Item M1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: September 5, 2008
SUBJECT: County Divisions’ Monthly Activity Report for August, 2008
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –AUGUST, 2008
KEY WEST AIRPORT
We have received word from the FAA that they will be sending us an additional
grant for $1,800,152 for our Noise Insulation Program (NIP). This is good news
for the residents of Linda Avenue who were included in the program in the year
2000 but were excluded by the FAA in 2005.
In August Key West International became a joint use airport as we hosted several
military aircraft on this field due to the three week shut down of NAS Boca Chica.
Air National Guard C130’s from Georgia and North Carolina operated from EYW
for a week. Also, the Marines sent two helicopters to us to participate in a training
exercise.
Hurricane season was definitely here in full swing in August. Tropical Storm Fay
shut the airport down for 26 hours, and Hurricane Gustav passed by as a near miss.
Fortunately, very little damage was caused by these storm events.
Revenue for August 2008: $264,627.49
Expenditures for the same period: $336,103.78
Percentage of budget spent year to date: 96%
No website updates were required for August
MARATHON AIRPORT
Airport License for the Florida Keys Marathon Airport issued on August 15,
2008 by Florida Department of Transportation, in accordance with Chapter
14-60.006(2)(f), Florida Administrative Code.
Revenue Guaranty Agreement with Hyannis Air Service, Inc. d/b/a Cape
Air/Nantucket Airlines for daily service to Ft. Myers starting December 19,
2008 was presented to the BOCC on August 20, 2008; item continued to
September meeting.
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Agreement with the Florida Keys Airport Initiative, Inc. to provide half of the
total revenue guaranty amount for Cape Air was presented to the BOCC on
August 20, 2008; item continued to September meeting.
Several construction projects are in various stages of incompletion at the
airport including: perimeter fence & gates installations; construction of
electrical vault; terminal repair and renovation punch list items (particularly of
concern is no substantial progress has been made towards reinstallation of
hurricane shutters); HVAC system replacement & energy audit.
Responses to RFP for Development of New Aviation Related and/or Non-
Aviation Related Services were opened on August 5, 2008; there were three
(3) respondents.
Budget preparation and/or reductions on FY-2009 are continuing.
EMPLOYEE SERVICES
I. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Link to EAP Newsletter posted
Human Resources:
Updated 4 job descriptions
Added Seniority addendum to IAFF contract on website
II. TURNOVER NUMBERS TO DATE:
%
August Turnover: 2.25% Turnover as of August 2008 14 Turnover as of August
2007: 11%
Resignations: 5 Terminations: 6 Retired: none Deceased: none
All 11 employed less than 5 years;
**At the beginning of the year we had approximately 533 employees. We are now at 488
employees.
III. ACTIVITIES:
Human Resources
Held IAFF bargaining session in Marathon.
Predetermination Hearing held.
Employee Grievance Council Election to fill vacancy.
Personnel Policy Review Board meeting (2).
Meeting with Administrator and contracted benefits Consultants.
Safety
Inspections: East Martello Citadel Stairs
Investigations:
Marathon Annex Bldg - fumes
o
Risk
No major activities.
Benefits (Group/Workers Comp)
Sr. Administrator attended Workers Comp conference.
2
Drugfree Workplace Premium Credit application received and credit applied for
FY 08/09.
COMMUNITY SERVICES
ADMINISTRATION
Community Services Division (CSD) administration budget is currently at 89%,
plus 0.08% encumbered and will be expended on a monthly or as needed basis.
CSD Director resigned and will be leaving the employ of Monroe County on
9/26/08; internal posting for the position is planned or 9/22/08. It is hoped that
successor will be named prior to current director’s departure to allow for
transition.
Social Services Department (SSD)
IN-HOME AND NUTRITION SERVICES (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 7/21/08 – 8/20/08)
C-1 Congregate Meals produced 1024 units, 244 units under the current monthly
goal.This underachievement resulted primarily from site closings during tropical
storm Fay. We are awaiting word on our request to transfer funds from C-1 to C-2
where the need for meals is greater.
C-2 Home-Delivered meals produced 2665 units, underachieving by 42 units. The
summer months are typically slower, as clients visit relatives up north and consume
fewer meals during the hot summer months. This underachievement is helping to
reduce the deficit produced by overachieving in the first 6 months of this year. If this
rate of underachievement continues and the title transfer is made, a reduction in the
waitlist should be realized.
In-Home Services (Information in this section is for the period 6/21/08 – 7/20/08)
III-B Screening and Assessment: 11 units this period, 43% year-to-date achieved,
15.31% underachieved.
III-B Homemaking: 130.75 units this period, 44.14% year-to-date achieved, 14.17%
underachieved. 28 clients on the waiting list.
III-B Personal Care: 91.5 units this period, 75% year-to-date achieved, 16.69%
overachieved, due to the amount of personal care required by the clients. 8 clients on
the waiting list.
57% of III-B funds spent, which represents a 1.31% underachievement, very close to
the achievement target range.
III-E Facility Respite: 303.25 units this period, 49.05% year-to-date achieved, 9.26%
underachieved due to the loss of clients. Client care plans now being reassessed to
determine if there are any other candidates for facility or in-home respite.
Non-OAA Programs:
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CCDA (Community Care for Disabled Adults) for July 2008 (first month of new fiscal
year):
Case Management: 8.75 units for the month were produced; 8.75 units year-to-
date.
Homemaking: 91.5 units for the month were produced; 91.5 units year-to date.
Home-Delivered Meals: Monthly units were 160 meals; 160 meals year-to-date.
Personal Care: Monthly units were 12.5; 12.5 units year-to-date.
Overall Program Achievement was 12%, 5% underachieved.
CCE (Community Care for the Elderly) for the period 7/1/08 – 7/20/08 (first month of
the new contract year):
Case Management: 53 units for the period and 53 units year-to-date. 3.44%
achieved year to date. There are 32 clients on the waiting list.
Homemaking: 488.75 units for the period and 488.75 units year-to-date. 11.67%
achieved year to date. There are 30 clients on the waiting list.
Personal Care: 228.75 units for the period and 228.75 units year-to-date. 5%
achieved year to date. There are 8 clients on the waiting list.
Respite: 84 units for the period and 84 units year-to-date. 6% achieved year to
date. There are 4 clients on the waiting list.
ADI (Alzheimer’s Disease Initiative) for the period 7/1/08 – 7/20/08 (first month of
the new contract year): 101.5 units were produced in the period and 101.5 units
year to date. 4% achieved, 4.33 % underachieved, due to the short first billing
period of 20 days. Three clients on the wait list.
HCE (Home Care for the Elderly Program) for the period 7/21/08 - 8/15/08: 21
billable units this period, 24.75 billable units year-to-date. Current spending level
for the first 45 days of the contract year is at 8%.
MONROE COUNTY TRANSIT (MCT)
One-way trips provided: 2,054; Unduplicated clients served: 294; Special Needs
Registrants: 297
Awarded the 5310 FDOT Grant for the funding of a new Para transit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $2,148 .25; Expenditures: $60,543.36; Spent Fiscal YTD:
91.0%
COMMUNITY SUPPORT SERVICES (CSS) / COMPLIANCE
August 2008: 22 new welfare cases; 332 office visits; 15 home/field visits; 378
inquires handled by CSS admin assistant; 2,760 incoming calls total
132 unduplicated welfare client households
21 new EHEAP cases totaling $3,841.27
1 Low Income Home Energy Assistance Grant Program case for $150; 8 Low Income
Crisis Assistance for $2,509.44; $2,659.44 spent in August.
24 cases peer reviewed by staff.
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BAYSHORE MANOR (BSM)
BSM current census is 15 residents with four private pay and 11 subsidized.
BSM provided 462 hours of OA3E respite care and 6 hours of Medicaid Waiver
respite care this month. BSM has four OA3E clients and one Medicaid Waiver
client at this time.
There are no clients on the waitlist.
Revenue for August 2008: $31,274.73; Expenditures for the same period :
$47,320.11
Budget spent year to date: 83.63%
EXTENSION SERVICES
Number of services provided: 363 phone calls, 27 office visits, 16 visits to clients,
10 group teachings with 105 people in attendance, 9 media submissions, and 329
bulletins distributed. Total Budget for FY 07/08: $188,351.00; Year to Date
Expenditures and Encumbrances: $171,768.10; Remaining Balance: $16,582.90;
Percentage of budget spent and/or encumbered year to date: 91%.
The Sea Grant/Marine Agent participated in a week-long final review panel
deliberation of the King Mackerel SEDAR (Southeast Data, Assessment, and
Review) in Jacksonville to evaluate the population status of King Mackerel in the
southeastern US.
The Environmental Horticulture Agent registered for a three-credit University of
Florida distance education class, Urban Entomology; working towards a
certification in Pest Control Technology.
The Family & Community Development Agent developed two educational
programs (“Working with Community Organizations” and “Creating Public Value
Statements and Cost Benefits”) for State Extension Professionals based on her
experiences in Monroe County. The Agent presented these two programs at the
annual Extension Professional Associations of Florida meeting in Orlando, with
over 60 people in attendance.
LIBRARIES
Library usage continued at a constant pace, with some July figures outpacing
those from a year ago: circulation was up 4% over last July and public access
computer usage increased by 3%. Onsite Library visitors numbered 36,831, a
decrease of 19% from last year, more proportionate to the reduction in days open.
Juvenile circulation increased by 18% over the previous month, due to the very
popular summer reading programs held throughout the system.
New web features were especially well-received: more than 700 visitors viewed
our Florida History pathfinder in its first week on the Library homepage and our
Flickr site received over 900 hits in one day.
Budget usage is proceeding at a measured pace, with just over 10% of the overall
budget remaining. Purchases for operating costs and materials are being carefully
monitored and prioritized, as these lines in particular are close to zero and the cost
of these expenses is now largely being supported by State Aid grant money and
5
donations from Library supporters. Budget transfers have been processed to cover
personnel line items that were insufficient due to cuts in personnel services.
GROWTH MANAGEMENT
REVENUES*
Estimate for Year Year to Date
Building Permit Licenses & Permits $2,843,625$2,688,406
Planning Department Fees $560,000$622.085
Code Enforcement Fines & Forfeits $80,000$103.706
These are the primary, customer driven revenues and do not include the revenues obtained by
taxes etc.
EXPENSES
BudgetYear to Date
Growth Management Administration $1,810,465689,224
Building$2,3426672,012,395
Code Enforcement $1,005,219786,583
Planning$1,384,704791,481
Environmental Resources $335,250295,278
Planning Commission $95,93380,153
Comprehensive Plan $269,60745,679
Geographic Information (GIS) $272,109148,339
Marine Resources $87,89976,580
Marine Projects $48,69016,171
Pump Out Boat $62,52456,775
MARINE RESOURCES OFFICE
Marine Resources Functions:
Approval of Clean Vessel Act grant contract of $57,000 to defray costs of
pumpout vessel operations
Approval of ILA with Marathon to provide BIF funding for boating related
projects at the City Marina
Award of Florida Boating Improvement Program grant of $138,930 for rebuilding
the Sunset Pt Park ramp
Performed pre-planning survey at Boca Chica basin for potential mooring field
development
Completed appointments for the Green Building Code Task Force and
coordinated the scheduling and agenda for the kick-off meeting
Had new No Discharge Zone brochure printed (75,000 copies) for distribution
throughout the Keys
Handled approximately 60 customer inquiries
Applied for permits for new markers at Venture Out Marina
Completed major fiberglass repairs and upgrades to the County pumpout vessel
6
Coordinated new ‘processing’ procedures for derelict vessels with DEP and d/v
contractors
Coordinated the transfer of Art in Public Places duties for the Marathon building
to the Bougainvillea House
Participated in the Stan Mayfield grant program workshop
Prepared contract extension for DRC for post-disaster response and debris
removal
Performed 3 site visits in response to customer inquiries
Performed post-storm (Fay) aerial survey of middle and lower keys for marker
damage and d/v’s
Removed 8 derelict vessels
Coordinated 3 citizen derelict vessel removals
Repaired channel markers at Cow Key Channel
Repaired channel markers at Duck Key Channel
Processed derelict vessel contract for Lowe Keys Marine Towing & Salvage
Vessel Pumpout Program Functions:
Pumped out 63 boats (pumpout captain was on leave during the first part of
August)
BUILDING DEPARTMENT
NUMBER OF PERMITS 08/01/08 thru 08/31/08
APPS SUBMITTED 347
PERMITS ISSUED 326
WALK THRU 47
CERT OF OCCUPANCY 9
INSPECTIONS
TOTAL1916
AVERAGE PER DAY (19
DAYS)
PER DISCIPLINE 101
BUILDING/ROOFING 1105
ELECTRICAL328
PLUMBING214
MECHANICAL(A/C) 113
GAS 11
PLANS REVIEW
TOTAL2581
AVERAGE PER DAY
PER DISCIPLINE 136
ABO363
BIO164
BIO PENDING 1
C.O.
CODE ENF 2 5
COORD314
ELECT143
ENG
EXAM300
FEMA1
FILE2
FINAL2
7
FIRE59
FLOOD67
MAR-BLDG 383
MECH46
OFFICIAL
P.K. BUILDING 245
PENDING80
PLAN111
PLUMB64
READY 15
ROGO 4
ROOF17
S.I. BUILDING 140
TRACK55
CODE ENFORCEMENT PERFORMANCE REVIEW
August 2008
Category: 08/2008 Total
Special Magistrate Hearings 11
Cases Heard 111111
1
Regular Meetings 1
0
Special Meetings 0
Cases with Fines Imposed 0
Costs Imposed $0.00
Costs/Fines Collected $0.00
$8,230.00
After the Fact Fees Collected $8,230.00
Complaints/Violations
New Cases/Complaints/Violations 256256
1430
Inspections Performed 1430
Citations Issued
8
Unlicensed 8
48
Other Contractor Violations/Citations 48
4000
Paid Citations $4,000
Provided Damage Assessment after TS Fay
PLANNING AND ENVIRONMENTAL RESOURCES
PLANNING & ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
August 2008
Category: 08/2008 Total
Special Approval Applications:
Current Planning:
8
0
Appeal to Planning Commission Applied
Appeal to BOCC Applied 0
Appeal to DOAH Applied 0
0
Administrative Relief Completed
Alcoholic Beverage Applied 0
ask
Beneficial Use Applied Tiffany0
Conditional Use Major Permit Applied 0
Conditional Use Amend. to Major Permit
1
App.1
0
Conditional Use Minor Permit Applied
Conditional Use Amend. to Minor Permit
0
App.
0
Conditional Use Minor Deviation Applied
0
Conditional Use Major Deviation Applied
0
Conditional Use Time Extension Applied
0
Conditional Use NRFA Transfer Applied
0
Conditional Use TRE Transfer Applied
Conditional Use TDR Applied 0
Development Agreements Applied 0
0
Home Occupations Permits Applied
0
Inclusionary Housing Exemptions Applied
0
Public Assembly Permits Applied ask Julie
0
Road Abandonment Applied
0
Setback Waiver Administrative Applied
0
Variance Administrative Applied
0
Sign Variance Planning Commission
1
Variance Planning Commission Applied 1
Comprehensive Planning:
0
Plats Applied
0
LUD Map Amendment Applied 0
0
Tier Map Amendment Applied
0
FLUM Amendment Applied
1
MCC Text Amendment Applied 1
0
Comp Plan Text Amendment Applied
0
380 Development Agreement Applied
Environmental Resources:
ask
Biologist Site Visits - Planning Ralph 0
ask
0
Biological Assement Letters Issued Ralph
0
Dock Length Variance Applied 0
LDRD's Applied 00
Development Review
Committee:
1
Regular Meetings 1
Special Meetings 0
1
Agenda Items 1
Planning Commission:
0
Regular Meetings 0
0
Special Meetings
9
0
Agenda Items 0
Parks & Recreation Advisory Board:
Regular Meetings 00
0
Special Meetings 0
0
Agenda Items 0
Customer Service:
Requests for Research
0
Applications
1
Pre-Application Conferences 1
2
Letters of Understanding 2
0
HPC0
1
Admin. Variances Permit Applied 1
Admin. Waivers Permit Applied
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
August 2008
NOTE ONE STAFF MEMBER ON
VACATION
Category: 08/2008 YTD
Site Visits:
Administrative Relief/ Beneficial Use Apps 0
Code Enforcement Referral 13
Conditional Use Application 0
Land Authority Referral 0
Letter of Current Site Conditions Application 0
Letter of Understanding 0
Long Dock Variance Application 0
Permit Application Site Visit 132
Wetland Delineation 0
Other
DCARequest 0
Misc. On-site Assessments 11
Written Correspondence/Biological
Assessments
Administrative Relief/Beneficial Use 0
BOCC / PC Agenda Item 0
Code Enforcement Assessment Memo 4
Conditional Use Staff Report 0
GIS Map 7
10
GOCEA Recording 1
Interagency Coordination 13
Land Authority Assessment 0
Letter of Current Site Condition 0
Long Dock Variance Mamo / Approval 0
Letter of Understanding 0
ROGO Land Dedication Letter 0
Other
Mitigation Letter 3
Denial Letter 1
Permit Application Review/Assessment 164
Meetings:
DRC 2
PC0
BOCC1
Pre-application 3
Code Enforcement Hearing 0
Special Projects / Training 0
Other
IRockland Key Public Works Facility w/Eng 2
Tier Change Staff Meetings 3
11
12
13
14
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EMERGENCY SERVICES
Fire Rescue
th
On August 4, met with Marathon City Manager Clyde Burnett to offer Monroe
County’s services for interim fire administration as their closest neighbor.
The hiring process for 23 firefighter positions is in full swing, 5 vacant positions
plus 18 SAFER grant positions. Physical agility and written testing was
completed for 54 applicants. The interviews are underway. We hope to have all
positions filled by mid September.
IAFF negotiation session on August 25.
Fire Marshal
Investigated two fires; one at Dion’s in Stock Island and one house fire in Key
Largo.
Worked at the EOC during Tropical Storm Fay.
Emergency Management
Coordinated all necessary emergency management functions and operations in
response to Tropical Storm Fay. Conducted teleconferences and monitoring of
Hurricane Gustav, and continue to monitor a very busy storm season. September
is the most active month of the season.
Hosted countywide Emergency Management Leadership Briefing with State
Emergency Management officials.
Planned and coordinated Air-Bridge Exercise with the FLNG, County and
Municipalities
Conducted a 2-day Recovery Meetings with utilities, hospitals, Law Enforcement,
and municipalities
Conducted site-visits for REP decontamination objectives
Fire Academy
Physical agility and written testing was conducted for 54 firefighter applicants, of
which 23 will be hired to fill vacant positions.
Preparations were made for a two-week New Employee (Firefighter) Orientation
for the 23 new hires.
Trauma Star
Trauma Star flight crew instructed and attended Trauma Life Support class held at
FKCC in cooperation with Key West Rescue
Trauma Star flight crew and MCFR began Cardiac and Stroke Alert transports
from the scene in cooperation with Jackson Memorial Hospital
Air Medical Chief assisted Area Health Education Council (AHEC) in completion
of Basic Life Support Instructor training
Statistics = 16 patient transports this month; (10 Trauma, 6 Hospital to Hospital)
Upper Keys Healthcare Taxing District
Brenda Beckmann, Trauma Director resigned effective August 15, 2008. Don
Bock and Gary Boswell have been assigned as Liaisons
Initiated AED program/training in conjunction with Key Largo Volunteer
Ambulance Corps. Employees at Jacobs Aquatic Center were the first to be
trained.
One patient transferred to Ryder Trauma Center.
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PUBLIC WORKS
Pollution Control removed over 36 tons of debris illegally dumped in County rights
of way; they also collected 14,820 lbs. of debris from Marathon Public Works,
3,040 lbs. from the Marathon Airport, 3,700 lbs. from the Key West Garage, and
300 lbs. for the Land Authority
Fleet Director attended GLEE Bio Diesel Workshop at Florida Keys Community
College to learn, share ideas, and obtain information from multiple governmental
and private agencies
Bio diesel test program continues with no problems detected at this time
Staff completed renovation project to accommodate Environmental Health’s new
office space at the Marathon Health Department (drawings, permitting,
disassemble/haul off furniture, demo work, electrical, carpentry, sheetrock and
painting)
Staff designed and built new x-ray table and fingerprint station used by officers at
the Marathon Courthouse
Staff constructed countertops and telephone stations used for hotline calls during
emergency events at the Marathon Government Center EOC
Replaced condensing unit at the Islamorada Library
Completed sinkhole repairs on Gulf Drive, Summerland Key, and Cypress Drive,
Big Pine Key
Unpacked, transported and assembled ramps needed at polling sites for the
Supervisor of Elections
Various TS Fay activities: installing shutters, securing all buildings, facilities and
equipment; transporting special needs cot trailer to FIU Shelter; manning and
supporting EOC; and post-storm damage assessment and clean-up.
ENGINEERING
Wastewater –
Keys Wastewater Plan (KWP) Reporting
Prepared FY08, 09, 2010 construction projections for August 13, 2008
Wastewater Summit.
Posted maps on County Engineering Division Wastewater website to direct
Florida Keys property owners to the appropriate utility.
South Lower Keys Regional WW (Big Coppitt)
WWTP construction status meeting held August 25, 2008.
Notice to Proceed for Collection System Contract 4 awarded August 18, 2008.
Anticipated Construction completion is October 2009.
Big Coppitt collection system 60% complete.
Shark Key collection system 69% complete.
FKAA indicated that they are making progress toward agreement to purchase Key
Haven system. (5/09/08 meeting). Rockland WWTP capacity includes Key
Haven.
Prepared budget expenditure projection for remaining part of FY08 and for FY09.
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Middle/North Lower Keys (Cudjoe/Summerland et al)
Status meeting to discuss collection system alternatives analysis of sample
representative areas scheduled for September 8, 2008. Monroe County has
requested that FKAA provide cost comparison for four alternative collection
technologies: Septic Tank Effluent Pumping (STEP) system, Septic Tank Effluent
Gravity (STEG) system, Vacuum system and Low Pressure Pumping system to
compare with gravity system because the previous construction estimate exceeded
those provided for the Keys Wastewater Plan (KWP). The cold spot
implementation plan is being discussed because the preliminary report
recommended construction of a collection system to serve those areas that can be
served using gravity sewer for $50K.
Preliminary data has been requested to size the WWTP for the Expanded Cudjoe
Regional Facility.
Contract negotiated for the surveying and preliminary design report for the
Expanded Cudjoe Regional (Lower Sugarloaf/Ramrod/Torch/Big Pine)
transmission systems.
Delineation of the central service area is required before County can levy system
development fees. County has completed initial requirements to collect the
Cudjoe Central area system development fees using the Uniform Tax Method; a
resolution of intent is necessary before January 2009 to collect the Cudjoe
Expanded area using the Uniform Method.
Duck Key/Conch Key
Duck Key collection system design is complete and permitted.
Design for Duck Key treatment plant upgrade 60% complete.
73% of 150 EDUs at Conch Key are connected to system.
Additional funding needed to begin construction of Duck Key collection and
transmission systems.
Preparing Facilities Plan to apply for State Revolving Fund (SRF) loan.
Additional funding through FDEPs SRF Program is not anticipated. University of
North Carolina’s Environmental Finance Center recommended the Department of
Agriculture assistance for rural communities as an alternative.
Key Largo Wastewater Treatment District
Key Largo Sewer – overseeing construction on three KLWTD projects to ensure
compliance with County road restoration requirements, including attending pre-
construction meetings with contractors, inspecting road repairs, meeting with
contractors to determine repairs and replacement of county road signs in project
area.
Ongoing review and approval of reimbursement requests for MSTU and Sales
Tax Revenue Funding sources.
Stock Island
Key West Resort Utilities (KWRU) has completed construction of the upgrades
designed for 2010 AWT compliance.
Approximately 82% of the 2,672 EDUs served by the initial gravity collection
system and Phases 1-3 of the expanded vacuum system are connected. Code
18
enforcement meetings are held monthly and fines are being imposed if design,
permitting, and connection deadlines are not met.
Engineering is developing a compliance tool to identify properties that still
require connection.
Engineering reviewed service availability for code enforcement case. As-builts
do not show point of connection.
Engineering Services –
Key West International Airport – project management and site supervision
continues; work progressing at west side ramp and baggage building; very minor
rain damage at baggage building; first concrete pour at west side parking garage
since east ramp collapse; far east entry ramp being readied for re-finishing;
interior finish work continuing; flooring being installed; demolition work on
existing terminal completed in preparation for auger holes for VCB building;
autocad technician continues to provide support for construction manager. Staff
attended status meetings with the Clerk of the Court, County staff and
Construction Manager. Attended meetings with Risk Management and
Construction Manager regarding insurance issues. Reviewed and processed
Morganti’s KWIA Pay Application #26 (July) for $524,162.09, and Morganti’s
Marathon Airport Pay Application #12 (July) for $28,559.06; forwarded to
architects for approval. Processed 4 different construction draws for August in
the amount of $1,669,382.00 representing 128 finance transactions. Prepared
FDOT Reimbursement Requests for August in the amount of $964,191.04
including 2,115 pages of documentation. New Terminal Open House is
scheduled for September 17, with invitations and press release to go out in early
September.
Prado Circle Stormwater Project – contractor has provided submittals for
concrete, pumps, electrical boxes, and ductile iron pipe and fittings; waiting for
additional submittals. Contractor indicates site work will begin September 8,
2008.
Breezeswept Beach Estates Culvert – contractor provided submittals, construction
schedule and shop drawing of headwall; staff reviewing. Once approved, pre-
construction meeting will be scheduled, with construction anticipated to begin
mid-September.
Key Deer Boulevard Road Project – work is completed as of mid-August. Final
change order is being processed to close out project.
US 1 Stormwater Project – received approval from DOT to prepare new scope of
services and estimate to include one project in Summerland Key area; DOT will
amend the JPA. Beginning negotiations with second ranked design consultant, as
proposal from first-ranked consultant was too high.
Tropical Storm Fay – staff performed safety inspections and damage assessments
immediately after storm; coordinating with other county staff, Department of
Emergency Management and FEMA representatives regarding County damage.
Palm Drive – final construction drawings have been received. Working with
engineers to design temporary access to subdivision while bridge is under repair.
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Duck Key Bridges – staff is reviewing consultant’s revised cost estimate for
design.
Duck Key Security Cameras – staff coordinating with Resort IT staff to determine
system needs in order to be piggybacked onto Hawk’s Cay security system.
Duck Key Pedestrian Bridges – coordinating with pre-fabricated bridge
manufacturer and Duck Key Security District to identify options; options with
pricing received early August and are being reviewed by staff prior to forwarding
to Duck Key.
Sunset Point Park Boat Ramp – revising Project Manual for review by County
Attorney’s office; Marine Resources anticipates signing grant agreement in
October; project will be posted for bids after review by County Attorney.
Boca Chica Road Study – second appeal is due to State Department of Emergency
Management on October 8, 2008; staff preparing appeal for remaining scope of
work not included in Version 5 of FEMA project worksheet.
Pigeon Key Ferry Service – managing contract.
Old Seven Mile Bridge Repair – coordinating and discussing draft Memorandum
of Understanding for bridge and island with DOT and DEP staff.
County Street lights – staff reviewing Keys Energy Services and Florida Keys
Electric Coop records of County funded and maintained street lights for accuracy;
requires review of lists, site plans, site visits and meetings with utilities to compile
information.
Reviewed applications and issued five right of way permits.
Made eight right of way permit inspections after construction.
Investigated two after-the-fact ROW permit situations in the Upper Keys; one in
the Lower Keys.
Assisted Code Enforcement, Public Works and Sheriff’s office regarding four
different right of way boundary determinations.
Responded to eight different citizen inquiries/complaints regarding flooding, road
repairs, construction zone questions and driveway permits.
Inspected FKAA pavement cuts and repairs on Ramrod Key for proper road
repair.
County property sales – staff coordinating sale of excess right of way on Geiger
Key; researching additional county properties for potential future sale.
Traffic Signal Cameras – staff attended vendor presentation along with Sheriff
staff; researching issues for county use.
Responded to complaints/concerns regarding unsafe intersection at US1 and
Sacarma on Cudjoe Key; following up with DOT about potential traffic study.
Researched question by County Attorney regarding Cross Key Waterways Estates
subdivision.
Reviewed plans from ATT regarding equipment placement in ROW, Big Pine
Key area.
Reviewed plans from Keys Energy regarding utility placement in ROW.
Reviewed DOT signalization plans and shop drawings for Big Coppitt area;
forwarded to maintenance contractor for their review.
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Ongoing coordination with Cudjoe subdivision to transfer private roads to
County.
Coordinated inspection of traffic signals at two Key Largo fire stations; waiting
for repair estimate to schedule work.
Research available documents, coordination with DOT consultant for review of
historical bridge plans for inspection/rating purposes.
Ongoing coordination with Hospital employees/DOT/bus shelter manufacturer to
fulfill request for bus shelter on US 1 in Tavernier.
Dedication Ceremonies – staff coordinating with County officials, civic groups
and other entities regarding ceremonies for Murray E. Nelson Government
Center, Freeman Justice Center, and the Key West International Airport. Big Pine
Key Park ceremony was held August 22, 2008, with 8 speakers and attended by
over 100 members of the public.
GLEE/Keyswide Sustainability Project – staff gathered information regarding
County-wide actions taken since last meeting; made presentation and represented
the County at annual meeting.
Responded to requests for information from Sen. Martinez’s office regarding “top
three issues of concern for Monroe County”; staff asked to participate in Sen.
Martinez’s Florida Keys Leaders conference call.
Reviewed 6 different plans for stormwater management
Reviewed 11 different Tourist Development Council Capital Projects Exhibits
Reviewing Solid Waste contracts
Attended City of Key West commission meeting regarding Airport Hotels
Attended FDOT public meeting regarding Key Largo shoulder
Attended Senior Leadership Briefing
Attended Ameresco meeting and site visit at Marathon Airport
Facilities Development –
ADA Compliance Assessment – field surveys of Lower Keys County facilities
and roads is approximately 45% complete; field surveys of county roads and
intersections in Key Haven and Stock Island are complete; field surveys of Key
West and Stock Island buildings is in process; surveys of Key West temporary
polling places completed. Preliminary meetings held with Public Works to
schedule survey of Middle Keys facilities.
Big Pine Key Park – Substantial Completion and Certificate of Occupancy on
August 22, 2008. Dedication ceremony held August 22, 2008. Contractor
working on punch list; keys and lock cylinders transmitted to Facilities
Maintenance.
Big Pine Key Fire Station – project is currently ahead of schedule. Concrete
poured for living quarters and stairwell slab; electrical and plumbing rough in
complete for living quarters area, in progress for remaining areas. Publication of
DEP permit “Intent to Issue” Notice for injection well scheduled; submitted
SFWMD grant request for $115,000 of stormwater management funds.
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Murray E. Nelson Government and Cultural Center - roof covering is complete;
exterior painting is 90% complete; Community Room framing has begun; drywall
virtually complete; bathroom tile is 50% complete; all exterior doors and
windows are installed; site grading in parking areas is 90% complete, with the
first lift of asphalt installed in parking areas; curbs are installed. Waterfront dock
repairs and railings are complete; sidewalks remain to be poured. Electrical
change orders will be forwarded for approval with direction to the electrical
contractor to proceed. Scheduled substantial completion date remains August 29,
but contractor advises 4-6 week delay is likely.
Medical Examiner’s Facility – closeout documents being assembled by
contractor; warranty and use information received; requirements for full
Certificate of Occupancy are complete; final as-built drawings have not been
completed.
Wetlands Mitigation – Medical Examiner’s Facility –City of Marathon has
confirmed that no additional permits will be required; Notice to Proceed issued as
of September 1, 2008, with actual site work to begin by mid-September.
SFWMD has agreed to review the revised schedule which will be submitted early
September.
Freeman Justice Center – generator exhaust to be extended above roof parapet per
Key West Fire Marshall; purchase order being processed for work. Waiting for
sign-off by HARC (Historical Architectural Review Commission). Brick and
Stone inspection sign-offs received from City of Key West for cladding, parking
lot, electrical and lightning rod; waiting for landscaping sign-off.
Public Works Rockland – permit application in process for preliminary review;
submitted SFWMD grant request for $140,350 of stormwater management funds.
Marathon Courthouse Renovations – still in the preliminary design phase.
Tavernier Fire Station – final pay application submitted to Finance for review and
payment.
Conch Key Fire Station – submitted SFWMD grant request for $140,350 of
stormwater management funds.
TECHNICAL SERVICES
Completed 210 work orders, completed the rollout of our new anti-virus software,
upgraded firmware on all storage and replaced failed drive in subsystem, continued
Metro Ethernet rollout, upgraded Guardian Ad Litem and Stock Island Building
Department network equipment, supported EOC activation for tropical storm FAY.
VETERANS AFFAIRS
CLIENTS ASSISTED: 1475
NEW CLIENTS ASSISTED: 91
FIELD VISITS 23
BENEFITS DELIVERY AT DISCHARGE 7
VAN CLIENTS TRANSPORTED: 150
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(to the VAMC, Miami as well as
other Miami area hospitals, without
incident)
The Veterans Affairs Department:
The financial data for the month of August $81,415.00 indicates the amount of new
revenue brought into Monroe County derived from claims for the entire department,
including Plantation Key and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
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