Item I2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 16,2008
Division
Engineering
Bulk Item: Yes
No X
Department:
Wastewater
Staff Contact Person: Elizabeth Wood 292-4525
AGENDA ITEM WORDING: Approval of amendment 1 for Florida Department of Environmental
Protection (FDEP) Wastewater Grant LP6803.
ITEM BACKGROUND: The original grant agreement required amendment due to changes in project
timeframe and grant manager. The amendment is effective as on June 22,2007, which is the effective
date of the original grant.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved the original grant agreement on March
21,2007.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval as stated.
TOTAL COST:
$0
BUDGETED: Yes NA No
$0
SOURCE OF FUNDS:
COST TO COUNTY:
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH Year
APPROVED BY: County Atty ~ OMBIPurchasing _ Risk Management _
DOCUMENTA TION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
STATE FINANCIAL ASSISTANCE AGREEMENT
DEP AGREEMENT NO. LP6803
MONROE COUNTY
AMENDMENT NO. I
THlS AGREEMENT as entered into on the 22nd day of June, 2007, between the FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the "Department") and
MONROE COUNTY (hereinafter referred to as the "Grantee" or "Recipient") is hereby amended.
WHEREAS, the Grantee has requested an extension ofthe term of the Agreement in order to complete the
project as planned; and,
WHEREAS, it has been determined that an extension of time to complete the project would be in the best
interest of the State; and,
WHEREAS, the Grantee understands that certification forward of State Fiscal Year 2006~2007 funds
supporting this Amendment beyond June 30th of each year is subject to the approval of the Governor's Office; and,
WHEREAS, the Grantee has requested an end date that extends beyond the current authorized funding
period; and,
WHEREAS, the Grantee understands that if the Governor's Office does not approve the Department's
request to certify the funds forward, the Grantee will not be eligible for reimbursement for the activities covered by
the remaining unpaid State Fiscal Year 2006-2007 funds; and.
WHEREAS, additional changes to the Agreement are necessary.
NOW, THEREFORE, the parties hereto agree as follows:
1. Section 2. is hereby revised to change the completion date of the Agreement from December 31, 2008, to
January 31, 2010, and to include the following language as a separate paragraph.
The Grantee understands and agrees that certification forward of the State Fiscal Year 2006-2007 funds
supporting this Agreement beyond June 30th of each year is subject to the approval of the Governor's Office.
2. Section 3. is amended to include the following paragraph.
Written approval from the Department's Grant Manager shall be required for changes between budget
categories up to 10% of the total budget. The DEP Grant Manager will transmit a copy of the written approval and
revised budget to the DEP Contracts Disbursements Office for inclusion in the Agreement file. Changes greater
than ] 0% will require a formal amendment to the Agreement.
3. Section 5. is hereby deleted in its entirety and replaced with the following;
Progress Reports (Attachment C) shall be submitted describing the work performed, problems
encountered, problem resolution, schedule updates and proposed work for the next reporting period. Progress
reports shall be submitted in conjunction with the Disbursement Request Package, described in paragraph 3.B. If
advance payment is authorized, the Grantee shall report (and document as required under paragraph 3 and on the
Advanced Payment - Interest Earned Memorandum, Attachment E) the amount of funds expended during the
reporting period, the Agreement expenditures to date, interest earned during the quarter and clearly indicate the
method for repayment of the interest to the Department (see paragraph 15). It is understood and agreed by the
parties that the term "reporting period" reflects the period of time for which the invoices submitted in the
Disbursement Request Package are covered. The Department's Grant Manager shall have ten (10) calendar days to
review deliverables submitted by the Grantee.
DEP Agreement No. LP6803, Amendment No.1, Page 1 00
4. Section 14. is hereby deleted in its entirety and replaced with the following;
The Grantee's Grant Manager for this Agreement is identified below.
David S. Koppel, P.E.
llOO Simonton Street, Suite 216
Key West, Florida 33040
Phone: 305-292-4427
Fax: 305-292-4321
Email: KODDel-dave@monroecountv-n.l!oV
5. Attachment A, Project Work Plan, is hereby amended to include Attachment A-I, Revised Project Work
Plan, attached hereto and made a part of the Agreement. All references in the Agreement to Attachment A, Project
Work Plan, shall hereinafter refer to Attachment A, Project Work Plan, and Attachment A-I, Revised Project
Work Plan.
In all other respects, the Agreement of which this is an Amendment, and attachments relative thereto, shall
remain in full force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. LP6803, Amendment No.1, Page 2 of3
This Amendment ] to State financial Assistance Agreement LP6803 shall be executed in two or more
counterparts, either of which shall be regarded as an original and all of which constitute but one and the same
instrument.
IN WITNESS WHEREOF, the Department has caused this amendment to the State Financial Assistance
Agreement to be executed on its behalf by the Deputy Director of the Department and the Grantee has caused this
amendment to be executed on its behalf by its Authorized Representative. The effective date of this amendment
shall be as set forth below by the Deputy Director of the Department of Environmental Protection, Division of Water
Resource Management.
MONROE COUNTY
FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By:
Mayor
By:
Deputy Director
Division of Water Resource Management
Date:
Date:
Tommy Williams, DEP Grant Manager
MON!10!: COUNTY ATTORN Y
OVED AS TO F:
t-A A. H ON
Date ~1i.J ~Tb~Yf
*For Agreements with governmental boards/commissions: Ifsomeone other than the Chairman signs this
Amendment, a resolution, statement or other document authorizing that person to sign the Amendment on behalf of
the Grantee must accompany the Amendment.
List of attachments/exhibits included as part of this Amendment:
Specify Type
Attachment
Letter/Number
A-I
Description (include number of pages)
Revised Project Work Plan (I page)
DEP Agreement No. LP6803, Amendment No.1, Page 3 of 3
ATTACHMENT A-I
REVISED PROJECT WORK PLAN
I. GRANTEE INFORMATION
Grantee: Monroe Coun , Florida
Pro'eet Title: Bi Co itt Re ional Wastewater Treatment S stem
DEP Grant #: LP6803
II. FUNDING PLAN
PROJECT BUDGET
Category of DEP Funds Total Matching Total Funding
Expenditure Funds
Professional Services None $1,800,000 $1,800,000
Construction & $9,602,000 $17,700,000 $27,302.000
Demolition
Land None $800,000 $800,000
Equipment $1,360,000 $2,500,000 $3,860,000
Total $10,962,000 $22,800,000 $33,762,000
III. SCOPE OF WORK:
No Change in the Scope of Work
IV. PROJECT MILESTONES:
An estimated project timeJine for the treatment plant is as follows:
Initiation of Construction - December 10, 2007
Construction Completion - February 23, 2009
Project Close Out - August 23, 2009
An estimated project time line for the forcemain and collection system is as follows:
Construction Start (Forcemain) - January 2,2007
Construction Completion (Forcemain) - December 1, 2007
Construction Completion (Collection System) - October 31,2009
Project Close Out - January 31, 2010
OEP Agreement # LP6803. Amendment I, Atta.chment A-I