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Item N5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 22" a, 2008 Bulk Item: Yes XX No Division: Monroe County Department: Fixed Asset Surplus Staff Contact Person: Mitch Hedman AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: NIA CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A COST TO COUNTY: NIA BUDGETED: Yes No SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes _ No AMOUNT PER MONTH Year APPROVED BY: County Atty _ OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: Y,-- (Kevin Madok, Assistant Finance Director) DOCUMENTATION: DISPOSITION: Revised 8/08 Included Yes Not Required AGENDA ITEM # Board of County Commisloner October 22, 2008 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION Original Estimated County ID # Description Value value need approval to- t 1104 2004 Ch2a Venture Traded on new vehicle $ 30,429.00 $ 2,821.57 remove from invento 21 County ID ##6554 3 1423 Hoshizaki ice machine Beyond repair $ 2,532.00 $ - remove from inventory and dispose 4 1123 Best Power UPS Beyond repair $ 2,045.00 $ - remove from inventory and dispose 5 5615 Ferru s UPS Broken/Traded in $ 2,725.00 $ - remove from inventory 6 County ID #t6562 7 1042 Caere Scanner Old, Obsolete, Replaced $ 2,095.00 $ - remove from inventory and dispose 81 1017 Tl Printer Old, Obsolete, Replaced $ 2,296.00 $ - remove from inventory and dispose 91 NIA Brush Hog cutter head Old, Obsolete, Replaced N/A $ - remove from invento and dispose 101 3682 96 Ford Taurus Old, Obsolete, Replaced $ 10,901.84 $ 400.00 approval to advertise for bids 11 1464 94 Ford F150 Old, Obsolete, Replaced $ 11,279.00 $ - approval to advertise for bids 12 2122 91 Ford F700 bucket Old, Obsolete, Replaced $ 61,118.00 $ 9,500.00 approval to advertise for bids 13 1637 93 Bandit 250 chipper Old, Obsolete, Replaced $ 15,900.00 $ 950.00 approval to advertise for bids 14 1478 Bandit 250 chipper Old, Obsolete, Replaced $ 15,900.00 $ 950.00 approval to advertise for bids 15 2120 94 Chvy 3500 bucket Old, Obsolete, Replaced $ 49,929.00 $ 6,500.00 approval to advertise for bids 16 1645 98 F800 bucket Old, Obsolete, Replaced $ 76,315.00 $ 15,500.00 approval to advertise for bids 17 171.1 Simko 2400SK-1 auger Old, Obsolete, Replaced $ 20,200.00 $ 950.00 approval to advertise for bids ..m• -- 18 2002 94 Ford f150 Old, Obsolete, Replaced $ 11,279.00 $ - approval to advertise for bids 19 3876 99 Dodge Stratus Old, Obsolete, Replaced $ 14,030.00 $ 550.00 approval to advertise for bids 20 1858 98 ford Taurus Old, Obsolete, Replaced $ 14,756.05 $ 375.00 approval to advertise for bids 211 2821 95 Ford Taurus Old, Obsolete, Re laced $ 12,445.00 $ - approval to advertise for bids 221 2181 66 Great Dane Tanker Old, Obsolete, Replaced $ 7,500.00 $ 500.00 approval to advertise for bids 23 5551 88 GMC Ste van Old, Obsolete, Replaced $ 2,000.00 $ 2,900.00 approval to advertise for bids 24 3952 95 Ford Taurus Old, Obsolete, Replaced $ 12,445.00 $ 400.00 approval to advertise for bids 25 4610 00 Ford Taurus Old, Obsolete, Replaced $ 14,338.00 $ 600.00 approval to advertise for bids 26 2081 95 Ford Taurus Old, Obsolete, Replaced $ 12,445.00 $ - approval to advertise for bids 27 2132 Bandit 280 chipper Old, Obsolete, Replaced $ 23,365.00 $ 2,200.00 approval to advertise for bids 281 2807 98 Ford Taurus Old, Obsolete, Replaced $ 14,443.01 $ 375.00 approval to advertise for bids 29 2805 99 Dodge Stratus Old, Obsolete, Replaced $ 14,030.00 $ 550.00 approval to advertise for bids 30 2420 94 ford Ambulance Old, Obsolete, Replaced $ 74,986.00 $ 2,300.00 approval to advertise for bids 31 2011 Swin er Loader Old, Obsolete, Replaced $ 33,300.50 $ - approval to advertise for bids 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: Mitch Hedmen - Stop #8 Property Clerk, Finance Dept. DATE: September 24, 2008 FROM: Jim Thomas Office Manager Monroe Co Tax Collector M.C. I.D. Number Serial Number Asset Descri tion Date Purchased Original & Est. Present Value 1104/0500-967 5G NDX03E94D1343 2004 Chev Van Venture 01-06-20M Trade in on new vehicle CHECK ONE (1) APPROPRIATE LINE BELOW: XX APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY . APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: APPROVED Danise DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAME: DATE:�� OMB FORM REVISED I&M2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mitch Hedman Stop #8 FROM: Property Clerk, Finance Dept. DATE: 0"m Am C . .......... b .......... ... ... .......... 4W .............. .. ...... 1423 E18356G Hoshizaki lee Machine 3/12/96 2532/-0- CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxxxxxxxx- APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: Doesn't work, already replaced PREPARED BY: DIVISION D APPROVAL: PRINT NAME -TILE OMB FORM REVISED 10/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST �>On) C 0LX_-,q TO: -Stop #8 FROM: 6TOP # 25 Property Clerk, rmance Dept. C API D 'S oo na b DATE: I % o 91 No l 1FP� I� r olv a725.00RM APPROVAL. TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: _ REASON FOR REOiJ .5fo1 fps M C�+�o CI.c��-r 1a�T�S An ',c1�LL Na11� �a n� 1 .17.,E A P_ i A)Ai r . ex�sT COJ 14 Pn Z5019 1123 5c_9_A P ®J o Val i-. PREPARED BY: 'bOnI CP-0c)c.,q PRINT NAME DIVISION DIRECTOR APPROVAL: PPJM14AM DATE: g / n 5 ))ESI I 48 0 R MONROE COUNTY INVENTORY DELETION REQUEST TO: Mitch Hedman — Stop #8 Property Clerk, Finance Dept. DATE: September 26, 2008 FROM: Jim Thomas Office Manager Tax Collector's Office M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 1042/0500-934 5133AO502009 Scanner,Caere,5133 09/30/02 .00 1017 3189330025 Printer,Texas Instruments, Model 885 11/05/1993 .00 CHECK ONE (1) APPROPRIATE LINE BELOW_ APPROVAL TO ADVERTISE FOR BIDS. xxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: It is not economically feasible to repair this scanner kPPROVED PRINT NAME Danise D. DIVISION DIRECTOR APPROVAL: PRINT NAME DATE:��CI�D OMB FORM REVISED 10/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mitch Heilman, Stoo #8 FROM: Ray Sanchez. Director PWpM Clerk, FinanccFlcet Management Depattn� -- DATE: September 29, 2008 M.C. SERIAL ASSET DATE ORIGINAL & EST. I.D. NUMBER DESCRIPTION PURCHASED PRESENT VALUE NUMBER NIA NIA BRUSH HOG CUTTER HEAD NIA NIA / 0.00 CHECK ONE i APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR RE VEST: PREPARED BY: 3---- PRINT NAME: Ron Cherry. Jr_ DIVISION DIRECTOR APPROVAL: DATE: 09/29/08 PRINT NAME: Dent Pic= 9/yo/o OMB FORM REVISED 10/29/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mike Miller, STOP #8 PROPERTY CLERK, FINANCE DEPT. DATE: Seutember 29, 2008 FROM: Roy Sanchez, Director Fleet Manasement Department MC. SERIAL ASSET DATE ORIGINAL & EST. LD. NUMBER DESCRIPTION PURCHASED PRESENT VALUE NUMBER 0400/999 1FALP52U7TA273754 96 FORD TAURUS PROP APPR NIA / 400.00 3682 0903/682 IFTEF15Y2RNB52953 94 FORD F150 PICKUP JUKE 1994 11,279.00 / 0.00 1494 0940/310 1FDPK74P4MVA28655 91 FORD F700 BUCKET TRUCK JUNE 1991 61,118.00 / 9.500.00 2L2?- 0940/331 6420 93 BANDIT 250 CHIPPER MAY 1993 15.900.00 / 950.00 1637 0940/352 6421-861932 BANDIT 250 CHIPPER JUNE 1993 15.900.00 / 950.00 1478 0940/371 1GBKC34F7RJ108160 94 CHEV 3500 / ALTEC SEPT 1994 49,929.00 / 6.500.00 2120 BUCKET TRUCK 0940/467 1FDPFWC6WVA20654 98 F800 /ALTEC BUCKET OCT 1997 76315.00 / 15.500.00 1645 TRUCK CHECK ONE i APPROPRIATE LINE BELOW: XXX APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: The above items are no longer in use. have been replaced, are beyond economical repair. and all items have been previously advertised. Also, items are located in Key West. PREPARED BY: Q?� DATE: 9/29/2008 PRINT NAME: Ron Chem DIVISION DIRECTOR APPROVAL: W PRINT NAME: Dent Pierce 9�3Ole) OMB FORM REVISED 10/2&2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mike Miller_ STOP #8 FROM: Roy Sanchez, Director PROPERTY FINANCE DEPT. Fleet Management Depat tment DATE: September 29, 2008 hLC. SERIAL ASSET DATE ORIGINAL & EST. I.D. NUMBER DESCRIPTION PURCHASED PRESENT VALUE NUMBER 0940/484 991672 SIMCO 2400SK-1 AUGER DEC 1997 20,220.00 / 950A0 1654�,�` 0972/086 IFTEF15Y1RNB52961 94 FORD F150 PICKUP JUNE 199.4 11.279.00 / 0.00 2002 1003/014 IB3EJ56H3XN616948 99 DODGE STRATUS APRIL 1999 14,030.00 / 550.00 3876 1005/108 1FAFP52U9WAI64861 98 FORD TAURUS AUG 1998 14.756.05 / 375.00 1858 3000/150 IFALP52LIXSA250404 95 FORD TAURUS MAR 1995 12445.00 / 0.00 2821 CHECK ONE 1 APPROPRIATE LINE BELOW: XXX APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: The above items are no longer in use, have been replaced, are beyond economical repair, and have been previously advertised. Also, items are located in Key West. PREPARED BY: PRINT N : Ron Cherry DIVISION DIRECTOR APPROVAL: DATE: 9/29/2008 a't� 6�v"� PRINT NAME: Dent Pierce OMB FORM REVISED 10/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mike Miller, STOP #8 PROPERTY CLERF, FINANCE DEPT. DATE: September 29, 2008 FROM: Ray Sanchez, Director Fleet MRAlpment EVA M.C. SERIAL. ASSET DATE ORIGINAL & EST. I.D. NUMBER DESCRIPTION PURCHASED PRESENT VALUE NUMBER 2181 33175 66 GREAT DANE 54T OIL NOV 1976 7,500.00 / 500.00 TANKER TRAILER (CAP. 8200) 0901/5551 IGDHP32K1J35026I0 88 GMC STEPVAN MCSO N/A / 2.900.00 1001/496 1FALP52U4SA250401 95 FORD TAURUS MAR 1995 12.445.00 / 400.00 3R5 2 1401/580 IFAFP5229YA257316 00 FORD TAURUS JULY 2000 14.138.00 / 600.00 d&.tO 3000/148 IFALP52U1SA250405 95 FORD TAURUS MAR 1993 12.445.00 / 0.00 0 CHECK ONE l APPROPRIATE LINE BELOW: Xxx APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT, APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: The above items are no longer in use, have been replaced, are beyond economical repair, and all items have been previously advertised. except for 2181. Also. items are located in Marathon. PREPARED BY: PRINT NAME: Ron Chem DIVISION DIRECTOR APPROVAL: PRINT NAME: Dent Pierce DATE: 9/29/2008 6 0-'-C�-41 f13-d141r-' OMB FORM REVISED 10/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mile Miller, STOP #8 FROM: Roy Sanchez, Director PROPERTY CLERK FINANCE DEPT. Fleet Management eN DATE: September 29, 2008 M.C. SERIAL ASSET DATE ORIGINAL & EST. I.D. NUMBER DESCRIPTION PURCHASED PRESENT VALUE NUMBER 0940/462 IG5790 BANDIT 280XP CHIPPER SEPT 1997 23.365.00 / 2,200.00 �l'SZ 1005/098 1FAFP52U6WA234624 98 FORD TAURUS MAY 1998 14.443,01 / 375.00 /1 1005/120 1B3EJ56H6XN616944 99 DODGE STRATUS APRIL 1999 14,030.00 / 550.00 zWOs 141906-2 IFDLF47M7REA39787 94 FORD SDUTY AMBULANCE SEPT 1994 74,986.00 / 2.300.00 (2420) CHECK ONE 1 APPROPRIATE LINE BELOW: XXX APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM 114VENTORY AND TRANSFER TO: REASON FOR REQUEST: The abo%a items are no longer in use. ha -a been replaced. are beyond economical repair. and all items have been previousty ads ised. Also. items are located in the Plantation Key area. PREPARED BY: DATE: 9/29/2008 PRINT NAME: Ron Chern DIVISION DIRECTOR APPROVAL: PRINT NAME: D ne Pi Pietce Ml- 0�p/-Te* OMB FORM REVISED 10/29/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mike Miller, STOP #8 PROPERTY QXR& FINANCE DEPT. DATE: September 29.200$ FROM: Roy Sanchez., Director Fleet MWWment ent M.C. SERIAL ASSET DATE I.D. NUMBER DESCRIPTION PURCHASED NUMBER 0973/054 220LRD3009BA SWINGER 220 LOADER APR 1990 (201t) CHECK ONE 1 APPROPRIATE LINE BELOW: XXX APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: 0 ORIGINAL & EST. PRESENT VALUE 33,300.00 / 0.00 REASON FOR REQUEST: The above item is no longer in use, beyond economical repair, and has been previously advertised. Also. item is located at Solid Waste Mgt.-s Cudjoe Key Transfer Station. PREPARED BY: C" DATE: 9/29/2008 PRINT NAME. Ron Chem DIVISION DIRECTOR APPROVAL: PRINT NAME: Dent Pierce QMS FORM REVISED 10/28/2003