10/16/2002
Contract Number US-351
UNITED STATES DEPARTMENT OF AGRICULTURE CONTRACT
2002-2003
THIS CONTRACT is entered into between the Alliance for Aging, Inc., hereinafter referred to as
the "Alliance", and Monroe County Board of Commissioners, hereinafter referred to as the
"recipient". This contract is subject to all provisions contained in the MASTER AGREEMENT
executed between the Alliance and the recipient. Agreement No. PA-329 and its successor,
incorporated herein by reference.
The parties agree:
I. Recipient Agrees:
A. Services to be Provided:
To plan. develop. and accomplish the services delineated. or otherwise cause the
planning, development, and accomplishment of such services and activities, under the
conditions specified and in the manner prescribed in Attachment I of this contract.
B. Requirements of Section 287.058, Florida Statutes:
These requirements are herein incorporated by reference.
C. Final Request for Payment
The recipient must submit the final request for payment to the Alliance no more than 30
days after the contract ends or. is terminated; If the recipient fails to do so, all right to
payment is forfeited, and the Alliance will not honor any requests submitted after
the aforesaid time period. Any payment due under the terms of this contract may be
withheld until all reports due from the recipient. and necessary adjustments thereto. have
been approved by the Alliance.
II. The Alliance Agrees:
Contract Amount
To pay for contracted services according to the conditions of Attachment I subject to the
availability of funds. The Alliance's performance and obligation 10 pay under this contrcact is
contingent upon an annual appropriation by the Legislature and passed through the
Department of Elder Affairs. The costs of services paid under any other contract or from any
other source are not eligible for reimbursement under this contract. The funds awarded to the
recipient pursuant to this contract are in state grants and aids appropriations and consist of the
following:
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Contract Number US-351
Program Title Year Funding Source CFDA# Fund Amounts
Nutrition Program for 2002-2003 USDA 10.570 TBA
the Elderly (NPE)
TOTAL FUNDS CONTAINED IN THIS TBA
CONTRACT:
III. Recipient and Alliance Mutually Agree:
A. Effective Date:
1. This contract shall begin on October 1, 2002.
2. Delivery of services shall end on September 30, 2003. This contract shall end on
January 31,2004. See Attachment I, Section III.C.
B. Termination, Suspension and/or Enforcement
The causes and remedies for termination or suspension of this contract shall follow the same
procedures as outlined in Section III. B, And Section III. C. of the Master Agreement.
C. Notice, Contact, and Payee Information:
1. The name, address, and telephone number of the contract manager for the Alliance for
this contract is:
Steven Weisberg
9500 South Dadeland Boulevard, Suite 400
Miami, Florida 33156
(305) 670-6500
2. The name, address, and telephone number of the representative of the recipient
responsible for administration of the program under this contract is:
Louis LaTorre
Gato Building - 1100 Simonton Street
Key West, Florida 33040
(305) 292-4573
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Contract Number US-351
3. In the event different representatives are designated by either party after execution of this
contract, notice of the name and address of the new representative will be rendered in writing
to the other party and said notification attached to originals of this contract.
4. The name (recipient name as shown on page 1 of this contract) and mailing address of the
official payee to whom the payment shall be made:
Monroe County Board of Commissioners
Gato Building - 1100 Simonton Street
Key West, Florida 33040
IN WITNESS THEREOF, the parties hereto have caused this 5 page contract to be executed by their
undersigned officials as duly authorized.
PROVIDER:
MONROE COUNTY BOARD
OF COMMISSIONERS
ALLIANCE FOR AGING, INC
BOARD PRESIDEN~
AUTHORIZED DESI
SIGNED
BY:
DATE:
October 16, 2002
~~~ ~~~
NAME: STEVEN WEISBERG, M.S.
TITLE: PRESIDENT/CEO
DATE: --4lJ j I ~ '1-
NAME:
Charles "Sonny" McCoy
TITLE:
Mayor
FEDERAL ID NUMBER:
RECIPIENT FISCAL YEAR END DATE:
59-6000749
09/30
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Contract Number US-351
ATTACHMENT I
UNITED STATES DEPARTMENT OF AGRICULTURE
1. STATEMENT OF PURPOSE
The United States Department of Agriculture program provides
reimbursement for the purchase of United States produced agricultural
and other food commodities for use in nutrition projects operating
under approved Older Americans Act Title III contracts.
II. SERVICES TO BE PROVIDED
1. Services:
Upon receipt of a prior authorization for services from Alliance
staff, to provide the following services: The purchase of United
States produced agricul.tural. and other food cOllllDOdities for use in
nutrition projects o.perating under approved Tit~e III contracts
for nutrition services with the recipient. Prior authorization
for these services will be provided by the Alliance or its
designee.
B. Manner of Service provision:
The services will be provided in a manner consistent with the
Department of Elder Affairs Client Services Manual dated 12/98.
In the event the manual is revised, the contract will incorporate
any such revision and the recipient will be given a copy of the
revision.
I I I . METHOD OF PAYMENT - FIXED RATE
A. The Alliance shall make payment to the recipient for provision of
services up to a maximum number of units of service and at the
rate stated below:
Service to be Provided Units of Services
Eligible Congregate
and Home Delivered Meals 1 unit = 1 meal
Unit Rate
Maxi
0.54
TBA
The prospective rate is based on the estimated USDA grant award.
B. All requests for reimbursement shall be in accordance with USDA
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Contract Number US-351
policy regarding reimbursable meals and Client Information
Registration and Tracking System (CIRTS) policy regarding data
entry for USDA reimbursable meals. All requests for reimbursement
shall include:
1. The request for reimbursement shall be submitted on DOEA Form
117, Request for Reimbursement, USDA Cash-In-Lieu of
Corrunodities.
2. DOEA Form 118, PSA/Recipient Monthly Meals Report must be
submitted with the request for reimbursement.
3. A CIRTS report must be submitted with DOEA Forms 117 and 118 as
supporting documentation for the total number of meals reported.
The CIRTS report must match the number of meals reported on
DOEA Form 118.
4. Duplication or replication of the DOEA forms 117 and 118 via
data processing equipment is permissible but replication must
include all data elements in the same format as included on the
departmental forms.
5. The due date for the request for reimbursement and report(s)
shall be no later than the 10th day of the month following the
month being reported.
C. This contract is for services provided during the 2003 Federal
Fiscal year beginning October 1, 2002 through September 30, 2003.
The additional four months (October 1, 2003 through January 31,
2004) are to allow rates to be adjusted for the twelve month
service period. Retrospective rates will be based on the final
USDA grant award divided by the total USDA eligible meals reported
in Florida. This contract shall automatically terminate after the
final rate for the federal fiscal year has been established and
the release of final payments are authorized by the department.
D. In the event that the final reimbursement rate is greater or less
than the rate in Section III, A., then this .contract shall be
appropriately adj usted and the 'final ra"te shali - be effective for
the entire contract period upon notice from the contract manager.
E. Any payment due by the Alliance under the terms of this rate
agreement may be withheld pending the receipt and approval by the
Alliance of all financial and prograrrunatic reports due from the
recipient and any adjustments thereto.
IV. SPECIAL PROVISIONS
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Contract Number US-351
A. State Laws and Regulations
1. The recipient agrees to comply with applicable parts of the
Florida Statutes, Rule S8A-l, Florida Administrative Code and
the Department of Elder Affairs Client Services Manual dated
12/98.
2. The Alliance and recipient agree to provide the services and
implement the provisions of this rate agreement in accordance
with the Federal, State and Local laws, rules, regulations and
policies that pertain to USDA cash payments and Older Americans
Act program.
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