Item G9
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
" ,
MEETING DATE: December 13, 2000
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval for the Florida Keys Renaissance Faire to use Marathon
Airport property, January 6-20, 2001.
ITEM BACKGROUND: Faire is recreation of 16th Century English Village Market. Faire was held at
Marathon Airport in January 2000, without incident.
PREVIOUS RELEVANT BOCC ACTION. BOCC approved use of Airport for 1999 Faire.
STAFF RECOMMENDATION: Approval
TOTAL COST: None
COST TO AIRPORT: None
COST TO PFC: None
COST TO COUNTY: None
r
BUDGETED: N/A
REVENUE PRODUCING: Approximately $500.00
AMOUNT PER YEAR: N/A
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
Division Director Approval ~~ d
James Roberts
DOCUMENTATION: Included X
To Follow Not Required
AGENDA ITEM # 1-Ci:J
DISPOSITION:
Florida Key Renaissance Faire, Inc.
P.O. Box 504306 .:. Marathon. FJoridaKeys 33050-4306
Telephone (305) 743-4386 .:. Fax (305) 743-4620
December 1, 2000
Theresa Cook
Florida Keys/Marathon Airport
Marathon, Florida Keys 33050
Dear Theresa,
Here's an updated of the letter I gave you February 24,2000. We again thank you for your help
and support in allowing this yeats Florida Keys Renaissance Faire to be held at the Florida
KeyslMarathon Airport property located at MM. 52.5. This location offered greater visability
from US 1 and convieniece of on site parking for the faire patrons.
We would at this time like to request permission to use this site, or if necessary an ahemate site
on the Florida Keys/Marathon Airport property for the 17th Annual Florida Keys Renaissance
Faire to be held in 2001. The correct dates for next year's Faire are Saturday, Sunday, and
Monday, January 13, 14, and 15, 2001. These dates are the three day national Martin Luther
King Jr. Holiday weekend The Faire times of operation are from 10:00 a.m until 6:00 p.m on all
three days. We would also request the set up dates again the weekend prior to the Faire starting
on Janwuy 6th and clean up dates to extend until the Friday and Saturday after the Faire, January
19th and 20th. This allows us to use the work crew from the Big Pine Road Prison for both
setting up and breaklne down the stages and cleaning up the site.
Florida .Keys Renaissance Faire canies $1,000,000.00 of General Liability and Liquor Liability
Insurance for this event, in addition to rain insurance, which. win cover operating expenses in the
case of a rain out. The Faire operation includes overnight on-site security officers, the use of the
community organization and Marathon High School clubs for parking, the use of Monroe County
Sheriffs Officers for highway traffic control and on-site daytime security, and coordination
Monroe County Public Works as wen as Marathon Garbage Service. Porta Potties and pump out
service for each day is contracted with AES and is paid for by our operating budget.
The Faire itself is the re-creation of a 16th Century English Village Market and consist of Arts &
Crafts Booths, Food Booths, a Beer & Wine Booth operated by a community service
organization, Jousting on Horseback in a secured roped off area 200 feet long by 40 feet wide
(the actual horseback riding takes place in a 12 foot wide area), a living chessgame, entertainment
stages and large .free standing tents for shade. The tents are erected by a professional tent
company from Miami.
Again., thank you for your SUpport and help. If you have any additional questions or concerns,
please call me at (305) 743-4386 or you can call my cell phone at 731-5615.
~
Rose Stayduhar
Event Director
Florida Keys Renaissance Faire, Inc. isa non-profit organization with a 501 (c) (3) designation.
Donations are tax deductible to the fuUest extent of the law. Tax Id # 65-0313250
Sent By: WESL:Y HOUSE;
".c.~v.al '21 DIDO 1ZI0D~MJ
305 292 715Bj Dee-S-OO 12:43PMj
.~ WE.LEV HoueE. Peo. 2
Page 2/2
...., _VI "WWW
.
FAX I'D. :
" , Dec. es 2l1JaB 11: 57R"l 1'2
"I"" 'o.w. ~'I' .. 1-1... I r...... 11"1
FID'1 :
<wiW...4_.WI6
~p IoW.R~,,~~ .&48lIM1t:Lt
lit WIt.,. .!do by Gad ...-- ~NAOE ~I\QIIC)A a pttIitical ~'vi"" .~ ...,.
,...ide. h....in -COUN'JY' ",." "Ft".ndc... M' ~( -"k~.ss lZ r;;' "-'J.
.............. " ~ a~'
'*'*nakr -!VINT .tPON5CI:.
1ft t'ftfidcrotill" of the """"'_"" ~~ .t ftr"th ttw. -'!a. do .... _
follow,:
in ani fer 1'''' CCNi....hlll Iff prtfti.tiu to ... ClM'ltIl pul>>lic r.... 8th..- ,.'ie .' , __
=::1;~~-=~~~~~~~1~~
. <<I.y.f JtuJIlf1r'kL... = 20~ frat ~ .....,
OtrI'(!JJttw. eVENT .oNSOR does fteftbr .... to .rtdMWfy ,... COUNT\' ill to fr Oftr
· Of' Uabllitlc.1Mt _wi.. IM'.f,.. abo_ .'CI'IMd.-.M. (t"c.Wdlllll/ s.e-l .,,~ '1'1#1-
, (JWIVt -,;,. '/1.'.: - ".0/111 )
. in addtt8all TI 'l'IlifIIM.f..,,,,,, .......0 tit Pa.. ~ 0-. 1ft. evENT SPONSOR .,..
,. fte14 the c:ouNTY '-""- .. 011 ~ c.,....,'.. ftta ..., ....,... fft ,. . GPh
II...'........, _ .11....,,' actiolt or clUu ond will. fuM'hlr. pIJ"" '*"' 01 CIIlV .,....,.'.
."Y the ~UN'I'V wifi.., hf .f the c..t dacriI:IM m ,...... 0...
MO..oe COUNTY. 'LOltDA
ay;
Ii, ~ Ih t:.
Cow.rty AdN'~'"
tJS-0313JSO
Tax E1c...,+ Fe..... r.o. __
(I' cappllCCla)
By
ANO SWORN to (or cffw,....d baf.,.. 'M)." " ., 'If 7>1'bnhiA. 204
ce..,.,. 'orrtact '....50..'. ~,pu....Uy knowtt tG PM tit' Iw
(~of lie"tlflc:afIOIl) a.lcknfiflCGtiOl'l.
eJDNl'll WMIIIII
Mtc.... _ ,...
.... Clct7MlO .
~1I11"!.""1I"'''''
IU.. """...10....--: J...)l--...r.A.o . JI-v4 '",,_ "1' ",. '....r'r 1''''lfI...n oJ ~!I'I\.'r..\I.IWI~'
~
Florida Key Renaissance Faire, Inc.
P.o. Box 504306 .:. Marathon. Florida Keys 33050-4306
Telephone (305) 743-4386 .:. Fax (305) 743-4620
December 7, 2000
Theresa Cook
Rorida KeyslMarathon Airport
Marathon, Rorida Keys 33050
Dear Theresa,
Thank you again for your help and support in the process of allowing the 17th Annual Rorida
Keys Renaissance Faire to be held at the Florida KeyslMarathon Airport property located at
M.M. 52.5, January 13-15, 2001.
As the president of this non-profit organization, I would at this time like to request permission to
waive the user site fee of$500.00. The purpose ofRorida Keys Renaissance Faire, Inc. is to
present cultural, educational, and historical events for the residents and visitors of the Rorida
Keys. It is an all volunteer organization that works over the year and the Faire time to create a
quality event that promotes Marathon and the Rorida Keys. In addition, the organization works
with many high school clubs, including Marathon and Key West High School's Renaissance Clubs
and the Palladin Society from South Plantation High School in Fort Lauderdale, and Marathon
community organizations, including Marathon Chamber of Commerce; Marathon Lion's Club;
Marathon Recreation Center; Grace Jones Community Center; and Community Co-operative
Preschool.
Last year, Marathon High School Band charged $1.00 per car to park on the site as a fundraiser
for new uniforms. All proceeds from parking were kept by Marathon High School Band. This
year, other clubs from Marathon High School will. work supenising the parking of cars as a
fundraiser.
The fee waiver has been granted in the past when the Faire had to use Sombrero Beach as an
eVeDt site 1tom 1997-1999.
Again, thank you for your support and help. If you have any additional questions or concerns,
please call me at (305) 743-4386 or you can call my cell phone at 731-5615.
Sincerely,
,~. /. \1-7 ___----
Z( '~
Rose Stayduhar
President
Florida Keys Renaissance Faire, Inc. is a non-profit organization with a 501 (c) (3) designation.
Donations are tax deductible to the fullest extent of the law. Tax Id # 65-0313250