen t
2. Promptly makes payment to all claimants, as defined in Section 255.05(1), Florida
Statutes, supplying Principal with labor, materials, or supplies, used directly or indirectly
by Principal in the prosecution of the work provided for in the contract and;
3. Pays Owner all losses, damages, including damages for delay, expenses, costs, and
attorney's fees, including appellate proceedings, that Owner sustains because of a
default by Principal under the contract; and
4. Performs the guarantee of all work and materials furnished under the contract for the
time specified in the contract, then this bond is void; otherwise it remains in full force.
Any changes in or under the contract documents and compliance with any formalities
connected with the contract or the changes does not affect Surety's obligation under this bond.
DATED ON October 5th
,19~.
INC. d/b/a RYAN CONSTRUCTION
BY:
OF PRINCIPAL)
BY
FRANKLIN
Licensed Florida Resident Agent
&
PREFFRRFn NAT I nNA[ I NSlJRANr.F c:nMPAtJY
(NAME OF SURETY)
PUBLIC CONSTRUCTION BOND 00501-1
Preferred National Insurance Company
Coral Springs, Florida
POWER OF ATTORNEY
1innfu ~l ~en ~\! ijt4ese 'resenfs; That Preferred National Insurance Company, a corporation of the State of Florida, by
John K. Latham, President, and Dennis B. Wills, Secretary, in pursuance of authority granted by Article XI, Section 1 & 2 of the By-laws of said Company,
which reads as follows:
ARTICLE XI, SECTION 1 - The Chairman of the Board or President or any Vice President or Secretary shall have power and authority to appoint
Attomeys-in-Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings,
recognizances, contracts of indemnity and other writings obligatory in the nature thereof.
ARTICLE XI, SECTION 2 - The signature of any authorized officer and the Seal of the Company may be affixed by facsimile to any Power of Attorney
or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company,
and such signature and seal when so used shall have the same force and effect as though manually fixed.
Does hereby nominate, constitute and appoint
Franklin E. Wheeler, Michael Bonet, Davor I. Mimica and John Harrold
its true and lawful attomey, for it and in its name, place, and stead to execute on behalf of the said Company as surety, all bonds, undertakings and
contracts of suretyship in the amount not to exceed:
One Million Dollars ($1,000,000)
Preferred National Insurance Company, as fully and amply, to all intents and purposes, as if they have been duly executed and acknowledged by the
regularly elected officers of the Company at its office in Coral Springs, Florida, in their own proper persons.
The said Secretary does hereby certify that the aforegoing is a true copy of Article XI, Section 1 & 2 of the By-Laws of said Company, and is now in force.
,\U"~Ufl'fll'"
IN WITNESS WHEREOF, the said President and secre~!Y'~.r~~~.~ribed their names and affixed the Corporation Seal of the said
Preferred National Insurance Company, this 1st day of Augu1~8b:~ OA-.......~ '<:.."
i ~.- O~ 4/'..~~\
g ~; v ~ , (") ;
ATT~ _ A M -II' \~\ ~~L ~r~Natlonallnsuran~om~pai: ~ _ 1
~ /:J 1/f/t,.U4 \,i:....~(OR\\)~.S~./ .~ _ ~
Secretary "" ".$>Qi' ..............~~ ,0:-' PreSIdent
~""', t::/ * '" \,.........,...
STATE OF FLORIDA ) ss: .".,,,,"',,,,,,,,....
CITY OF CORAL SPRINGS )
On this 1st day of August, A.D., 1998, before the subscriber, a Notary Public of the State of Florida, duly commissioned and qualified, came the above
named President and Secretary of Preferred National Insurance Company to me personally known to be the individuals and officers described in and
who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly swom, severally and each for
himself deposeth and saith, that they are the said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate
Seal of said Company, and that the Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the
authority and direction of the said Corporation.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal, at the City of Coral Springs, the day and year first above
written.
~~~ WENOY~
.:see:
Ub tal.-I{b~eJ4"-- -
CERTIFICATE
I, the undersigned, Secretary of Preferred National Insurance Company, do hereby certify that the original Power of Attomey of which the foregoing is a
full, true and correct copy, is in full force and effect on the date of this certificate; and I do further certify that the President who executed the said Power
of Attomey was specially authorized by the Board of Directors to appoint any Attomey-in-Fact as provided in Article XI, Section 1 & 2 of the By-Laws of
the Preferred National Insurance Company. ......""'",,,.,,
,\", L f" II"
This Certificate ma~ be signed by facsimile under and by a~~,lihe'foll~~~lution of the Board of Directors of Preferred National Insurance
Company at a meeting duly called and held on the 1 st day ~~t.,~tJilR 4 ;.:._.~~
Resolved, Article XI, Section 2, "that the facsimile or mec~8il~r<<4Z'UA4 si~a~. ~ bf any Secretary of the Company, whether made heretofore or
hereafter, wherever appearing upon a certified copy of an~~er of ~~ued ~t;ijl Company, shall be valid and binding upon the Company with
the same force and effect as though manually affixed" \ 0:. \ 1 9 8 8.: 0 J
IN TESTIMONY WHEREOF, I have hereunto SUbSCribe;~~~~.t~r rate Seal of the said Company, thiS........?.~~............ day of
"Qd ~,..."
....................O.<;:..to.b~r.................1 19..9.9............ "'''i;~'fJ '* "'\,\.\\\.\
"~I"lUUlU'
/1/11,;U,
PNI-PA-101 (8198)