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Item J3 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: -1..2/13/00 ..., Division: Judicial Bulk Item: Yes No X Department: r.'lardi'>n arl litem AGENDA ITEM WORDING: Approval to enter into lease with Irwin S. Morse. M.D., d/b/a Town Square Mall, fbr 450 square feet of office space, for Guardian ad Litem Program, starting January I, 2001 ITEM BACKGROUND: The Court received a Grant through the Federally funded Victim of Crimes Act for child-victim advocacy services in August 2000. Two staff positions need to be housed in the Middle Keys to ensure maximum service availability to all areas of the County PREVIOUS REVELANT BOOC ACTION: None STAFF RECOMMENDATIONS: Lease was negotiated by Carlos Zarate, Director of Facilities Maintenance, and is recommended for apporval in its final format. TOTAL COST: $ 7.200.00 BUDGETED: Yes x No COST TO COUNTY: $7,200 00 REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year OMB/Pur~ Risk Management !;'..R. ~~~/ ~_. ao7: DIVISION DIRECTOR APPROVAL: 'T'h..r..",., ;..1r1 r /.YA """':;_"1 t _~ TYPE NAME HERE (1-- /~ :Sa~~~ c APPROVED BY: County Atty DOCUMENTATION: Included x To Follow Not Required DISPOSITION: AGENDA ITEM # /-;)3 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: Irwin S. Morse. dba Town Sauare Mall Effective Date:oL!Q.L)..Q.L Expiration Date:11-/3 J:..-" 0 1 Contract Purpose/Description: Lease for 450 square feet of o.ffice space for Guardian ad Litem Program's Child-victim assistance staff. starting January 1, 2001 Contract Manager: Theresa Westerfield (Name) 3423 (Exl) Court Administration (Department) for BOCC meeting on 11-1 ~ 00 Agenda Deadline: 1.LJ~!!!L.- CONTRACT COSTS Total Dollar Value of Contract: $ 7,200.00 Current Year Portion: $ 5,400.00 Budgeted? Yes x No Account Codes: 001 _82003 - 530~0 - Grant: $ 1\1/ A County Match: $ N 1 A Estimated Ongoing Costs: $ 0 (not included in dollar value above) ADDITIONAL COSTS /yr For: (eg. Maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Needed Yes No l}:j'!....J00 () (X) Mary' Vanden Brook (~.,,/(!O ( ) (~~ ~ '~5!cD ( ) ( _-'l~ /:1J!l!<<J f?(~~ I2/SC:> :::::;:::;ft;~:::~ .~ Date In Reviewer Date Out Division Director 1 1 Risk Management O~chasing County Attorney /2/.r 103 --- fllG"'IH LEASE AGREEMENT State of Florida County of Monroe This Lease Agreement entered into this _ day of . 20 ------.J by and between IRWIN S. MORSE, M.D. d/b/a TOWN SQUARE MALL, party of the first part hereinafter called the lessor and the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, party of the second part hereinafter called the lessee. WITNESSETH That the lessor for and in consideration of the covenants and agreements hereinafter mentioned to be kept and performed by the lessee has demised and leased to the lessee for the term and under the conditions hereinafter set out those certain premises in Marathon, County of Monroe, Florida described as follows: I. LEASE LOCATION Town Square Mall Unit #104, Marathon, Florida which shall constitute an aggregate area of 450 square feet of net rentable space at the rate of$16.00 per square foot per year, $600.00 per month, $7,200 per year. II. RENTALS The lessor hereby leases to the lessee 450 square feet and the lessee hereby leases from the lessor the above described premises for the term set out in this lease. Lessee hereby agrees to pay the lessor the sum of seven thousand two hundred dollars and no cents ($7,200.00) annually, six hundred dollars and no cents ($600.00) per month. The lease amount agreed. to herein might be adjusted annually in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve months available. Increases in the contract amount during each option year period shall be extended into the succeeding years. Rent shall be due and payable on or before the last day of each month, in arrears. The rental shall be paid to the lessor and mailed to Irwin S. Morse, M.D. d/b/a Town Square Mall, 151 S.E. 15 Road, Floor Ten, Miami, FL 33129, prior to the last day of the month. m. TERM To have and to hold the above described premises for a term of one (1) year commencing on January 1,2001 upto and including December 31, 2001. IV. RENEWAL This agreement may be renewed at the option of the lessee for two (2) additional one (1) year period. This option shall be executed only upon approval of the Board of County Commissioners. V. AIR CONDmONING AND JANITORIAL SERVICES 1. The lessor agrees to furnish to the lessee air conditioning equipment to be used during normal business hours, and shall ensure that same is operational and functional during the time of this lease. The lessor herein expressly agrees to be responsible for all costs associated with maintenance and operation of the air conditioning system. including all electrical, mechanical components, coils, condensers and refrigerants. 2. The lessee shall provide janitorial services and all necessary janitorial supplies for the leased premises during the term of the lease at the expense of the lessee. VI. MAINTENANCE AND REPAIRS 1. The lessee shall provide for interior maintenance and repairs in accordance with generally accepted good practices, including repainting, the replacement of worn or damaged floor covering and repairs or replacement of interior equipment as may be necessary due to normal usage. The lessee shall during the term of the lease keep the interior of the demised premises in as good a state of repair as it is at the time of the commencement of this lease reasonable wear and tear and unavoidable casualties excepted. 2. The lessor shall maintain and keep in repair the exterior of the demised premises during the term of this Lease and shall be responsible for the replacement of all windows broken or damaged in the demised premises, except such breakage of damage caused to the exterior of the demised premises by the lessee, its officers, agents or employees. 3. The lessor shall maintain the exterior of the demised premises so as to conform to all applicable health and safety laws, ordinances and codes which are presently in effect and which may subsequently be enacted during the term of this lease and any renewal periods. 4. The lessor shall provide appropriate entranceways to the structure to accommodate space allocation for government entities occupying the space, inclusive of ingress and egress, at the expense of the lessor. vn UTILITIES The lessor shall be fully responsible to provide and pay all utilities including solid waste, sewer, water and electricity charges which may become payable during the term of the lease for solid waste disposal, sewer disposal, water and electricity used by the lessee on the premises. vm ALTERATIONS The lessee shall have the right to make any alterations to the demised premises during the term of the lease upon first having obtained the written consent of the lessor. The lessor shall not capriciously withhold the consent to any such alterations. IX INJURY OR DAMAGE TO PROPERTY ON PREMISES All property of any kind that may be on the premises during the continuance of this lease shall be of any subsequent breach of any duty or covenant imposed by this lease. xv RIGHT OF LESSOR TO INSPECT The lessor at all reasonable times during regular business hours may enter into and upon the demised premises for the purpose of viewing the same and for the purpose of making any such repairs as they are required to make under the terms of this lease. Repairs shall be limited to non- business hours unless an emergency situation exists. XVI BREACH OF COVENANT If the lessee shall neglect or fail to perform or observe any covenant herein contained, which on the lessee's part is to be performed and such defauh shall continue for a period of thirty days after receipt of written notice thereof from the lessor to the lessee then the lessor lawfully may, immediately or any time thereafter, and without further notice or demand enter into and upon the demised premises or any part thereof and repossess the same as of their former estate and expel the lessee and remove its effects forcefully ifnecessary, without being taken or deemed to be guilty of any manner of trespass and thereupon the demise shall terminate but without prejudice to any remedy which might otherwise be used by the lessor for arrears of rent or for any breach of the lessee's covenants herein contained. xvn ACKNOWLEDGEMENT OR ASSIGNMENT The lessee upon the request of the lessor shall execute such acknowledgement or acknowledgments or any assignment or assignments of rentals and profits made by the lessor to any third person, firm or corporation, provided that the lessor will not make such request unless required to do so by the Mortgage under a mortgage or mortgages, executed by the lessor. XVIII AVAILABILITY OF FUNDS The obligations of the lessee under this lease agreement are subject to the availability of funds lawfully appropriated annually for its purposes by the Monroe County Board of County Commissioners. XIX USE OF PREMISES The lessee will not make or suffer any unlawful, improper or offensive use of the premises or any use of occupancy thereof contrary to the Laws of the State of Florida or to such Ordinances of Monroe County now in effect or hereafter adopted, as may be applicable to the lessee. xx INSURANCE The lessee shall procure and maintain at its expense and throughout the term of this lease the insurance or self-ensure for all claims that the lessee can be held liable for under Section 768.28, Florida Statutes, and up to the maximum amount set forth in that statute. Notwithstanding anything to the contrary in this lease. Lessee waives all rights to recovery, claims or causes of action against the lessor and its, attorney-in-fact, agents, trustees, executors and personal representatives on account of any loss of damage which may occur to the premises, the building, the property or any improvements thereto or to any personal property of lessee to the extent such loss or damage is caused by a peril which is required to be insured against by lessee under this lease, regardless of the cause or origin (including negligence oflessor). Lessee covenants to the lessor that to the fullest extent permitted by law, no insurer of lessee shall hold any right of subrogation against lessor. Lessee covenants to lessor that all policies of insurance maintained by lessee respecting property damage shall permit such waiver of subrogation, and lessee agrees to advise all of its insurers of the waiver and provide lessor with written evidence of such waiver. XXI NOTICES All notices required to be served upon the lessor shall be served by certified mail, return receipt requested to Irwin S. Morse, M.D., d/b/a Town Square Mall, 151 S.E. 15 Road, Floor 10, Miami, FL 33129, and all notices required to be served upon the lessee shall be served by certified mail, return receipt requested to the Division of Public Works, Facilities Maintenance Department, 3583 S. Roosevelt Boulevard, Key West, FL 33040. XXII. RADON GAS NOTIFICA nON Radon is a naturally occurring gas that when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings. Additional information regarding radon and radon testing may be obtained from your County Public Health Unit. XXIII LEASE TERMINATION This lease may be terminated by the lessee upon written sixty (60) days notice to the lessor that the lessee has obtained adequate office space in a governmental building. XXIV ETHICS CLAUSE Lessor warrants that it has not employed retained or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of ordinance No. 020-1990. For breach or violation of this provision the lessee may, in its discretion, deduct from the contract or purchase price or other wise recover the full amount of any fee, commission, percentage, gift or consideration paid to the former County officer or employee. xxv AMERICAN WITH DISABILITIES ACT The lessor herein expressly agrees to maintain the subject premises in full compliance with the American Disabilities Act. Further, the lessor shall be liable for any cost on expenditure associated with said compliance. The lessor shall be fully responsible to restore all rest room facilities to meet ADA requirements at the expense of the lessor prior to occupancies. XXVI PUBLIC ENTITY CRIME A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract with a public entity for construction or repair of a public building or public work. may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor. or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 F.S. for Category Two for a period of 36 months from the date of being placed on the convicted vendor 1ist.(Category Two $10,000.00). XXVII DEFINITION OF TERMS 1. The terms "lease" "lease agreement" or "agreement" shall be inclusive of each other and shall also include any renewals, extensions or modifications of this lease. 2. The term "lessor" and "lessee" sha1I include the successors and assigns for the parties hereto. 3. The singular shall include the plural and the plural shall include the singular whenever the context so requires or permits. XXVIIIADDmONAL CONDmONS No additional covenants or conditions form a part of this lease IN WITNESS WHEREOF the parties hereto have hereunto executed this instrument for the purpose herein expressed the day and year above written. ORIGINAL SIGNATURES REQUIRED ON ALL COPIES Signed, Sealed and Delivered in the presence of: LESSOR By: Witness Title: WItness Attert: D~L.KOLHAGE,CLERK BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, FLORIDA Clerk By: ~ legjaIity GeoeraI Counsel ofMooroe County, Florida