Item E1
Revised ,2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 13, 2000
Division: Public Safety Division
Bulk Item: Yes X No
Department: All
AGENDA ITEM WORDING: Public Safety Division Report
1. Implementation of Automated External Defibrillator Program (AED)
2. Paving and other related construction at the Fire Academy and Fire Stations
3. Fire Academy Training Programs
4. Completion of first draft of Momoe County Terrorism Preparedness Plan
5. Finalized and submitted revised Emergency Management 5-Year Plan
6. Installation of Fire Hydrants
7. Development and revision of Standard Operating Guidelines/Procedures (SaG/SOP)
8. Development of standardized Automatic Aid and Mutual Aid Agreements and presentation of them to
appropriate agencies
ITEM BACKGROUND: Please see written report.
PREVIOUS RELEVANT BOCC ACTION: None
STAFF RECOMMENDATION: Report only; no action required.
TOTAL COST:
n/a
BUDGETED: Yes
No
COST TO COUNTY: n/a
REVENUE PRODUCING: Yes
No X AMOUNTPERMONTH
YEAR
APPROVED BY: County Attorney n/a ~B/Pur~haSing/,)a
DIVISION DIRECTOR APPROVAL: /"~;;"'- /~ ~~
/James R.1'''Reggle'' Paros
1/
Included:. X To Follow: Not Required: _
Risk Management
n/a
DOCUMENTATION:
Agenda Item #:
~J
DISPOSITION:
COUNTY of MONROE
PUBLIC SAFETY DMSION
James R. "Reggie" ParDs, Director
490 63rd Street, Suite 140
Marathon, Fl. 33050
MEMORANDUM
TO: Monroe County Board of County Commissioners
Monroe County, Florida
BOARD OF COUNTY COMMISSIONERS
MAYOR, Shirley Freeman, District 3
Mayor Pro Tem, George Neugent, District 2
Wilhelmina Harvey, District 1
Nora Williams, District 4
Mary Kay Reich, District 5
FROM: James R. "Reggie" Paros, Directo
Public Safety Division
SUBJECT: Public Safety Division Report; December 13, 2000, MCBOCC Meeting
DATE: December 4,2000
1. Implementation of Automated External Defibrillator Program (AED)
The following agencies are participating in this program:
Big Coppitt, SugarloafKey, Big Pine Key, Marathon, Conch Key, Layton, Tavernier,
and Key Largo Volunteer Fire Departments
Key West Police and Fire Departments
Monroe County Sheriff s Department
Key West Rescue
Key Largo Volunteer Ambulance Corps
Monroe County Emergency Medical Services
Islamorada Fire Rescue
Ocean Reef Public Safety
Medical First Responder Agreements have been initiated with the participating
agencies. Training is on going and AED's have been distributed and placed into
operation at the agencies that have already completed the initial training. They are:
Big Coppitt, Layton and Tavernier Volunteer Fire Departments and the Monroe
County Sheriff s Department.
Monroe County Board of County Commissioners
December 4, 2000
Page 2 of2
2. Paving and other related construction at the Fire Academy and Fire Stations
A paving project at the Monroe County Fire Academy was completed within the last
three weeks. The County's Construction Management Department is working on
permitting a trailer to serve as a classroom at the Fire Academy. Projects also
underway are the upgrading of the existing Key Largo Fire Station (North) and a
garage facility for the fire apparatus assigned at Cudjoe Key.
3. Fire AcademyTraining Programs
Firefighter I training being held at the SugarloafFire Station and Ocean Reefwill be
completed in December 2000.
A First Responder class in the middle keys was completed within the last two weeks.
The Third Firefighter Minimum Standards Course will be starting January 4, 2000;
24-students are enrolled.
Other training planned for the year includes: Hazardous Materials, Firefighter II,
First Responder, Vehicle Extrication, Flashover Simulator, Fire Service Hydraulics,
Aerial Operations, Tactics II, and Emergency Response to Terrorism
4. Completion of first draft of Monroe County Terrorism Preparedness Plan
The Emergency Management Department has completed the first draft of this plan
and presently it is undergoing internal review.
5. Finalized and submitted revised Emergency Management 5-Year Plan
A copy of t.\1e subject plan is attached hereto.
6. Installation of Fire Hydrants
Locations for fire hydrants have been identified and the process of installing them has
begun. This project is funded with Fire Impact Fees.
7. Development and revision of Standard Operating GuidelineslProcedures (SaG/SOP)
A major portion of the SaG/soP have been completed or reformatted; specifically,
many of the 400 & 600 series which address firefighter safety. This is an on-going
project as each and every function of our Fire and EMS system is addressed.
8. Development of Standardized Automatic Aid and Mutual Aid Agreements and the
presentation of them to appropriate agencies.
An Automatic Aid Agreement has been sent to every fire department within the
County. Marathon has signed and returned their agreement. Key West Fire
Department is considering a formal Mutual Aid Agreement.
MONROE COUNTY
FIVE YEAR STRATEGIC PLAN
GOAL 1:
Complete emergency-related post disaster redevelopment as
Quickly as possible while mitigating future risk
STRATEGY 1:
In accordance with Rule 9J-5, Florida Administrative Codes
(FAC), the local government shall address post-disaster
planning with their comprehensive plans.
TASKS:
1. On an annual basis address and encourage post-disaster reconstruction
and redevelopment plans that conforms to pre-disaster building practices.
2. On an annual basis establish procedures to allow for an orderly process of
reviewing private and public redevelopment proposals after a major
disaster.
3. On an annual basis establish procedures for efficient relocation of Monroe
County residents who are displaced immediately following a disaster.
GOAL 2:
Annually update emeraency plans, standard operatina
procedures (SOP), arid the Comprehensive Emeraency
Manaaement Plan (CEMP), (consistent with 9G-6 and 9G-7)
STRATEGY 1:
Achieve consistency between goals and objectives of
agency plans and emergency plans.
TASKS:
1. By September review and update all Emergency Management plans and
procedures.
2. By September address the inter-jurisdictional impacts of the coordination
for emergency planning issues.
3. By July inventory special needs populations and designate special needs
shelters to accommodate the. county needs.
4. Monitor the County's outreach program to assist the special need
population in evacuation and sheltering (on-going).
5. By September review and update the Monroe County Comprehensive
Emergency Management Plan on an annual basis to include the county's
experiences with non-natural disasters such as mass migration, major
transportation incidents and terrorism.
2
GOAL 3:
Conduct an annual review and accordinalv update Emeraencv
Manaaement exercise schedule and identify areas to be tested.
STRATEGY 1:
Set exercise dates and identify areas to be tested on annual
review.
TASKS:
1. Conduct internal program review.
2. Set exercise schedule.
3. Identify areas to be tested.
4. Update and submit Five Year Strategic Plan on annual basis.
5. Participate annually in the Hu'rricane Awareness and Mitigation Week
activities.
6. Participate in the annual statewide hurricane drills sponsored by the State
of Florida, Division of Emergency Management.
7. Adapt and implement the Community Emergency Response Team
Program (CERT), to include all municipalities by September 2001.
8. Conduct hazard material specific ESF tabletop drill by fiscal year 2002.
9. Train and educate public and community officials on an on-going basis to
keep them informed of emergency management preparedness and
mitigation
10. Participate in the annual Statewide Hurricane Exercise
11. Plan, execute and participate in Radiological Emergency Preparedness
exercises
3
GOAL 4:
Annuallv update the inventory of Shelters and Refuges of Last
Resort in Monroe County.
STRATEGY 1:
Annually conduct inspections and obtain critical information
for all shelters and refuges, in Monroe County.
TASKS:
1. On an annual basis inspect and document critical information on shelters
and refuge of last resort in the Upper Keys.
2. On an annual basis inspect and document critical information on shelters
and refuges of last resort in the Middle Keys.
3. On an annual basis inspect and document critical information on shelters
and refuges of last resort in the Lower Keys.
4. On annual basis verify the use of designated Monroe County shelters in
Dade County.
4
GOAL 5:
Develop and implement a local mitigation strategy for Monroe
County.
STRATEGY 1:
Identify mechanism for capturing local dollars spent on
mitigation and preparedness projects by year 2002.
TASKS:
1. Identify potential facilities that may be used as shelters for retrofitting
projects.
2. Incorporate local hazard mitigation strategy into Comprehensive
Emergency Management and other appropriate plans deemed necessary
by 2002.
3. With the State assistance develop a profile (Matrix) of available local,
state, and federal funding for mitigation projects.
5
GOAL 6:
Establish plannina procedures to address shelter deficit and
submit to the Florida Division of Emeraency Manaaement as
potential retrofit proiects.
STRATEGY 1:
Clarify and redefine hurricane preparedness issues and
policies such as the hurricane evacuation areas and shelter
capacity on an annual basis.
TASKS:
1.
Work in conjunction with State, Salvation Army and the American
Red Cross to evaluate existing criteria and reach consensus on
criteria use for designating places for shelters.
2.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 2001.
3.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 2002.
4.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 2003.
5.
Examine and re-evaluate public shelter and refuge. of last resort
capacity prior to hurricane season in 2004.
6.
Examine and re-evaluate public shelter and refuge of last resort
capacity prior to hurricane season in 2005.
6
GOAL 7:
Review Monroe County's self-assessment of its emergency
manaaement proaram annuallv.
STRATEGY 1:
Emergency management programs adapt and reflect the
needs of the community as it changes.
TASKS:
1. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2001
2. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2002.
3. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-asses'sment questionnaire by September 2003.
4. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2004.
5. Complete and submit to the Florida Division of Emergency Management
(OEM) an updated self-assessment questionnaire by September 2005.
7
GOAL 8:
Identify and begin the process for addressing staffing
shortfalls regarding shelter issues in Monroe County.
STRATEGY 1:
Review the inter-local agreement with the Salvation Army to
man our Monroe County shelters annually.
TASKS:
1. Review annually, Memorandum of Understanding (MOU) between Monroe
County and the Salvation Army to man our Monroe County shelters when
requested to do so by Monroe County Emergency Management.
2. Develop a public relations program to assist the Salvation Army in
recruiting personnel to man our Monroe County by November 2001.
3. Develop a training program with the Monroe County School Board
to train school staff to assist in manning our Monroe County shelters by
December 2001.
8
GOAL 9:
Annually update Monroe County's Critical Facility Inventorv.
STRATEGY 1:
By September 30th of each year, update the critical facility
inventory throughout Monroe County.
TASKS:
1. Update the comprehensive listing of all critical facilities in the Upper Keys.
2. Update the comprehensive listing of all critical facilities in the Middle Keys.
3. Update the comprehensive listing of all critical facilities in the Lower Keys.
9
GOAL 10: Conduct an annual review and accordinalv update the
Emeraencv Manaaement exercise schedule, identify the areas
to be tested, and update the plans accordinalv.
STRATEGY 1:
By December of each year set the exercise dates, identify
the areas to be tested and adjustthe Five-Year Strategic
Plan.
TASKS:
1. Conduct internal program review.
2. Set exercise schedule.
3. Identify test areas.
4. Update the Five-Year Strategic Plan.
10
GOAL 11: By June 2001. develop plans and procedures for the first 72
hours disaster recovery plan.
STRATEGY 1:
By June 2001, develop and set direction for the County's
Disaster Recovery Plan.
TASKS:
1. Hold task force meetings on a quarterly basis throughout the year to
update the progress of each plan aspect.
2. Update the plan annually to reflect the goal's progress
STRATEGY 2:
By June 2001, complete plans and procedures for disaster
recovery.
TASKS:
1. Hold meetings of the task force on a quarterly basis throughout the year to
update the progress of each plan aspect.
2. Submit the plan for approval by the Monroe County Board of County
Commissioners by June 2001.
STRATEGY 3:
By June 2001, test and make necessary revision to the plan
and procedures.
TASKS:
1. Conduct an exercise to test the plans and procedures by June 2001.
2. Conduct meetings as necessary to make the necessary improvements to
the plan and procedures.
STRATEGY 4:
By June 2001, complete the final revisions to the Disaster
Recovery Plan by June 2001.
* Note:
Re-development is part of the Monroe County Growth
Management 5-year plan.
11
GOAL 12: Continue to work with the Monroe County School Board in the
location. planning. and construction of new schools
throughout the county. to help mitigate the shelter deficit plan
throughout the county.
STRATEGY 1 :
Arrange for inspection of facility to ensure it meets the
shelter criteria.
TASKS:
1.
Conduct a walk-through of the facility by the appropriate
personnel to ensure shelter compliance by May 2001.
STRATEGY 2:
Revise MOU between MCSS and MCEM accordingly.
TASKS:
1.
Include new school facility in the MCSS and MCEM shelter
agreement by September 2002.
12
GOAL 13: Develop. in coniunction with State and Federal agencies.
Monroe County Terrorism Plan
STRATEGY 1:
Meet on quarterly basis with all relevant agencies to review
the county terrorism plan.
TASKS:
1. Conduct meetings with the local agencies to identify the appropriate
response personnel.
2. Review agencies capabilities, resources and response feasibility.
STRATEGY 2:
Provide awareness training by February 2001.
TASKS:
1. Research the availability of training, conferences meetings, courses, and
presentations on the subject of terrorism.
2. Research awareness training offered by the State, Department of Justice,
and/or any other federal agency.
3. Assure the attendance of the appropriate personnel at those sessions.
4. Designate agency/personnel to attend Train the Trainer training sessions.
STRATEGY 3:
Have the final draft of Monroe County Terrorism Plan in
place by December 2001.
TASKS:
1. Route the plan to the appropriate local and state agencies for review and
comments by March 2002.
2. Finalize the plan by June 2002.
3. By December 2002 compile a Distribution List for the plan distribution.
13
STRATEGY 4:
STRATEGY 5:
Review and update the plan annually and attend all
appropriate conferences, meetings and training session on
continuous basis to keep up with the latest information and
developments regarding the threat of terrorism.
Develop, plan and execute Terrorism Exercise for Monroe
County by December 2003.
14
GOAL 14:
STRATEGY 1:
STRATEGY 2:
IMPROVE THE" MONROE COUNTY AND INTERSTATE
COMMUNICATIONS SYSTEM.
To ensure 24 hour communication and notification
capabilities, install and network Voice mail, or comparable
information relay too/(s), within the Office of Emergency
Management by January 2001.
By April 2002, incorporate the EM 2000/Lotus Notes
information system into the Monroe County Emergency
Management Operations System. This, or a comparable
system, containing e-mail, Internet access, communications
capabilities, message tracking, incident log, shelters and
resource management, and wide variety of databases,
allows for municipal/county, county/county, county/state and
public/private coordination all of which, will ultimately
minimize the expected impact a disaster may deliver.
15
GOAL 15:
STRATEGY 1:
STRATEGY 2:
ON CONTINUOUS BASIS PROVIDE EDUCATIONAL
OPPORTUNITIES TO THE EMERGENCY MANAGEMENT
STAFF AND OTHER VARIOUS COUNTY AND
PERSONNEL INVOLVED IN EMERGENCY RESPONSE
FUNCTIONS
Participate in state sponsored functions such as Governor's
Hurricane Conference, FEPA Conference, SLA Workshop
and other meetings/workshops throughout the year as
necessary
Ensure all appropriate personnel gets advance and timely
notification and information relative to meetings, conferences
and workshops.
16
GOAL 16:
ENSURE THAT All EMPLOYEES WHO ARE FUNDED
THROUGH EMERGENCY MANAGEMENT FUNDING
COMPLETE AT A MINIMUM THE FOllOWING COURSES
- PRINCIPALS OF EM: DISASTER
RESPONSE/RECOVERY OPERATIONS: EOC
OPERATIONS COURSE:. EOCIICS INTERFACE:
HURRICANE PLANNING: MANAGING EOC: DAMAGE
ASSESSMENT: DEBRIS MANAGEMENT: EMERGENCY
PLANNING COURSE
STRATEGY 1:
Provide all appropriate training by 2002.
Training requirements:
· Principals of EM (Old Intra to EM course)
· Disaster Response/Recovery Operations
· EOC Operations course
· EOC/ICS Interface
· Hurricane Planning
· Managing Emergency Operations
· Damage Assessment
. Debris Management
· Emergency Planning Course
· Radiological Emergency Preparedness
17
GOAL 17:
STRATEGY 1:
DEVELOP AND ENSURE A RE-ENTRY PROCEDURE
AND POLICY ARE ESTABLISHED
Finalize and implement the re-entry plan by June 2002.
18
GOAL 18: DEVELOP PLANS/PROCEDURES TO SUPPORT REGIONAL
EVACUATION
STRATEGY 1:
STRATEGY 2:
STRATEGY 3:
STRATEGY 4:
Collect and analyze regional counties needs by obtaining
relevant information such as population numbers, special
needs population, evacuation routes, etc., by December
2001.
Identify local resources such as shelter locations, staging
areas, parking availability, medical services etc., by March
2002.
Finalize and distribute Regional Evacuation Plan/Procedure
by June 2002.
Attend all relevant regional meetings in support of this task.
19
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490 63/U Street, Ocean, Suite 140
Marathon, Fl 33050
Phone: (305) 289-6002
Fax: (305) 289-6336
Monroe County
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BOARD OF COUNlY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 13. 2000
Division: Public Safety Division
Bulk Item: Yes X No
Department: All
AGENDA ITEM WORDING: Public Safety Division Report
1. Implementation of Automated Extemal Defibrillator Progrclm (AED)
2. Paving and other related construction at the Fire Academy and Fire Stations
3. Fire Academy Training Programs
4. Completion offllSt draft of Monroe County Terrorism Preparednes!l Plan
5. Finalized and submined revised Emergency Management 5- Year Plan
6. Installation of Fire Hydrants - ~ ~.I-1f ~ '-'I FtC,.. A -<<.J. ~..fi. ~ ~ ~t-~--"-
C'.-.t-.t-~ ~ 1~~.,c;" ~~, ....,~,~ ~- /-I-
7. Development and revision of Standard Operating GuidelinesIProcedurcs (SOG/~bp)
8. Development of standardized Automatic Aid and Mutual Aid Agreements and presentation of them to
appropriate agencies 4~:tJlJo~c:. ~ '/SS,(J(JtJ ~ .s+d.c (.I~~)
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ITEM BACKGROUND: Please see wrinen report.
PREVIOUS RELEVANT BOCC ACTION: None
STAFF RECOMMENDATION: Report only; no action required.
TOTAL COST:
BUDGETED: Yes
No
nlo.
COST TO COUNTY: n/a
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
YEAR
APPROVED BY: County Attorney .-!Y'L-~BlPurchasing .. ~a
'V
DIVISION DIRECTOR APPROVAL: /'1.;,.y- / P"
//James R.'''Reggu~'' Paros
/,
Risk Management nla
DOCUMENTATION:
To Follow: X
Included:
Not Required: _
DISPOSITION:
[ -I
Agenda Item Ii: