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01/17/2001 3 Fire Trucks iDannp I. }&olbagt BRANCH OFFICE 3117 OVERSEAS lllGHWAY MARATIiON, FLORIDA 33050 TEL. (305) 289-6027 FAX (305) 289-1745 CLERK OF THE CIRCUIT COURT MONROE COUNTY 500 WHITEHEAD STREET KEY WEST, FLORIDA 33040 TEL. (305) 292-3550 FAX (305) 295-3660 BRANCH OFFICE 88820 OVERSEAS lllGHWA Y PLANTATION KEY, FLORIDA 33070 TEL. (305) 852-7145 FAX (305) 852-7146 MEMORANDUM DATE: March 12, 2001 TO: Reggie Paros, Director Public Safety Division ... ATTN: Susan Hover Fire Rescue Pamela G. Hanco~ Deputy Clerk U FROM: At the December 13,2000, Board of County Commissioners meeting the Board granted approval of a Lease Purchase Agreement between the Lower and Middle Keys Fire and Ambulance District Board of Governors of Monroe County and Banc One in the total amount of $923,054 to purchase three fire trucks through the "piggybacking" bid of Lake County, Florida, District 6 portion $625,985 for two trucks. Copy enclosed for your handling. At the January 17, 2001, meeting the Board adopted Resolution 002-2001 authorizing Monroe County to enter into equipment (fire truck) leases and granted approval and authorized /execution ofa Contract between Monroe County and Pierce Manufacturing Inc., in support of the Lease Purchase Agreement with Banc One Leasing Corporation (which was approved at the December 13,2000 meeting). Copy of subject Resolution and a duplicate original of the Contract for your handling. Should you have any questions please do not hesitate to contact this office. Cc: County Administrator w/o document County Attorney Financy File t/' Board of County Commissioners RESOLUTION NO. 002 -2001 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNlY, FLORIDA AUTHORIZING MONROE COUNTY TO ENTER INTO EQUIPMENT (FIRE TRUCK) LEASES. . , WHEREAS, the principal amount expected to be financed is $923,054,00; WHEREAS, Monroe County is a political subdivision of the State of Florida and is duly organized and existing pursuant to the Constitution and laws of the State of Florida; WHEREAS, pursuant to applicable law, the Monroe County Board of County Commissioners (BOCC) is authorized to acquire, dispose of and encumber real and personal property, including, without limitation, rights and interest in property, leases and easements necessary to the functions or operations of Monroe County, .. WHEREAS, the BOCC hereby finds and determines that the execution of one or more lease-purchase agreements ("Equipment Leases") in the principal amount not exceeding the amount stated above for the purpose of acquiring the property ("Equipment") to be described in the Equipment Leases is appropriate and necessary to the functions and operations of Monroe County. WHEREAS, Banc One Leasing Corporation ("Lessor") shall act as Lessor under said Equipment Leases; now, therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA: Section 1. The Mayor of Monroe County, acting on behalf of Monroe County, is hereby authorized to negotiate, enter ,into, execute, and deliver one or more Equipment Leases in substantially the form set forth in the document presently before the BOCC, which document is available for public inspection at the office of the County Administrator. The Mayor, acting on behalf of Monroe County, is hereby authorized to negotiate, enter into, execute, and deliver such other documents relating to the Equipment Lease as the Authorized Representative deems necessary and appropriate. All other related contracts and agreements necessary and incidental to the Equipment Lease are hereby authorized. Section 2. By a written instrument signed by the Mayor, said Mayor may designate specifically identified officers or employees of the County to execute and deliver agreements and documents relating to the Equipment Lease on behalf of the County. Section 3, The aggregate original principal amount of the Equipment Leases shall not exceed the amount stated above and shall bear interest as set forth in the Equipment Leases and the Equipment Leases shall contain such options to purchase by the County as set forth therein. Section 4. Monroe County's obligations under the Equipment Leases shall be subject to annual appropriation or renewal by the BOCC as set forth in each Equipment Lease and Monroe County's obligations under the Equipment Leases shall not constitute a general obligation of Monroe County or indebtedness under the Constitution or laws of the State of Florida, Section 5. As to each Equipment Lease, Monroe County reasonably anticipates to issue not more than $10,000,000 of tax-exempt obligations (other than "private activity bonds" which are not "qualified 501(c)(3) bonds") during the fiscal year in which each such Equipment Lease is issued and hereby designates each Equipment Lease as a qualified tax-exempt obligation for purposes of the Internal Revenue Code of 1988, as amended. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 17th day of January , 200 1 The undersigned Clerk of Monroe County hereby certifies and attests that the undersigned has accesS to the official records of the BOCC, that the foregoing resolution was duly adopted by said BOCC at a meeting of said BOCC and that such resolution ~as not been amended or altered and is in full force and effect on the date stated above. Yes Yes Yes Yes Yes BOARD OF COUNTY COMMISSIONERS /OF MOt\ROE COUNTY, FLORIDA ~ 2)-,e Kt:-()d - Mayor/Chairperson jdresfiretn.Jck 0 r- w -I ex:: -0 ~ _.J 0 -;;... < h" U t~ ::t:,': .,.: W :c -loi- a:::: a... C> "X a:::: ::,:,:f::.::> .wo 0 ..:$' ...J .U l.I- N '>_ X:w Cl :z :.,. -lo i..JJ ex: :;;00::: -, "::':; :z: -I ""- 0 i.L.. 0 o L DEC-~i-~0bld 16:24 TEN-B FIRE EQUIPMENT 941 756 2598 P.02/03 r CONTRACf THIS AGREEMENT, made by and between Pierce Manufacturing Inc., Appleton, WI, first pany, and The Monroe County Board ofCouoty Commissioners WITNESSETH: by its authorizJcd representative, second party First. The said first party hereby agrees to furnish the apparatus and equipment according to the specifications hereto attached and made a part of this contract, aDd to delivety the same as hereinafter provided. Seeond. The first party agrees that all material and workmanship in and about said apparatus and equipment shall comply Wim said specifications. In the event there is any conflict between Customer Specifications and die Pierce Proposa~ the Pien:e Proposal will prevail. Tbt standard Pierce Wammty will apply. T1UrcL This contract for fire apparatus conforms with aU Federal Department of Tnmsporta.tion (D01) rules and regulations in effect at the time of contract signing, and with all National Fire Protection Association (NFP A) Guidelines for AutDmotive Fire Apparatus as published at the time of contract signing, except as modified by customer SPCCiticatiOllB. Any increased COSlll incurred by first party because of future changes in or additions to said DOT or NPPA srandard.. will be passed along to the customer as an addition to the price set furth below. Fourth. The said appaIllrus and equipment shall be ready for delivery from Appleton, Wisconsin, within about 210-240 days after the reccipt and acceptance of this contract at the first party's office at Appleton, Wisconsin, delays due to strikes, failures to obtain chassis, materials, or other causes beyond its control not preventing. and shall be delivered to said party of the second part at Monroe County, FL Fifth. A compc:t\:Dt serviceman shan upon MqUest, be furnished by first party to demonstrate said apparatus for second party and to give its employees the necessary instructions in the opeRtion and handling of said apparatus. Sirth. The second party hereby purchases and agrees to pay for said apparatus and equipment, the sum of Nine hundred twenty three thousand fifty four dollalS and 00/100.. Dollan($ 923.054.00 ). Payment shall be made directly to first patty at its Appleeon, Wisconsin office. Under 110 circumstanccs shall payment be made to the dealer or any other party except Pierc:e Manufacturing Inc. Any representation that payment is authorized to be made to another party is in violation of this agreement Net payment is due upon acceptance at Pierce Manufacturing Inc., Appleton, Wisconsin, unless otherwise speci1ied herein. If deferred payment arraogemems are made, such arrangements shall be in writing. and second party's obligation thereunder shan be evidenced by negotiable papc.-. ~> ...""\... 'J, HmO:! 30BHOH " '-..~ "HI:J ')n:! ..J .' I l,'ld"~l" 3"\VH10~ 1 ",-,'Ll'" J OC!033~ H03 0311.:1 DEC-21-2000 16:25 TEN-8 FIRE EQUIPMENT 941 ?S6 2598 P,03/03 CONTRACT Units to be: fimded through · Ieue pun:IIue apemcnt with Bale One !-euiDS Corporation. Payment to be made by Bauk One l.eQiDg Corporalion ro Pierce MIDU&ctming Jnc. upoa final acceptance of apparatUs by Monn>e County,PI. If more rban ODe piece of appar&1US is covaed by dIis COGtract. the above terms of paymeDt shall apply to each piece, and an invoice coveriJll each piece shall be C'endered ill the proper amollnt. Seveath. In case the $eCOad party desba to teSt the apparatUs. such test sha1J be made within ten (10) days after IlrivaJ at desdnation, UId a writtm report of such tat 1bnhwitb de1i\lmld ro the first party II its priDctpaJ oftice at ApplelOll, Wisc:oasin. lino such test be made. 01' ifao such n:port be made by the second party within ten (10) days after arrival, then said apparatus and equipment sbalJ be coasiclered as fbUy complying with contract specifications. EJptb. It is ap:cd that die app.ntus IIId equipment cowred by this CODlI'act shall nmaia die property of the first part umil the entire CClIltract price bas been paid. but if more than ODe pien:e of apparatus is covered by this cODtrIct, then each piece ShaD rcmaiD eM property of the first petty until the above listed price for such piece bas bcco paid in fWI, aDd in case of any default in payment Ibe ftrst party may take tull po$SCSSiOQ of the llppamUs ad cquipmCllr, or of the piece or pic:ccs upou which de&ult has been made. ad any paymenm that have been made shall be applied as payment for the use of the IpparalUS aDd equipmeat up to date oftatiag poI$eSSiOll. Nbatb. This CODtract to be biDding must be aped and approved by an office of Pierce Maau1icturiu& Inc., or someone autborizcd by it to do 10. This coDtnct ad specific:ad0Ql tIJce pncedence ov. all previous negotiations and DO repl'elelUatlcas are considcrecl as eaJIeriDa info dais CQDIrICt except U &to COIIIlIincd herein or in the specifications aUlched bcmo. TlUs CODD'aCt canoor be altered or modified except by muruaJ aarecmenf sigacd by the partjes. IN WITNESs WBBREOF, the said parties have caused these presents ro be executed aod tho second put}' has caused its seal to be afttxed, and atIuted by its authorized ~dves on this 22nd day of December 2000 qd&~ Dare of Acceptance / - I (-0 I By County County Commissio ers ~> TnTAI P . ~.~ Attached to Contract between Pierce Manufacturing, Inc. and Monroe County Board of County Commissio~ers in the amount of $923,054.00 (Page 1 of 8) -' Ten-8 Fire Equipment Inc. ** memo. Date: November 30, 2000 To: Chief Keith Cortner (3) Pages From: Mark Jones Ten-8 Fire Equipment Inc, 800-228-8368 Ph 941-756-2598 fax RE: Lake County Fire Apparatus Contract Attached is the complete Lake County Contract No. 99-150 which permits Lake County, FL to purchase various specified and unspecified apparatus per the pricing structure bid on June 24, 1999. This contract is renewable for up to five (5) years. See attached pages 1 of 9 for conditions attached. The formula is 4% over dealer cost on the base vehicle and 10% on vehicle options and equipment per page 1 of the Lake County Bid Sheet. This contract applies to the complete line of Pierce apparatus. We are willing to extend the same terms and condition per Lake County Bid 99-150 All handling, transportation, and delivery costs would be included in the base vehicle cost from Pierce Manufacturing Inc. We could also provide prices paid on similar units by other municipalities as additional price justification. The following municipalities have accessed this contract for various models of Pierce tire apparatus. Lake County-(9) Contender Pumpers City of Melbourne -(2) Custom Contender Pumpers City of Pompano Beach-(3) Custom Contender Pumpers City of South Walton Beach -105' Dash 2000 All-Steer Aerial City of Seminole-I 05' Dash 2000 All-Steer City of Destin-l 05' Dash 2000 All Steer N. W. Hernando-Saber "CAFS" Pumper 1 (Page 2 of 8) ~. City of Wind em ere -Commercial Tanker Seminole County-Two (2) Quantum Pumpers City of Key West- One (I) Dash 2000 Pumper City of Temple T errace- Quantum Pumper City of Bartow-I 05' Dash 2000 Ladder City of Bradenton-6I ' SkyBoom Quantum City ofHialeah-(2) Quantum Pumpers, (I) Lance Haz-Mat Vehicle City of Eustis -85' Platform V olusia County-Custom Contender Pumper City of Cape Canaveral-Mini Pumper Pinnelas Park-Dash 2000 Pumpers (2) Lake Worth-Saber Pumper Miramar-(2) Lance Pumpers Spring Hill-Quantum Pumper Bonita Springs-Quantum Pumper City of Miami Beach-(2) 55' Skybooms City ofMiami-(3) 65' Telesqurts, (I) Air and Light vehicle Lake Alfred-Dash Pumper Mascotte Fire Department-Custom Contender Lake County (2) Contender Plus Pumpers Castlebury, FL -Enforcer Pumper Lakeland, FL- Quantum Pumper and Quantum 55' Skyboom City of North Lauderdale -55' Saber Skyboom City of Riviera Beach-Custom Contender Lealman FirelRescue-Custom Contender 2 (Page 3 of 8) Miami Beach-(2) 100' Pierce Dash Aerial Platforms "-""" Town of Palm Beach-(3) Enforcer Pumpers City of Stuart-Dash Pumper Marco Island-Enforcer Pumper Fort Myers-Enforcer Pumper Winter Park-Dash Pumper Tarpon Springs-Quantum Pumper If this is contract is acceptable we will begin preparation of specifications, component lists, and final pricing. Thank you, Mark Jones ~. '- 3 JU~-2~-00 0e:32 AM TEH e FIK~ ~wu~~ MODIFICATION OF CONTRACT lAKE COUNTY FLORIDA (Page 4 of 8) Effective Date: August 1. 2000 2. Contract No.; 99-150 Effective Date; July 22, 1999 i ~ I I I 1. Modification No.: 1 -' 3. Contracting Officer: Roseann Johnson, CPPB Telephone Number: (352) 343-9765 S. Contractor.Name and address: Pierce Mfg. Inc 4. Issued By. Lake County, Florida Procurement ServIces Lake County Administration Building 315 W. Main St., Suite 416 Tavares, Florida 32778-7800 PO Box 2017 Appleton,IM 54913 Attn: Robert Boggus 6. SPECIAL INSTRUCTIONS: If indicated, contractor is required to sign Block 8 showing acceptance of the below writte~ modification and I'@tum this form to address shown in Block A within ten (10\ days after receict preferably by i certified mail to ensure a system of positi'ole receipts. Retain a photocopy of the signed copy of this modlficalion . and attaCl'1 to original of contract which was previOUSly crovlded. I 7. DESCRIPTION OF MODIFICATION: Extend contract through July 31,2001, per special terms and conditions, item 4, pending an adjustment to performance bond per special terms and conditions, item 27. , a. Contractor's Signature: Not applicable 9. Lake County, Florida By: Name l. \S[l.)~ ~.., Procurement ServIces Director Title Date ~~"t.. \ 1. -z.<.?oO , Dale .J Q. Distribution: Original- Bid No. 99.150 Copies. Contractor Fire Rescue Contracting Officer (2) 1 Risk Management / Ten-8 Fire EQuiQment Inc: (Page 5 of 8) ~ ~o~ ",~.,_ . o' ~.'o. ) .. . >> Co. . '.. . .,-". .-;;:: v ,.. I - - --' . . ,. . . ... ..,..,. 0 -' .~ - c:--,o- ~_~~~ 1'" Lake County Florida CONTRACT NO, 99.:.1.50 FOR GOODS AND SERVicES KE COUNTY, FLORIDA, a political subdivision of the state of Florida, its successors and assigns through Board of County Commissioners (hereinafter "County") does hereby accept, with noted modifications, if I, the bid of Pierce Manufacturing, Inc. (hereinafter "Contractor") to supply Fire Apparatus to the County 'suant to County Bid number 99-150 (hereinafter ';'Bid"), addendums no, 1, opening date of June 23, 1999 j Contractor's June 21, 1999 Bid response thereto with all County Bid provisions governing, . ;opy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of s Contract except that any items not awarded have been struck through, The attachments noted below (if () are attached hereto and are also made a part of this Contract, tachments: None financial obligation shall accrue against the County until Contractor shall make delivery pursuant to order the County Procurement Services Director, ntractor shall submit the documents hereinafter listed prior to commencement of this Contract: A contract rformance surety bond and labor and materials payment bond satisfactory to the County equal to one ndred percent (1 00 %) of the estimated contract amount. The bond must be adjusted annually to cover ~ ( l1ated dollar amount of purchases for that year, --' e County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this Intract. and upon any breach thereof, shall, at his or her option, declare this contract terminated, and for y loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor d their surety for any required bond shall be liable. ,is Contract is effective from July 22, 1999 through July 31, 2000 except the County reserves the right to 'minate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice for ~ convenience of the County. This Contract provides for four (4) additional twelve (12) month renewals at ~ County's sole option at the terms noted in the Bid. lY and all modifications to this Contract must be in writing signed by the County's Procurement Services rector. By: LAKE ~NTY, FLORIDA ~. \ j~"L C:O~~:-, Procurement Services Director Date: \~'-..., L'1 \99 ~ I "--.,.." i Original-Bid Filev' Copy-Contractor Copy-Contracting Officer (2) stribution: Fiscal and Administrative Services Procurement Services Division 315 W. Main, Suite 416 P.O. Box 7800 Tavares, Florida 32778-7800 (352) 343-9839 (352) 343-9473 (Fax) (Page 6 of 8) .,--" MONROE COUNTY PRICE COMPUTATION PER LAKE COUNTY FIRE APPARATUS BID 99-150 PUMPERII' ANKER 1500 GALLON TANK Pricing per Pierce Manufacturing Inc. OEM price list as in effect on 01115/2000 to match pricing structure as proposed in Lake County Bid 99-150. 1. Enforcer Base Model $ 172,930.00 2. 4% mark-up over base vehicle cost 6,917.00 3. Total of vehicle and equipment options 115,656.00 4. 10% mark-up over vehicle and equipment cost 11,566.00 5. Ten-8 Fire Equipment Inc. multiple discount (4,000.00) '--" 6. Pierce Mfg. Inc. multiple discount (6,000.00) *TOT AL $ 297,069.00 *Payment due upon delivery and acceptance. Delivery is 180-210 days after receipt of order. *Pricing valid through December 31, 2000. Thereafter add 3% to all prices. -"---'" (Page 7 of 8) .~ MONROE COUNTY PRICE COMPUTATION PER LAKE COUNTY FIRE APPARATUS BID 99-150 PUMPERffANKER 1500 GALLON TANK Pricing per Pierce Manufacturing Inc. OEM price list as in effect on 01/15/2000 to match pricing structure as proposed in Lake County Bid 99-150. 1. Enforcer Base Model *1'01' AL $ 172,930.00 6,917.00 128,364.00 12,836.00 (4,000.00) (6,000.00) $ 311,047.00 2. 4% mark-up over base vehicle cost 3. Total of vehicle and equipment options 4. 10% mark-up over vehicle and equipment cost 5. Ten-8 Fire Equipment Inc. multiple discount 6. Pierce Mfg. Inc. multiple discount *Payment due upon delivery and acceptance. Delivery is 180-210 days after receipt of order. *Pricing valid through December 31,2000. Thereafter add 3% to all prices. '--' ---./ (Page 8 of 8) MONROE COUNTY PRICE COMPUTATION PER LAKE COUNTY FIRE APPARATUS BID 99-150 REA VY DUTY RESCUE PUMPER 1000 GALLON TANK Pricing per Pierce Manufacturing Inc. OEM price list as in effect on 01/1512000 to match pricing structure as proposed in Lake County Bid 99-150. *TOT AL $ 172,930.00 6,917.00 131,901.00 13,190.00 (4,000.00) (6,000.00) $ 314,938.00 1. Enforcer Base Model 2. 4% mark-up over base vehicle cost 3. Total of vehicle and equipment options 4. 10% mark-up over vehicle and equipment cost 5. Ten-8 Fire Equipment Inc. multiple discount 6. Pierce Mfg. Inc. multiple discount -- "'~ *Payment due upon delivery and acceptance. Delivery is 180-210 days after receipt of order. *Pricing valid through December 31,2000. Thereafter add 3% to all prices.