FY2003 10/16/2002
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "County")
and Redbone, Inc. (Hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the County has recommended
to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed
the recommendation, that certain monies be allocated for promotion of an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. County shall pay a sum not to exceed $11,000 (Eleven Thousand Dollars) for
promotion and related expenditures, as described in the event budget, attached hereto as
Exhibit A, for production of The Mercury Baybone Celebrity Tournament on October 3-5,2003.
Payment will be made only after Event Sponsor submits invoices and support documentation
acceptable to the County's Finance Department. The advertising and promotion budget for
County funding may be altered as to the individual line items, or components, within 10% of
the amount stated for that item or component, without increasing the total dollar amount and
without requiring a written amendment to this agreement. The general non-allocated section of
an Umbrella event budget may be utilized for unforeseen permissible expenditures and for
those budget lines that may require additional funds. Monroe County's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the
Cou nty.
2. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment
of work in progress upon submission of documented invoices associated with said event.
Event sponsor fully understands that funding is obtained from tourist development taxes for
which the fiscal year ends September 30, 2003. Event sponsor also understands that the
funding process through which this contract was made available by County requires event
sponsors to submit their payment requests as quickly as possible and to finalize all such
requests before the end of the fiscal year, if at all possible. In order for the tourist
development taxes to be utilized most effectively for the purpose for which they were
authorized, attracting and promoting tourism, the budgeting process of the County requires the
event's funding to be concluded in a timely manner. In recognition that the timeliness of
payment requests is of extreme importance to the funding of future advertising and promotion
for the stability of the tourist-based economy, Event Sponsor agrees to submit by September
30, 2003, all invoices and support documentation as required by the County's Finance
Department rules and policies. Event Sponsor shall not be reimbursed nor will Event
Sponsor's vendors be paid directly for any invoices received by the County after September
30, 2003, except that for events with promotional expenditures incurred between July 1 and
October 5, 2003, invoices must be submitted within ninety (90) days of the conclusion of the
event.
The Mercury Baybone Celebrity Tournament
Fishing Umbrella Funding FY 2003
1
3. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with an event which does not occur as a result of any act or omission by
Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance
policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the event and shall permit County and its agents and
employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
10. Loao: All promotional literature and advertising must display the "The Florida
Keys & Key West, Monroe County Tourist Development Council, Come as You Are",
The Mercury Baybone Celebrity Tournament
Fishing Umbrella Funding FY 2003
2
logo/trade mark adopted by the TDC and County on November, 2000 (as per attached). No
reimbursement or direct payment will be considered unless this logo/trade mark is utilized.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
duly authorized representative, the 10 day of ~"'f' . 2002.
--
(SEAL)
Attest: Danny L. Kolhage, Clerk
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Deputy Clerk /D. lit:.. 2.00 ~
Board of County Commissioners
of Monroe unty
(CORPORATE SEAL)
Attest:
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ecre ry
Redbone, Inc.
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The Mercury Baybone Celebrity Tournament
Fishing Umbrella Funding FY 2003
3
EXHIBIT "A"
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 2002 TO SEPTEMBER 30, 2003
BAYBONE
---------------------------------------------------------
OCT. 3-~ 2003
DIRECT MAIL & POSTAGE
$ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES
$5,200.00
TROPHIES
$2,500.00
PHOTO PROGRAM
$ 150.00
MEDIA ADVERTISING
$ 500.00
T-SHIRTS, CAPS, JACKETS
$1,000.00
*GENERAL NON-ALLOCATED
$1,650.00
$11,000
*GENERAL NON-ALLOCATED IS NOT TO EXCEED 15% OF THE
TOURNAMENTS TOTAL BUDGET.
*TOURNAMENTS CAN NOT EXCEED MORE THAN 30% OF THE
TOTAL BUDGET IN TROPHY LINE ITEM EXCEPT WHEN
TOURNAMENTS GET SPECIAL APPROVAL FROM FKFT, INC.
Continental Breakfast, Seamaster Superfly participants.
"Treetops", Westin Beach Resort
7:30 a.m. Boats depart for Seamaster Superfly and GO FISHING.
2-6:00 p.m. Baybone Registration, Angler/Guide/Celebrity.
Salon A, Westin Beach Resort
2-7:00 p.m. Silent Auction, Salon A, Westin Beach Resort
3:00 p.m. Lines out of the water - Seamaster Superfly Tournament.
5:00 p.m. *** GUIDES for Seamaster Superfly Tournament must
check-in with Scorekeeper prior to 5:00 p.m. ***
Seamaster Superfly Awards, Parrot's Bar, Westin Beach
Cocktail Reception -Prefunction Terrace,Westin Beach Resort
Guides and Anglers Rules Meeting, Ballroom
MERCURY MARINE/ACTION CRAFT KICK-OFF DINNER
Live Auction.
*** GUIDES must check-in with Scorekeeper prior to departure
Continental Breakfast for Anglers, Guides, Celebrities and Guest.
"Treetops" Westin Beach Resort.
Blessing of the Fleet, Boats depart and GO FISHING.
Westin Beach Resort Dock.
3-5:00 p.m. Dockside Party, meet the celebrities at Parrot's Bar, Westin
Beach Resort.
5:00 p.m. ***GUIDES must check-in with Scorekeeper prior to 5:00
p.m. ***
7:30 p.m.
9:00 p.m.
Oct. 5. Sunday
6:30 a.m.
Resort.
7:00 a.m. Boats may depart after sign in and GO FISHING.
3:00 p.m. Lines out of the water.
3-5:00 p.m. Celebrity Dockside Party, Parrot's Bar, Westin Beach Resort
***GUIDES must check-in with Scorekeeper prior to 5:00 p.m. *** 7:00 p.m.
Cocktail Party and Awards Banquet, Ballroom,Westin Beach Resort
Oct 2. Thursday
7:00 p.m.
Oct. 3. Friday
7:00 a.m.
5:00 p.m.
6:00 p.m.
6:30 p.m.
7:00 p.m.
8:00 p.m.
Oct. 4. Saturday
6:30 a.m.
7:30 a.m.
rXHIBIT "B"
2003 MERCURY BA YBONE
ITINERARY
Seamaster Superfly Tournament registration and kick-off dinner,
Salon B Westin Beach Resort.
Silent Auction closes. Prefunction Lobby.
Clarence Clemons concert. Ballroom, Westin Beach Resort
***GUIDES must check-in with Scorekeeper prior to departure
Continental Breakfast. ''Treetops'', Westin Beach
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