Item P9
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 13.2000
Division:
County Administrator
Bulk Item: Yes
No --X-
Department: Countv Administrator
AGENDA ITEM WORDING:
Approval of an extension to contract with Commonwealth Consulting Corporation for government
relations, planning, and public relations support activities.
ITEM BACKGROUND:
Since 1995, the County has had a contract with Commonwealth Consulting Corporation. The
Consultants have successfully undertaken many issues, especially in reference to military related
activities including Base Realignment and Closure, missile location in the Keys, acquisition of Navy
Excess Property, and nonmilitary matters such as assistance with wastewater funding. This extension
includes an increase in the Tier 1 retainer after 5 years from $1,200 to $2000 per month. There is no
increase in the Tier 2 account.
PREVIOUS REVELANT BOCC ACTION:
Approval of previous contracts, including the change in May of 2000 to adjust the Tier 1 and Tier 2
funding relationships.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: $2.000 per month at Tier 1 or BUDGETED: Yes No
$6.000 per month at Tier 2. at the discretion of the Countv
COST TO COUNTY:
Same as above.
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty X
OMB/Purchasing -----X-
Risk Management _X_
J~~
DIVISION DIRECTOR APPROVAL:
James L. Roberts
DOCUMENTATION:
Included x..
To Follow
Not Required
DISPOSITION:
AGENDA ITEM # I-P9
REVISED
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 13.2000
Division:
County Administrator
Bulk Item: Yes
No~
Department: County Administrator
AGENDA ITEM WORDING:
Approval of an extension to contract with Commonwealth Consulting Corporation for government
relations, planning, and public relations support activities.
ITEM BACKGROUND:
Since 1995, the County has had a contract with Commonwealth Consulting Corporation. The
Consultants have successfully undertaken many issues, especially in reference to military related
activities including Base Realignment and Closure, missile location in the Keys, acquisition of Navy
Excess Property, and nonmilitary matters such as assistance with wastewater funding.
PREVIOUS REVELANT BOCC ACTION:
Approval of previous contracts, including the change in May of 2000 to adjust the Tier I and Tier 2
funding relationships.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: $2.000 ner month at Tier lor BUDGETED: Yes No
$6.000 per month at Tier 2. at the discretion of the Countv
COST TO COUNTY:
Same as above.
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH Year
OMB/Purch$ Risk Management _xLJ ' rz ·
APPROVED BY: County Atty X
DIVISION DIRECTOR APPROVAL:
---=2-?M
James L. Roberts
DOCUMENTATION:
Included lL
To Follow
Not Required
AGENDAITEM#~
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:Commonwealth Consulting Effective Date: 1-1-2001
Corp.
Expiration Date:12-31-2001
Contract Purpose/Description:Extension of Contract for government relations. planning. and
public relations support activities.
Contract Manager:Debbie Frederick
(Name)
4741
(Ext. )
County Administrator's Office
(Department)
for BOCC meeting on 12-13-00
Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $See agenda Current Year Portion: $
summary (Tier Levels)
Budgeted? YeslZl No 0
Grant: $
County Match: $
Account Codes: 00'- D () I C2J...::.5 3 () 3/0
- -
--
- - -
----
- -
--
Estimated Ongoing Costs: $
(Not included in dollar value above)
ADDITIONAL COSTS
/yr For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes ~
Date In Needed ----7 eVle
Division Director I:.{, 1_ YesO Noff ----- ~ '" ,'''(, IN
Ri~ement 1>-\o'\ouYesONoGrC\. .G~~K.~"" "-101)06
o:~.4g 1"2-(,/00 YesONo~~ tl~ /.;l-'I-6-{}
Date Out
County Attorney
YesDNoD
Comments: R- (vi - ~ ~ ~ - "*
~ .
\
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OMB Form Revised 9/1 1/95 MCP #2
Dee 01 00 01:47p
James L Rober~s Co Admin
305-292-.544
p.2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract N
Contract with:CODUDon~tb ConsuJtig EJrcctive Date:.l-J-2OQI
~
ExpimtiOll Dar.e:12-31-2001
Contract PwpoRlDexription:&tcnsion of COIItnd for ROVemment relations.. oJannin2.. and
public "'lations IUDDOrt activitiQ.
Contract Manager:DdJbie Frederi9Js
<Name)
f141
(&t. )
County Administrator's Office
(Dcpal1ment)
torBOCCmeetiDRoD 12-13~
Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: sSee asenda Current Year Portion: $
summarv (Tier Levels)
Budgeted? YcsL81 No 0 ACCOWlt Codes: _ __-_-_-
GlBDt:$
COUDty MIddl: S
- - - -
- --.-..--
- - - -
-- - ------..
ADDmONAL COSTS
Estimated Ongoing Costs: $_Iyr For:
ot iacfueled in dollar w.lue How ulilitic . -CUrial. Alana eft:.
- - - ...
------
CONTRACT REVIEW
Date In
Division D~ I~f 1_
Risk Management
Changes
Needed
YesO Noff
YcsONoO
Date Out
y- 2~r:J:\ _
~- la/t/_
O.M.B.IPurchasing Yes(] NoD
c-.ty ^"'-Yt'"I-I-'(9h Va[] ~
Comments:
, "2 .../ !~
OMS Form Rniscd 911119j Mep #2
Z;/l
3:Jovd
SISEZ;SZ;S0E'OI
30~NOW'WO~d ~~'~I 00-I0-~30
3~lddO ^~~ov ^~NnO~ a
Dee 01 00 01.48p
~..es L Robe~~5 Co Rdmin
305-292-4544
p.4
ExTENSION OF CONSULTINC AGREEMENT
This Extension Agreement is en=ed into by lad between Monroe County, a politic:aJ
subdivision of the State of Florida, and CommOQwealth Consulting Corporation. The parties
agree as follows:
1) The Aarcement between the parties for the term COlDmcuciDg 011 January r, 1999 and ending
on D<<enlber J I, 1999 ad axteDdccl fium Jamaary 1, 2000 tbroup December 31, 2000, is
hcleby fbrtha- exteaded hID 1811111ry 1,2001 throUJb December 31 ~ 2001. This exteasion is
authorized by paragraph two of the oligiaaJ Aercement dated 1811U1r:y 14, 1999, which is
aU8ched hereto; aDd incozporated into this extaWan agreement.
2) On Growth Managemeat Usuc:" tile compaJSatiOJllevd ~ stay at Tier 1.
3) The Tier 1 fee shall be increased to $2,000 per month.
4) Except for the term extension. 2) and 3) above, all other R!spccts of the January 14, 1999
Agreement remain in filii foree and effect.
IN WITNEsS WHEREOF~ the patties hereto have set their hands and seals this day of
December, 2000.
(SEAL)
Idtcst: D8III1y L. lColhap, Clerk
By~
Deputy Clerk
Board of County COmmissioners
Of Monroe Couaty, Florida
By:
Mayor/Chairman
(Corponue Seal)
Attest:
COIDIIloDwalth ConsultiDg ColpOration
8y:
8ccretary1 Treasum
BY:~.~_""
.sto M. J ~1tmlUl. PRsidcnt
z;/z;
3n'Q'd
StSCZ;SZ;S0C'OI
30~NOW'WO~~ ~~,~t 00-t0-~30
3~1~~O ^LL'Q' ^LNnO~
J
.'
.
This Extension Agreement is entered into by and between Monrae County. a political
. . .
subdivision of the State of Ronda. and Commonwealth Consulting Corporation. The
parties agree as follows:
..
1) The Agreement between the parties far the term cammencfng on January 1.
.. .
1999 and ending on December 31. 1999. Is hereby extended tem January 1. 2000
through December 31.2000. 1his extension is authorized by paragraph two of the original
. Agreement dated January 14. 1999. which is attached hereto and incorporated into this
extension agreement.
2) On Growth Management issues. the c:Cmpensatlon level will stay at TIer 1.
3) Except for the term extension and 2)0 above. all other respects of the January 14.
1999 Agreement remain in full force and effect.
IN WRNESS..WHEREOF. the parties hereto have set their hanc:b and seals this 11.t:1,
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. R.ORlDA .
. . -..
t1' .-.
By, ~ 'J..",-..:~~,.u
M fChairperson
.
(Corporate Seal)
Attest:
-
COMMONWEALTH CONSULTING CORP.
By ~~ IlkL
---'"
By, ~~ ~cL~
, )can11c:cc:2
.waovm Aim fOIM
~
~-
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MONllOE COmrI."X, J'LOBJDA
BeqaestYar Wainr
of
IasImau:e BatuL~,d""
It is .cqa~""" tblCtIIe 1'_mv__~.~ 0.'\ _IF'RI!d III tile Q".J.I& ............ an-. __,{A Baapd&~'-", be
wUwd ar.,.,nRM IIIIIIIII.....ilI& u ~
.ew-~ Commonwealth Consulting Co~oration
.
Addn:sSol~~
Consulting Service.
9507 Beach "il1 Road
Great .-all., VA 22066
o-..tqCtfal:
PhaDI=
~ofWadc
"n~_1;?4_nn?'::
Government Relations. nlRnninv. And
~
public relations.
.
.~1Ift Car Waiftc
Contractor holds camcarab18 in~rane~ eov~~~ge
PaUdcs WIIivcr
wiD 1Ipply-
specificallY de.i~ed for Dra~eRRianal 8~~ice firms.
Waive.County'. ao8cific r8auir8m8n~s and. Aeeept in
.
lieu thereof contractor's 8~is~ina
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AtPvlld HatJ.w.v.wd
in8n~AneA policief
81&-' 1...6ol~.
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This Agreement Is enter8d into this ~ day of January, 1999. by and between
Monroe County (County). a po6t1cal subdivision of the State of Roode. and
Commonwealth Consulting Corporation (Consultant). The parties agree as follows:
1. SCOPE OF CONlRACf: Consultant will assist County pavJdlng
government relations. planning qnd pubRc relations support with resp t~~:a~
relating to the Department. of Defense. Induding base. c;:Iosure. base re-u d '~eJ'Y1
matters: wastewater and other environmental Issues: and other matters as ~. ndJI ~
the County. g!2!: CD 0
: :z:=- =
. =
In perfonning this Agreement. Consultant shall comply wiD all app6cab~$s. i8
regulations. and poRdes of the United States of America or any JuriscdlCtlI'A
Consultant's services are to be performed and shall save County tiarm'tLsafro~
Consultant's faDure to do.so.
. 2. TERMS: this Agreement Is intended to be far a period of one year.
'commencing on January 1. 1999 and ending'on December 31. 1999. At the end of this
period. County shall have the option to extend the Agreement. subject to a renegotiation
of terms. During the co~ of this Agreement. should either party seek to terminate this
Agreement. It shall so state. in wriftng. Termination shall be effective 60 days after receipt
of said written notice of termination. .
3. fEES: As It Is antlcipatec;l that the level of effort necessary to perform this
Agreement Wl11 vary depending on the County's requested services. a two-tiered fee
structure WI'I apply. ProWl~n from 1Ier.l to ner 2 wiD occur only upon mutual
agreement of County and the Consultant:
lIKJ. - Preliminary efforts of the Consultant on behalf of County ..may require
only monitoring and llalsen with the ExecutIve and legislative branches of the
'.' .
federal government. In return for the performance of 1Ier 1 services. County
agrees to compensate Consultant $1.2DO per month payable monthly in arrears.
Payment shall be made In U. S. dollars by check. .:r.
DII:..2 - However. It may be that a more vigorous and sustaijpdca""fI: o~
various issues will be necessbry. Should County elect to progress to c@'~ 1-.1 cif::
performance. County owa-as to compensate Consultant $6~ &nt@l .
payable monthly In arrears. Payment shall be made. by check In U. ~~ -=~
. :a:.~ ---
... Q. ~ -
In addition to such fees. County shaD reimburse the Consultant's expens~ 1I\IIA!t~
the extent allowed by See. 112.061. F.s.J. courier. long distance teleptii~.n
unusual expenses Incurred in connection with the provision of serllCel"unllw Is
Agreement. It Is antlcfpated that Consultant Wl1I be required to travel to Monroe Co<y
several times during the course of this Agreement. All travel must be approved by
County Administrator In advance.
,.
FUrther. Consultant understands and agrees that if this Agreement should be terminat.ct
tOr any reason. payment of all expenses and fees incurred to the termination date will be
made within 30 days of such termination.
.c. MlSCB.LANEOUS PROVISIONS:
aJ Governing Law: This Agreement shall be governed by the laws of the State
of ROOda. both as to interpretation and performance. Venue for any llfigatlqn arising
under this Agreement must be In a court of competent .Jurisdlctlon located in Monroe
County. Rcrida.
b) Notice: All notices provided for herein thall be sent by certified maD.
postage prepaid. and addressed as follows:
~
Commonwealth Consulting Corporation
Beach MDI Road IS07
Great Falls. VA 22066
Jo Coun~
County Administrator
PubDc Service BuDding. Room 212
5100 College Road
Key. West. A 33040
c) Consultant must have In force and effect during. the term of this Agreement
the Insurance described in exhibit A. Exhibit A Is attached to this Agreement and made a
part of It.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. R.ORIDA
ay.:&"?C) ct~.. ,
ep CI
..
. ......,.. ~ ... . .
By, . ~ ..."'--..1 - u_ - ~""'\t... ,.
Mayer/Chairman .
(Caporate Seal)
:~1w~
tmy /Treasurer
COMMONWEAlTH CONSULlING CORP.
~ -
.. U--
B~ . - .MJ~-
Christ pher MoL I'nIsIdent
)ccI~