1st Amendment/1st Renewal 11/19/2008DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 3, 2008
TO: Dent Pierce, Director
Public Works Division
ATTN. Beth Leto, Assistant Director
Public Works Division
FROM. Pamela G. Ha coc .C.
At the November 19, 2008, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Amend a one-year Law Enforcement Residential Lease Agreement between Monroe
County and a Monroe County Sheriffs Deputy residing in a Monroe County owned residence.
Contract Amendment between Monroe County and Weathertrol Maintenance Corp. for
the central air-conditioning maintenance and repair for the Lower Keys Facilities adding two new
facilites.
Interlocal Agreement between Monroe County and the City of Marathon for utilization of
the County meeting room in Marathon for 24 City Council meetings.
ontract between Monroe County and Mowrey Elevator Service, Inc. d/b/a Oracle
Elevator Company of Florida for complete elevator service maintenance for Monroe County.
Agreement between Monroe County and Commercial Laundry Equipment Company, Inc.
for Laudry Equipment for the Monroe County Detention Center on Stock Island.
Enclosed is a duplicate original of each of the above -mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Financ
File
AMENDMENT and I" RENEWAL AGREEMENT
COMPLETE ELEVATOR SERVICE MAINTENANCE
IS AM NDMENT AND 1ST RENEWAL AGREEMENT is made and entered into this
day of 2008, between MONROE COUNTY (hereinafter "County" or "Owner"), a political
subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and
MOWREY ELEVATOR SERVICE, INC., a Florida corporation, whose address is 2315 Stirling Road, Fort
Lauderdale, Florida 33313, DB/A ORACLE ELEVATOR COMPANY OF FLORIDA (hereinafter
"Contractor")) .
WHEREAS, the parties hereto did on January 16, 2008 enter into an agreement for complete elevator
service maintenance (hereinafter "Original Agreement"); and
WHEREAS, both parties desire to amend Paragraph 1 to clarify language in the Agreement; and
WHEREAS, both parties desire to amend Paragraph 2, G. (a) to add new elevator locations; and (b) to
add a new subsection `H"; and
WHEREAS, both parties desire to amend Paragraph 3, THE CONTRACT SUM, to (a) define Item
"A" and (b) add new elevator Locations; and
WHEREAS, both parties desire to amend Paragraph 5, TERM OF AGREEMENT, second paragraph
to increase the term of the renewal options; and
WHEREAS, the parties have found the Original Agreement to be mutually beneficial and;
WHEREAS, the parties find that it would be mutually beneficial to enter into this Amendment and 1 s`
Renewal Agreement; now therefore
NOW THEREFORE, IN CONSIDERATION of the mutual promises and covenants set forth
below, the parties agree as follows:
1. Paragraph 1 of the Original Agreement is amended to read as follows:
"The Agreement consists of this document, the bid documents and the attached exhibits only."
2. (a) Paragraph 2, SCOPE OF WORK, subsection G, Monroe County Elevators to be serviced,
is amended to add service at new locations (or soon to be completed facilitiec) aQ
Serial #
3998
Facility
Monroe County Courthouse Annex
Address
502 Whitehead Street, Ke West
# Landin s
37419
Man-roeCounty Courthouse Annex
502 Whitehead Street, Key West
4
4
37641
Plantation Key Courthouse
US #1 and Hi h oint Road, Plantation Ke
2
39503
J. Lancelot Lester Justice Buildin
530 Whitehead Street, Key West
3
40616
]Plantation Ke Ellis Buildin
88800 Overseas Hi hwa Plantation Ke
2
46473
Marathon Government Center
,
2798 Overseas Hi hwa , Marathon
2
46502
Monroe County Courthouse Annex
502 Whitehead Street, K ey West
3
46899
Monroe Count Detention Center
5510 Colle e Road, Stock Island
3
46900
P✓Ionroe Count Detention Center
5510 College Road, Stock Island
3
46945 1
Records Stora e Facilit
530 Whitehead Street, Ke West
3
47143
Monroe Count Detention Center
5510 Colle e Road, "--"Island
2
47144
Monroe Count Detention Center
5510 Colle e Road, Stock Island
2
47274
Monroe Count Detention Center
5510 Colle e Road, Stock Island
2
47275
Monroe Count Detention Center
5510 Colle e Road, Stock Island
2
47276
Monroe Count Detention Center
5510 Colle e Road, Stock Island
2
47834
Marathon Ai ort
9400 Overseas Hi hwa , Marathon I2
-i-
Serial #
Facility
Address
# Landings
50030
Sheriff s Administration Buildin
5525 College Road, Stock Island
3
50031
Sheriff s Administration Building
5525 College Road, Stock Island
3
51768
HarveyGovernment Center
1200 Truman Avenue, Ke West
3
56110
Plantation Ke Detention Facility53
Hi int Road, Plantation Ke
2
56216
Key West Courthouse Dumbwaiter
500 Whitehead Street, Ke West
3
56599
ARFF Building— Ke West
Ke West International A' ort
2
56691
Monroe County Courthouse
500 Whitehead Street, Key West
4
60239
Gato Building
1100 Simonton Street, Key West
2
61607
Department of Juvenile Justice
5525 College Road, Stock Island
3
61608
Department of Juvenile Justice
5525 College Road, Stock Island
3
74025
Sheriffs Aviation Hangar
10100 Overseas Highway, Marathon
2
88432
Freeman Justice, Elevator #1
302 —Fleming Street, Key West
3
88433
Freedom Justice, Elevator #2
302 Fleming Street, Key West
4
88434
Freeman Justice, Elevator #3
302 Fleming Street, Fey West
3
88435
Freeman Justice, Elevator #4
302 Fleming Street, Key West
3
88436
Freeman Justice, Elevator #5
302 Fleming Street, Key West
3
88437
FreemanJustice, Elevator #6
302 Fleming Street, Key West
3
Key West International Airport
2491 So. Roosevelt Boulevard, Key West
2
Key West International AirpoM #2
2491 So. Roosevelt Boulevard, Key West
2
KeyWest International Airport
2491 So. Roosevelt Boulevard, Key West
2
Key West International A' ort,#5
2491 So. Roosevelt Boulevard, Key West
2
Ley West International Airport, #6
2491 So. Roosevelt Boulevard, Key West
2
Pine Key Community Building
31009 Atlantis Drive, Big Pine Key
2
Murray E. Nelson, Government and
Cultural Center
10250 Overseas Highway, Key Largo
2
(b) Paragraph 2, SCOPE OF WORK, is also amended to add an additional subsection "H" as
follows:
H. In the event of a major component failure or system breakdown, the COUNTY, when
deemed as an emergency situation, shall have the option to request from the
CONTRACTOR only, a proposal/quote for replacement equipment in an amount that
could exceed Five Thousand Dollars ($5,000). Any proposal over $5,000 up to and
including $10,000 must be approved and signed by the Division Director and/or the
County Administrator. Any proposal over $10,000 up to and including $25,000 must be
approved and signed by the Division Director and the County Administrator.
3. Paragraph 3, CONTRACT SUM, is amended to clarify/define Item and add the new elevators
described above as follows:
THE CONTRACT SUM
The County shall pay to the Contractor for the performance of said service on a "per month - in
arrears" basis on or before the 30te day of the following month in each of twelve months. The
Contractor shall invoice the County monthly for elevator service and maintenance performed
under the Specification contained herein.
A. The Contractor amount shall be as stated by the contractors bid as follows:
2-
Certificate
#
Facility
#
Capacity
Amount
Amount per
3998
Monroe Count Courthouse Annex
Landin s
4
Lbs
2500
er Month
$88.00
Ins ection
$200.00
37419
Monroe Count Courthouse Annex
4
4000
$88.00
$200.00
37641
Plantation Ke Courthouse
2
2500
$88.00
$200.00
39503
J. Lancelot Lester Justice Building3
2000
$88.00
$200.00
40616
Plantation Key Ellis Building
2
2100
$88.00
$200.00
46473
Marathon Government Center
2
3500
$88.00
$200.00
46502
Monroe Count Courthouse Annex
3
4000
$88.00
$200.00
46899
Monroe County Detention Center
3
4000
$88.00
$200.00
46900
Monroe Count Detention Center
3
4000
$88.00
$200.00
46945
Records Stora e Facilit
3
4000
$88.00
$200.00
47143
Monroe Count Detention Center
2
2500
$88.00
$200.00
47144
Monroe Count Detention Center
2
2500
$88.00
$200.00
47274
Monroe Count Detention Center
2
4000
$88.00
$200.00
47275
Monroe Count Detention Center
2
2500
$88.00
$200.00
47276
Monroe Count Detention Center
2
2500
$88.00
$200.00
47834
Marathon Ai ort
2
2000
$88.00
$200.00
50030
Sheriff's Administration Buildin
3
3500
$88.00
$200.00
50031
Sheriffs Administration Buildin
3
3500
$88.00
$200.00
51768
Harve Government Center
3
2500
$88.00
$200.00
56110
Plantation Ke Detention Facilit
2
750
$88.00
$200.00
56599
ARFF Building - Key West
2
2500
$88.00
$200.00
56216
Ke West Courthouse Dumbwaiter
3
150
$88.00
$200.00
56691
Monroe Count Courthouse
4
2500
$88.00
$200.00
60239
Gato Buildin
2
2100
$88.00
$200.00
61607
De artment of Juvenile Justice
3
4500
$88.00
$200.00
61608
De artment of Juvenile Justice
3
4500
$88.00
$200.00
74025
Sheriffs Aviation Hangar
2
2000
$88.00
$200.00
88432
(2)Freeman Justice, Elevator #1
3
3,500
$150.00
$200.00
88433
(2) Freedom Justice, Elevator #2
4
3,500
$150.00
$200.00
88434
(2) Freeman Justice, Elevator #3
3
3,500
$150.00
$200.00
88435
(2) Freeman Justice, Elevator #$
3
3,500
$150.00
$200.00
88436
(2) Freeman Justice, Elevator #5
3
3,500
$150.00
$200.00
88437
(2) Freeman Justice, Elevator #6
3
3,500
$150.00
$200.00
tbd
O) Key West International Ai ort
2
2,500
$88.00
$200.00
tbd
(1) Key West International Ai ort, #2
2
2,500
$88.00
$200.00
tbd
O) Ke West International Ai ort
2
2,500
$88.00
$200.00
tbd
m Ke West International Ai ort,#5
2
2,500
$88.00
$200.00
tbd
O) Ke West International Airport, #6
2
2,500
$88.00
$200.00
tbd
Pine Ke Commun t Buildin
2
21500
$88.00
$200.00
tbd
(1) (2) Murray E. Nelson, Government
2
3,000
$150.00
$200.00
and Cultural Center
NOTE: (1) Elevators at the Key West International Airport and Murray E. Nelson Government
and Cultural Center will not be monitored or billed until construction is completed, certificates are issued,
and the buildings are turned over to Monroe County. Monroe County will notify Contractor of this
occurrence. Information for the blanks in the above lists will be filled as the information is obtained.
(2) Elevators in the Freeman Justice Center and Murray E. Nelson Government and Cultural
Center are (Schindler Elevators which are a combination of roped/hydro, ie, a traction unit with a hydro
application and are comprised of a more complicated operating system.
4. Paragraph 5 of the Original Agreement is amended to read as follows:
-3-
5. TERM OF AGREEMENT
This Agreement shall commence on November 29, 2007 and ends upon November 28,
2008 unless terminated earlier under paragraph 18 of this Agreement.
The COUNTY shall have the option to renew this Agreement for up to an additional two
(2) two-year periods at terms and conditions mutually agreeable to the parties,
exercisable upon written notice given at least 30 days prior to the end of the initial term.
Unless the context clearly indicates otherwise, references to the "term" of this Agreement
shall mean the initial term of one (1) year.
The Contract amount shall be adjusted annually in accordance with the percentage change
in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban
Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the
CPI-U computation at December 31 of the previous year.
5.
In accordance with Paragraph 5 of the Original Agreement:
a. The County exercises the option to renew the Original Agreement for the first of the two (2)
N
terms. This term will commence on November 29, 2008 and terminate November 28, 2010.
"*
co
The Contract amounts are being adjusted 4.1 % in accordance with the percentage change in
the U S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers
as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U
computation at December 31 of the previous year as follows: Elevator Monthly Amount
I
from $88.00 to $91.61 (no increase for new elevators at $150.00, they will remain the same
w at $150.00), Inspection Amount from $200.00 to $208.20, Labor during regular working
A t hours from $136.00 to $141.58 and Emergency service calls from $231.20 to $240.68.
iN
S WHEREOF, the parties hereto have set their hands and seals the day and year first
OARD OF COUNTY COMMISSIONERS
KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA L
wr> � By — d
;rk Mayor/Chairperson
Witnesses for CONTRACTOR:
Signature
/l- 5-OR
Dy.c—q , 4 Q
Si re
Sn
r e a is
Date
MOWREY ELEVATOR SERVICE, INC., d/b/a
ORACLE ELEVATOR COMPANY OF FLORIDA
Print Name
NlY
PE�TG
ERCADO� / /b ASSISTTY ATTORNEY I
Date
4-