Item K2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Mav 21. 2008
Division:
Countv Administrator
Bulk Item: YI:S
No ---L-
Department: Countv Administrator
Staff Contact Person:Connie Cvr #4441
AGENDA ITEM WORDING: Request to speak to the Board of County Commissioners in regards
to the contract for the ADA Compliance Assessment for Circuit and County Court facilities - Jimmy
Morales.
ITEM BACKGROUND:
N/A
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
N/A
TOTAL COST:
-0-
BUDGETED: Yes
No
COST TO COUNTY:
-0-
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
DOCUMENTATION:
Included
Not Required_
DISPOSITION:
AGENDA ITEM #~
Revised 8/06
Information re2ardin2 the Monroe County
JlFO for ADA Compliance Assessments for County Facilities and Roads
CHRONOLOGY
June 22, 2005: RFQ for ADA Compliance Assessments for County Facilities and
Roads from the Monroe County Engineering Division. Responses
were due by July 21, 2005.
August 17,2005: Notice of Evaluation Results for the 2005 RFQ (Tab 1). ADAAG
ranked first; MBl-K2M ranked fourth. Please note that II
companies responded to that RFQ.
September 22, 2006: RFQ for ADA Compliance Assessments for County Facilities and
Roads from the Monroe County Engineering Division. Responses
were due by November 2, 2006.
December 4, 2006: E-mail communication (Tab 2) from Bob Shillinger to Richard
Londono, the principal of ADAAG, informing him FOR THE
FIRST TIME that there had been a new RFQ (and this only in
response to Mr. Londono's e-mail to Jerry Barnett on status of
negotiations for 2005 RFQ).
February 21, 2007: BCC Agenda Bulk Item Summary for approval to negotiate
contract with MBl/K2M pursuant to the 2006 RFQ (Tab 3). Please
note that only five companies responded to this second RFQ, and
that the top three companies from the 2005 RFQ did not respond.
March 20,2007: Status Report on DemandStar for the 2005 RFQ (Tab 4). This
report shows the 2005 RFQ still listed as under evaluation.
September 19,2007: BCC Agenda Bulk Item Summary for approval ofa contract with
MBl/K2M pursuant to the 2006 RFQ for ADA Compliance
Assessments for County Court Facilities and Court Related
Satellite Offices.
October 5, 2007: E-mail communication (Tab 5) from David Koppel, County
Engineer, to Jimmy Morales, indicating that a new RFQ would be
issued for the remaining ADA Assessment work.
April 16, 2008: BCC Agenda Bulk Item Summary for approval ofa contract with
MBl/K2M pursuant to the 2006 RFQ for ADA Compliance
Assessments for County Facilities and Roads. No new RFQ ever
was issued. This award was based on proposals that were actuallv
older than the 2005 RFO proposals that were deemed stale bv vour
staff in 2006.
\<. 0-.-
5Id\(O~
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~'-I'-'OO'
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13 :30
From-MONROE COUNTY ENGINERING
+30529543Z1
T-053 P. 001/002 F-m
Monroe County
Engineering Division
Facilities Development
Facsimile Transmission
Date: Auaust 17. 2005 No. of Pages: 2
(including cover)
To: Ladies and Gentlemen (11 Respondents)
Co: 11 Respondents are as follows: (1)lses Gommation: (2) Bermelo-Aiamil &
Partners: (3) PSI: (4) GreenPlay LLG: (5) MBI-K2M Architecture: (6) Nancy Perez Miller
Architect: (7) Rodriauez Architects. Inc.; (8) ADA Help. Inc-Nlcolas Paae pesian Assoc.;
(9) ADAAG Gonsultina Services. LLC: (10) Annalise Mannix Lachner Engineer &
ConsultinCl. LLC: and (11) Anthony G. Baker. Architects & Planners
Fax #'s: (1) 770-879-7825: (2) 305 860-3750: (3) 407-304-5561; (4) 303-439-0628: (5)
305294-7412: (6) 853-7271: (7) 305448-3374; (8) 9544843539: (9) 305 573-5418;
(10) 305 2.92-5299: (11) 305 285-2363
From:
Larry Chalmers, AlA
Director of Planning & Construction
Phone; 305292-4429
Fax: 3~295-4321
RE: ADA Compliance Assessments for County Facilities & Roads
Remarks: Attached. via fax. is the Tabulation Sheet of the scorina results. which took
place on Tuesday. Auaust 16. 2005. for the Statements of Qualifications lS0Q's) that
were submitted in response to the RFQ.
The No 1 firm ranked will be oresented to the Monroe County Board of County
Commissioners for approval to negotiate a contract.
We thank yOU for your interest in Monroe County and hope YOU entertain other future
oroiects within the County.
Telephone Number: (30S) 292-4429 Address: 1100 Simonton Street- Am 2-216
Fax Number: (305) 295-4321 Key West, FL 33040
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Sent: Monday, December 04, 20061:48 PM
To: r1ondono@adaag-C<lnsulting.com
Cc: Barnett-Jerry
Subject: FW: RFQ-CMD-202-163-o-200S/PUR/ Americans with Disabilities Act (ADA) Compliance Assessments for County
Facilities and Roads...
Importance: High
Page 3 of5
Mr. Londono:
Y onr email was forwarded to me for a respOnse. Because the staff of the Engineering Division was tasked with coordinating the debris
removal and recovery effolrls from the fonr storms that impacted Monroe County during the 2005 hurricane season, staff's attention was
necessarily diverted away :from its routine tasks, including that particular RFQ. When Engineering staff completed their hurricane related tasi&
earlier this year, the infomllltion contained in the responses were considered too stale to rely upon. Therefore, the County advertised another
RFQ ( RFQ-RFQ-ENG-306-S9-2006-PURlCV-o_2006/CV).
Bob Shillinger
Chief Assistant County Attorney
Monroe County Attorney's Office
P.O. Box 1026
Key West, FL 33041-1026
(305) 292-3470
(305) 292-3516 (fax)
c
Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are
public records available to the public and media upon request. Y onr e-mail communication may be subject to public disclosnre
From: Barnett-Jerry
Sent: Monday, December 04, 2006 12:47 PM
To: Shillinger-Bob 0
Subject: FW: RFQ-CMD-202-163-0-200S/PUR/ Americans with Disabilities Act (ADA) Compliance Assessments for County
Facilities and Roads ...
Importance: High
Bob, please see e-mail below.
Jerry A. Barnett, Director
Facilities Development
Monroe Counly Engineering Division
Historic Gato Cigar Factory
1100 Simonton St Am. 2-216
Key West. FJorida 33040
Phone (305) 292M16
Fax (305) 29S-4321
bamelt-Jerrv@monrrlAr.nllntv_f1 (lOV
HELP US HELP YOU!
Please take a moment to complete our Customer Satisfaction Survey:
httn:/lmonroesurvev virtualtownhall nf:tlsurvev.nhn?9acc 14ae I b
Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public records available to the public and media
upon request. Your e-mail communicallion may be subject to public disclosure.
From: Richard Londono Lmailto:rJondonolOladaaa-consultina.comj
Sent: Friday, December 01, 2006 6: 19 PM
To: Barnett-Jerry
Cc: Eric Contreras (Eric Contreras); Richard Londono
Subject: RFQ-CMD-202-163-0-200S/PUR/ Americans with Disabilities Act (ADA) Compliance Assessments for County Facilities
and Roads...
Importance: High
Dear Mr. Barnett:
file://C:\Documents and Settings\ntuser\Local Settings\Temp\GW}OOOO1.HTM
3/15/2007
Page 4 of5
Our firm has been selected by your evaluations committee as No. I ranked for the above referenced RFQ.
It has been over 12 months since the submittal, evaluation and final ranking recommendation. We have been tracking
the commissioner agenda and "Ovnia-DemandStar" and have not seen our negotiations
recommendation set date. We kindly request you provide us with an update or direct us to the person that can provided
us with this information.
I have attached the RFQ cover page, short list, tabulation sheet and fmal ranking notification for your reference.
Your cooperation is greatly appreciated
Regards,
Richard Londono, Assoc. AIA
1385 Coral Way PH 401
Miami, Florida 33145
Tel: 305-285-7373 ext 323
Fax: 305-285-2363
e-mail: rlondono@adaag-consulling.com
website: www.adaa~-consulling.com
Architecture shapes society and enhances the quality of life for this and future generations. Architects must advocate
for beautifUl, healthy, and equitable design that respects and accommodates societys diverse cultures and needs. . . . "
AIA's position on how accessibility affects the world and the integration of accessibility into the practice of
architecture.
CONTAINED IN THIS EMAIL TRANSMISSION IS PRIVILEGED AND CONFIDENTIAL INFORMATION
FROM ADAAG CONSULTING SERVICES,LLC. IF YOU ARE NOT THE INTENDED RECIPIENT, NOR THE
EMPLOYEE OR AGENT RESPONSffiLE FOR DELIVERING IT TO THE INTENDED RECIPIENT, YOU ARE
HEREBY NOTIFIED THAT ANY DISSEMINATION OR COPYING OF THIS TRANSMISSION (INCLUDING
ANY ATTACHMENTS) IS STRICTLY PROHmITED. IF YOU HAVE RECEIVED THIS E-MAIL IN ERROR,
PLEASE NOTIFY THE SENDER BY EMAIL REPLY. THANK YOU.
" Don't go around saying the world owes you a living. The world owes you nothing. It was here first."
---Mark Twain
David Everett Marko
de la 0, Marko, Magolnick & Leyton
3001 S.W. 3rd Avenue
Miami, FL 33129
Tel: 305-285-2000
Fax: 305-285-5555
Email: marko@drnmllaw.com
Web: http://www.dmmllaw.com
Yahoo pager: dmarko 1
The information in this message is confidential and may be legally privileged. It is intended solely for the addressee. Access to this
message by anyone else is urumthorized. If you are not the intended recipient, any disclosure, copying or distribution of the message, or any
action or omission taken by you in reliance on it, is prohibited. Please immediately contact the sender if you have received this message in
error. Thank you.
file://C:\Documents and Settings\ntuser\Local Settings\Temp\GW}OOOOI.HTM
3/15/2007
Page 5 of5
To ensure complianc:e with Treasury Regulations (31 CFR Part 10, ~ 10.35), we inform you that any tax advice contained in this
correspondence was not intended or written by us to be used, and cannot be used by you or anyone else, for the purpose of avoiding penalties
imposed by the Internal Revenue Code.
~
file://C:\Documents and Settings\ntuser\Local Settings\Temp\GW}OOOOI.HTM
3/15/2007
'_.,_.._---"------~_..
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Februarv 21. 2007
Division:
Emzineerinl!
Bulk Item: Yes ..1L No _
Department:
Facilities DevelODment
Staff Contact PersonlPhone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Approval to negotiate a contract with MBI/K2M Architecture for the
Americans with Disabilities Act (ADA) Compliance Assessments for County Facilities and Roads.
ITEM BACKGROUND: On November 2, 2006, Statements of Qualifications (80Q's) from five
ArchitecturallEngineering firms were received for professional services associated with the ADA
Compliance Assessments for County Facilities and Roads. On January 23, 2007, in a notified public
meeting, presentations were conducted by all five finns and were ranked according to evaluation
criteria. MBI/K2M Architecture out-ranked the other four finns.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACI'/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST:
N/A
BUDGETED: Yes N/A
No
COST TO COUNTY: N/A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management_
DOCUMENTATION:
Included X
Not Required_
DlSPOsmON:
AGENDA ITEM #
Revised 11106
,. -'._~--'---"-"-"-"''''
MONROE COUNTY
FACILITIES DEVELOPMENT
M}:MORANDUM
TO: David Koppel
County Engineer
FROM: Ann Riger, Contracts Administrator
Facilities Development
DATIl:: February 6,2007
RE: Agenda Item - MBIIKZM Artbiteeture
AGENDA ITEM WORDING: Approval to 1U!gotiate a contract with MBl/K2M Architecture
for the Americans with Disabilities Act (ADA) Compliance Assessments for Couniy Facilities and
Roads.
ITEM BACKGROUND: On November 2, 2006, Statements of Qualifications from jive
ArchitecturallEngl1U!erlng firms were received for professional services associated with the ADA
Compliance Assessments for Couniy Facilities and Roads. On January 23, 2007, In a notified
public meeting, presentations were conducted by all jive firms and were ranked according to
evaluation criteria. MBIIK2M Architecture out-ranked the other four firms.
The project schedule is infour phases. Phase 1- Data Collection and Review; Phase lJ _ Field
Investigation; Phase m - Drafl ADA Compliance Reports; and Phase IV - Final ADA
Compliance Reports.
PREVIOUS RELEVANT DOCC ACTION: NIA
CONTRACT/AGREEMENT CHANGES: NIA
ST AFFRECOMMENDA nONS: Approval as stated above.
Thank Y"U. lfyou have any questions, please contact me at ext. 4439.
AR
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Monroe County - Purchasing Department Bids
Need help downloadIng a bid? Call (800) 711-1712 or emailsuppllerservlces@onvlausa.com
View bids that are' (Choose One)
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200 bid(s) found.
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Bid Identifier Bid Status Broadcast Data Date Due Y Name Actions
RFQ-ENG- Under REQUEST FOR QUALIFICATIONS FOR Details,
278-87-0- 9/9/2005 10/5/2005 PROFESSIONAL SERVICES CARD SOUND
2005/PUR Evaluation ROAD BRIDGES Rehabilitation Project PJanholders
BID-TDC- Under DESTINATIONITURNKEY EVENT FUNDING Details,
271-94-0- 8/13/2005 9/28/2005 For events taking place between JANUARY 1,
2005/PUR Evaluation 2006 THROUGH DECEMER 31, 2006 Planholders
PROFESSIONAL SERVICES TO PREPARE
RFQ-PLN- Under THE SUGARLOAF KEY TO LITTLE TORCH Details,
263-102-0- 8/19/2005 9/20/2005 KEY (MILE MARKER 16 TO 29)US-1
2005/PUR Evaluation CORRIDOR ENHANCEMENT PLAN FOR Plan holders
MONROE COUNTY
RFQ-CMD- RFQ for construction Managment at Risk
257-108-0- Under 8/5/2005 9/14/2005 Services to serve as Advisor during Design and Details,
2005/PUR Evaluation General Contractor for Construction of the Planholders
Upper Keys Government Center
RFP-GRP- RFP - TAX SHELTERED SUPPLEMENTAL
230-135-0- Under 7/27/2005 8/18/2005 BENEFITS ARRANGEMENTS AS PART OF Details,
2005/PUR Evaluation MONROE COUNTY'S CURRENT EMPLOYEE Planholders
BENEFITS PROGRAM
REQUEST FOR CONSTRUCTION MANAGER-
SOQ-CMD- Under AT-RISK TO SERVE AS ADVISOR DURING Details,
229-136-0- 7/15/2005 8/17/2005 DESIGN AND GENERAL CONTRACTOR FOR
2005/PUR Evaluation CONSTRUCTION OF THE NEW KEY WEST Planholders
INTERNATIONAL AIPORT TERMINAL.
BID-ENG- Under Big Pine Key X Roadway Improvements Big Details,
223-142-0- 7/15/2005 8/11/2005
2005/PUR Evaluation Pine Key Monroe County, Florida Planholders
BID-BCC- Under Details,
215-150-0- 7/8/2005 8/312005 SALE OF SURPLUS PROPERTY
2005/PUR Evaluation Planholders
BID-APM- Under REHABILITATE TERMINAL CANOPY
214-151-0- 7/11/2005 8/2/2005 Details,
2005/PUR Evaluation FLORIDA KEYS MARATHON AIRPORT Planholders
REQUEST FOR QUALIFICATIONS FOR
PROFESSIONAL SERVICES BY
RFQ-CMD- Under ARCHITECTURAUENGINEERING/SPECIAL TY Details,
202-163-0- 6/22/2005 7/28/2005 FIRMS OR INDIVIDUALS TO PERFORM
2005/PUR EVi31uation Americans with Disabilities Act (ADA) Planholders
Compliance Assessments for County Facilities
and Roads
Page 9 of 20 first I previous I next I last
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OEMANDSTAR
Tenns of Use
http://www.demandstar.comlsupplierlbidslagencY_inclbid_list.asp?f-=search&mi=116478
3/20/2007
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Buyers
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Account Info
Bid Details
Bid Information
Agency Monroe County ~ Purchasing Department
Bid Type Request for Qualifications
Bid Number RFa.CMD~202-163.0.2005IPUR
Fiscal Year 2005
Bid Writer Monroe County Purchasing Office
REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL SERVICES BY
Bid Name ARCHITECTURAUENGINEERING/SPECIAl TY FIRMS OR INDIVIDUALS TO PERFORM Americans wilh
Disabilities Act (ADA) Compliance Assessments for County Facilities and Roads
Bid Status Under Evaluation
Bid Status Text None
A'wrd To
Due DatelTlme 7/28120053:00 PM Eastern
BroadCclist Date 6/22/2005
Bid Bond
Project Esltimated
Budget
Plan (blueprint) None
Distribution ()ptlons
Distribution Method Download and Mail
Distributed By Onvia DemandStar
Distribution Notes None
Scope 01' Work
Pursuant to Section 287.055, Florida Statutes, notice is hereby given that the Board of County Commissioners of
Monroe County is accepting statements of qualifications from ArchitecturallEngineering firms or individuals
experienced in conducting ADA Compliance Assessments of government facilities. Up to 97 Monroe County
buildings, totaling 590,000 square feet, 21 parks totaling 118 acres, and some County roads, may be included in the
scope of the project. It is contemplated that the work may be awarded in phases.
The submittal must be accompanied by the firm's detailed statement of qualifications and current USGSA Standard
Form 330, which can be downloaded from the General Services Administration website at www.GSA.gov, and any
additional information which addresses the presentation of the firm's qualifications. The areas of consideration for
selecting the most qualified firm for the project include but are not limited to:
. Recent experience of individuals and firm on similar scope and size projects
. Organization
. Schedule and availability
. Past performance record
. Office location
. Monroe County experience
. Project approach and methodology
E.Bidding No
Leaal Ad VI'. I
Please select either the View or Edit button to manage legal ad.
Pre-Bid Conference
http://www.demandstar.comlsupplierlbids/Bid_Detail.asp? ]U=%2Fsupplier"102Fbidso/e2F... 3/20/2007
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NONE
Publications
The Florida Keys Keynoter 612212005
The Florida Keys Keynoter 6129/2005
The Key West Citizen 6/2612005
The Key West Citizen 71312005
The Reporter 6/2412005
The Reporter 7/1/2005
Documents
wnw I
Bid Package
SPECS RFQ ADA Compliance Assessments for County Facilities and Roads (35 Pages, Complete)
Legal Notice & Requirements (1 Page, Complete)
Addendum #1 Issued July 18,2005 (2 Pages, Complete)
Award
List of Respondents (1 Page, Complete)
Tabulation Scoring (1 Page, Complete)
Commodity Codes
ARC-90S-00 - ARCHITECTURAL SERVICES, PROFESSIONAL
ARC-906..o7 - Architect Services, Professional
ARC-906-38 - General Construction - Architectural
ARC-907-00 - ARCHITECTURAL AND ENGINEERING SERVICES, NON-PROFESSIONAL
ARC-907-14 - Architectural Services, Non-Licensed (Not Otherwise Classified)
ARC-907-40 - Engineering Services, Non-Licensed (Not OthelWise Classified)
5RV-918-25 - Compliance Consulting, American Disabilities Act (ADA)
SRV.918-42 - Engineering Consulting
SRV -925-00 - ENGINEERING SERVICES, PROFESSIONAL
SRV-925-36 - Engineering Services (Not OthelWise Classified)
I << Return I
DenwIdSI8r".producIl~ Onvla, Inc. (c) 1997-2007. AlI1ghts.....-...ct. I Tenn. ofUM I Privacy
http://www.demandstar.com/supplierlbidsIBid_DetaiI.asp?]U=%2Fsupplier''/o2Fbids%2F... 3/20/2007
C(Si20i2008) Jimmy Morales - Re: ADA Contract ~
.......".,.,."___c...~~.~'_._._c._'"_..,..,..._",.. .. .... ..,.d..""_..',.-'---_____
From:
To:
Date:
Subject:
Jimmy Morales
Koppel-Dave@MonroeCounty-FL.Gov
10/5/20073:31 PM
Re: ADA Contract
Thanks for your response. We look forward to responding to the next RFQ.
-----Original Message-----
From: "Koppel-Dave" <Koppel-Dave@MonroeCounty-FL.Gov>
To: Jimmy Morales <JMorales@swmwas.com>
Sent: 10/5/2007 3:21 :06 PM
Subject: ADA Contract
After discussing the ADA bidding situation with the County Attorney's
Office, it has been determined that the County would reduce the scope of
work and enter into a contract with mbi/k2m. The work is limited to the
courthouse facilities. We intend to put out another RFQ in the future
to address the remaining work. If you have any questions, please feel
free to contact me. Thanks, David.
David S. Koppel, P.E.
County Engineer
Monroe County Engineering Division
1100 Simonton Street, #2-216
Key West, Fllorida 33040
(305) 292-4426 - Phone
(305) 295-4::,21 - Fax
Koppel-Dave,@monroecounty-fl.gov
HELP US HELP YOUI
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Please note: Florida has a very broad public records law. Most written
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