HomeMy WebLinkAbout06/10/1998 Agreement
1)Bannp I. }&olbagt
BRANCH OFFICE
3117 OVERSEAS lllGHWA Y
MARATIiON, FLORIDA 330SO
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHI-rnHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
FROM:
Peter Horton, Director
Division of Community Services
Ruth Ann Jantzen, Deputy Clerk #4}.
July 2, 1998
TO:
DATE:
------------------------------------------------------------------------------------------------------------------------
On June 10, 1998, the Board of County Commissioners granted approval and
authorized execution of a Tenn Rental Agreement between Monroe County and Pitney
Bowes, Inc., for a postage meter for the Key West Library, in the amount of $161.00 a
month, for a period of 39 months.
Enclosed please find a fully executed original of the above Agreement for return
to Pitney Bowes.
H you have any questions concerning the above, please do not hesitate to contact
me.
Enclosure
cc: County Attorney
Finance
County Administrator, wlo document
File
''IN:~.,>;",..
- p.itneyBowes Inc.
State' ~rid Local Government
TERM RENTAL AGREEMENT
TERM RENTAL ACCOUNT NO. ~
141
FOR SALES AND
SERVICE INFORMATION 1 (800) 322-8000
ACCOUNT REPRESENTATIVE NAME REP. /I
MODEL NO.
fJ7~ 0
f\J70(
DISTRICT OFFICE
DISTRICT.
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INITIAL
RENTAL
TERM (IN MONTHS)
, OF PAYMENTS
FIRST J'j
NEXT
BILLING
FREQUENCY
I:X1 MONTHLY 0 QUARTERLY 0 OTHER
ADDITIONAL SERVICES
S CI
TOTAL PAYMENT
NEXT
$ Ib/~
$
$
$
DEFERRED INTEREST
EMA
ON
RENTAL
SOFT.GUARD
AGREEMENT
SOFTWARE
MAINTENANCE
AGREEMENT
METER
ON
RENTAL
AUTOMATIC
PROM
REPLA.CEMENT
RENTOR
RETAIN
TITLE
..................
.19Z0*1995
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ACCEPTED BY: (";) r .7::
TERM RENTAL AGREEMENT TERMS AND CONDITIONS n' r- C1\ 0
By your signature as "Renter" below, you request that we rent to you the equipment described above or on any schedule atta~~ret~e "~ipmenr)
for business or commercial purposes, Your offer will be binding on us when we accept it by having an authorized employe~ijtJdO All S'mefil\ hereun-
der shall be payable only to us at our executive office, unless we direct you otherwise in writing. ~C")~ -... (")
. -i .-- 0
.." .:;po ..
1. NON-APPROPRIATION. You warrant that you have funds available to pay Total Payments until the end of your current appro!SaitioQerio!lnd war-
rant that you will request funds to make such payments in each appropriation period from now until the end of the Initial Rentalliinn. .~ 'you tJP6perlf'request
from your legislative body or funding authority funds to be paid to us under this Term Rental Agreement and such legislative body or funding
authority does not appropriate funds to be paid to us for the Equipment you may, upon the exhaustion of the funding authorized for the then
current appropriation period, return the Equipment to us, at your expense, and thereupon, be released of your obligation to make ail Total
Payments to us due thereafter, provided: (i) the failure of the legislation body or funding authority to app[opriate_ the necessary funds is docu!!JBnted to
us as the reaS()n for cancellation, and (ii) you have satisfied all of your obligations to us including the payment of all amciunts'tOer:Laue-fO"~s.under thisTerm
Rental Agreement. In the event you return the Equipment pursuant to the tenlls of thisp!iragraph, we shall retain all sumspai,d hereunder by you.Yetl agree
:f:I:~:a;I:l;::~i:~=t=~::: f:~:~:e~;';;~~ thO~Q y~ft~tI~~R~ i.;jqf~liatt9RlJUR
SEE REVERSE SIDE FOR ADDITIONAL TER 0, ~I::!ICH ARE PART bF THIS TERM RENTAL AGREEMENT
,.." ,- ,I .~
1l!R- .
$
TAX EXEMPT NO.
SALES TAX (IF APPLICABLE)
FISCAL FUNDING PERIOD
F~:
TO:
RENTER P.O. /I
INITIAL
CHECK $
AMOUNT
CREDIT CARD INFORMATION
CARD /I TYPE
TITLE: A-t--l
EXP. DATE
NAME ON CARD
PHONE
(JD (f2l} 2,. -:~9'{
DATE
BY. (J
. \J4 '
- 2. 'RENTAl TERM; ASSIGNMENT. ms "",al to, 'he Eq"pment "'a" oontln'e fo, Ihe n'mbe, 01 months show~ In Ihe .spa'_e. a~o;";. II" InhlaI,R.~a!
T "'m a"'~hall end afte, yo, have f'lfllled all of yo", obl'gabons. md'dmg yo",obl'gabons to pay aeo(; and e",>, "Tota' Paymen~. .a shown..-, G ,
YOU MAY /{OT ASStGN. TRANSFER. OR SUBLET ANY INTEREST 1N THIS TERM RENTAL AGRE.,..ENT OR THE EQUIPMENTWI1:H""l OUR
PRIOR WRITTEN CONSENT. W. ag'.. lha' this T"m Bantal A"..manl shall nol b. '''n,t.''''d 0' assigned by os. . '. :
3. ~OIJlPMENT MAINTENANCE AGREEMENT. If yo, ha'e "lected an EMA on Reolal. yo, have ente"'d 1",0 an Eq,ipmenl Mainlenanee."""...nl
wlfh os. and w. ag". 10 P'o~da main"nan'e and em"geney "pal, s"~'es on the Eq'ipme",. in"'ding new (0' eq'i,al.nt) palls ,.q",....... I',,"'.
mal weal. d,lIng no'mal ""siness ho,IS Addlfim,"' hO",ly 'ha;g.s may be ass""d 10' seNioe perlo,med ootside no,mal bosln.ss ho,IS. SaNIce ami
"'pailS d'.lo negligence. mlsos.. external fOlees. loss ol.'ect"", poWe'. pow" ",clcabon. non Pit"y Bowe, Inc. ,eNlee and the "'" of "'PPllas not
m..ting th. speelfl,alions of Pllney Bowes In,. a", "ct'ded. Consomabl. sopplles and "'e PlOg"m softwa;e fo, elecllOnic soales ale nOl 'nd,d" ""de;
the EMA. . .
4. SOFT-GUARD AGREEMENT. If you 1B""".,ted-a SOA.GUARD Ag,eeme",. yo, have SO"soribed 10,the SOFT-GUARD Rate PlOlectlon Plan witH
os. whi'h plOvides 'p 10 sl~ (6) q""mljfRRPM.", t)i"'.....'men" .(medla) ove; a 'wel" month pe;lod.1 no additlooal eha;ge: The SOFH1UARD
Ag"emoot cove IS the followlOg 'ypes.of e~t" (,) Post.' 0' can", "fe 'n,,,,,es 0' dee""". (II) 'heoge, 10 seNICe pmv'ded by "'mern (e.g.. "q"'''
oew "port 10'mals. 0; geogmphi"l 'xpan'io",). and flf!l.!>lIz;,,'Code 0; <one chocge' The 'Ollowfng types of events ace not coveeed by this SOFT-
GUARD Ageeement; (a) ,"stom 'ate cIi'"~,.(b).nmi<fass" 01 se,Vlce oll'''d by ",dele. and (e) new PROII", 0; DI'k' (media) oeeded to e'tabllsh
a new home Zip code due to a change in"equipment looation, , .
5. SOFTWARE MAINTENANCE AGREEMENT (SMA). ~ YO"ha" 'elected a Sollwa" Malo""o" Ag,eem,oI, SMA pmvid" al no addlllonal 'ha;ge
ioll l;eo I"ephone technical asslstanoe 'elallng 10 ,oflwace pmg"m, eod 'pdated v",ioes, ie., Ii,,, eod mino' en""",mool' (e''''dlng po"al 0' "'_
'",0 "oongenl ot llie licoesed PlOgmm If yO, a" "nllng ad'",,'og P'odocla. Ihe SMA p'ov;des Add""'og SOflw,", Update sobsOliplioes covering
,o'ile"y na 110'", I ",j "", "pd"" 'ollie P"".y Bowes oollonal add"" dlmcle,y. " well" "oel"d pedodic eodl" mndom soltwa" 'pdates need-
'.30 to comply With changes of United States Postal Service regulations or databases,
6. METER ON R ENTAl. If yoo ha" '"eeted a Met" on Rootal. yo, ha", ent"", inlo a Pd'tage M'Ie; Rental Agmement Rel,no yo" ""stage Mete(
Renlal Ag"em,nl to, '" Ie ems aod conditio>" NOlwllllstanding anything oontained he;ein. any mol.;(,) will a, all "m" "main the p,opelly 01 Pitne,
Bowes Ine,
7. AUf()MATIC PROM REPLACEMENT. If yo, have "Ieeled to ""i" A'lom.", PROM Replatem,ot, embodYing "f1wa;e 0' late changes. they wil!
be Plo><q9llwitho,I f"'he; ;eq,.'t f'om yo,. A, to "tes 01 softwa;e packag"'o'''hieh yo, have nOl 'eq"."ed a'tomatic "placement."", shall "eelve
noti..w",," ;eplaCemoo" beoome available. and may om" ;epl,,,menls at thai time. W. do not ""dMake to pm"d, ;eplacemenl PROM, When.",
th.",is. ""ange in a caniees SeNl" coveo>g.. Yo, og", 10 pay th. then currenllist p"ee 10' .ach PROM o'de"d to, delive,>, wnh lhe Eq"pment,,,
,"~fed ,nde' 'he above te;m" "cept thallhe;e 'hall be no 'hacge IN t~. ",placement PROMs i""d withJn 90 days aft., th. Eq,lpmenllnstallation;
.. W~RANTIES. We W"motthe Eq"pmen!. PROM', end SoftWMe ,"warad by thi, T"m Rental Ag'eemem (e"'od,ng oonsomable parta and "pplies)
b, f"e f'om defect 10 mOIe;lal. wO'kmacship, 0' P1og;ammmg foe 90 day, fOllowing ''''allation. If. d",lng this lime. yoo have any p'<Olem, (not 'es,ft"
09 110m accld"" 0; ml,,,e). w, will ;epal, 0,. at ow option.;epl", aoy s",h del"ti" item. P.ROMs and, ~OftwOl~ Ole pmgmm")e". wilh "te,.'II)d Co""
""!ation methodo which may;.. spedftc 10 "taol" 0' "gOlated tiy a gO_menl agency.)! so'h "tas, 0/ meth.ds ale Changed by tit. ca""" 0' the
'geney w"h" the" gO days. .. w'" 'pdale 0' "pia" affeeted PROM, 0' Softwa" to ,ell"",""ent mfeUnd methods. We w,1I assome th. ""hg.bons
'tated h"ein, only" yoo opemle the EqUipment, PROM', and Soltwa" In aoeo,dance with thel, p""lishOd Opelllllng InstlOcllons. and only fo' the o'd',
"a;y P",poses fo, wh~h th.y we;e d'~g""d. THIS IS THE ONLY WARRANTY APPUCABlE TO THIs:rCR....EN1Al AGREEMENT, THE EQUIPMENl',
PROM's AND SOF'rwARE. AND tS EXPRESSlY,'N UEU OF AU OTHER WARRANTfES, EXP"eSSIQR IMPUED. INCLUDING ANY IMPUED WAR-
RANTY OF MERCHANTA~IUTY.FtTNI'SS FOR A PARTICULAR .PURPOSE OR ANY OTHER \YARRANTY.. REPAIR OR ,REPLACEMENT OF THE
EQUIPME~T IS YOUR SO~E "SMEbY FOR BREACH OF WARRANTY. NO RESPONSI~IUTY IS ASSUMED~Y US EbR ANY bAMAGES tNCURRED
BY REASON OF THE FAilURE OFTtiE EQUIPMENT, PROM's OR SOFTWARE TO OPERATE AS INTE~DED. INCLUDING fNCIDENTAl, CONSE-
QUENTIAL OR PUNITIVE DAMAGES. , "., .
,. COMPUTATION OFTOTAl PAYMENT. The amounl 01 'OCi, To", P"yment as "'own above. " based on Ihe co", 10 os of P",chasing the "q'ip"",nt.
"'oslv. 01 all 'slatsd expen"",_ (plus any unpaid balances to, amo"olS duo andlo, to ba"me dO. '''10 a p;aviod. ''''S.fs). eodlo, "ntel(s'. I.....riy
'ede-" al_nce J. pl,s,amoonts .duefo, add"on.1 ";;v'ces ,'lecl.d by you, ""'" es Eq"pmenl Mwnte..nceAg'....... SOFl'GUARD Ag,._nt.
SOf",.,. Mainte"''''''e A~"""".Mo'" A9I119(Ag,...."k""" .g",,,,,.. we may inC"aaa.tlta,Toj..Raymept ,,",O''''''l.ot any In=ases '",fa"..
a, QUlllnod "'. S""",, 1~,(;e""" ", .,,,,, " · ,. - . - .,,, , " .. , , .,. ,,' he: ", " : ,.,,: .". ',' .' , .
~~n\'a~~T~~~~';;t jf a ~H~'i'I~ije,w".,p il'!'!i~~.9Y yoo. nope 01 "'IN,,".,,nd "ppdliipns shatl 'i'qqifl',B(~~"e. \'1fi.ll'r~ anQ oond,"pns oJihis,T!,Q]
11. =: ';;;;~~~~~""",,~i~~f'aIUo' (i, i~oijia....!J'!I' .'flo"""""". of., .. '"""n . '. ,
~', ", , un
......,""""---... - - .. ".. . - " ............... "-". .....~, ~... "-'''-' ~_._- ..-. - - _ "- ---
j~. TAXES; NO UENS. s we di,,<,,.yo, sh." pay 0' "imb",se os Ib, all 'ha;g" and lexes inc",;ed~<abao""GO-o, -ed"""'~ ,.",..
1"nlal Ag",m",!. Ihe bilhng 0' '''.iving of Tolal Payment,. doe,mentallon "Iallng to this T"m Renl., Agleem"'.1 (incl'dlng slamp lex.,) and the "Ie.
"""a", owne;,;"p. "nhng. "'''u~ (ind'dlng P'ISooal pmpelly type taxes), POSSession. oidse ofthe Eqd'pment. mete". 0' ooftwa" and YO' 'hall ,,'m-
burse us tor ali !aX6s and char9as-'nc.urreQbY,~s as-a result old()in9~j)jness.~'hl?looation. wheret~ Ef{.ui~e.~t is installed or-your-biUing 'ocat.iQ~~OtI
.hall keep Ihe Eowpm,n!. met.IS. and sohwa'. '''e and clea; of af! liens and encumb"".... '. . '. '" ,
t3. DEFAULT. 11 yo, iail t. pa, Wh9l1D", any amo'nt "q,i"d h.IOin 0' faJllo PMo,m. any pthe; obllgaflon he",nd". we may, In addilioo to exe"',,OlJ
any "ghts .nd "m",as a"",';'e to 's at I.w 0' eq,'ty fo, b"..h of conl"ct, t"mlnate this Te'm Renlal Ag'eemeo! and"'cele,," and decla" the enflte
"moon' 01 ail To'a' Paym,n" and oth" amo",,, d,,, and '0 b"ome doe 10' the 1011 ,n"pl"'d Ielm 01 this T"m Rootal Ag'oem.nllo bj> Imm"'alely d~'
and payable. and lake pOese"ion of any 0'.11 ilem, of Eq'ipment, incl'dlng mote". Voo will be 'esponslble 10' all "'ated damagos ahd "gal and "'"e,
costs and expenses incurred by us in enforcing the provisions herein,.' ,
14. NqTlCES. Se"IC' of all ooti"s ",d., !hi, T em, Ronlal Ag'''meo! shall be ,""iolenl II mailed. delive"d by COOlie, 0' laca'mlle 1"",mlsslot\lf.'1h.
;"iplenl aI il, add"ss on the '''e"'' ".e hOleol. 0' at "oft othe; addfes, ss each PallY m.y pmvid." wtiting 1m", tim. to time. S'""'-""fIce shatl ~
etieoll" when depoelted in the Uniled Slalas mail, d,'y add"ssed and with "",",g. p"p"d.. , , '
f S. REPRESENTATION; MISC~[LAN~OUS; RENTA~ WAIVERS. You'wa;"o! that yo, "1" been d,'y '"tho"'ed by a Reaol",lon of yo" GoWMJi\,j
80dy 10 "ec,,, and deflv" lhi, Teon Renlal Agr.ement and that altp,oead'''''h.''b"n mel so that this TOIm Rental Ag"emenl i, .nl~.;lbta
T"m Renlal Ag'.,ment Shal' netb. amended. 0' sopplemen!ed ,excepl by w"hen ag,.ement sl9"e.d !>l'tQe_p.",es he"to .nd no pm",i"n ",n"e ~1Yad.
O,c'pf by 0", wn.en cons.nt, "'" 'g". thai yoo will flmely nte a Foon 8038-GC (0'. as neeas,.,>,. Fonn jlO~-G). 0' any ;e,~" 0' '.numb"ea ton,!
_lIh the Internal Reven" SeNlce in .oooman" with Section. t49(e) ot lhe Internal Reven'. Code ot 1986 (the "Code") and th. Reg'lations th.",,,,,,,.,
'Cd yoo ag;" 10 appolnl os as yo", Agent 10' the P",po" of maintaining a book enlIY system as "q,i"d by Sachoo 149(a) of the Code. Yoo "rtify an4
''''',"110'' 'hal yo, a" a public body. CO'pomle "'d pOlill'. and thai any ""ligafloo ad'ing 0" of this T"m Renlal Ag,eement 'ons!it'lea an obligaflo~
'''''ad on yo", heh.". within "'" m'anlng of S.ction 103 of the COde. Yoo "'d'lS!and and ag"'e that this Teon Reolal Ag'eemenl has been ente"d intq
os on the SS"mpflon thai any inlOleat dOllved hOloonde; 'hall q"lIty fo; "empllon I'om Fede",IOCOOl' texea ""de; S"tion 103(.) 01..... ~. II
10; any "ason. any Inle"" derived he",nd" I, detOlmlned not 10 be "",dable fmm 0", ~oom. In .teOldance with Section 103(a) of the Cod.. "'"'
Tolal Paymeol shall be adJoSl.d In an amo'nt sollicle", toi1"almaln 0", o"g'nat alt" t" 0etd ",ili'ing 0", oonsolidaled macginall" ;ate. .
1... TlTtE; SECURITY AGREEMEN)') PERSONAl PROPERTY. Unless YO' h"e "q'ested 's 10 "fain IltIe fo the Eq'ipmenl. fo, the InlUal Renfal T"",
onlY, by 'hecking the Addalonal Se",~.s bo, '0' "Aento' R.tain Till.". ,,,. '0 th. Eq'ipment (."~"ng .n~te;(,) which .t a~ lime. ;ema"."",.'?PI
OIly) shall pa" 10 yoo 'pon m"all_.Rowevel. yooand.. .gIe.that IIl1e sh.lI.otomali.ally ""~ f~lis..inth. .vent ot d.Ia,It. 0' non-appropn"w!
as pe,mltt.d hOl"n If yo, havenor"'q'.st.d "' 10 ,eiain lill. 10 the Eq'ipmenl. yo, g;anl to us, .s the Secu;ed P.,ty, a see",lty inl"est 'n the Eq'ipm.nt
.a nd al/ additions, attachments, accessions, and substitutions thereto (ex. eluding any metar(s). to which YOUd. 0 not hold title), The Equipment Shall. re mait
pe;aonalty and no, ;eally. - _ . i VA
!7. SURRENDER. Upon demand by", made p'''"nllo a defeolt 0' non-appmp"alion'as d""ib.. he"in. YO'. at YO"' "p'nse. shall "10'" .,
'q"pment by deilvenng "to,s 'n the same cond",oo" when deliv"ed 10 yo,. 'e"oneble we., and ,.,,, exc'pfed, 10 'oeh place 0' on hoald ,,,,Ii ee,
'e;. packed fo, sh~plng sa we may specily.. .
I.. DOCUMENTATtON FEE. A one-lime doc,mentalion fee to ,ove; Ihe o;lglnalion. ",''. P'oeesslng and oIhe; cosl. a"oclaled with this Te'm ReDtal!
\g'eemenl is In"'ded In yo", Eq"pm.n, CO" and made a part 01 yo", Tolal Payment. . _. . . J
THE PITNEY BOWES GOVERNMENT
ACQUISITION PROGRAM
OFFERS BENEFITS SUCH AS . . .
.. . NON-APPROPRIATION
+ CUSTOMIZED BILLING
+ PURCHASE ORDER ACCEPTANCE
+ SIMPLIFIED DOCUMENTATION
+ CREDIT CARD ACCEPTANCE
+ CUSTOMER SATISFACTION GUARANTEED
. . . and much more
"IT IS THE INTENTION OF THIS AGENCY TO RENT THE
EQUIPMENT AS DESCRIBED IN THE PITNEY BOWES INC.
STATE AND LOCAL GOVERNMENT TERM RENTAL AGREEMENT,
IDENTIFIED AS FORM NUMBER PB SLR2 (3/96) AND FOR ITS
TERMS AND CONDITIONS TO GOVERN THE AGREEMENT
BETWEEN US."
IF YOU ARE NOT PERMITTED TO SIGN THE PITNEY BOWES INC. STATE AND
LOCAL GOVERNMENT TERM RENTAL AGREEMENT, BUT INSTEAD MUST
ISSUE A PURCHASE ORDER TO PITNEY BOWES INC. IN ORDER TO RENT THE
EQUIPMENT UNDER THIS AGREEMENT, THE FOLLOWING LANGUAGE MUST
APPEAR IN THE BODY OF YOUR PURCHASE ORDER:
TO STATE AND LOCAL GOVERNMENT AGENCY:
STATE AND LOCAL GOVERNMENT
TERM RENTAL AGREEMENT
PITNEY BOWES INC.