Item N8BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 16, 2008 Division: County Administrator
Bulk Item: Yes X No Department: County Administrator
Staff Contact Person/Phone#:Connie Cvr #4441
AGENDA ITEM WORDING: Approval for the running of the Parrot Heads of the Upper Keys
Jewfish Creek Bridge Run for Saturday, November 14, 2009.
ITEM BACKGROUND: Please see attached letter dated July 8, 2008
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: N/A BUDGETED: Yes
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management _
DOCUMENTATION: Included x Not Required
DISPOSITION:
Revised 2/05
AGENDA ITEM #
No X
Pirates on the Water
Parrot Heads of the Upper Keys
P. O. Box 378574
Key Largo, FL 33037
July 8, 2008
Monroe County Board of Commissioners
Dear County Commissioners;
With reference to the new bridge opening at Jewfish Creek, our organization
would like to request the permission for a 5k run which would require a closer for one
lane of traffic southbound for approximately 2 hours.
Our plan is to originate at Gilberts resort, run northbound to the overpass
Southbound Access and continue Southbound to the Winn Dixie Parking lot. This is
approximately 3.1 miles. Only the Southbound lane will be required to close if at all.
Our organization is an active group that hosts charity events, reef and mangrove
cleanups and hundreds of hours in volunteering. Please see attached.
We would like to follow the necessary procedure to organize, promote and put on
a run. We request your signature from the County to allow us to present our proposal to
FDOT.
This is a relatively short course compared to the more famous "Seven Mile Bridge
Run" and others in Miami. Our entire time allotted for the run itself is 2 hours.
Thank you for your consideration.
S incp r9ly;
f'
Bob Thomas, for the race committee
Chris Pietri
Bob Thomas: 305 852 1791
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65
REQUEST FOR TEMPORARY CLOSING/SPECIAL USE OF STATE ROAD MAINTENANCE
03/06
Instructions: 1. Obtain signatures of local law enforcement and city/county officials. Page 1 of 2
2. This form must be submitted by the local governmental authority to FDOT to obtain written approval. Allow adequate time for the review.
3. Attach any necessary maps or supporting documents.
NAKE OF OR ANZATION -
Ps /lie
PERSON IN CHARGE
DATE
AaF O ANIZATIO
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TELEPHONE NUMBER
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TITLE OF ExxENT �// J j
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DATE OF EVENT
Nov. /A/ do
STARTING TIME OF EVENT
0 90
DURATION OF EVENT (APPROX.)
ACTUAL CLOSING TIME (INCLUDING SETTING UP BARRIERS, ETC.)
o
PROPOSED ROUTE (INCLUDE STATE ROAD NUMBER, SPECIFIC LOCATION, ETC. - INCLUDE MAPS). `CJ A-6 (�/
p cenv&oulvee `IBrldge d ilel �-SS, C)�%nTIrJL!
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DETOUR ROUTE (INCLUDE ALTERNATE ROUTES - INCLUDE MAPS)
NAME OF DEPT. RESPONSIBLE FOR TRAFFIC CONTROL, ETC. (CITY POLICE, SHERIFF'S DEPT., FLORIDA HWY. PATROL, ETC.)(INCLUDE PRECINCT NO.)
SPECIAL CONDITIONS
_dry Er/enr >� r�� l.��Pe� �ey5 `.
THIS SECTIONIS,TO BE COMPLETED WHEN PERMITTING SPECIAL USE OF A STATE ROAD FOR FILMING
LICENSED PYROTECHNICS OPERATO LICENSE NO.
APPROVAL OF LOCAL FIRE DEPARTMENT
LIABILITY INSURANCE CARRIER POLICY EFFECTIVE DATE
COVERAGE AMOUNT ($1,000,000 MINIMUM)
LENGTH OF COVERAGE DAYS
FEDERAL AVIATION ADMINISTRATION APPROVAL FOR LOW FLYING FILMING
ADDITIONAL LIABILITY INSURANCE AMOUNT ($5,000,000 MINIMUM)
Aw I S 5i , 11 �-� liC ��t • ��y T� ti � ti � �2 Vie. c�i s e �s �: �-�l�i
3/4,777e -IRtsE4-Z- k_'Cuo 1� `�� � /2�ei( elf uSSru2J �Z
A0 41/76; a6�
TYPED NAME AND TITLE (INCLUDE BADGE.NO IF APPROP7,,f
SIGNATURE OF CHIEF LAW ENFORCEMENT E
DATE SI ED
�>�Ce�U
TYPED NAME AND TITLE OF CITY/COUNTY OFFICIAL
SIGNA RE OF CITY/COUNTY OFFICIAL
DATE SIGNED
AUTHORITIES: CHAPTER 14-65, FLORIDA ADMINISTRATIVE CODE: RULES OF THE DEPARTMENT OF TRANSPORTATION -TEMPORARY CLOSING AND SPECIAL USE OF STATE ROADS. SECTIONS
337.406(1), 496.06 AND 316.008, FLORIDA STATUTES.
iiz4q%
850-M-65
MAINTENANCE
03/06
Page 2 of 2
The Permittee, shall indemnify, defend, and hold harmless the Department and all of its officers, agents, and employees from any
claim, loss, damage, cost, charge, or expense arising out of any acts, actions, neglect, or omission by the Permittee, its agents,
employees, or subcontractors during the performance of the Contract, whether direct or indirect, and whether to any person or
property to which the Department or said parties may be subject, except that neither the Permittee nor any of its subcontractors will
be liable under this Article for damages arising out of the injury or damage to persons or property directly caused or resulting from
the SOLE negligence of the Department or any of its officers, agents or employees.
Contractor's obligation to indemnify, defend, and pay for the defense or at the Department's option, to participate and associate with
the Department in the defense and trial of any damage claim or suit and any related settlement negotiations, shall be triggered by the
Department's notice of claim for indemnification to Contractor. Contractor's inability to evaluate liability or its evaluation of liability
shall not excuse Contractor's duty to defend and indemnify within seven days after such notice by the Department is given by
registered mail. Only an adjudication or judgment after highest appeal is exhausted specifically finding the Department SOLELY
negligent shall excuse performance of this provision by Contractor. Contractor shall pay all costs and fees related to this obligation
and its enforcement by the Department. Department's failure to notify Contractor of a claim shall not release Contractor of the above
duty to defend.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the State's right, title, and interest in
the land to be entered upon and used by the Permittee, and the Permittee will, at all times, assume all risk of and indemnify, defend and save
harmless the State of Florida and the Department from and against any and all loss, damage, cost, or expense arising in any manner on
account of the exercise or attempted exercises by said Permittee of the aforesaid rights and privileges.
During the event, all safety regulations of the Department shall be observed and the holder must take measures, including placing and display
of safety devices, that may be necessary in order to safely conduct the public through the project area in accordance with the Federal Manual
on Uniform Traffic Control Devices (MUTCD), as amended, and the Department's latest Roadway and Traffic Design Standards.
In case of non-compliance with the Department's requirements in effect as of the approved date of this permit, this permit is void and the facility
will have to be brought into compliance or removed from the RAN at no cost to the Department. NOTARY PUBLIC.STATE OF FLORIDA
Kennett A. SchTyver
� Commission #DD438354
JO
Submitted by: �`''— " `71 � e C' Place Corporate Expires: JU E 11 200
Bonded ,f1ru .ldanldc Bond no L., Inc
Permittee
Signatur nd Title Attested ✓�
Department of Transportation Approval: This Request is Hereby Approved
Recommended for approval Title
Approved by:
District Secretary or Designee
DISTRIBUTION: Original - Permittee
1 st copy - District Maintenance Office
2nd copy - Local Maintenance Engineer
Date
Date
Pirates on the Water -
Parrot Heads of the Upper Keys
P. O. Box 378574
Key Largo, FL 33037
To Whom It May Concern:
The purpose our organization is to promote humanitarian group sharing and
social activities for mutual benefit. We engage in activities that are
charitable, educational and promote the general welfare of the community,
we are a Not -For -Profit Corporation, whose purpose is to assist in
community and environmental concerns.
Our intent on applying for a run is to continue our charitable purpose in
raising money for the local charities of the Upper Keys.
Here are some of our past involvements.
Support for the opening ceremony of the Jewfish Creek Bridge
Bird Bash — over $25,000.00 to the Upper Keys Bird Sanctuary
Burton Memorial Food Pantry — over 15001bs in food
Key Largo and Plantation Elementary schools, 2 — 60 gallon containers of
school supplies
Relay for Life — over $7000.00
Domestic Abuse Shelter — hundreds of cell phones and personal items, over
1100 diapers,
Christmas we donated hundreds of presents to "Kids in Special Situation"
program
Donated to the local Boy Scout troops - $500.00
Donation to the "South Dade High Special Needs Program for Students"
Raised $1400.00 for the national Parkinson Foundations
Our member have volunteered over 2000 hours to many events, some to
include the Chili Cook Off
Numerous Reef and Water cleanups — taking 1000's of pounds of trash from
our waters and disposing of them properly
Rural County Health Network benefit
Relay for Life Benefit and many, many more.
We are an ongoing community service club which has over 300 members
and has been active since 2004.
We sincerely hope and appreciate any considerations that you give us for our
Charitable Run of 2009.
Sincerely;
Bob Thomas, Committee Chair for 2009 Run
Join us for our Jewfish Bridge 5k run/walk November 14, 2009
Help support your local charities
Registration begins at 6:45am, race starts 7:30am