SY2009 1st Addendum 08/20/2008
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
October 23, 2008
TO:
Sheryl Graham, Director
Community Services Division
FROM:
Dotti Albury,
In-Home Services Program .
. ?
Isabel C DeSantis . JY'
Deputy Clerk Jf
ATTN:
At the August 20, 2008 Board of County Commissioner's meeting the Board granted and
authorized .:xecution of an Addendum to the Contract between Monroe County and Hospice of
the Florida Keys, Inc. d/b/a Visiting Nurse Association. The purpose of the addendum is to
include reff:rences to the State of Florida, Department of Children and Families, CFOP 140-8,
Community Care for Disabled Adults.
.
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Enclosed _! IM88 duplicate original. of the above-mentioned for your handling. Should
you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File
ADDENDUM
THIS ADDENDUM is entered into this 20th day of August, 2008, A.D., between the
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (hereinafter called the
"County"), and Hospice of the Florida Keys, Inc. d/b/a Visiting Nurse Association, (hereinafter
called the "Contractor").
WHEREAS, on June 18, 2008, the parties entered into a Contract for the purposes of
providing in-home services countywide; and
WHEREAS, the County and Contractor have requested a change to include references to
the State of Florida, Department of Children and Families (DCF), CFOP 140-8, Community Care
for Disabled Adults (CCDA) as follows:
1. Section 5 (Contractor's Responsibilities) of the Contract dated June 18, 2008, shall
be amended to read:
A. The Contractor will perform only authorized in-home services in the homes of elderly and/or
disabled residents in the Areas 1,2,3, and 4 for the unit rate(s) specified herein. Only those in-
home services that are specifically authorized by the County as documented by the Social
Services Department, a department within the Community Services Division, will be
reimbursable. In-home services will be provided by the Contractor in accordance with DOEA
definitions/specification, by agencies that hold necessary licenses, and by individual workers
qualified to perform such services as detailed in Florida Department of Elder Affairs (DOEA)
1998 Client Services Manual (12/21/98) and the Home and Community Based Services, Draft
Handbook, January 2003, the State of FL Department of Children and Families (DCF) CFOP
140-8, Community Care for Disabled Adults (CCDA), and in accordance with the Agency for
Health Care: Administration (AHCA) guidelines as required and any subsequent modifications
thereto.
B. The in-home services Contractor will provide under these terms and conditions are
~respite care, X homemaker, X personal care, X chore, _emergency home
repairlhousing improvement, and _material aid as defined by DOEA in the 1998 and 2003
draft handbooks, DCF CFOP 140-8 for CCDA, and AHCA guidelines as noted above and any
subsequent revisions thereto.
C. The Contractor will provide in-home services during the term of this contract for the unit
rates as agreed upon and that follow: $ 19.00 /unit for respite care, $ 19.00 /unit for
homemaker, $ 25.00 /unit for personal care, $ 25.00 /unit for chore, $_/unit for emergency
home repairlhousing improvement, and $~unit for material aid. A unit of each service in
defined by DOEA in the 1998 and 2003 draft handbooks, DCF CFOP 140-8 for CCDA, and
AHCA guidelines as noted above and any subsequent revisions thereto. The number of units of
services performed for each client must be preauthorized by the County.
E. The Contractor will in all cases provide in-home services within the timeframes required by
DOEA as dt~fined by DOEA in the 1998 and 2003 handbooks, DCF CFOP 140-8 for CCDA, and
AHCA guidelines as noted above and any subsequent revisions thereto.
H. The Contractor must maintain approval status from the Alliance for Aging, Inc., as a
Medicaid Waiver Provider of Choice.
2. Section 6 (Contractor's Financial Records) of the Contract dated June 18, 2008,
shall he amended to read:
Contractor shall maintain all books, records, and documents directly pertincnt to performance
under this Agreement in accordance with generally accepted accounting principles consistently
applied. Each party to this Agreement or their authorized representatives shall have reasonable
and timely access to such records of each other party to this Agreement for public records
purposes during the term of the Agreement and for six years following the tennination of this
Agreement. If an auditor employed by the County or Clerk determines that monies paid to
Contractor pursuant to this Agreement were spent for purposes not authorized by this
Agreement, the Contractor shall repay the monies together with interest calculated pursuant to
Sec. 55.03, FS, running from the date the monies were paid to Contractor.
3. The remaining terms of the Contract entered into June 18, 2008, not inconsistent
herewith, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed in their
respective names.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Attest:
DANNY L. KOLHAGE, CLERK
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HOSPICE OF THE FLORIDA KEYS
d/b/a VISITING NURSE ASSOCIATION
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OR WITNESSES:
ASSISTANT OUNTY ATTORNEY <r \, /d r
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