Item B8
U5/10/UO 11:04 fAX 2S92536
PLANNING DEPT.
I4J 05
/.
Marine Resources
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUl\WABY
Meetiac Date: 18 Mav 2000
Bulk Item: Yes _X_ No
Division: Growth Manaoement
Departmeat: Marine Resources
AGENDA ITEM WORDING:
Consideration of a contract extension for Contract C-8789 between Monroe County and the .
South Florida Water Management District for the completion of the Sanitary Wastewater master
Plan.
ITEM BACKGROUND:
Contract C-8789 was initially approved in August of 1997 for the completion of the County's
Sanitary Wastewater master Plan. The project and final Sanitary Wastewater Master Plan will be
complete in June of20oo.
PREVIOUS RELEVANT BOARD ACTION:
August 1997 - Approval of Contract C-8789
STAFF RECOMMENDATION:
Approval
TOTAL COST: S2,200,146
BUDGETED: Yes_X_ No
COST TO COUNTY: _S5oo.oo0 expended before the end ofFY99
APP.ROVED BY: County Attorney _X_ OMBlPurchasing _X Risk Management X
DEPARTMENT DIRECfOR APPROVAL:
DMSION DIRECfOR APPROVAL:
Tim
DOCUMENTATION: Included
L
To follow X Not required_
Agenda Ite. II: d -!3P
DISPosmON:
lICOOO54O.doc:
04/27/00 1:40 PM
05; J 0/00 11; 04 FAX 2892536 PLANNING DEPT.
9-02-1 995 6: 1 2PI,1 FROt,! HAR I NE PROJECTS 295 4317
~06
P.1
MONROE COUN1Y BOARD OF COUNn" COMl\nsSIONERS
I
CONTRACT SUMMARy
Contract ,
Contract with: J.-:5 F L0 ~ D Effective Date: ~1I8 I ~
. (~ Expiration Date: .!J-fatJj S
CoDlract Purpose/Description: C-"":::l ~.. .t-.... ~ ~~~
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Conttoct Manager: ~~..@~
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for BOeC meeting on L-:.I g I
'tsar Jdv.A~~-B~
(Ext.) (Department)
, CONTRACT COSTS
Total DoUar Value of Conaact: $ ~ t 6'1 Jib CUrrent Year Ponion: S G"l!; bP,<;'
Budgeted? Yes-A..-.-No____ Account Codes:j~- S~~~ -5~Q-~aj~-....~Sng~
Grant: $ 6. ~ hf3S. J1iL - ~~eoS -S50~~-&W~~ ~3"'3 tk:J
County Match: $ bOQ" &1rQ _ __
ADDmONAL COSTS
Estimated Onioing Costs: S /yr For:
(Not iacluded in dollar value above) (eg. ",A4Ml!Duce. utilities, jllllitorial. salaries, ere.)
Divi5ion Director
CONTRACT REVlEW
Chuges
Date In Needed ~er
Yes No
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Risk Managcmexn
O.M.B.lPurchasing
County Attorney
CommentS ;
~
OMS JIlonn RCIV~ 8/]().I9j MCP '1
r':H~C'l ~2C1C1Cl 1E.: 43
';FI,Jf'1D i..JF'B 407 6:.:H 6264
407 681 621::0.4 F'. [12
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
\
AMENOMENT
C-8789-Al
AMENDMENT NO. 1
TO AGREEMEl\i NO. C-8789
BETWEEN THE
SOUTH FLORIDA WATER MANAGEl\1ENT DISTRICT
A l'iD
MONROE COUNTY
This AMEI'\TDMENT NO.1, entered into on .to
that AGREEMENT dated August 5, 1997, between "the Parties," the South Florida ,Vater
Management District (DISTRICT), and MONROE COUl\TTY (COU1\llY).
\VITNESSETH THA. T:
'WHEREAS, the AGREEl\1ENT may be amended with the prior written approval of the
parties; and
WliEREAS, the Governing Board of the DISTRICT, at its June 15, 2000 meeting,
approved entering into this AMENDMENT NO.1 with the COUNTY; and
WHEREAS, the panies wish to amend the AGREEMENT in order to extend the period
of performance and amend Article 5-Project ManagernentINotice;
NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual
benefits flov"ing from each to the other, do hereby agree as follows:
1. The expiration date of the AGREEMENT is hereby extended by Nine (9) Months,
extending th~ AGREEMENT term to September 30, 2000. Regardless of the actual date of
execution, this AMENDMENT NO.1 shall be effective as of December 31,1999.
2. The Payment and Deliverable Schedule is also revised in accordance with Exhibit "BI",
attached hereto and made a part of this AMENDMENT NO. 1.
Am(:~<;Im~~t N(l, 1 to Agreemo:nt N(l C- 8789 -- P:1l!" J of3
M~-Ul-2000 16:43
'::Fi..Jf1D.dF'B 407 6::::1 ":;,264
407 681 6264 P.03
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
3, This AMEND1\1ENT_NO. 1 shall be at no addItional cost to the DISTRlCT.
4. Article 5 - titled ., Project ManagementINotice" is hereby amended to read as follows:
The Project Manager for the District is:
Mr. Richard Alleman
South Florida Water Managemem District
Me 4420
Coastal Ecosystems Division
Watershed Research and Planning Department
P.O. Box 24680
West Palm Beach. Flolida 33416-4680
Telephone number (561) 682-6716
ernail; ralleman @sfwmd.gov.
5. All other terms and conditions of the AGREEMENT, as amended, remain unchanged.
Am~ndmellt No. I t<:> ABrecment Nc.. C- 8789 -- Page 2 of 3
f'iH','-01-2C1C1CI if,: 43
'::.FI>Jt'ID I..JF'B 407 f,81 6264
407 681 6264 P.04
@ SOUTH FLORIDA W ATE~ MANAGEMENT DISTRICT
~~ AMENDMENT
IN WITNESS WHEREOF, the panies or their duly authorized representatives hereby
execute this AMENDMENT NO.1 on the date first written above.
SOUTH FLORIDA WATER MANAGEME~Pf DISTRICT
BY ITS GOVERNlNG BOARD
By:
Mary L. Meier, Acting Director of Procurement
SFl\'MD PROCUREME.'iT APPROVED
By:
~~~.
- ~1/Qt7 ~
~ ( 00
Datc;:
MONROE COUNTY
By:
Title:
APPROVED AS TO FORM
AND~~. Cy
BY~
Attomey'~ UL,,,,,,-,
Amc:ndmCDI No.1 10 Agreemenl No, C. 8789 - l'>agt: 3 of 3
;''c-!--L 1-2(.:,::1(::: 1 t:,: 44
~;FI,lr1D I.,IF'B 407 6E:1 6264
407 6E: 1 62EA
P.DS
EXHIBIT "HI"
PAYMENT AND DELIVERABLES SCHEDULE
TaskNo" DescrlptiQD -"::'-".-,.,,:', ' ," " , . .. :.: ': Due::,: . Cost':.
. 1.A.3 Prooeedir'lQS of Workshoo with Staff Complete N/A
I IB,4 Draft Oecision AnaIYi:ii: Modol Complete N1A
I HUn Tech. Milmo. #1: ~I/alvate ExlstinQ Databases Complete N1A
I mCI FKAA & Property Appraiser's Database Linkage " Complete NlA
lILC4 FDEP OOH & Population Databases Linked CCrTlDlete N1A
1Il,C.S Master Wastewater Database Comolete N/A
mc.6 Tech. Memo, #2: Master Wastewater Database Complete NlA
lYD Tern. Memo. #3: Wastewater Flow Projections September S46.095
:30, 2000
V,D TBCt1. Memo, #4: Water Quality "Hotspots" September $:36,698
30, 2000
VLA Evaluation ot ExistJna WWTPs Summary Report Complete N/A
: VLD Tech. Memo. #5: ExistinQ Wastewater Facilitias ComOlete N/A
Vlll.D Tech. Memo. #6: COlleotiOn System Alternatives September 572,542
30,2000
V IlIA 1 Literature Review of OWTS TechnoloQies SummiOlrv Report Complete NlA
VIlLA 2 Data & Available Information on OWTS TeChnOlogies ComOlete N/A
i VllI.A.5 Te-ch. Memo. #7; Assessment of OWTS Technologies Complete I N/A
: VTIi.B,Z Tech, Memo. #8; Wastewater Treatment Technologies Comolete N/A
IX.B Tech, Memo_ #9: Efflu~nt Manacement TechnolOQies Complete N/A ,
XB Tech. Memo. #10: Solids Manaosment Technolooies Complete N/A
XC Overall Solids Management Plan September $19,221
30, 2000
. xr.c TeCh, Memo. #11: Wastewater FaCilities Siting Analysis September I $64,057
30.2000
XII.B.4.a Preliminai)' Screening ArlaJysis September $39.454
30 2000
XII.B,4.b Final SCreening Analysis Summai)' Report September $2.5,17$
30. 2000
i XVIl Tech. Memo. #17; Integration of Master Plan September $18,398
I 30,2000
XIX ' Draft Sanitary Wastewater Master Plan SeptembQr 5114,468
30, 2000
XX Fir,aJ Sanitary Wastewater Ma5ter Plan September $78,673
30.2000
TOTAL ""{,:,:S5:ts.S85:00',;
Exhibit "B1 ~ to Amendment NO.1, Agreement C-8789 Page 1 of 1
TCHRL P. 05
I
3301 Cun Club Ruad. West Pallll lll'ach. Florida 33406 . (561) 686-8800 . FL WATS 1-800-432-2045 . TOD (561) 697-2574
Mailing Address: PO. Box 2461'0. West Palm Beach, FL 33416-4680 . wwwsfwmd,gov
SOUTH FWRIDA WATER MANAGEMENT DISTRICT
ADM 28-06
May 2, 2000
Mr. George Garrett
Monroe County
2798 Overseas Highway
Marathon, FL 33050
Subject:
Contract No. C-8789-Al
Florida Keys Wastewater Master Plan
Dear Mr. Garrett:
Enclosed are two (2) copies of the subject amendment. Please have them signed by an individual
with signature authority on behalf of your organization, and return both copies to my attention. Do
not date the documents; a fully signed and dated amendment will be returned to you upon execution
by the District.
Kindly return the executed documents within ten (10) business days of receipt. Please include
documentation to demonstrate official delegation of signature authority on behalf of your firm up to
the contract monetary limits.
Note that this amendment is not binding on the parties until it is approved by the appropriate level
of authority within the District and executed by both parties.
Your cooperation and timely response will be greatly appreciated. Should then:.~ be any questions,
please contact me at (561) 682-2180.
Sincerely,
Z:7~e~
Contract Specialist
Procurement Division
10LK
Enclosure
c: wi attachment
Rick Alleman, 4420
GOVUWINC BOA!W EXECUTIVE OFFICE
Michael Cullins, Chllirlllllll
~1ichill'll). Minton, Vlt"l' ('1wirman
~vlilclH'11 IV Il,'rgl'r
Vera M, ('MI,'r
Cerardo Il, h'rnandl'/
Patrick I el"<1"'"
Nicolas J, Cutierrez, Jr.
I larkley R. Thornton
I"rudi K. IVilli.lIllS
Frank R, Finch, p, E" Exc'.lItil'C Dirce/"r
James E, Blount, Cllie;"! Stall
ORISfNAl
. SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
C-8789-Al
AMENDMENT NO. 1
TO AGREEMENT NO. C-8789
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
MONROE COUNTY
This AMENDMENT NO.1, entered into on ,to
that AGREEMENT dated August 5, 1997, between "the Parties," the South Florida Water
Management District (DISTRICT), and MONROE COUNTY (COUNTY).
WITNESSETH THAT:
WHEREAS, the AGREEMENT may be amended with the prior written approval of the
parties; and
WHEREAS, the Governing Board of the DISTRICT, at its June 15, 2000 meeting,
approved entering into this AMENDMENT NO.1 with the COUNTY; and
WHEREAS, the parties wish to amend the AGREEMENT in order to extend the period
of performance and amend Article 5-Project Management/Notice;
NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual
benefits flowing from each to the other, do hereby agree as follows:
1. The expiration date of the AGREEMENT is hereby extended by Nine (9) Months,
extending the AGREEMENT term to September 30, 2000. Regardless of the actual date of
execution, this AMENDMENT NO.1 shall be effective as of December 31, 1999.
2. The Payment and Deliverable Schedule is also revised in accordance with Exhibit "B 1 ",
attached hereto and made a part of this AMENDMENT NO.1.
Amendment No, 1 to Agreement No, c- 8789 -- Page I of 3
. SOUTH FLORIDA W A TERJ MANAGEMENT DISTRICT
AMENDMENT
3. This AMENDMENT NO. 1 shall be at no additional cost to the DISTRICT.
4. Article 5 - titled" Project Management/Notice" is hereby amended to read as follows:
The Project Manager for the District is:
Mr. Richard Alleman
South Florida Water Management District
MC 4420
Coastal Ecosystems Division
Watershed Research and Planning Department
P.O. Box 24680
West Palm Beach, Florida 33416-4680
Telephone number (561) 682-6716
email: ralleman@sfwmd.gov.
5. All other terms and conditions of the AGREEMENT, as amended, remain unchanged.
Amendment No, I to Agreement No. c- 8789 -- Page 2 of 3
e
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
IN WITNESS WHEREOF, the parties or their duly authorized representatives hereby
execute this AMENDMENT NO.1 on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
BY ITS GOVERNING BOARD
By:
Mary L. Meier, Acting Director of Procurement
SFWMD PROCUREMENT APPROVED
By:
~4/!~
~1Yd~ ~
'::> l 7jV
Date:
MONROE COUNTY
By:
Title:
Amendment No.1 to Agreement No. C- 8789 -- Page 3 of 3
t
EXHIBIT "Bl"
PAYMENT AND DELIVERABLES SCHEDULE
V.D
Tech. Memo. #4: Water Quality "Hotspots"
VJ.A
VJ.D
VIII,D
V III. A. I
VIII.A.2
VIII.A,5
VIII.B.2
IX.B
X.B
x,c
Literature Review of OWTS Technolo ies Summa Re art
Data & Available Information on OWTS Technolo ies
Tech. Memo. #7: Assessment of OWTS Technolo ies
Tech. Memo. #8: Wastewater Treatment Technolo ies
Tech. Memo. #9: Effluent Mana ement Technolo ies
Tech. Memo. #10: Solids Mana ement Technolo ies
Overall Solids Management Plan
XJ.c
Tech. Memo. #11: Wastewater Facilities Siting Analysis
XII.B,4,a
Preliminary Screening Analysis
XIJ.B.4.b
Final Screening Analysis Summary Report
XVII
Tech, Memo. #17: Integration of Master Plan
XIX
Draft Sanitary Wastewater Master Plan
xx
Final Sanitary Wastewater Master Plan
Com lete N/A
Com lete N/A
Com lete N/A
Com lete N/A
Com lete N/A
Com lete N/A
Com lete N/A
September $46,095
30, 2000
September $36.898
30, 2000
Com lete N/A
Com lete N/A
September $72,642
30, 2000
Com lete N/A
Com lete N/A
Com lete N/A
Com lete N/A
Com lete N/A
Com lete N/A
September $19,221
30, 2000
September $64,057
30, 2000
September $39,454
30,2000
September $25,779
30,2000
September $18,398
30,2000
September $114,468
30,2000
September $78,673
30, 2000
TOTAL
Exhibit "Bl" to Amendment No.1, Agreement C-8789 Page 1 of 1