Item C29
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:09/17/2008 Division: Airports
Bulk Item: Yes X No - Department: Florida Kevs Marathon Airport
Staff Contact PersonlPhone #:Reggie Paros, ext. 6060IPeter Horton, ext. 5200
AGENDA ITEM WORDING: Approval to waive irregularity, to award Request for Proposal (RFP)
to, and to negotiate a lease agreement with Antique Aircraft Restoration, Inc. regarding RFP for
Development of New Aviation Related Services at Florida Keys Marathon Airport.
ITEM BACKGROUND: Responses to an RFP for the Development of New Aviation Related and/or
Non-Aviation Related Services at Florida Keys Marathon Airport were opened at the Purchasing
Office on August 5, 2008; tabulation sheet attached. There were three (3) respondents to this RFP as
follows: The Experimental Aircraft Association Chapter 1241 - The Florida Keys, $1,000.00
monthly; Antique Aircraft Restoration, Inc., $3,500.00 monthly; Middle Keys Aircraft Service, Inc.,
$3,650.00 monthly. The RFP specified a minimum monthly lease rate of $7,750.00, in accordance
with a Fair Market Value appraisal prepared by Alan G. Schmitt, ASA GAA, on January 22,2008. All
respondents to the RFP proposed monthly lease/rent amounts below that minimum, therefore it is
being requested that the BOCC waive that irregularity. Furthermore, Middle Keys Aircraft Service,
Inc. hand-delivered a letter to the airport manager's office on August 21,2008 rescinding their
proposal, copy attached. Accordingly, the proposal still in contention offering the highest monthly
rent/lease amount is that of Antique Aircraft Restoration, Inc.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved advertising the RFP on March 19,
2008.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a BUDGETED: Yes - No -
COST TO COUNTY: n/a SOURCE OF FUNDS:
REVENUE PRODUCING: Yes X No - AMOUNT PER MONTH $3,500Year$ 42,000
APPROVED BY: County Atty n/a OMBIPurchasing ~Risk Management _ n/a_
DOCUMENTA TION: Included X Not Required_
DISPOSITION: AGENDA ITEM #
Revised 11/06
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~.~~ Middle Keys Rick Epler - A&P ,... iA
Owner I Aircraft Tecilnlc:an
~~~~/~ AIRCRAF~.: SERVICE Direct: 305.743.3050
Fax 305 743.3055
Marathon Jet Center
8800 Overseas Hig!,way
P.O Box 500088
MaratilOn, FL 33050
nJlddleKeysair@bellsouth,net
August 15, 2008
Florida Keys Marathon Airport
Reggie Paros and Peter Horton
Re: Old Mosquito Control Hanger ;Y-
Reggie and Peter,
Middle Keys Aircraft Service, has made a decision to rescind our bid on the above facility.
Thanks for your time and consideration.
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Richard Epler
Brenda Alexander-Epler
Middle Keys Aircraft Service, Inc.