FY2001 11/22/2000 AgreementBRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL (305) 289-6027
FAX (305) 289-1745
MEMORANDUM
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CLERK OF THE CIRCUIT COURT
MONROE COUNTY
SM WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
DATE: December 13, 2000
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Pamela G. Hanco
Deputy Clerk
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 952-7145
FAX (305) 852-7146
At the November 22, 2000, Board of County Commissioner's Meeting the Board granted
approval and authorized execution of the following:
Amendment to Agreement between Monroe County and the Friends of Islamorada Area
State Parks to extend the Agreement entered into on April 14, 1999 until September 30, 200,1.
Funding Agreement between Monroe County and Old Ilsand Restoration Foundation,
Inc., covering the 41 st Annual Key West House & Garden Tours on January 26-27; February
16-17 and March 2-3, 2001 in an amount not to exceed $5,732.00, Fiscal Year 2001, Two Penny
Cultural Umbrella Funding.
Funding Agreement between Monroe County and Womenfest, Inc., covering Womenfest
on September 4-11, 2001 in an amount not to exceed $20,968.00, Fiscal Year 2001, Two Penny
Cultural Umbrella Funding.
Funding Agreement between Monroe County and Redbone, Inc., covering the Mercury
Cheeca/Redbone Celebrity Tournament on November 2-4, 2001 in an amount not to exceed
$7,500, Fical Year 2001, Two Penny allocated under the Fishing Umbrella.
Funding Agreement between Monroe County and Keys Classic Anglers Tournament, Inc.
covering Texaco Key West Classic on April 25-28, 2001 in an amount not to exceed $25,000.00,
Fiscal Year 2001, Two Penny allocated under the Fishing Umbrella.
Attached are two duplicate originals of the above for your handling. Should you have any
questions please do not hesitate to contact this office.
Cc: County Administrator w/o document County Attorney
Risk Management w/o document Finance
File
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Redbone, Inc.. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC"),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $7,500.00 (Seven Thousand and Five
Hundred Dollars) for promotion and related expenditures, as described in the event budget,
attached hereto as Exhibit A, for production of the Mercury Cheeca/Redbone Celebrity
Tournament on November 2-4,2001. Payment will be made only after Event Sponsor
submits invoices and support documentation acceptable to the County's Finance
Department. The advertising and promotion budget for County funding may be altered as
to the individual line items, or components, within 10% of the amount stated for that item or
component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described
in the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and
public relations services or supervision of advertising and public relations will be
provided through the contracted agencies of the Tourist Development Council (TDC)
and BOCC. The agencies of record, shall receive payment of work in pro~s&up@ ""T1
submission of documented invoices associated with said event. Event spo~~ull~ }~
understands that funding is obtained from tourist development taxes for w~llie ~caP
year ends September 30,2001. Event sponsor also understands that the ~~iig ~ 6
process through which this contract was made available by County requirei~nt :=- ~
sponsors to submit their payment requests as quickly as possible and to fieefi2[i al~ r:I'l
such requests before the end of the fiscal year, if at all possible. I n order fpt' t~ togist g
development taxes to be utilized most effectively for the purpose for which.1.'T1eywere ~
authorized, attracting and promoting tourism, the budgeting process of the County
requires the event's funding to be concluded in a timely manner. In recognition that the
timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist-based economy, Event Sponsor
agrees to submit by September 30,2001 all invoices and support documentation as
required by the County's Finance Department rules and policies. Event sponsor shall
not be reimbursed nor will Event Sponsor's vendors be paid directly for any invoices
received after September 30. 2001, except that for events with promotional
expenditures occurring after August 1, 2001, in which case invoices must be submitted
1
Mercury Cheeca/Redbone Tournament
Fishing Umbrella Funding FY 2001
within ninety (90) days of the conclusion of the event. Any invoices received after
February 1, 2002 will not be reimbursed.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate
for breach upon providing to Event Sponsor notice at least seven (7) days prior to the
effective date of the termination.
7. . Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance NO.1 0-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance NO.1 0-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. II
2
Mercury Cheeca/Redbone Tournament
Fishing Umbrella Funding FY 2001
TNESS WHEREOF, each party has caused this Agreement to be executed by
. ed representative, the ~~ day of ~2000.
s~ Board of County Commissioners
, ~oecoun~ ~ d
M~hairman ~
(CORPORATE SEAL)
Redbone, Inc.
Attest:
(
By.
OR ~~~); .
ChC{(I~ AMbro;?:
Witness '
3
Mercury Cheeca/Redbone Tournament
Fishing Umbrella Funding FY 2001
EXHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 2000 TO SEPTEMBER 30, 2001
REDBONE TOURNAMENT
------------------------------------------------------
NOV. 2-4, 2001
*GENERAL - NON-ALLOCATED
$ --0--
$ 650
$ 2,225
$ 500
$ 500
$ 2,500
$ 1,125
----------
$ 7,500
DIRECT MAIL & POSTAGE
BROCHURES, POSTERS,
PROGRAMS, PATCHES
TROPHIES
PHOTO PROGRAM
MEDIA ADVERTISING
T-SHIRTS, CAPS, JACKETS
(-"
2001 MERCURY OUTBOARl.JS'
CHEECAlREDBONE
ITINERARY
EXHIBIT B
November l. Thursday
2 -6:00 p.m. Early registration for :~nglers, Guides, Celebrities, Silent Auction
begins.PENNEKAMP ROOM. CHEECA LODGE RESORT
6-8:00 p,m, Mercury Marine Welcoming Reception for Mercury guides. ISLAMORADA
ASHING CLUB.
8:00 p.m. Seamaster Superfly Registration and Dinner, ZANE GREY LOUNGE. WORLD
WIDE SPORTSMAN.
November 2. Friday Seamaster Superfly GuIdes must check-In with Scorekeeper prior to departure.
6:30 a.m. Continental breakfast WORLD WIDE SPORTSMAN
7:00 a.m. Boats depart ,Seamaster Superfly WORLD WIDE SPORTSMAN,and GO
ASHING.
lO:OO a.m.-6:00 p,m. Registration for Anglers, Guides, and Celebrities. and Silent Auction.
PENNEKAMP ROOM, CHEECA LODGE RESORT,
Lines out of the water- Seamaster Super11y Tournament.
Seamaster Supertly dockside party and awards. ZANE GREY LOUNGE.
3:00 p.m,
5:00 p.m,
WORLDWlDE
***Guldes must check in with Scorekeeper prior to 5:00 p.m. ***
6:00 p,m, Cocktail Reception. CHEECA/REDBONE TENT. CHEECA LODGE RESORT,
7:00 p,m, Mercury Marine/Action Cral't Kick-Off Dinner CHEECA/REDBONE TENT.
CHEECA LODGE RESORT.
8:30 p,m, Mercury Marine/Action Cral't Live Auction.
November 3. Saturday***Guides must check-in with Scorekeeper prior to departure***
6:00 a.m. Lorelei Continental Breakfast. and reading of the rules. LORELEI DOCK
7:00 a.m. Blessing of the Reet and GO ASHING.
9:00 a.m.- 6:00 p.m. CheecalRedbone Arts and Crafts Show, GROUNDS OF LORaa.
11:00 a. m, "Fashion Under The Fronds" Luncheon Presented by The Gallery At Morada
Bay and Angelicka. MORADA BA Y BEACH CAFE, MM 8\.59 OCEANSIDE
2-9:<x) p.m, WKEZ Easy 96.9 FM CheecaJRedbone Radio Auction. WINDLEY ROOM,
'CHEECA LODGE
2:00 p.m. Silent Auction opens for viewing. PENNEKAMP ROOM.
3~5:00 p,m. Lorelei Celebrity Dockside Party. LORELEI DOCKS
3-5:00 p,m. Chris Evert Tennis C1inic-Cheec~ Tennis Courts
6-7:30 p,m. Silent Auction Closing Cocktail Party open to the public PENNEKAMP, CHEECA
November 4. Sunday***Guides must check-in with Scorekeeper prior to departure ***
6:00 a.m. Lorelei Continental Breakfast, LORELEI DOCKS.
6:30 a.m. Anglers may depan after guide sign-in and GO ASHING,
9:00 a.m,-6:00 p.m, Cheeca/Redbone Arts and Crafts Show, GROUNDS OF LORELEI
3:00 p,m. Lines out of the water,
3:00 p,m.- 5:(Xl p,m, Lorelei Celebrity Dockside Party. LORELEI DOCKS.
7:00 p,m, Cheeca Lodge Cocktail Party and Awards Banquet, REDBONE TENT, ~HEECA LODGE
RESORT