05/03/1982
/lOARD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MAYOR George E. Dolezal, District 4
Ken Sorensen, District 5
OFFICE OF,
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Municipal Service District
P.O. BOX
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""'~:.Y" (3051294 4G41
Wing II-B
~_PUbliC Service Bldg.
. . -., tock Island
~.'_;'Key West, FL 33040
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May 4, 1982
American Management Systems
Plaza 501 Building
501 Wymore Road
Winter Park, FL 32789
Gentlemen:
Your proposal of April 26, 1982 as to cost estimates for
design, conversion and installation of our computer program
was presented to and approved by the Board of County
Commissioners on May 3, 1982.
Your Company is now authorized to proceed with our project
as outlined in the above mentioned letter. Please keep me
informed as to the status of the proj ect.
Sincerely,
c=.:)-~=~~~v~_______
Uames ~J. Baker, Asst. Manager
Municipal Service District
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American Management Systems, Inc.
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April 20, 1982
Mr. Charles Aguero
Manager
Municipal Service District
Wing 2B Public Service Bldg
Stock Island
Key West, Florida 3301i0
Dear Mr. Aguero:
This is to document recent discussions and meetings we have had concerning the
processing of Monroe County MSD data.
1. Up to and through April, 1982, Monroe MSD contracted with Continental
Resources Company (CRC) of Winter Park to provide your processing. This
service was canceled by CRC effective May 1, 1982.
2. You, myself, Erv Higgs, Harry Knight and staff met in Monroe County on
March 17th to discuss the options for AMS providing future service. We
estimated that Mr. Higgs computer did have available disk space and that we
could write programs to allow online data entry for delivery by October,
1982. Beth Johnson was to be in touch with you to work out the details of
what would be accomplished. Total cost was estimated at $10,000 - $13,000,
at that time. I was to contact CRC about continued processing from May
through October.
3. Since that meeting, Beth Johnson has been to your office for detailed
discussions on the deliverables for the MSD programs to be written by AMS.
Ii. I contacted CRC concerning continued processing of your CRC file from May
through October and was informed they would be willing to do this for
approximately $1,000 per month. I relayed this message to Jim Baker of your
office. Jim stated that May - October was a low-volume time and that it
would probably be more economical to process those months by hand.
All of this leaves us (AMS) working, per your's and Beth's discussions, on a system
to be delivered next October. You, I assume, are processing manually in the
meantime.
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We certainly understand your position and hope that you know we are doing
everything in our power to assist Monroe County.
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Sincerely, ~
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Morgan B. Gilreath {:l'
Principal
Plaza 501 Building, 501 \^./ymore RCI.)d. ","'inter Park, Florida 32789. (305) 628-5333
OtherOffict's in Boston, Chica~o, Houston, New York, San Diego, San Francisco, and vVashington, D.C.
,
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Wilhe,'nllna Harvey, District 1
Curt Blair, District 2
Mayor Protem Jerry Hernandez, Jr., District 3
MA YOR George E. Dolezal, District 4
Ken Sorensen, District 5
OFFICE OF:
Municipal Service District
(305) 2944641
P.O. BOX
Wing II-B
II.',.~~~ Public Service Bldg.
'A . "A; Stock Island
\:." ;' Key West, FL 33040
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April 26, 1982
Morgan B. Gilreath
American Management Systems, Inc.
Plaza 501 Building
501 Wymore Road
Winter Park, FL 32789
Dear Mr. Gilreath:
This will acknowledge your letter of April 20, 1982, the contents
of which is agreed.
In our telephone conversation subsequent to your letter you
indicated that the work necessary to put our program package
together was progressing as scheduled and that American
Management Systems, Inc. has assigned Wilda Murphy to our
account to complete the package. We also discussed determining
a cut off date at which time no further input would be forwarded
to Continental Resources Company. This date should be clearly
understood by all parties concerned in order to have an accurate
data base at the inception of our processing on Mr. Higgs computer.
Please advise your recommendations for this date.
Your kind assistance is appreciated.
James W. Baker, Asst. Manager
Municipal Service District
JWB/slm
cc: Mr. Erving Higgs
Mr. Harry Knight
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American Management Systems, Inc.
April 26, 1982
Mr. Charles Aguero
Manager
Municipal Service District
Wing 2B Public
Stock Island
Key West, Florida 33040
Dear Mr. Aguero:
Attached is the work plan, by Beth Johnson, for the Monroe Municipal
Service District programs. These include the time estimates for system
design, conversion, and installation at Erv Higgs computer facility.
Estimated hours for major areas of development are:
ESTIMATED HOURS
Systems
Jlnalyst
Prop;rartrner
I. Project Scope & Design
II. Program ~lodifications
III. CRG File Conversion
rv. CHent Interface & Training
8
80
108
56
Total
8
244
Our hourly rates, as we discussed at the Monroe County meeting, are
$50.00 per hour for systems analysts and $40.00 per hour for programming.
Travel expenses are to be billed in addition at actual cost. Based on
Beth's v:lsit with you and the attached work plan, the estimated costs
(excluding travel) are:
Systems Analyst:
Progralllmer:
8 hours @ $50.00 =
244 hours @ $40.00 =
$ 400.00
$ 9,760.00
Esti.mted Cost
$10,160.00
As vie have discussed, vie will bill you on actual time spent on the
project. We do feel the above estim2tes are realistic. ~G normally bills
monthly on these type of projects.
Plaza .501 Building, 501 \Vyr:ll1re Road. \\'inter Park. Florid.132789. (305) 628-5333
Other Odin's i~ Ht)'it')~1. Chic.),":\), ! !,)U~~l';', :'\t'W )'prk. 5.l!l f):\'S". Sar. Fr.I:lcisc\). ,lnd \..\';Jsh:irL;c':[(In, D.C.
,
Mr. Charles ~ouero
Page 2
Please review the attached and contact me or B. K. Narayan if any
changes are needed. I would also appreciate your sending written
authorization for us to proceed with the project at the rates mentioned
above.
Sincerely,
/J1//l!~~
Morgan B. Gilreath,
Principal
~
enclosure
MONROE MUNICIPAL SERVICE DISTRICT PROJECT ESTIMATE
HOURS
START
DATE
STOP
DATE
I. Define Project Objectives
A. Determine Deadlines for Completion
of Project
B. Familiarize Client With System
Contents
8
03/29
03/29
C. Assign Client Contact to Interface
With AMS
03/29
03/29
II. Program Modifications
A. Identify Modifications in On-line 16
Transactions
B. Produce On-line Transaction 16
Modifications
C. Test On-line Transactions 8
D. Identify Modifications to Batch 16
Programs
E. Produce Batch Program Modifications 16
F. Test Batch Modifications 8
88
III. CRC File Conversion
A. IBM - Winter Park
L Identify Program Changes
4
8
8
2" Produce Program Changes
3. Run Test Conversion Submit
Error List to Client - Make
Necessary Corrections
4. Run Final Conversion List and
Tape
8
B. Burroughs - WInter Park
1. Identify Program Modifications 8
for New Roll Type Format
2. Produce Program Modifications 16
3. Produce File on Test Data Base to 16
Verify Program Performance
. ,
MONROE MUNICIPAL SERVICE DISTRICT PROJECT ESTIMATE (CONT'D)
.
HOURS
START
DATE
STOP
DATE
C. Burroughs - Monroe County
1. Install Software Changes in
Monroe County
8
2. Load Test Data Base
4
8
3. Demonstrate Test Data Base
to Client
4. Produce Any Refinements
8
5. Load Final Production Data Base
12
108
IV. . Client Interface & Training
(To Run Concurrently With III)
A. Client Orientation & Training
8
8
4
B. Client to Compile Contents of UCR
C. Train Client In Use of Security
& UCR Transactions
1. Client To Enter UCR's & Security 8
2. Print List of UCR's For Approval 8
D. Demonstrate System Performance 4
Against Test Data Base
E. Client To Approve Test Data Base 8
. F. Client To Approve Final Production 8
Data Base
TOTAL 252