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Resolution 210a-2008 RESOLUTION NO. 21Ga - 2008 Budget and Finance A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2009 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM WHEREAS, the Florida Department of Law Enforcement has announced the Fiscal Year 2009 funding cycle of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and WHEREAS, on July 16, 2008, the Monroe County Board of Commissioners agreed to seNe as the coordinating unit of government in the preparation of the grant proposals and in the distribution of funds allocated to Monroe County in the amount of $44,366.00 with an additional $0.00 cash match requirement (total of $44,366.00); and WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern given to the County's current drug control efforts, has recommended certain programs receive funding to provide the community with activities focused on drug and alcohol education, prevention, rehabilitation, and treatment; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that: 1. The Board of County Commissioners concurs with the Monroe County Substance Abuse Policy Advisory Board's recommendations; and that 2. The County Administrator is hereby authorized to sign and submit the application packet for the Fiscal Year 2009 grant funds to the Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and that 3. This resolution shall become effective immediately upon adoption by the Board of County Commissioners and execution by the Presiding Officer and Clerk. ~ ~ ..>- c:J <=> ~ )~ ;: PASSED AND ADOPTED by the Board of County Commissioners of M~ CdfiiS1ty, Florida, at a regular meeting of said Board held on the 16th day of July, ~~,~'200& ,,", - (~2C)~.., "j CHRt TINE M. LIMBERT-BARROWS ASSISTANT COUNTY ATTORNEY Dale {DId.~/flA , J Ol!~ ~2!!~E (305) 294-.4641 ('--- BOARD OF COUNTY COMMISSIONERS _~=- Mayor Mario Di Gennaro, District 4 lo1ayor Pro Tern Charles "Sonny" McCoy, District 3 Dixie M. Spehar, District 1 George Neugent. District 2 Sylvia J. Murphy. District 5 July 16. 2008 Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Mr. Wilder: In compliance with State of Florida Rule 11 D-9, FAC., the County of Monroe approves the distribution of $44,366.00 of Federal Fiscal Year 2008 Edward Byrne Memorial JAG Program funds for the following projects within Monroe County: Subgrantee (CilY or CounM Monroe Title of Proiect Monroe Youth Challenge Dollar Amount (Federal Funds) 44,366.00 Iy yours, Typed Name of Chief Official: Mario DiGennaro Typed Title: Mavor MONROE COUNTY ATTORNEY ..tf.p. R 9ft. AS TO FORM: I~' QIf~~.l1lll~d CHRISTINE M. LIMB T.BARROWS ASSISTANT CO~TY ATTORNEY Date In 1,;)4' , I Letters Received Letter CItv Received? Population KevWest ves 23,262 Marathon ves 9,769 Kev Colonv Beach ves 767 Islamorada, Villaoe of Islands ves 6,451 Lavton no 196 Total population represented by letters received 40,269 Total Monroe County Pooulation 73,223 # of units of government 6 %-age of population represented bv letters received 55.02% %-age of units of government reo resented bv letters received 66.67% Key West city, Florida - Population Finder - American FactFinder Page I of 1 _Mt.r.mnflo1f~" _ POPULATION FINDER United States I Florida ( Key West city Key West city, Florida cityl town, county, or zip key west state Florida _ search by address .. The 2006 population estimate for Key West city, Florida is 23,262. Note: Information about challenges to population estimates data can be found on the Population Estimates Challenges page. View population trends... Population 2006 23,262 2000 25,478 1990 24,832 Source: U.S. Census Bureau, 2006 Population Estimates, Census 2000,1990 Census View more results... Population for all cities and towns in Florida, 2000: alphabetic I ranked Map of Persons per Square Mile, CityfTown by Census Tract: 2000 I 1990 See more data for Key West city, Florida on the Fact Sheet. The letters POF or symbol ~ Indicate a document is in the Portable Document Format (POF). To view the file you will need the Adobe$ Acrobat@Reader, which is -available for free from the Adobe web sIte. http://factfinder .census _ gOY /servlet/SAFFPopulation? 3vent=Search&_name=key+west&__.. 7/28/2008 Marathon city, Florida - Population Finder - American FactFinder Page I of I \ ,j F, ' / ' , ' " .. _AlMrIcIn ~, .~. POPULATION FINDER United States I Florida I Marathon city Marathon city, Florida cityl town, county. or zip Marathon state Florida II search by address >> The 2006 population estimate for Marathon city, Florida is 9,789. Note: Infonnation about challenges to population estimates data can be found on the Population Estimates Challenges page. View population trends... Population 2006 9,789 2000 10,255 Source: U.S. Census Bureau, 2006 Population Estimates, Census 2000 View more results... Populallon for all cities and towns in Florida, 2000: alphabetic I ranked Map of Persons per Square Mile, CityfTown by Census Tract: 2000 See more data for Marathon city, Florida on the Fact Sheet. The letters PDF or symbol ~ Indicate a document is in the Portable Document Format (POF). To view the file you will need the Adobd Acrobatlll Reader, which is available for free from the Adobe web site. http://factfinder.census .gov /serv let/SAFFPopulation? _event=Search&geo_id= 16000US 12... 7/28/2008 Key Colony Beach city, Florida - Population Finder - American FactFinder Page I of 1 IF / .. ...1... .. . ___~FICtFIndlC,,-,.. ...,1,1 POPULATION FINDER United States I Florida I Key Colony Beach city Key Colony Beach city, Florida cityl town, county, or zip key colony beach state Florida II search by address .. The 2006 population estimate for Key Colony Beach city, Florida is 787. Note: Information about challenges to population estimates data can be found on the Population Estimates Challenges page. View population trends... Population 2006 787 2000 788 1990 977 Source: U.S. Census Bureau, 2006 Population Estimates. Census 2000, 1990 Census View more results... Population for all cities and towns in Florida, 2000: alphabetic I ranked Map of Persons per Square Mile. CitylTown by Census Tract: 2000 I 1990 See more data for Key Colony Beach city, Florida on the Fact Sheet. The letters PDF or symbol ~ indicate a document is in the Portable Document Format (PDF). To view the file you will need the AdobEll!l Acrobatc!l Reader. which is available for 'ree from the Adobe web site. http://factfinder.census.gov/servletlSAFFPopulation? 3vent=Search&geo_id= 16000US 12... 7/2812008 Islamorada, Village of Islands village, Florida - Population Finder - American FactFinder Page 1 of 1 _ .Amlr!Hn.fRlflndCi~~_ POPULATION FINDER United States I Florida Ilslamorada. Village of Islands village Islamorada, Village of Islands village, Florida cityl town, county, or zip Islamorada state Florida III search by address .. The 2006 population estimate for Islamorada, Village of Islands village, Florida is 6,451. Note: Information about challenges to population estimates data can be found on the Population Estimates Challenges page. View population trends... ^"-' 2006 6,451 2000 6,846 Population Source: U.S. Census Bureau. 2006 Population Estimates, Census 2000 View more results... Population for all cities and towns in Florida, 2000: alphabetic I ranked Map of Persons per Square Mile, Cityrrown by Census Tract: 2000 See more data for Islamorada, Village of Islands village, Florida on the Fact Sheet. The letters PDF or symbol b Indicate a document Is in the Portable Document Format (PO F). To view the file you will need the Adobel!l Acrobat<PJ Reader. which is available for free from the Adobe web site. http://factfinder.census.gov/servletlSAFFPopulation? _event=Search&geo _id= 16OO0US 12... 7/28/2008 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement If an award is made for a project which has a research or statistical component under which information identifiable 10 a private person wili be collected, the subgrant recipient agrees to: 1. Project plans will be designed to preserve anonymity of private persons 10 whom information relates, including, where appropriate, name-stripping, coding of data, or other similar procedures. 2. Project findings and reports prepared for dissemination will not contain information which can reasonably be expected to be identifiable to a private person. 3. A log will be maintained indicating that identifiable data have been transmitted to persons other than BJA, OJJDP, BJS, NIJ, or OJP or grantee/contractor staff or subcontractors, that such data have been returned, or that alternative arrangements have been agreed upon for future maintenance of such data. 4. A description of the project containing assurance by the applicant that: (1) Data identifiable to a private person will not be used or revealed. (2) Access to data will be limited to those employees having a need and that such persons shall be advised of and agree in writing to comply with these regulations. (3) All subcontracts which require access to identifiable data will contain conditions meeting the requirements. 5. Any private persons from whom identifiable data are collected or obtained, either orally or by means of written questionnaire, shall be advised that the data will only be used or revealed for research or statistical purposes and that compliance with requests for information is not mandatory. Where the notification requirement is to be waived, a justification must be included in the Privacy Certificate. 6. Describe the precautions that will be taken to insure administrative and physical security of identifiable data. 55. State Information Technology Point of Contact The subgrant recipient agrees to ensure that the State information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees 10 maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technoiogy Points of Contact, go to htto:l/www.oio.usdoi.aov/ec/states.hlm. 56, Interstate Connectivity To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall empioy, to the extent possible, existing networks as the communication backbone 10 achieve interstate connectivity, unless the subgrant recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 57. Supplanting The recipient agrees that federal funds under this award will be used to supplement but not supplanl stale or local funds. SFY 2008 Rule Reference 110-9.006 Page 16 OCJG-005 (rev. Ocfober 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide I In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. State of piorldli: Department of Law I$nfofcement om" of CrimInal Justice Grsntil. :-~ 'r ji\ ;;; Signature: Typed Name and Title: Date: . ..' tubllf'll' ~pf~. '. . . . .... . Authoftllhg Otftq~ of Gove.i1Im.ntall1t1It:L .' ". '. ' (Comm(ai\cift Chalifnan. ,,~. Ol' oeatPtsd ~ntaclv" .:." . ..;.., ,',:,',,':'-"""':,",., "-.,.,,. -, ,,' "0" "',"._ -.,:.'.,'.'".....,....,','......'.."..<o,.;..'i... ..,.,........ .... Typed NameofS~~ient Monroe County Signature: ~ ~ Board of County Commissioners Typed Name and Title: Roman Gastesi, County Administrator Date: 7-22. t7? . Irnplsmen1lnl AgeflCIJ . Offtclal. AcbInlstrator or Des1llllated Representative, " ' . Monroe County Board of Typed Name of Im~ti~~n5?: County Commissioners Signature: ~ ~K- Typed Name and Title: Roman Gastesi, County Administrator Date: ;7- ,ZZ-,1I Application Ref # Contract 2009-JAGC-875 -JAGC-MONR- - - Section #6 Page 1 of 1 Rule Reference 110-9.006 OCJG-Q05 (rev. April 2005) CERTIFICATION FORM Recipient Name and Address; Monroe County Board of County Commissioners; 1100 Simonton Street; Key West, FL 33040 Grant Title; Monroe Youth Challenge Middle School Program Grant Number: Award Amount; 44,366.00 Phone Number: (305) 292-4482 Contact Person Name and Title; David P. Owens, Grants Administrator ---~- ~ ~~~------~-- --------- -- -- --- Federal regulations require recipients of financial assistance from the Office of Justice Programs (OlP), its component agencies. and the Office of Community Oriented Policing Services (COPS) to prepare. maintain on file. submit to OlP for review, and implement an Equal Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R 9~ 42.301-.308. The regulations exempt some recipients from all of the EEOP requirements. Other recipients. according to the regulations, must prepare, maintain on file and implement an EEOP, but they do not need to submit the EEOP to OIP for review. Recipients that claim a complete exemption from the EEOP requirement must complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section 8 below. A recipient should complete either Section A or Section 8, not both, If a recipient receives multiple DJP or COPS grants, please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7lh Street, N. W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307- 0690 or TTY (202) 307-2027. Section A- Declaration Claiming Comolete Exemotion from the EEOP Requirement. Please check all the boxes that apply. o o o Recipient has less than 50 employees, Recipient is a non-profit organization, Recipient is a medical institution, o Recipient is an [ndian tribe, o Recipient is an educational institution, or o Recipient is receiving an award less than $25,000 I, [responsible official], certify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F,R ~42.302. I further certify that [recipient) will comply with applicable Federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print or type Name and Title Signature Date Section B- Declaration Claiming Exemotion from the EEOP Submission Reouirement and Certitying That an EEOP Is on File for Review. If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, hut less than $500,000, then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.P.R. ~ 42.305): I, Roman Gas.e.l, County Admlnis'ra'or I responsible official), certify that the Monroe County Board of County Commissioners [recipient),which has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR ~42.30I, et seq., subpart E. I further certify that the EEOP has been formulated and signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in the office of: Monroe County EEO Coordinator [organization), at 1100 Simonton Street, Key West, FL 33040 [address],for review by the public and employees or for review or audit by officials oftbe relevant state planning agency or the Office for Civil Rights, Office of Justice Programs, U. S. Department of Justice, as required by relev~ws and regulations. _Roman Gastesi, County Admlnl.'r~~__________ ,/L 5" ~______ z.~~-,,-~ Print or type Name and Title Signature Date OMS Approval No. ] 121-0]40 Expiration Dale: 01/3 1/06 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide j Insert Certifications and Authorizations here. Application Ref # Contract 2009-JAGC-875 -JAGC-MONR- - - Section #7 Page 1 of 1 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTlY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward Bvrne Memorial Justice Assistance Grant Proaram Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS . Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non.procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352. Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69. the applicant certifies that: la) No federal appropriated funds have been paid or will be paid, by 0( on behalf of the undersigned, to any person for influencing or attempting to Influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering Into of any cooperative agreement, and the el(lenslon, contlnuaUon, renewal, amendment, or modificatiOn of any federal grant or cooperative agreement; (b) If any funds other than federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an offIcer or amployee of any agency, a member of Congress, an officer or an employee of Congress, or an , employee of a member of Congress In connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form -lll, "Disclosure of lobbying Activities", in accordance with its instructions; Ie) The undersigned shall require that the language of this certification be Included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipienls shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Parl61, for prospective particlpanls In primary covered transactions, as defined at 28 CFR Part 81, Section 61.510- A. The applicant certifies that it and ils principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal beneffls by a State or Federal court, or voluntarilyexduded from covered transactions by any federal department or agency; FDLE JAG G,..nt A"IJllc.t#on Package (b) Have not within a three-year period preceding this application been convicted of or had a civil judgement rendered egainst them for commission of fraud or a criminal offense In connectIOn with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly Charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and (d) Have not within a thre.year period preceding this application had one or more public transactlons (Federal, State, or local) terminated for cause or default; and B. Where the applicant Is unable to certify to any of the statements In this certifICation, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As raquired by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 61, Subpart F, for grantees, as defined at 28 CFR Parl61 Sections 61.615 and 61.620- A. The appUcant certifl8S that it will or will continue to provide a drug- free workplace by. (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against emplOyees for violation of such prohibition; (b) Establishing an on-going drug-free awaraness program to inform employees about. (1) The dangers of drug abuse in the workplace; (2) The grantee's polley of maintaining a drug-free workplace; (3) Any available drug counseling, rehabllllatlon. and employee assistance programs; and (ot) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; LObbying, Deb.rm.nt . Suspension. .nd Drul1~Free Workplace Certification P.ge1 CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBIUTIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward Bvrne Memorial Justice Aaalstance Grant Prooram (e) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (8) that, al a condition of employment under the grant. the employ.. will. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of hi, or her conviction for a violation of a Check here _ If there are workplaces on fit. thllt are not identifllld criminal drug statute occurring in the worl(place no later than five calendar days here. after the conviction; Section 67.830 of the regulations provides that a grantee that is 8 (e) Notifying the agency, in writing, within 10 calendar days after receiving notice State mily elect to make on. certification in each Federal fiscal year. under subparagraph (d) (2) from an employee or othelWise reC8i1/ing actual notice A copy of which should be inCluded with each application for of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and Stale agencies may elect including position title, to: Department of JUltice, OffICe of Justice Programs, to use OJP Form 406117. ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice Check here _ If the State has elected to complete OJP Form shell includelhe identification number(.) of each affected grant; 406117. (0 Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d) (2), with r88pect to any employee who is 80 convicted- (1) Taking appropri8te pe...onnel action against such an employ.., up to and DRUG-FREE WORKPLACE including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS) 1973, as amended; or As required by the Drug-Free WOIkpl&ca Act of 1988. and (2) Requiring such employee to partlclpate satisfactorily in a drug abuse implemented at 28 CFR Part 87, Subpert F, fOl" granteea, as defined assistance or rehabi~tation program approved for such purposes by a Federal, at 28 CFR Part 87; SeclJons 67.615 and 67.620- Slate, or local health, law enforcement, or other appropriate agency; A. As a condition of the grant, I certify that I will not engage in the (g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture, distribution, dispensing, pollession, or use of through implementation of paragraphs (a), (b), (c), (d), (e), and (t). a controlled substance in conducting any actlYity with the grant; and B. The grantee may inael't in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation performance of wor1r. done in connection with the specific grant: occurring during the condud 0' any grant activity, I will report the conviction. In writing, within 10 calendar days of the COl'lviction, to: Place of Performance (Street address, cily, county, state, zip code) DepartmMt d Justice. Office of Justice Progra"". ATTN: Control Desk, 6331OOllln8 Avenue, N.W., Walhlngton. D.C. 20531. As the duly authorized rapresentative of the applicant, I hereby certify that the applicant will comply with the above certifications. Monroe County Bd. of County Commissioners 1. Grantee Name and Address: 1100 Simonton St.; Key West, FL 33040 Monroe Youth Challenge Middle School Program IV 2. Project Name: Roman Gastesi 3. Typed Name and Title of Authorized Representative: County Administrator 4. Signature: /Z~~ [j 5. Date: 7-22.'" , FDLE JAG Grant AlJlJllcatlon Package Lobbying, Debarment, Suspension. and Drug..Free WorklJlace Certlf/clltlon Page 2