Item F1BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
October 15,
2008
Division:
Engineering
Bulk Item: Yes
_ No
X
Department:
Facilities Development
Staff Contact Person/Phone #: JerU Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were no change orders considered and approved by the County
Administrator for the period beginning September 1, 2008 and ending September 30, 2008. There
were three change order requests reduced in cost for the month of September for $21,611.10.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026 -1998 was
adopted in order to provide that the County Administrator may approve separate, non - cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT /AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes N/A No
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 11/06
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F
CHANGE ORDER REQUESTS BY CONSTRUCTION CONTRACTOR
REJECTED BY ENGINEERING/FACILITIES DEVELOPMENT
FOR THE MONTH OF SEPTEMBER, 2008
COR # Project Name
Amount
16 Murray E. Nelson Government & Cultural Center $1,700.45
Eliminated bond amount
Eliminated overhead and profit application to FICA and
Sales taxes
Eliminated compounding of overhead and profit
17 Murray E Nelson Government & Cultural Center $13,145.64
Reduction for the smaller conduits and elimination of
the increase for the larger wire size, for the Chiller.
Additional wire was not necessary for the cooling tower.
Credit for Feeder #11.
Additional trenching is not needed for Feeder #11.
Reduction in labor hours to the GC
Eliminated overhead and profit application to FICA and
sales taxes.
Eliminated compounding of overhead and profit.
18 Murray F— Nelson Government & Cuhural Center $6,765.01
Eliminate feeder conduit from ATS #1 to Generator.
Deletion of the relocation of electrical room.
Reduction of labor hours from 19 to 15.
Dumpster cost was cut from 2 to 1.
Eliminated overhead and profit application to FICA and
sales taxes.
Eliminated compounding of overhead and profit. _
Total Reduction
These reductions apply to change order #11 which is routing for approval and will be
presented to the BOCC at the November 19, 2008 meeting.
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Changes Made to CCPs #16-18
CCP #16 — Emergency Lighting
Amount Requested
Amount Recommended for Approval
$78,487.33 and 14 days �.l
$76,786.88 and 14 days j
1. Subcontract Changes Made:
Eliminated Bond line item (see contract — to be included in OH/P)
2. General Contractor Changes Made:
A. Split FICA/Sales taxes to avoid OH/P application to FICA & Sales taxes as required
by contract
B. Eliminated compounding of 5% OH & 5% Profit
CCP#17 — Electrical Changes on Permit Set 1/8/2007 — Revised
Amount Requested $43,840.48 and 9 days ` 4-
Amount Recommended for Approval $30,694.84 and 9 days 1
1.Subcontract Changes Made:
(NOTE - - - Item Letters below identify the discussion with the items marked with those
same letters in the attached copy of CCP# 17)
A. Chiller wires - - Amounts requested for change in chiller conduit and wires were
modified to eliminate the additional costs of the larger wires as concluded in the meetings
with CSA, TYEC, AFCO, & MCFD in May 2008 which concluded that the larger wires
were not necessary but that the conduits had already been installed AND the smaller
conduits were adequate for the initially specified smaller wires (since they would have
been adequate for the larger wires. The calculation is the net result of a reduction for the
smaller conduits and elimination of the increase for the larger wire size.
B. Cooling tower wires - - Amount requested is to add one additional wire. The
meetings with CSA, TYEC, AFCO, & MCFD in May 2008 concluded that the additional
wire was not necessary. The entire item was eliminated from the request since it showed
a credit for the planned system and addition of exactly the same system with an
additional wire (both additional charge and credit were eliminated from the request).
C- Addition of 8 conduits (3 -1 /2") from the transfer switch to the (future) location of the
large (900KW) generator - (indicated on the attached detail sheet of CCP# 17 by as item
C) - - NO CHANGES MADE.
D. Credit for Feeder #11 (for ATS to generator — 2" conduit) - - This item provides a
credit for the conduit but not the wires and its proposed replacement with a 3 -1/2"
conduit shown as item D in CCP# 18. The wires have not changed and the credit is
virtually nil. This item was eliminated in its entirety along with the companion item D in
CCP# 18.
E. Trenching for new Feeder #11 - - This item was removed in its entirety since the
trenching was required for the conduits included in the plans. Additional trenching
should not have been required. This is based on discussion among CSA, TYEC, AFCO,
& MCFD in May 2008 and advice provided by the County's consultants.
2. General Contractor Changes Made:
A. The GC items for Cutting & Patching, Foremen, Safety, and cleanup hours were each
reduced from 9 to 7 based on the reduction in the size of the subcontract to be managed.
B. Split FICA/Sales taxes to avoid OH/P application to FICA & Sales taxes as required
by contract
C. Eliminated compounding of 5% OH & 5% Profit
CCP#18 — Electrical Changes Plan Revision 4 — Revised ` o
Amount Requested $32,751.68 and 19 days
Amount Recommended for Approval $25,986.67 and 19 days
1. Subcontract Changes Made:
(NOTE - - - Item Letters below identify the discussion with the items marked with those
same letters in the attached copy of CCP#17)
A. Feeder from MSB to ATS#2 - - NO CHANGES
B. Feeder from ATS#2 to EM Panel - - NO CHANGES
C. Feeder from EM Panel to EM2 Panel - - NO CHANGES
D. Feeder conduit from ATS#I to Generator - - This item was eliminated in its entirety
as described in subcontractor item D above. Since the credit allowed for the original
conduit was nil and the difference in costs is unlikely to be great, both th ecredit and
change were eliminated. If an acceptable reason for the discrepancy can be provided
these twoi items can be reconsidered.
E. New EM Panel - - NO CHANGES
F. New EM2 Panel - - NO CHANGES
G. Install 2" ATS - - NO CHANGES
H. Relocate electric room that was in plan - - This item was deleted in its entirety since
the layout plans should have been submitted, as instructed, before proceeding with the
work. Submission in advance and approval would have preempted any need to relocate
equipment.
2. General Contractor Changes Made:
A. The GC items for Foremen, Safety, and cleanup hours were each reduced from 19 to
15 based on the reduction in the size of the subcontract to be managed based on the ratio
of the amount recommended for approval to the requested amount.
B. The dumpster Cost was cut from 2 to 1 based on the change from the original request
(in excess of $70,000) to the currently recommended amount (approx $26,000).
C. Split FICA/Sales taxes to avoid OH/P application to FICA & Sales taxes as required
by contract
D. Eliminated compounding of 5% OH & 5% Pro-fit