1st Modification 08/20/2008
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
September 12, 2008
TO:
Deb Barsell, Director
Community Services
FROM:
Dotfi Albury
Administrative Assistant
Pamela G. Hanc~
Deputy Clerk
ATTN:
At the August 20, 2008, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Modification No. I to the Low Income Home Energy
Assistance Program Federally Funded Sub grant Agreement No. 087EA-7B-II-54-0 1-019
between Monroe County and the State of Florida, Department of Community Affairs. The
modification is to increase the County's allocation from $101,299 to $103,766.
Enclosed are three duplicate originals of the above-mentioned, executed on behalf of
Monroe County, for your handling. Please be sure to return the fully executed "Monroe County
Clerk's Office Original" and the "Monroe County Finance Department's Original" as soon as
possible. Should you have any questions please do not hesitate to contact me.
cc: COlmty Attorney
Finance wlo document
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MOM)!Ccmm1~om:eOrl.~
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MODIFICATION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
Monroe County Board of County Commissioners
This Modification is made and entered into by and between the State of Florida, Department of
Community Affairs, ("Department"), and Monroe County Board of County Commissioners the ("Recipient") to
modify DCA Contract Number 08EA- 7B-II-54-0 1-0 19 ("Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the
Department has provided a grant to the Recipient under the Low-Income Home Energy Assistance Program
(LIHEAP) of$ 101.299 and
WHEREAS, the Department and the Recipient desire to modify the Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties
agree as follows:
1. Paragraph (17)(a) and (b) Funding/Consideration is hereby modified to read as follows:
(a) This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for costs incurred
in the satisfactory performance of work hereunder in an amount not to exceed $103.766 subject to
the availability of funds and appropriate budget authority.
This revised contract amount includes:
A. $101,299 Current FY 2008-2009 LIHEAP contract allocation
B. +$ 2.467 Base Increase
C. $103,766 Total LIHEAP Allocation
(b) Any advance payment under this Agreement is subject to Section 216.181(16), Fla.Stat.,
and is contingent upon the Recipient's acceptance of the rights ofthe Department under Paragraph
(12)(b) of this Agreement. The amount which maybe advanced may not exceed the expected
cash needs of the Recipient within the first three (3) months of the contract term. For a federally
funded contract, any advance payment is also subject to federal OMB Circulars A-87, A-II 0, A-
122 and the Cash Management Improvement Act of 1990. If an advance payment is requested,
the budget data on which the request is based and a justification statement shall be included in this
Agreement as Attachment M. Attachment M will specify the amount of advance payment needed
and provide an explanation of the necessity for and proposed use of these funds.
2. Attachment A, Scope of Work, Section (5) is hereby modified to read as follows:
(5) Applicants receiving Social Security Income (SSI), Food Stamps or have applied for and are
currently eligible for Weatherization Assistance Program (W AP) or Community Services Block
Grant (CSBG) funds automatically qualify for LIHEAP; however, the benefit levels are the same
as other qualified applicants.
3. Attachment I, Recipient Information, is hereby deleted in its entirety and replaced
with Amended Attachment 1, if applicable.
4. Attachment J, Budget SIIl11ll1aly and Workplan, is hereby deleted in its entirety and replaced with
Amended Attachment J.
5. Attachment K, Budget Detail, is hereby deleted in its entirety and replaced with Amended
AttachmentK.
6. Attachment L, Multi-County Fund Distribution, is hereby deleted in its entirety and replaced with
Amended Attachment L, if applicable.
7. All provisions of the Agreement being modified and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform with this Modification, effective as of the
date of the last execution of this Modification by both parties.
8. AIl Provisions not in conflict with this Modification remain in full foree and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set out herein.
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BY:/~/{~
STATE OF FLORIDA
DEPARTMENT OF C
AFFAIRS
-
BY:
Mayor Mario DiGennaro
(Type Name and Title)
JC>..n,
Date August 20, 2008
59 6000749
Date:
':blr~r
Division of Housing and Community Development
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MONROE COUNTY ATTORNEY
aAPPRO~D AS TO FORM:
.ixt~iSi' ~Q"Jt-&JhU!Id::...
CHRISTI E M. LIMBERT-BARROWS
ASSIST'ftfr JOUNTY ATTORNEY
Date q 1'18
UHEAP
ATTACHMENT I - RECIPIENT INFORMATION
FEDERAL YEAR: -!!L CONTRACT PERIOD: Date of SiGninG to March 31. 2009
r FOR DCA USE ONLY
DATE RECEIVED:
1/t-t./~ t REVISION(S) RECEIVED:
'fF"?-"
1..-
DCA CONSULTANT:
/
/
II.
I. RECIPIENT CATEGORY: { } Non-Profit {X} Local Govemment { } state Agency
COUNTIES TO BE SERVED WITH THESE FUNDS:
Monroe
III. GENERAL ADMINISTRATIVE INFORMATION
a. Recipient: _Monroe County Board of County Commissioners
b. Executive Director or Chief Administrator:_Deb Barsell
c. Recipient Address: _1100 Simonton Street
City: _Key West ,FL Zip Code: _33040
Telephone: (305) _2924510 Fax: (305) _292-4417
County: _Monroe_ E-mail Address: _barsell-debbie@monroecounty_f1.goV_
d. Mailing Address (if different from above):
,FL Zip Code:
e. Chief Elected Official (Local Govemments) or President/Chainnan (for corporations):
Name:_Mario DiGennaro
nle: _Mayor
Home or business address and telephone number other than Recipient's address:
_88820 Overseas Highway (Gulf}
_Plantation Key ,FL Zip Code: _33070_ Telephone ( )
f. Official to Receive state Warrant: Name: _Danny Kolhage
nle: _Clerk of Court
Mailing Address: _500 Whitehead Street
Key West ,FL Zip Code: _33040_
g. Recipient Contacts:
(1) Program: Name _Sheryl Graharn_ Title: Sr. Administrator/Compliance Manager
Mailing Address: _1100 Simonton StreeC1-196
_Key West ,FL Zip Code: _33040
Telephone: (305) _2924592_ Fax: (305) _305-295-4361_
Cell: ( )_-Mail Address: graham-SheJY/8nonroecounty-tJ.goV
(2) Fiscal: Name _Danny Kolhage_ Title _Clerk of Court
Mailing Address: _500 Whitehead Street
_Key West , FL Zip Code: _33040
Telephone: (305) _292-3560 Fax: (306) _295-3660
Cell: ( ) E-Mail Address:dkolhage@monroe-clerk.com
h. Person(s) authorized to sign reports: Sheryl Graham; Deb Barsell; Kim Wilkes
IV.
AUDIT
Recipient Fiscal Year: _October
to _September_
Audit is due nine (9) months from the end of the recipient's fiscal year: _June
43
LIHEAP
AMENDEDATTACHMENTJ
BUDGET SUMMARy AND WORKPLAN
RECIPIENT: Monroe County Board of County Commissioners
[ BUDGET SUMMARy
A.
LIHEAP FUNDS ONLY
B.
Last
Approved
Budget
Amount
C.
Adjustments
to Approved
Budget
(Optional)
D. E. F. G.
Increase ill CoIUIDD 1"e'nraPir TOTAL
BaR B+C+D Modified
Allocation Budget
2,467. 103,766. 103,766.
(I 8,103. 8,103.
I. TOTAL FUNDS (No r.evenogiDg)
101,299.
ADMlNJST.RATIVE EXPENSE (CdI2G cannot exceed 8"/0 ofCeU IGI
2. Salaries including Fringe; Rent., Utilities, Trave~
other
8,103.
o
OlJTRJ!ACHEXPENSE (CeU 3G cannot exceed ceU IE minu.. CeU 2E limes .151
3. Salaries including Fringe; Rent, Utilities, Trave~ 5,000. 0 0 5,000. 5,000.
Other
DlRJ!cr CLIENT ASSISTANCE
4. Home Energy Assistance 29,000. 0 2,467. 31,467.
(Cell 4G must be at least 25% of Cell I G)
------- ----- - ----------------
5. Crisis Payments 57,170. 0 0 57,170.
Weather Relale<VSupply Shortage (Cell6G iiiiiStbe ---- ----- ----------------
6. 2,026. 0 0 2,026.
at least 2"/0 of Celli G)
7. Subtolal Direct Client Assistance (LiDes 4+5+6) 88,196. 0 2,467. 90,663.
LEVERAGING FUNDS ONLY
8. Home Energy Assistance (I II II 0 0
------------------------------- ----------------
9. Crisis Assistance (I (I II 0 0
10. TOTAL LEVERAGING (Lines 8+9) II II (I 0 0
ll. GRAND TOTALS 101,299. 0 0 103,766.
[[ DlRJ!cr CliENT ASSISTANCE WORKPLAN
Type of Auiotance
Estimated # of Households
~ Alum...
Estimated Cost
Per
Household
Estimated E:rpenditures'
LIIIEAP _CJieBt ~__
H_ Eo.
Crisis
Weather
TOTAL
SIlo
19J
228
8
452.79
209
228
8
I!<O.OO
2SO.00
2SO.00
JI.447.
57,170.
1,OZ6.
..
~
H.... &0.
Crisis
TOTAL
o
o
fl
fl
o
o
fl
o
o
fl
o
(I
'v............ E'r 'H_~..._ die - v..._..... # orHe_ _ __ Coot P.. H........ "-'" _ __ _.'" c......pondlnglln. in
Column. G .Itove.
-~--~_..,-<-,._+-,,-~
UHEAP
ATTACHMENT K
III. ADMINISTRATIVE AND OUTREACH EXPENSE BUDGET DETAIL (Unes 2-3)
Line Item
Number
EXPENDITURE DETAIL
(Round up line items to dollars. Do not use cents and
decimals in totals)
2.
Administrative Expenses:
Salaries, Including Fringe for Gram Coordinator
11% LIHEAP, 35% CCE, 4% CCDA, 3% ADI,
3% OAJE, 11% C2, 8% C 1,6% OA3B,
19% General Fund
237.41 hrs x $3413/hr. (fully loaded w/ fringe) = $8103
3. Outreach Expenses:
Travel: 1,000
Phone/Postage: 500
Printing, Copying, Binding 3,000
Operating Supplies: 500
4. Home Energy Assistance
5. Crisis Assistance
6. Weather Related/Supply Shortage
7. TOTAL DIRECT CLIENT ASSISTANCE
ll. GRAND TOTAL
45
---.____00_.. ,,,_,_,,,__...
L1HEAP FUNDS
8,103
5,000
31,467
57,170
2,026
90,663
103,766