FY2008 1st Amendment 05/21/2008DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: May 28, 2008
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN. Maxine Pacini
Administrative Assistant
FROM: Pamela G, HancgEk �('
Deputy Clerk d
At the May 21, 2008, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Amendment (1st Amendment) to Agreement between Monroe County and Dolphin
Research Center to extend the termination date for the Dolphin Research Center Parking Area
Project.
Amendment (1 st Amendment) to Agreement between Monroe County and Florida Keys
Land and Sea. Trust, Inc. to extend date of Agreement to revise Exhibit A and extend Agreement
to June 30, 2009.
Amendment (1st Amendment) to Agreement between Monroe County and The Key West
Harry S. Truman Foundation, Inc. to extend Agreement for the Upgrade of the Little White
House HVAC System.
Agreement between Monroe County and Prange & O'Hearn, Inc. (d/b /a Insights, Inc.) to
provide Visitor Profile Survey Services for the Monroe County Tourist Development Council.
Amendment (1st Amendment ) to Agreement between Monroe County and the Rotary
Club of Key Largo, Inc. to revise invoice submission dates for the Take Stock in Children
Backcountry Challenge 2007.
Amendment (1 st Amendment) to Agreement between Monroe County and Lower Keys
Chamber of Commerce, Inc. to revise Exhibit B of the Underwater Music Festival.
Amendment (1 st Amendment) to Interlocal Agreement between Monroe County and the
City of Key West to revise Exhibit A allowing sand to be placed on Rest Beach instead of
Smathers Beach.
Amendment to Interlocal Agreement between Monroe County and the City of Key West
to extend the Agreement for $750,000 for the sinking of the Vandenberg to September 30, 2009.
Enclosed are two duplicate originals of each of the above - mentioned for your handling.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Finance
File
AMENDMENT (1 st AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the 21 ~y of ~'2008, is entered
into by and between the Board of County Commissioners for Mo e County, on behalf
of the Tourist Development Council, and Rotary Club of Key Largo, Inc. a not for
profit entity organized and operating under the laws of the state of Florida,
WHEREAS, there was a contract entered into on October 17, 2007 between the
parties, awarding $2,000 for the Take Stock in Children Backcountry Challenge in
October 2007; and
WHEREAS, it has become necessary to extend the termination date of the
Agreement to allow for payment of invoices; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1. Paragraph 3 of the Agreement providing date for submission of invoices shall be
revised as follows:
Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit A, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided
through the contracted agencies of the TDC and County. The agencies of record, shall
receive payment of work in progress upon submission of documented invoices
associated with the Event. Event Sponsor fully understands that funding is obtained
from tourist development taxes for which the fiscal year ends September 30, 2008.
Event Sponsor also understands that the funding process through which this was
Agreement is made available by County requires event sponsors to submit their
payment requests within ninety (90) days of the conclusion of the event. In order for the
tourist development taxes to be utilized most effectively for the purpose for which they
were authorized, attracting and promoting tourism, the budgeting process of the County
requires the Event's funding to be concluded in a timely manner. In recognition that the
timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist-based economy, Event Sponsor
agrees to submit within ninety (90) days of the conclusion of the Event all invoices and
support documentation as required by the County's Finance Department rules and
policies. Event Sponsor shall not be reimbursed nor will Event Sponsor's vendors be
paid directly for any invoices received by the County after February 28th, 2008.
2. The remaining provisions of the contract dated October 17, 2007 remain in full
force and effect.
Amendment #1
Take Stock in Children Back Country Challenge
Contract # 341
IN WfTNE$,?\iVHEREOF. the parties have set their hands and seal on the day
and year firSf<8,.~~~NYntten.
Board of County Commi
Clerk of Monroe County
(CORPORATE SEAL)
Attest:
By.
Secretary
Print Name
OR TWO WITNESSES
(1 )
(1 )
Print Name
Amendment # I
Take Stock in Children Back Country Challenge
Contract # 341
Mayor/Chairman
'(.~ C
Presiden .
/J.1A~r:(# D(?{'(~
Print Name
(2)
(2)
Print Name
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