Item S6
nOM
FAX NO. :
Jan. 13 2003 06:07PM Pi
BOARD OF COUNTY COMMISSIONERS
TIME CERTAIN 4:00 PM
AGENDA ITEM SUMMARY
EMERGENCY ADD ON
Meeting Datc: January 15. 2003
Division:
District I
Bulk Item: Yes
No
Department: Mayor Dixie M. Spehar
AGENDA ITEM WORDING:
Discussion and approval of extending contract with Key Wcst Resort Utilitics to provide an
engineering/survey fOT the Rockland, Big Coppin and Geiger Key wastewater project.
ITEM BACKGROVND:
Key West Resort Utilities is completing the Stock Island Project ahead of schedule, wld while
mobilized it would be cost effective to move on to the next wastewater projcct. It should be noted that
the results of the engineering/survey can be used by any entity to complete this wastewater projecL.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVE~UE PRODUCING: Yes
No
AMOUNT PER MONTH
Year
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management _
DIVISION DIRECTOR APPROVAL:
1#
7) J.vritt!'41
(T NAME HERE)
DOCUMENTATION:
Included x
-
To Follow
Not Required_
DISPOSITION:
AGENDAITEMI# -Slo
Revised 1/03
FROM :
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. Jf-lI.l-~:3-~OO2 14::'13
FAX NO. :
Jan. 13 2003 06:08PM P2
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1~129397765 P.01
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JAN 1 3 2003
January 10, 2003
VIA FACSIMILE:
30S.292.3466
Mayor Dixie Spehar
Monroe County
500 Whitehead Street, Suite 102
Key West, Florida 33040
BE: Big Cop,ttt, Geller ad Rodd..d Keys
near Mayor Spehar:
I wish to advise you that the K.. W. Resort Utilities expansion project on South Stock
Island is going extremely well. We had contracted to have the project done by December I,
2003 but it looks like we will have the project done by June I, 2003. We should have all the
pipe and valve pits in the ground by April 1, 2003, and the vaeu.um sewer station should be
online by JW1e J, 2003, I am aI,o pleased to report that the project is on budget. We have a
5380,000 contin,eney item in the project, aud to this date we bave not authorized any extras.
We ate pJeased with the work of our mgineering company and both of our contractors.
In additioD we have replaced 4,800 linear feet of eight-inch force main for the reuse
waterlino to the golf' course at the utility company's expense. Recently we have had
approximately 30 men, 3 large excavation machines and related equipment tearing up the streets
of South Stock Island. 1 am sure everyone on the island is eagerly awaiting the completion of the
job.
BUCQ upon the work aDd in. the interest of keeping our tcant mobilized. we are ready to
proceed with the next portion of the job, which is the sewering of Big Coppitt. Geiger and
Ro(;lc1and Keys. CODstruction of transmission line &om Roekhmd Key down to the K. W. ReBort
Utility and the expan.ion of the K.W. Resort Utility Plant from. .499 m.g.d. to .999 m.g.d. This
project will be built to advance wastewater standards and by vinue of expanding to Big Coppitt,
Geiger & Rockland Keys we would acceJerate the conversion of the existing plant to A.W.l.
from 2007 to 2005 to coincide with the opening with the addition to the plant. Cwrently, we
estimate there are 1,120 ERC's on these Keys. There are a nwnber ot vacant lots in the area.
which would boost the E.R.C. to approximately 1S00 ERC's. but we are unsure as to the
developabiljty of those Jots.
FROM :
.":rAf'l-~J-2003 14:.20
FAX NO. :
Jan. 13 2003 06:08PM P3
Th.. L..." r::U.f i ..~... o~ SHO&n .
1..:S129J<<37755 P. 02
Mayor Dixie Spehar
Page 2
This project will talee approximately eight months to survey. engineer. permit. and bid.
We would requelt that the county provide us with the ameDdment to our existing construction
contract providing $981.000 for the following: surveying $181,000, engineering and pennitting
fees $700,000, and administration fees S 1 00.000 for this project. Our initial preliminary estimate
of cost for tml project is:
Big Cappltt" Geiger Colleaion Sy.tem $7,198,000
Roc:lWtDd ColledioD SY'tem $1,170,000
Tnundsstoa U.. 51,400,000
!OO,OOO GaBon AdvaDeed Wastewat.r Plut EqlUlioD 52,810,000
EDcflleeriDI &: TestiDl $63%,000
AdmllltstratiOll & Legal 5754.000
$13,964,000
Upon the conclusion of the preliminary portion of the project we will have complete
engineering for the project, final design. bid documents, and linn bids for the project with
payment and perfonnanc;c bonds. At that time (applOximately lanwuy I. 2004) the Board of
COWlty Conunissioners can dceide if the funds are available to commence the projeot. We
would anticipate that if the funds are available Uld the Board County of Commissioners
determines that it is desirable to go ahead that the project could be completed within one year or
approximately January 1. 2005. I note that tbe cost of'this project while higher than the South
Stock Island project is still below the muter plan estimate of S 16,170.000. I further note that this
figure is approximately five yeanr old and the actual bids have typically been significantly higher
than the muter plan estimates.
Sincerely yours,
Willialll L.
/
Il1dtJ
WLSljp
TOTAL P.11l2