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FY2009 10/15/2008 DANNY L. KOLHAGE CLERK OF THE CIRCUIT COURT DATE: October 17, 2008 TO: Lynda Stuart, Office Manager Tourist Development Council ATTN: Maxine Pacini Administrative Assistant FROM: Pamela G. Hanc~ Deputy Clerk c.y At th,~ October 15, 2008, Board granted approval of the following Fishing Umbrella Event Agreements for Fiscal Year 2009, totaling $228,750: Rotary Club of Key Largo, Inc., Take Stock in Children Backcountry Challenge, October 2008, in the amount of $2,000. The Redbone, Inc., Mercury Baybone Celebrity Tournament, October 2008, in the amount of $7,000. Tammie Gurgiolo, Don Gurgiolo Sailfish Classic, December 2008, in the amount of $3,300. Islamorada Charter Boat Association, Inc., Islamorada Sailfish Tournament, December 2008, in the amount of $8,000. Tammie Gurgiolo, Islamorada Junior Sailfish Touranment, December 2008, in the amount of $2,200. Key West Fishing Tournament, Inc., Key West Fishing Tournament, December 2008 - November 2009, in the amount of $30,000. Tammie Gurgiolo, Key Largo Sailfish Challenge, January 2009, in the amount of$4,000. Murray Marine, Inc., Hog's Breath King Mackeral Tournament, January 2009, in the amount of $15,000. Tammie Gurgiolo, Islamorada Women's Sailfish, February 2009, in the amount of $2,000. Tournament Consultants, Inc., Backcountry Fly Championship, February 2009, in the amount of $1.,500. James Boker, Islamorada All-Tackle Spring Bonefish Tournament, March 2009, in the amount of $1.,500. Capt. Terry Fisher, Captain Leon Shell Memorial Sailfish Tournament, March 2009, in the amount 01'$12,000. Tammie Gurgiolo, Big Boys Offshore Charity Fishing Tournament, April 2009, in the amount of $4,000. The Redbone, Inc., Hawk Cay Sunrise/Sunset Celebrity Tarpon Tournament, April 2009, in the amount of $3,000. Executive Adventures, LLC, World Sailfish Championship, April 2009, in the amount of $32,000. David Navarro, Marathon International Tarpon Tournament, AprillMay 2009, in the amount of$6,000. John Stuempfig, Yamaha Dolphin Masters Invitational, May 2009, in the amount of $1,500. Charlie's Coconuts LLC, Coconuts Dolphin Tournament, May 2009, in the amount of $12,000. David Navarro, Ladies Tarpon Tournament, May 2009, in the amount of$5,000. Gold(~n Fly Invitation Tarpon Tournament, Inc., Golden Fly Tarpon Tournament, May 2009, in the amount of$I,500. Habitat for Humanity of the Middle Keys, Mother's Day Dolphin Tournament, May 2009, in the amount of$I,OOO. David Breznicky, Tarponian Tournament, May 2009, in the amount of $3,000. Mike Weinhofer, Reef Shootout, May 2009, in the amount of $6,000. Key West Gator's, Inc., Key West Gator Club Dolphin Derby, June 2009, in the amount of $6,000. The Don Hawley Foundation, Inc., Don Hawley Tarpon Tournament, June 2009, in the amount of$I,500. Islamorada Restaurant LLC, Island Grill Charity Dolphin Tournament, June 2009, in the amount of $2,500. Gold Cup Tarpon Tournament, Inc., Gold Cup Tarpon Tournament, June 2009, in the amount of$I,500. Lower Keys Chamber of Commerce, Big Pine & Lower Keys Dolphine Tournament, June 2009, in the amount of $7,000. Intersdect, Inc., Burdines Waterfront Dolphin & Blackfin Fun Fishing Tournament, June 2009, in the amount of $2,000. Florida Straits Conch Company, Conch Republic Ladies Dolphin Championship, July 2009, in the amount of$I,750. Key West Marlin Tournament, Inc., Key West Marlin Tournament, July 2009, in the amount of $20,000. Tournament Consultants, Inc., Del Brown Permit Tournament, July 2009, in the amount of$I,OOO. Charlotte Ambrogio, Islamorada Invitational Fall Fly Bonefish, September 2009, in the amount of $ 1,.500. The Redbone, Inc., Mercury Slam Celebrity Tournament, September 2009, in the amount of $6,000. Charlotte Ambrogio, Herman Lucerne Memorial Tournament, September 2009, in the amount of $3,500. Charlotte Ambrogio, Islamorada All Tackle Bonefish World Championship, October 2009, in the amount of$I,500. The Redbone, Inc., Mercury Cheeca Redbone Celebrity Tournament, November 2009, in the amount of$7,500. Enclosed are two duplicate originals of the above-mentioned for your handling. Should you have any questions please feel free to contact our office. cc: County Attorney Finane'J File FUNDING AGREEMENT THIS AGREEMENT is made and entered into by and between Monroe County, Florida, a political subdivision of the S~e of Florida ("County"), and Florida Straits Conch Company ("Event Sponsor") on this l:L: day of ~ bev , 2008. WHEREAS, Florida Keys Fishing Tournaments, Inc., the umbrella organization under contract to the County, has recommended to the Monroe County Tourist Development Council (hereinafter "TDC''), which has endorsed the recommendation, that certain monies be allocated for promotion of an event by Event Sponsor; and WHEREAS, Event Sponsor has represented and agreed that it desires and is able to conduct the event; NOW, THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. County shall pay a sum not to exceed $1,750 (One Thousand, Seven Hundred and Fifty Dollars) for promotion and related expenditures effective October 15, 2008, as described in the event budget, attached hereto as Exhibit "0", for production of the Conch Republic Ladies Dolphin Championship in July, 2009 ("Event"). No amendments shall be made to Exhibit "0" after approval of contract. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department within ninety (90) days of the conclusion of the Event. Funding under this agreement terminates ninety days after the conclusion of the Event. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. The general non-allocated section of the Event budget shall not exceed 15% of the total budget and may be utilized for unforeseen allowable expenditures and for those budget lines that may require additional funds, according to County guidelines. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the County. 2. In a situation where the Event has to be postponed due to a named storm or hurricane for which the County orders a visitor and/or resident evacuation order, the Event Sponsor shall have thirty (30) days to provide to Florida Keys Fishing Tournaments, Inc. notice of a new date for the Event, and shall produce the re-scheduled Event within ninety (90) days of the original date of Event. The rescheduled date shall be authorized, in writing, by The Florida Keys Fishing Tournaments, Inc. and forwarded to the Tourist Development Council administrative office to be processed in the form of an Amendment to this Agreement. If the Event Sponsor is unable to reschedule the Event, the Event Sponsor shall provide proof of the cancellation being caused by a named storm or hurricane, and a written statement as to why the Event cannot be rescheduled. Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract 10#: 438 If the Event is cancelled or rescheduled due to a named storm or hurricane for which the County orders a visitor and/or resident evacuation order, the County shall pay for promotion or related expenditures of any combination of invoices for the original event date, and/or the rescheduled date up to the amount, but not to exceed the amount of funds allocated as described in the budget, attached hereto as Exhibit 0 3. Event Sponsor shall provide promotion and related services as described in the Sponsor's Schedule of Events, Exhibit "e", attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the TDC and County. The agencies of record, shall receive payment of work in progress upon submission of documented invoices associated with the Event. Event Sponsor fully understands that funding is obtained from tourist development taxes for which the fiscal year ends September 30, 2009. Event Sponsor also understands that the funding process through which this Agreement is made available by County requires event sponsors to submit their payment requests within ninety (90) days of the conclusion of the event. In order for the tourist development taxes to be utilized most effectively for the purpose for which they were authorized, attracting and promoting tourism, the budgeting process of the County requires the Event's funding to be concluded in a timely manner. In recognition that the timeliness of payment requests is of extreme importance to the funding of future advertising and promotion for the stability of the tourist-based economy, Event Sponsor agrees to submit within ninety (90) days of the conclusion of the Event all invoices and support documentation as required by the County's Finance Department rules and policies. Event Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for any invoices received by the County after October 31. 2009. A list of Acceptable Event Marketing Expenses is attached to the contract as Exhibit "A". 4. No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the Event Sponsor agree that neither the County nor the Event Sponsor or any agent, officer, or employee of either, shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in the Agreement. 5. Event Sponsor shall reimburse County for any amount of funds expended by County in connection with the Event if it does not occur as a result of any act or omission by Event Sponsol". 6. Indemnification: Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County, the Tourist Development Council, the 3406 North Roosevelt Corporation (Visit Florida Keys), their officers, employees and agents from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's Fishing Umbrella F'unding FY 2009 Conch Republic Ladies Dolphin Championship Contract 10#: 438 2 fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. 7. Claims and Venue: Event Sponsor agrees to notify County immediately of any claims suits, or action made against the Event Sponsor that is related to the activity under this agreement, and will cooperate with County in the investigation arising as a result of any action, suit, or claim related to this Agreement. Any legal proceedings arising out of this agreement shall be in accordance with the laws of the state of Florida in the 16th Judicial Circuit for Monroe County; venue shall be in Monroe County, Florida. 8. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for four (4) years after the Event and shall permit County and its agents and employees access to said records at reasonable times. 9. County may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty (60) days prior to the Event and may terminate for breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 10. IEvent Sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 11. Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/herlits behalf any former County officer or employee in violation of Section 2 or Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present County officer or employee. 12. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to pLlblic entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By signing below, Event Sponsor warrants that he/she/it is not in violation of this paragraph. 13. LOQo: Logo Usage guidelines are attached to this contract as Exhibit "B". All promotional literature and display advertising with the exception of generic advertising must display the "Florida Keys & Key West Come As You Are" logo/trade mark (as Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract 10#: 438 3 per attached logo sample). This logo/trade mark was adopted by the TDC and County in December 2006. In-County LOQo: The logo that includes the "Monroe County Tourist Development Council" designation is to be utilized in all approved in-county print newspaper ads, magazine ads, street banners, posters and other approved signage efforts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (.eps or .jpg file), contact Lauren Bernat or John Underwood with Tinsley Advertising at 305-856-6060. Out of County Loao: The out of county logo does NOT include the "Monroe County Tourist Development Council" designation and is to be utilized in all other efforts including any approved out-of-county print newspaper ads, magazine ads, television commercials, internet advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets, trophies and koozie cups. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps. Or .jpg file), contact John Underwood at Tinsley Advertising at 305-856-6060. 14. Insurance Requirements are as follows: Event Sponsor, as a pre-requisite of the Special Event governed by this agreement, shall obtain, at its own expense, insurance as specified in this section. Event Sponsor will not be permitted to commence work associated with the Event (including pre-staging of personnel and material) until satisfactory evidence of the required insurance has been furnished to the county as specified below. Event Sponsor shall maintain the required insurance throughout the entire duration of the Special Event and any extensions specified in any attached schedules. Failure to comply with this provision may result in the immediate suspension of the Event until the required insurance has been reinstated or replaced. Event Sponsor shall provide, to the County, as satisfactory evidence of the required insurance, either: * Certificate of Insurance or * Certified copy of the actual insurance policy A certified copy of any or all insurance policies required by this contract shall be filed with the Clerk of the BOCC prior to the Event. All insurance policies must specify that they are not subject to cancellation, non-renewal, material change or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. Acceptance and/or approval of Event Sponsor's insurance shall not be construed as relieving Event Sponsor from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on all policies. Any deviations from these General Insurance Requirements must be requested in writing on the County form titled "Request for Waiver of Insurance Requirements" and must be approved by Monroe County Risk Management. Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract 10#: 438 4 Event Sponsor shall furnish the County with a certificate evidencing the insurance required by this paragraph not later than twenty (20) days prior to the Event. Prior to commencement of work governed by this contract, Event Sponsor shall obtain General Liability Insurance. Coverage shall be maintained through out the life of the contract and include, as a minimum: * Premises Operations * Products and Completed Operations * Blanket contractual Liability * Personal Injury Liability * Expanded Definition of Property Damage The minimum limits acceptable shall be: * $1,000,000.00 combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: * $500,000.00 per person * $1,000,000.00 per Occurrence * $100,000.00 Property Damage An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions shall include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the Event. Recognizing that the work governed by this contract involves the sales and/or distribution of alcoholic beverages, the Contractor's General Liability Insurance policy shall include Liquor Liability with limits equal to those of the basic coverage. A separate Liquor Liability policy is acceptable if the coverage is not more restrictive than the Event Sponsor's General Liability policy. Should the Event involve the serving or distribution of alcoholic beverages, Event Sponsor shall obtain prior to the Event, a Liquor Liability insurance policy naming Monroe County as a co-insured. The Event Sponsor's General Liability Insurance policy shall include Liquor Liability with limits equal to those of the basic coverage. A separate Liquor Liability policy is acceptable if the coverage is not more restrictive than the Sponsor's General Liability policy. 15. Event Sponsor shall not assign or subcontract its obligations under this agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and Vendor, which approval shall be subject to such conditions and provisions as the Board may deem necessary. REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract 10#: 438 5 , . Clerk C7~~ Depaty Clerk (CORPORATE SEAL) Attest: By. Secretary Print Name OR ~~ (1) Witness ,kENcy;( GvJl/(f/EIL Print Name Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract ID#: 438 ---___..,_'.___,A__..'_~.__ Board of County Commissioners of Monroe County ~~4~' Mayor/Chairman Florida Straits Conch Company /itz- i entlEvent Sponsor j ~rrc CW/1/TII IE./L Print Name Date: 7ft /6 )5 . '''. )1\iROE COUNTY ATTORNEY .."i~ tYIJ/ORM: CYNTHIA L. l-JALL /'S:.;ISTANT COUNTY ATTORNEY '01[,'. !i ~ ~() - ~ Q.QS. ~ o c: '" ;C> ;:2c-) n:;C~_ ...., => => "'" <::) ("") ...... ."" :~-, . -.J ;.... ;,..~ -0 :Ji; ~ w C'\ '-: ~ " .J "" r- I ~:,.. 6 EXHIBIT A Acceptable Event Marketina Expenses (DestinationlTurnKey/Cultural/Fishing Events) saee 9120106 ADVISORY COMMITTEES (UMBRELLAS/DISTRICT ADVISORY COMMITTEES) AND EVENT COORDINATORS' RESPONSIBILITY: It is the responsibility of the Advisory Committees (Umbrella/District Advisory Committees (DAC)) and Event Coordinators to keep apprised of all Monroe County Tourist Development Council's pOlicies and procedures pertaining to event funding. 01/22/92 When DAC event proposals are received, they will be distributed to DACs for review and recommendations to the TDC. Upon approval of the TDC of any event funding recommendations, a contract will be entered into by the applicant and BOCC. The BOCC has final approval of all contracts. Any Request for Proposal (RFP) response received after the specified deadline, as determined within the RFP, will not be accepted. TDC 7/21/93 This policy mirrors that of the Board of County Commissioners. BOCC 9/8/93 EVENT FUNDING: The TDC has established several categories of events that may receive funding. There are four categories of events that may receive funding from the TDC; Destination Events; Turnkey Events; Cultural Events and Fishing Events. All advertising and promotional items shall follow the logo/guidelines for the Monroe County Tourist Development Council. TDC funded items are NOT to be sold. 9/14/94 Only the items listed will be reimbursed for the described events. All event coordinators will receive a reimbursement/direct payment packet that includes an executed copy of the funding agreement. The packet provides guidelines required for reimbursement/direct payment of Acceptable Event Marketing Expenses. No individual applications for Event funding will be considered out of the Two Penny Event Fund other than the Umbrellas (Cultural, Fishing & Diving). 7/26/95 DESTINATION EVENTS: Destination events will be paid as per the scope of services within the contract and those acceptable items/expenses listed below. Destination events may utilize up to 10% of their approved line item budgets for in-county hard media and public relations. A general non- allocated line item is not to exceed 15% of the total budget and can only be utilized for acceptable TDC items as listed lin this section. There cannot be more than a 10% deviation on the approved line item budget. Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet advertising only" Promotional Sians: posters and banners Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract 10#: 438 7 Promotionalllems: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement. Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail promotional brochure/pamphlet utilized for pre-event advertising. Proarams: TDC will pay for an event program of listed or schedule of activities and information on the event, an amount not to exceed 50% of cost, including production and printing, of program as outlined in contract budget. Public Relations: Public relations expenses that are approved by public relations agency of record. TURNKEY EVENTS: TurnKey events will be paid based upon the scope of services within the contract. CUL TURALlFISHING UMBRELLA EVENT FUNDING: Any event of a fishing or artistic/special/dramatic nature shall apply for funding under the appropriate umbrella organization. Within the Cultural and Fishing Umbrella events funding process, the monies received by the event coordinator is 10 be used within the approved acceptable list of TDC expenses listed below without any restriction as to out-of-county advertising. Each Umbrella shall appropriate a minimum of 30% of the funds of the Umbrella for out-of-county advertising and public relations. 70% or the remainder that has not been allocated to the advertising/public relations agencies of record within the Umbrellas, shall be allocated by the Umbrella to the applicants for event funding. The budget, which is included with the application, will be individually reviewed by the Umbrella, the applicant and the advertising/public relations agencies of record. There cannot be more than a 10% deviation on the approved line item budget. No amendments to budgets will be permitted after this approval process. 9/14/94 General non allocated line item is not to exceed 15% of the total budget and can only be utilized for acceptable TDC items listed below. If an Umbrella does not allocate all the funds earmarked for direct event funding within a district, the remaining funds shall be allocated and utilized to advertise that specific district as recommended by the Umbrella committee. Any event receiving funding under the Umbrella organization will not be eligible for additional funding under another TDC event category. 08/14/91 CULTURAL EVENTS: Media Placement & Production Costs: newspaper; magazines, radio; TV; websitelinternet advertising only" Promotional Sians: posters and banners Promotional Items: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement. Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail promotional brochure/pamphlet utilized for pre-event advertising. Fishing Umbrella Funding FY 2009 Conch Republic L/ldies Dolphin Championship Contract 10#: 438 8 ---,~-^"._--_...__.~--_. Proarams: TDC will pay for an event program of listed or schedule of activities and information on the event, an amount not to exceed 50% of cost, including production and printing, of program as outlined in contract budget. Public Relations: Public relations expenses that are approved by publiC relations agency of record. FISHING EVENTS: Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet advertising only" Promotional Si!:lns: posters and banners Promotional Items: T-shirts; hats; jackets; koozie cups; trophies/awards (Fishing Tournaments only) '. Refer to Sales/Resale statement. Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail promotional brochure/pamphlet utilized for pre-event advertising. Proarams: TDC will pay for an event program of listed or schedule of activities and information on the event, an amount not to exceed 50% of cost, including production and printing, of program as outlined in contract budget. Public Relations: Public relations expenses that are approved by public relations agency of record. , TROPHIES: framed art work, framed photography, engraved crystal and glass, plaques, trophies, sculptures (fiberglass, metal, glass & wood) and framed certificates shall constitute a trophy. All such trophies must include the appropriate information as outlined in the poliCies (tournament name, date, and location). 9/14/94 For TROPHY reimbursement, Tournament Directors must present the original invoice of the trophies, a notarized list of winners of the event, and a notarized list of the plates and/or glass etching from the engraving company. 8/20/03. 2 ADVERTISING THROUGH THE INTERNET: The TDC will pay for Internet advertising on web sites (banners, buttons, website links), and E-mail blasts. Internet advertising links may go to the event website. Logo is required on banners and E-blasts. No payment will be made for development or operation (hosting) of web site. SOCC 5/16/06 SALE/RESALE OF TDC FUNDED ITEMS: Items funded, including creative and resulting work product, by the SOCCITDC, in accordance with Florida Public Records Law, are owned by the SOCCITDC and as such may not be so/d. 09/14/94 Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract 10#: 438 9 ---,..~..,.,-~"'_._--,~._....,.._,...._,~,.- " EXHIBIT B Loao/Acknowledaement Usaae Guidelines For Events Destination/TurnKey/Cultural/Fishing Events soee 12/20/06 Color ads four (4) color processing printing 06/12/91 Black & white ads shall include the Florida Keys and Key West logo in PMS black. 06/12/91 Use on all printed material as listed under the Acceptable Event Marketing Expenses list TV: logo must appear at the conclusion of commercial Hats/t-shirts/jackets/koozie cups: must carry the "The Florida Keys & Key West" logo Radio Advertisina: No logo is required. All radio announcements must say "Brought to you by the Monroe County Tourist Development Council" Trophies: Logos are not required on trophies. In-Countv LOl!:o The below logo that includes the "Monroe County Tourist Development Council" designation is to be utilized in all approved in-county print newspaper ads, magazine ads, street banners, posters and other approved signage efforts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (.eps or .jpg file), contact Lauren Bernat or John Underwood with Tinsley Advertising at 305-856-6060. The Floridd Keys &~~Y~~L.. -.- MONlO! COUNTYlOU11ST DEVfl.OPWENT COUNCil Out-of-Countv LOl!:o The below logo that does NOT include the "Monroe County Tourist Development Council" Th designation is to be utilized in all other efforts including e any approved out-of-county print newspaper ads, fl od V magazine ads, television commercials, internet advertising Oft d 1\.eys (banners, buttons, e-mail blasts), direct mail promotions ~ ~ (brochures and pamphlets) and any approved promotional & ey est items including programs, T-shirts, hats, jackets, trophies and koozie cups. Radio commercials should include come dS U dre- "Brought to you by The Monroe County Tourist - - -.. yo Development Council". To seek approval, clarification and/or logo in electronic format (.eps or .jpg file), contact Lauren Bernat or John Underwood at Tinsley Advertising at 305-856-6060. Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract ID#: 438 10 --_._--,-"._~_. -.-.., In-County Loao The floridd Keys -.- MONROE COUNTY TOURIST DEVELOPMENT COUNCIL Out-of-Countv Loao The floridd Keys -.- Fishing Umbrella Funding FY 2009 Conch Republic Ladies Dolphin Championship Contract 10#: 438 11 .--.-.--.-.....--...... ~. DAY 1 DAY 2 DAY 3 DAY 4 FLORIDA KEYS FISHING TOURNAMENTS, INC., TOURNAMENT SCHEDULE OF EVENTS FISCAL YEAR 2008-2009 (October I, 2008 - September 30, 2009) (/',.:,(.1/;2 i,;,!tC j.d~'~J l1.t:' 'N (t!.~~-L, c,ti- " PRINT TOURNAM NT NAME ____'_____AM LINES IN WATER ____ '_____PM ~,/lJD PM LINES OUT OF WATER EVENING EVENT - ;f:J'"if.-.),<>~ WEIGH-IN OVER OTHER EVENT ;C./, . J /1,(, I; , ... I ____'_____PM L, err; PM .. ____'~AM LINES IN WATER PM LINES OUT WATER ____, _____PM L.r.:;, PM .....r.., '5 C PM E~ING EVENT WEIGH-IN OVER OTHER EVENT A....i4/Z~-/.{ ____'_____AM LINES IN WATER ____'_____PM LINES OUT WATER __'_____PM EVENING EVENT . ,___'_____PM WEIGH-IN OVER ,___, _____PM OTHER EVENT ____'_____AM LINES IN WATER ____'_____PM LINES OUT WATER ____'_____PM EVENING EVENT ____'_____PM WEIGH-IN OVER ____'_____PM OTHER EVENT FY 2009 Fishing Application EXHIBIT C MONROE COUNTY TOURIST DEVELOPMENT COUNCIL FISHING UMBRELLA EVENT BUDGET BUDGET BREAKDOWN line Item listed below shell be epproved by the appropriate agency of record FISCAL YEAR 2009 EVENT NAME: Conch Rel>ubllc Ladles OolDhln Chal11Pion8hjp MEDIA PlACEMENT a PRODUCTION COSTS: _........ radio. magazl_. TV, _lWInlemet .dvlNtIelng only $500.00 PROIllOT1ONAL SIGNS: ~-"n... PROIIOnONAL ITEMS: ,..hi". ~w. J-clcetll. "-_ cupe $1,000 DIRECT IIIAIL PROMOnONS: brochUllIIIIpemphlete1 po.Ia.. a _hipping PROGRAMS: PUBUC RELATIONS 'TROPHIES: ""GENERAL NON-ALLOCATED $250 TOTAL: $ 1,750 . TOURNAMENTS CANNOT EXCEED MORE THAN 30% OF THE TOTAL BUOGET IN TROPHY UNE ITEM EXCEPT WHEN TOURNAMENTS RECEIVED SPECIAL APPROVAL FROM FKFT. INC. BOARD OF DIRECTORS. 11IM -GENERAL NON ALLOCATED MAY NOT EXCEED 11% OF THE ABOVE BUDGET. AND CAN ONLY BE unUZED FOR ACCEPTABLE TOe ITI!MS. ACTUAL ElQ>ENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED UNE ITEMS NOTED ABOVE. -----,,-"'"_..~- EXHIBIT 0 1996 EdJUon MONROE COUNTY, FLORIDA Request For Waiver of Insurance Requirements It is requested that the insurance requirements, as specified in the County'S Schedule of Instuance Requirements, be waived or modified on the following contract. Contractor: See Event Attachment - FISHING N_ "-" ~A Ij~ C;1J", it!i.; c/, C.'fJ">vl, . Name of Event: l'>>tlle-h RellA/' lie...- ; 1J~IrL,) C;'~/"P4is4,to Contract for: Services Address of Contractor: c/o IDC Att: Maxine Phone: 305-296-1552 Scope of Work: Advertising and Promotion Reason for Waiver: Providing funds to promote event onlv. .. Minimal exposure to countx Policies Waiver will apply to: All insurance requirements outlined in the attached contract. Signature of Contractor: -_~-"i:(kL Q Date: _ S- J- 7' () >1 Not Approved County Administrator Appeal: Approved Not Approved Date: Board of County Commissioners Appeal: Approved Not Approved Meeting Date: Administration Instruction #4709.2 TD'II='13? MINUTES OF THE REGULAR MEETING OF DIRECTORS OF FLORIDA STRAITS CONCH COMPANY The annual meeting of directors of the corporation was held at 631 Greene Street,Key West, Florida 33040 on January 12,2004 at 12:00 PM The following were present:Al Perldns,Dean Rollings,James W.Reed and Jeff Gunther being a quorum and all of the directors of the corpoaion. James W.Reed was elected chairman of the meeting and Jeff Gunther was appointed secretary thereof. The secretary then presented and read to the meeting a waiver of notice of meeting,subscribed by all the directors of the corporation,and it was ordered that it be appended to the minutes of the meeting. Jeff Gunther then rendered a general repot of the business of the corporation and reported on the finances of the corporation.The reports were received and ordered on file. The following were duly nominated and a vote having been taken were unanimously elected officers of the corporation to serve for one year and until their sucrPssors are elected and shall qualify. President James W.Reed Vice-President Al Perkins Secretary Jeff Gunther Treasurer Jeff Gunther There being no further business before the meeting,on motion duly made,seconded and carried, the meeting adjourned. January 12,2004 Secretary Cherirma"