11/19/2008 AgreementDANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 3, 2008
TO: Dent Pierce, Director
Public Works Division
ATTN.• Beth Leto, Assistant Director
Public Works Division
FROM. Pamela G. Ha coc C.
At the November 19, 2008, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Amend a one-year Law Enforcement Residential Lease Agreement between Monroe
County and a Monroe County Sheriffs Deputy residing in a Monroe County owned residence.
Contract Amendment between Monroe County and Weathertrol Maintenance Corp. for
the central air-conditioning maintenance and repair for the Lower Keys Facilities adding two new
facilites.
✓Interlocal Agreement between Monroe County and the City of Marathon for utilization of
the County meeting room in Marathon for 24 City Council meetings.
Contract between Monroe County and Mowrey Elevator Service, Inc. d/b/a Oracle
Elevator Company of Florida for complete elevator service maintenance for Monroe County.
Agreement between Monroe County and Commercial Laundry Equipment Company, Inc.
for Laudry Equipment for the Monroe County Detention Center on Stock Island.
Enclosed is a duplicate original of each of the above -mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Financ
File
INTERLOCAL AGREEMENT FOR THE USE OF THE MEETING ROOM
AT THE MARATHON GOVERNMENT CENTER
THIS INTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.01, FS, by
and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, FL 33040, hereafter County, and the CITY OF
MARATHON, a municipal corporation, whose address is 9805 Overseas Highway, Marathon,
FL 33050, hereafter City.
WHEREAS, the County has a meeting room at the Marathon Government Center with
the technical facilities to enable meetings to be cablecast;
WHEREAS, the County desires to permit the City to use the County meeting room;
now therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
Section 1.
a) The County authorizes the City to hold 24 City Council meetings during the
period October 1, 2008 through September 30, 2009 at the Marathon
Government Center meeting room with each meeting approximately two
weeks apart. The City must coordinate meeting dates with the Facilities
Maintenance office so that no County/City schedule overlap occurs. The City
will provide the meeting schedule prior to October 1, 2008. If a schedule
conflict between a City Council meeting and a meeting of the County
Commission, County Planning Commission, County Code Enforcement
hearing or County Contractors Examining Board does occur, then the County
meeting or hearing will take precedence.
b) The County will televise live the City Council meetings, unless there is a
meeting of the County Commission, County Planning Commission, County
Code Enforcement hearing, County Contractors Examining Board or similar
organization going on at the same time. If there is a County meeting or hearing
going on, then the City Council meeting will be postponed until the County
meeting or hearing has concluded. The City Council meeting will be televised
live on Channel 76 as soon as the County meeting or hearing is concluded.
c) Except as provided in Sec. 1(b), the County will replay each City Council
meeting tape one time before the next City Council meeting. The City may
request a specific time and date for each replay through the Technical Services
office which shall accommodate the City's request unless the time requested
by the City would conflict with a live telecast of a County meeting or hearing.
d) The County will furnish the City one video tape copy of each City Council
meeting.
Section 2.
From the effective date of this Agreement, until September 30, 2009, the City shall
pay the County $230.77 per hour for each of the 24 City Council meetings to be held
at the Marathon Government Center, televised live (if there is no conflict with a
county meeting or hearing), meeting video tapes, and one replay on Channel 76 of
each meeting. The amount shall be paid quarterly based on the number of meetings
held during such quarter. If the City Council holds meetings in excess of 24 during
the period of October 1, 2008 through September 30, 2009, and desires that the extra
meetings be held at the Marathon Government Center pursuant to this Agreement,
then the City must pay the County an additional $230.77 per hour for each meeting
held. If this Agreement is extended for subsequent years after September 30, 2009,
then for each year thereafter the fee will be adjusted to reflect changes in County
costs.
Section 3
The term of the Agreement is from October 1, 2008 through Septetbek 30, 1409.
Either party may terminate this Agreement without penalty upon thty30) Sys'
rnl
prior written notice. c ,
7.7
i
Section 4. ca
:ram
The parties to this agreement stipulate that each is a state governmeijtalageney as
defined by Florida Statutes and represents to the other that it has puriitases su%ble':
Public Liability, Vehicle Liability, and Workers' Compensation insurance; or ij!�elf-
insured, in amounts adequate to respond to any and all claims within the limitations of
Florida Statute 768.28 and 440, arising out of the activities governed by this
agreement.
Each party shall be responsible for any acts of negligence on the part of its employees,
agents, contractors, and subcontractors and shall defend, indemnify and hold the other
party harmless from all claims arising out of such actions.
Section 5.
This agreement will take effect when executed certified copies are filed in the Office
of the Clerk of the Sixteenth Judicial Circuit and in the Office of the Clerk of the City
Qf Marathon, Florida.
WHEREOF, the parties hereto have set their hands and seals on the date set
BOARD OF COUNTY COMMISSIONERS
D Y L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
/fJ^
By By
DOV 1 9 208
uty Clerk Mayor/Chairperson
ATTEST:
CITY DOFF MARATHON, FLORIDA
By
Datert� rk MON ECOUNTY TTORNEY Marathon Mayor
% 0 DA M
"(! /
ASSISTANT CO TY ATTORNEY
n.eo
L 1 ,
Sponsored by: Burnett
CITY OF MARATHON, FLORIDA
RESOLUTION 2008-158
A RESOLUTION - OF THE CITY COUNCIL OF THE CITY OF
MARATHON, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN MONROE COUNTY AND THE
CITY OF MARATHON FOR THE CITY TO CONTINUE UTILIZING THE
MEETING ROOM AT THE MARATHON GOVERNMENT CENTER;
AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO
FINALIZE THE CONDITIONS OF SAID AGREEMENT; AUTHORIZING
THE MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Marathon wishes to utilize the County Meeting Room to enable the
Marathon City Council meetings to be televised; and
WHEREAS, the City Manager has negotiated an hourly rate of $230.77 through September
30, 2008 for televised City Council meetings; and
WHEREAS, the City desires to utilize Monroe County's meeting room due to the fact that
the technical facilities to enable the meetings to be broadcast are not available elsewhere in the City
at this time.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MARATHON, FLORIDA, THAT:
Section 1. The above recitals are true and correct and incorporated herein.
Section 2. The City Council hereby approves the execution of the interlocal agreement,
attached as Exhibit "A", between The City of Marathon and Monroe County for the utilization of
the County meeting room at the Marathon Government Center at an hourly rate of $230.77;
together with such non -material changes as may be acceptable to the City Manager and approved as
to form and legality by the City Attorney.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Marathon, Florida, this 14`h
day of October, 2008.
THE CITY OF MARATHON, FLORIDA
Edward P. Worthington, Mayor
AYES:
Bull, Cinque, Tempest, Vasil, Worthington
NOES:
None
ABSENT`
None
ABSTAIN:
None
ATTEST:
1. rVyQ-
Diane Clavier
City Clerk
(City Seal)
APPROVED AS TO FORM AND LEGALITY FOR THE USE AND RELIANCE OF THE
CITY OF MARATHON, FLORIDA ONLY:
Jimmy 94oralel, City Attorney