Item N5
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 14.2000
Division:
County Administrator
Bulk Item: Yes ----X- No
Department: County Administrator
AGENDA ITEM WORDING:
Approval of request for temporary road closure/rerouting of traffic for State Road 905 on July 4,2000.
ITEM BACKGROUND:
The Reporter is sponsoring the annual July 4th Parade in Key Largo. It is being requested to close
US#l northbound, mile marker 98.2 to mile marker 100 for approximately two hours. Traffic will be
rerouted to an alternate route.
PREVIOUS REVELANT BOCC ACTION:
Previous road closures have been approved in the past.
ST AFF RECOMMENDATIONS:
Approval.
TOTAL COST:
-0-
BUDGETED: Yes
No
COST TO COUNTY: -0-
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH Year
APPROVED BY: County Atty _
OMBlPurchasing _Risk Management
DIVISION DIRECTOR APPROVAL:
~- ~fl.
James L. ROb~
DOCUMENTATION:
Included lL
To Follow
Not Required
DISPOSITION:
AGENDA ITEM # / - IV 5
THE REPORTER
P.O. Box 1197\
Tavernier, FL 33070
June 2, 2000
The Honorable Richard Roth
Sheriff, Monroe County
530 Whitehead St.
Key West, FL 33040
Sheriff:
Attached please find an application for temporary road closure/rerouting of traffic for
State Road 905 on Tuesday, July 4, 2000.
The purpose of the planned road closure is the annual July 4th Parade through Key
Largo.
The parade begins at 10 a.m. with a duration of approximately one and one-half hours,
beginning at Almay Street and U.S. 1 in Key Largo and proceeding to a conclusion at the
Waldorf Plaza-Holiday Inn area.
Traffic from the northbound land ofRS-905 is rerouted via Grand Street at the south,
through the southbound traffic lanes ofSR905, which is converted to two lanes of travel.
Standard traffic is reestablished at Laguna Avenue.
Throughout the parade route, marked Sheriff's Office units, plus uniformed officers
plus the Key Largo Fire Police and Florida Highway Patrol regulate the flow of traffic.
Units will be positioned at various intersections and traffic crossovers to ensure traffic
integrity as well as pedestrian safety.
Where necessary, cones and other signaling devices will be established to facilitate the
smooth flow of vehicular traffic through the areas that are rerouted.
Please review the attached form and forward to the appropriate county officials for
further actions. Your assistance is greatly appreciated.
Sincerely, .~
; . ()
1:)~<f vJ-
Jackie Harder
Associate Publisher
Cc: Monroe County Mayor Shirley Freeman
Captain Jenny Bell-Thompson
5-28-1998 3:25PM
FROvI ~ut:. l,; I y t- Al,; MA 1 N I ~Ia::> ~~::, .:so I":'
IIOBROB CO()!tTJ: BOARD OF OO1)II',i"I COIDUS8IOBBR8
RBQul:iSl' FOR USB OJ' COun.l x PROPJ5K,i"I
Instructione: Fill-in ell information where applicable. If not applicable, put
N / A by appropriate item. Refer to item by number, if additional sheet is
nCCC888Q' to provide further information. (Please type or print.)
1. Name, addresa 85 telephone number of ~on:
~he Reporter Newspaper, P~O. Box 1197 T~vernier, FL 33010 852-3216
2. Specific County pro..,eny and I or specific cart of requestect 8rca for use:
US'l Northbouna, MM 98.2 to MM 100 .
;,.f'"
3, Requested date(s) and start/finish times: July 4th, ~(I"t"'tj)! /D- (10(1 n
4. BaC'1nlp Date(a):
. None
5. Name & brief description of event: The Reporter "s July 4th- Parade
6. Expected number ofparticipants/speetators: 2,000
7. Plans for alcohol consumption/ sales: None
8. Plan. and methods for fund rmaing: None
9. Clean up provisions, aaaurances and state if eny improvements are to be
made to fadlity: N/A . .
10. CobrdnulInon with: a) Sheriff's Department: X
b) ~ty:
c) Public Works:
11. Previous hi.~ of holding aimi1iar events: 85 Years
12. Name..ac1~s 85 telephOne number of orp"'t~tion'8 contact penon:
- ~'-. '852-3216 P. Q. Box 1197 Tavernier, FL 33070
N~n~y Thnmp~nn R~2-3216 Same
13. Does the organization currently have liability insurance? Yes
-------------------------------------.------------------------------------------------------.~---
FOR COunTY USE
Scheduled Date:
Approved: Yes _ No _ By:
Insurance/Hold Harmless Requirements:
FEES:
REMARKS:
STATE OF FLORIDA DEPARTMENT OF TRANSPDRTAnON
REQUEST FOR TEMPORARY CLOSING OF STATE ROAD
FORM '50,040-85-.
REPLACES 571,1'
MAINT
11/11
.
INSTRUCTIONS: OBTAIN SIGNATURES OF LOCAL LAW ENFORCEMENT AND CiTY/COUNT.... OFFICIALS PRIOR TO SUBMITTING TO DEPARTMENT OF
TRANSPORTATION, ATTACH ANY NECESSARY MAPS OR SUPPORTING DOCUMENTS,
r-1'c,("'
. Q!'" d. e..{'
Ol
TELEPHONE NUMBER
~5"d"1> ;rih
P L 3Jo1()
JL-l QrC(de-
ACTUAL CLOSING TIME (INCLUDING SETTING UP BARRIERS. ETC,)
q : :3 0 A- 0\..
/ 11 n-f hoYt-a '5
DETOUR ROUTE (INCLUDE ALTERNATE ROUTES - INCLUDE MAPS)
Lc<i>. \
~~~
NAME OF DEPT. RESPONSIBLE FOR TRAFFIC CONTROL. ETC, (CITY POLICE. SHERIFPS DEPT.. FLORIDA HWY, PATROL, ETC.) (INCLUDE PRECINCT NO.)
('{\~ l~.
COMME;'Gj (\te..n~l'\.l,~ 0~ 1"f'"OJ ~l<...o ((\cll"{J(; ~
tt 4..~-ecL l-e.-ft -e.r a.d.~~-cA....1 0 r D u I (
~l:fr't vi fa, Y\tiuh\.ll (L
THE CITY OF _{ e- ~ J,......a.. r c:.ro OR COUNTY OF M~ WILL ASSUME ALL
RESPONSIBILITY FOR TRAFFIC NTROL AND ANY LIABILITY CLAIMS ARISING FROM OR BASED UPON THE ACTIVITIES OF THIS EVENT. THE STATE OF FLORIDA DEPARTMENT
OF TRANSPORTATION WILL NOT BE HELD RESPONSIBLE FOR ANY LOSS, COSTS, OR EXPENSES ARISING IN ANV MANNER AS A RESULT OF THE EVENT. COMMERCIAL
USE OF THE ROADWAV IS PROHIBITED,
TYPED NAME AND TITLE (INCLUDE BADGE NO. IF APPROPRIATE)
5 h.e-~'\,~~ 0-\ ~ c,u.
~~
TYPED NAME AND TmE OF CITY/COUNTY OFFICIAL
SIGNATURE OF CITY/COUNTY OFFICIAL
DEPARTMENT OF TRANSPORTATION APPROVAL: THIS REQUEST IS HEREBY APPROVED
TYPED NAME AND TITLE OF AUTHORIZED DISTRICT ENGINEER
SIGNATURE OF DISTRICT SECRETARY OR
AUTHORIZED REPRESENTATIVE
DATE SIGNED
AUTHORITES: CHAPTER 14-65, FLORIDA ADMINISTRATIVE CODE: RULES OF THE DEPARTMENT OF TRANSPORTATION - TEMPORARY
CLOSING OF STATE ROADS. SECTIONS 337.406(1), 496.06 AND 316.008, FLORIDA STATUTES.
821-531
_ ....lI4MI
M"'IfT' 0'18'
!lACII on
The PermittH, a""llndemnlfy, defend, and hold harml... the DepilrtmtJnt .ncI.11 of II, offlc... ,gents and employ'"
from any c18im. Iou, damage, coat, charoe or expenae Irltlng out 01 any ICtl. .ctlon.. neglect. or omission b1
the Pennmee, It. agen.. employ.... or ...bcontrac&of8 during the performance crt the Contract, whether direct or
indirect, and _Mlher to any person or properly to which the D.paftm..,t or ..1eI ..arthn ma, be subject, exc.pt
that neither the ......ttt.. nor any of hi lubcOntraatcn will be liable under thl. Article tor de""g" ,rlalng out
of the InJury or d.....ge to penon. or propeI'tJ directly cauHd or reaultlng from the SOLE n.gligenc. of the Department
or any at I. offlc.,., .gants or employ....
Contraotor's obllg.tlon to IncNmnlty, detend, and p.y for the defan.e or at the Department'. option, to particip.te
and associate wtth the Department In th. del.... and tri.1 of an, dalMge cI.lm or lull .nd any rll..ed lenlem.nt
negotiations, ,hili be triggered by the Department'. notice 01 claim for Indlmnlllc.tlon to Contractor. Contractor's
in.billy to evalu'" liability or ita ."llulUOn of UabllltJ .h.1l not excu.a Contractor'l duty to defwnd and Indemnity
within leven daya 1ft_ auc:h notice by Ihe Department i. given by regls'.red mall. Only an adjudication or judgm.nt
.lter hlghnt .ppel. I. exh.u.ted .pecillcl"Y finding the Department SOLELY negllg.nt shal .xcu.. performance
of this provision by Contr.ctor, Contractor shall pay an CDllts and tees r.l.ted to this obligation .nd Its enforcem.nt
by the Department. Department" Ia.ure to notify Contractor of a c'''m Ihall not r.l.... Contractor of the above
duty to d"'nd.
It Is understood and agreed that the rights and pri-lileges herein set out are granted only to the extent of the
State's right. title and Interest in the land to be entered upon and used by the Permittee, and the Permittee
will, at all times, assume all risk of and indemnify, defend, and save harmless the State of Florida and the Department
from and against any and all lou, damage, cost or expense arising in any manner on account of the exeroise
or attempted exercises by said Permittee of the aforesaid rigl'lts and privileges.
Durtng the event, all safety regulations of the Department shall be observed and the holder must take measures.
inciudinS) placing and display of safety devices, that may be necesaary In order 10 safely conduct the pUblic
through the prOject area in accordance with the Federal Manual on Uniform Traffic Control Devices (MUTeD).
as amended, and the Department's latest Roadway and Traffic Design standards. .
In case of non-compliance with the Department's reqUirements In effect as Of the approved date of this permit.
this permit Is void and the facility will have to be brought into complial'\ce or removed from the R/W at no
cost to the Department,
SUbmitted by;
~(J'- fMLh(!~
/) I ~~ttested .
{!..f{/.()/td /1oet, ?1~.
Department of Transportation ApproVl!lI; This Request is Hereby Approved
Recommended for approval
Title
Date
Approved by:
Date
District Secretary or Designee
DISTRIBUTION: Original - Perrnit!..
1 st copy - District MaintMISnCe Office
2nd copy - Looel Maln,enance Engineer
7JL.~,. <:: I TW>-l'+l 'x'T<:: I <::TfT
",tJbCc:l'tJCCl~
(i)MCYCLID P""
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b- 11 - 1 ~:::t~ 4.: 1 ~.....t,1
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1-"."
HOLD HARMLESS AGREEMRNT
This agreement entered into by and between MONROE COUNTY, FLORIDA, a
politic~ SUb~vision of the Slate of Florida, herein .COUNTY" and
-r h -e.... e-f2 () I'"' -t e.. r whose address is .
f. n , 0 D ~ I ( q 7 ~ 1"""4. U e.-(' h i l": r ~ L -:3 '3 tJ7 iJ
hereinafter "EVENT SPO SOR;" I
That for and. in consideration of the understanding hereinafter set forth the
parties do agree and covenant as follows:
1. That in and. for the considera.tion of pen:nission to use certain pu blie
roads or other pubHc property, more P'U"ticularly deacribcd as followa: '-'- .,. -Ii {
m rvl '1 R - ~ ~ for the pwpoae of concIuctlng a , '.' ~. oJ. _
. - ~. _ -tp. (kt r u d -e- even~ more particularly J
describefJ: ~ foll '
on the ~.day of ') LL I ~ . ~ tru-q ~. from
10 ?l.t1'\.. until ,0-. t6l) p. Yn. . the EVENT
SPONSOR does hereby agree to indemnify the COUNTY in toto for any and all
claims or liabilities that may arise out of the abovC described event.
I
2. Tha.t, in addition to indemnification described in Para.graph One. the
EVENT SPONSOR does hereby agree to hold the COUNTY hannless in all
respects concerning the event described in Paragraph One
and will defend any and all causes of action or claims and will~ further. pay the
cost of any attorney's fees incurred by the COUNTY arising out of the event
described in Paragraph One.
. .
MONROE COUNTY. FLORIDA
--1 kc ~D f2-- -\- G-r
Org , !ion
By: A II 1'\ +\e.-n5 () Y) C/1VV- M... 5 tf\~
of the above and duly authorized to
execute this agreement.
By:
County Ac:l.niin.i$trator
Tax Exempt Fed. LD. *
(if applicable)
State of Florida
County of Monroe
SUBSCRIBED AND SWORN to
(or ,~ed before me onA J.h
(() [) (date) by NN '.t' AJ(o~
/ (Event Contact Person)
personally known to me or has procuced
identification) as identification.
N ary~bli~~
he/shets
(type of
A CORD,.
CERTIFICATE OF LIABILITY INSURANCE
DATE IMM.ODYYI
Aon Risk Services of Florida
1001 Brickell Bay Dr
suite 1100
Miami. FL 33131
305-372-9950 _______________
INSURED
3/23/00
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONL Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
_ _ _ _m_____ CQ.MJ>>~NI~~~~FQ.ItI)JNG COV.~RAG~
PRODUCER
The Reporter
KNIGHT RIDDER
91655 Overseas Highway US#l
Tavernier, Fla. 33070
1I/bJ: J<~'f.I,ie .J3~iAN- fD~s:!.aL
, COMPANY
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i COMPANY
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COMPANY
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TRAVELERS INDEMNITY CO OF IL
-----------,----_._------~.-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
I I ! I' I
co ' TYPE OF INSURANCE i POLICY NUMBER POLICY EFFECTIVE I POLICY EXPIRATION i
lTR i ' DATE IMM/DDIYYI i DATE (MM/DDIYYI i
I GENERAL LIABILITY
A ~H;!. X COMMERCIAL GENERAL lIABiliTY
! CLAIMS MADE [i] OCCUR
~ OWNER'S & CONTRACTOR'S PROT
LIMITS
GENERAL AGGREGATE
10000000
2000000
2000000
2000000
2000000
TC2JGLSA231T552800
1/01/00
1/01/01
: PRODUCTS. COMP/OP AGG I $
'I' PERSONAL & ADV INJURY : $
I
I EACH OCCURRENCE ' $
I FIRE DAMAGE (Anyone fore I I $
TC2JCAP231T212100
1/01/00
1/01/01
MED EXP IAny one personl i $
I
I COMBINED SINGLE LIMIT I $
1_' - ....1_
I BODilY INJURY
1 (Pet person)
~-----~---_.-
: BODilY INJURY
I (Per accidentl
I PROPERTY DAMAGE
5000000
A 1X ANY AUTO
! All OWNED AUTOS
SCHEDULED AUTOS
ix HIRED AUTOS
IX NON-OWNED AUTOS
. $
I $
i
I
i $
!
GARAGE LIABILITY
ANY AUTO
~ AUTO ONLY - EA ACCIDENT i $
, OTHER THAN AUTO ONLY: I
EACH ACCIDENT $
AGGREGATE $
EACH OCCURRENCE
AGGREGATE
EXCESS LIABILITY
UMBREllA FORM
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
1/01/00
1/01/01
THE PROPRIETOR/
PARTNERS/EXECUTIVE
OFFICERS ARE:
I OTHER
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El DISEASE - POLICY LIMIT I $
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, P_ DISEASE. EA EMPLOYEE i $
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1000000
1000000
1000000
A
DESCRIPTION OF OPERATIONS/lOCATlONSNEHICLES/SPECIAL ITEMS
CERTJFICA TE HOLDER
CANCELLATION
To Whom It May Concern
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
.lJL. DAYS WRITTEN .~C?~ICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
BUT FAIL TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OR REPRESENT A TlVES
365010000
OF AN KIND UEQl\l T.Ht:
AUTHORIZED' REPRESENT A T~
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PORA TION 1988
ACORD 25-S 111951
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