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Item E42 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 19, 2008 Division: Budqet and Finance Bulk Item: Yes ~ No 0 Department: Grants Staff Contact Person: AGENDA ITEM WORDING: members to the Criminal Justice and Mental Health Diversion Planninq Council: Betty Clark, representinq the Upper Keys; Beverly Gottschalk, representinq the Middle Keys; and Janice Drewinq representinq the Lower Keys. PREVIOUS RELEVANT SOCC ACTION: Approval to apply for qrant Auq 07; creation of planninq council Sept 07; approval of qrant contract with State Mar 08; approval of interlocal aqreement with Monroe County Sheriff's Office April 08; approval of three additional community representative positions to the planninq council April 08. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: n/a TOTAL COST: n/a BUDGETED: Yes No COST TO COUNTY: n/a SOURCE OF FUNDS: n/a REVENUE PRODUCING: Yes No~ AMOUNT PER MONTH APPROVED BY: COUNTY ATTY 0 OMB/PURCHASING RISK MGT DOCUMENT A TION: INCLUDED: 0 NOT REQUIRED: 0 DISPOSITION: - AGENDA ITEM #: Draft - not yet approved by CJMHSA Planning Council Monroe County Criminal Justice, Mental Health, and Substance Abuse Planning Council MINUTES OF MEETING HELD ON October 2, 2008 BOCC Meeting Room 2:00 P.M. Harvey Govt. Ctr. 1200 Truman Ave.; Key West, FL Board Members/Designees Present: Major Tommy Taylor, Chair Joseph Laino, Vice Chair JoAnn Brancel, Sherry Read, Janice Drewing, Rayanne Avael, Elwood York, and Sean Furey (I'm missing attendees here...) Staff present: Lisa Tennyson, Acting Budget Manager; Clare Shaw, Program Director The meeting was called to order at 2:00 P.M. by Tommy Taylor, Chairman. Minutes from the last meeting were not distributed; however there was no quorum, so the members agreed that we would discuss them and approve them at the next meeting, Clare Shaw discussed development of workgoups, including data collection and needs assessment, supportive housing and employment, evidenced-based practices, sustainability, and legal procedures. She mentioned that many agencies, while they support the effort, cannot afford for staff members to participate in workgroup meetings. So, instead, Clare is visiting and meeting them individually. She will collect and compile their information and then ask them to come to a meeting for their input and response. Clare gave an update on the work of each subgroup so far. Data collection and needs assessment: talking to treatment facilities, social service providers, law enforcement, etc. about needs, issues, costs to county for repeat misdemeanors. Calculated, for example, the cost of repeat trespassing for one month at 127,000. Clare continued with a discussion of the need for more appropriate screening tools, developing a survey and data collection systems. At this time, Chairman Thompson reminded the council that the mission of the group is to develop a strategic plan related to the creation of diversion, re-entry and treatment services. Clare continued with the update on the other workgroups, Evidence Based practices: She is compiling a list of evidence-based practices Sustainability: Clare discussed that funding for the implementation phase of this planning effort didn't make it into the state budget and therefore there is a need to look for additional grants and funding sources. Draft - not yet approved by CJMHSA Planning Council Legal: Clare discussed the fact that there are current internal procedures that act as barriers to successful diversion and that people she spoke with from jail and juvenile systems, and defenders .office are willing to look at these. Clare Shaw scheduled upcoming training sessions, including HIPAA for Oct 30th and SOAR (related to benefits for clients) for Oct. 14-15th and Supported Housing for Dee. 4th. There was a discussion of cn training and the lack of a mental health component -- with training dollars a big issue. Rayanne Avael suggested having agreements in place between law enforcement and mental health providers. Another member suggested that CIT training could be incorporated into police officer training academy curriculum. Major Thompson added that FDLE sets the training curriculum state-wide and that maybe we should look to that. Joe Laino added that CIT is very effective in diversion efforts. Sherry Reed asked whether current FDLE curriculum included treatment for the mentally retarded. Lisa Tennyson discussed the in-kind match forms with the members and passed out sample forms, confirmed the Chair's presentation to the BOCC in November, and mentioned that the County Attorney ok'd by-laws, but said they weren't necessary. Rayanne Avael expressed the need for them or at least the need to write down some of our rules. Lisa Tennyson discussed the presentation to the County Commission to update them. Major Taylor will present an update at the November 19 BOCC meeting and asked that Clare present a written report also. There was a discussion of when the grant's quarterly report is due, which November, and that perhaps we can me report. Clare Shaw announced that we have the three additional council led: Betty Clark (Upper Keys), Beverly Gotchalk (Middle Keys), and Janice Drewing (Lower Keys). Major Taylor asked that Clare send out a brief bio on each to the committee, and that we need to have these members approved at the BOCC November. Joanne Brancell gave an update on conference. Rayanne Avael announced that the two Secretaries of Juvenile Justice will be in town and giving a presentation on Oct 13, and that this is a really important opportunity for providers in our community to meet them. Discussion of next meeting dates: Oct 30th at 2PM (which will serve as our October meeting) and Dec 4th at 2PM (to serve as our November meeting.) There being no further business, the meeting was adjourned at approximately 3:15 PM. BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 16, 2008 Division: Budget and Finance . Bulk Item: Yes 0 No Department: Grants Administration Staff Contact Person: David P. Owens AGENDA ITEM WORDING: Approval of the addition of three positions to the Criminal Justice, Mental Health, and Substance Abuse Reinvestment Grant (CJMHSARG) Planning Council, one to be filled by a representative of the upper keys, one to be filled by a representative of the middle keys, and one to be filled by a representative of the lower keys. Direction to CJMHSARG Planning Council to advertise these openings and make recommendations to BOCC for new members. ITEM BACKGROUND: The CJMHSARG Planning Council voted at its March 11, 2008 meeting to request the addition of these three positions by the BOCC. The Planning Council was created to make recommendation to the BOCC concerning how to best imolement the Criminal Justice, Mental Health, and Substance Abuse Reinvestment Grant Program. Membership requirements are set forth in House Bill 1477 (2007), The County has been awarded a planning grant to develop a strategic plan to establish a program which will provide an alternative to detention for offenders who are mentally ill and have substance abuse problems. PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds and creation of Planning Council at August and Sept. 2007 meetings. Approval of planning grant contract with state at February 2008 meeting. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: Approval TOTAL COST: $0,00 BUDGETED: Yes 0 No n/a COST TO COUNTY: $0.00 REVENUE PRODUCING: Yes No0 AMOUNT PER MONTH APPROVED BY:COUNTY AITYW OMB/PURCHASING 0 RISK MGT DOCUMENTATION: INCLUDED: 0 TO FOLLOW: 0 NOT REQUIRED: DISPOSITION: - AGENDA ITEM #: C \{ Sheriff iJI,[onroe County Sheriffs Office 2{icfiara rJ). ~tfi! Sfierijf 5525 Co{{ege 'f?gaa 1V:y west,:FfurUia 33040 (305) 292-7000 :F.9lX: (305) 292-7070 1-800-273-COPS www.f&ysso.ttet Wlmml!Jlknt!!lll$ 1796 O\c(:.eJ.) H\\) M:1r:1thon. FI 33050 (305) 19,-7075 Major Tommy Taylor FAX 11051 239-249\ Commander, Bureau of Corrections Suh'itl1tlOn~: Monroe County Sheriff s Office Fl'ccm.1n Sllb'otJt!oO 20950 O\'t!'~ca... H\\ y April 2, 2008 CudJoc Key. FI "042 (305) 745-3184 FAX 13051 745-:1761 Board of County Commissioners ~l,ir~lthon SUb\t..lllOrl Monroe County, Florida 3 j()3 0""0:1' Hwy 1o.1;"Jtllt1l!. FI 33050 Dear Mr. Mayor and Commissioners, 0051189.2-1.10 I'AX (3051 289.2497 1..1amor.itl.1 Sub,t:ltJOn I want to thank you for your continued support to the Monroe County X7000 O\Cf-;Cn\ Hv. y Criminal Justice Mental Health and Substance Abuse Planning Council, I,blllu!.lda. Fi. 33OJi) 13051853,702; As directed, we are moving forward to establish intervention and reinvestment FAX (3051353.'>372 Spnn"Jwood SUb\(,ltIOn programs to deter and reduce the numbers of incarcerated persons with mental 88770 ClI <"eJ' H\\ y health and substance abuse issues in our county detention centers. To ensure Tn' ernler. ft .'3070 our communities throughout Monroe County are aware and getting involved (305) 853.321' in the Council's initiative to develop and implement a prevention and jail FAX (.105) 85.1.3105 diversion program for both adults and juveniles who encounter difficulties in !.l.l:.Wll.i.!lnJ:J:llJm:g life due to their mental health and substance abuse problems. Key We"l OCl Ct.'nlcr 550 I COllege Road It is the Council's recommendation to add three citizens, volunteers to the Key We,1. 1'1 Bo.m Council, one from the Upper, Middle and Lower Keys to be part of the team. (305) 2'B-73110 FAX 13051 293- 735.1 M.Jf,tlhon Del Faclln) Thank you, .1331 Oce"n TerrJce ~- ~.~ M.lf.111l\.)!l,f.J noc;o nos) 23'1-1420 Major r;~TaYIOr, Chairman FAX i30512~IJ.2.12.1 Pl.lntaucn D-:t F.tt lill} Monroe County Criminal Justice Mental Health and Substance Abuse 53 High rOIll! R{Kal Planning Council P'l.itll.tlHlIllZl'} Ilt'\07O 1.l0518S1..1266 FAX (305, ,5.1. ,2iO Specie' OUtl,l!JJJB; PO Bo\ 50fjiJ7l:, i\1.n.llliun. FI 5305U (3051289.1-110 FAX no)) 2;)t1,2,tl)}j . Draft - not yet approved by CJMHSA Planning Council Monroe County Criminal Justice, Mental Healthl and Substance Abuse Planning Council MINUTES OF MEETING HELD ON . March 111 2008 Joint meeting of Budget and Personnel sub-committees: BOCC Meeting Room 1:00 P.M. Harvey Govt. Ctr. 1200 Truman Ave,; Key Westl FL Board Members Present: Tommy Taylor, Chair Joseph Lainol Vice Chair Jamie Pipherl RaiEtte Avael, Rosemary Enright, Mary Vanden Brookl Brad Noackl Susan Sharpl and Sherry Read. Staff present: David Owens, Grants Administrator The meeting was called to order at 1:03 P.M. by Tommy Taylorl Chairman. Board members and attendees introduced themselves. Tommy Taylor began discussion of the job description for the program director. Donna Moore, Human Resources Director of the Sheriffs Office, joined in the discussion. She mentioned that the position would be a pay grade 15, starting at approximately $46/500.00 in salary, or about $48/825.00 for someone with three to five years experience, The council discussed the pros and cons of hiring a contract employee and hiring a regular employee. The council agreed to publish only the starting salary in advertisements. Changes to the job description were made, Meeting of full Council: BOCC Meeting Room 2:00 P.M, Harvey Govt. Ctr. 1200 Truman Ave,; Key Westl FL Board Members Present: Tommy Taylor, Chair Joseph Lainol Vice Chair Jamie Pipherl Clare ShaWl RaiEtte Avaell Rosemary Enright, Steve Torrencel Jo Ann Brancel, Mary Vanden Brook, Brad Noackl Susan Sharpl and Sherry Read. Staff present: David Owensl Grants Administrator The meeting was called to order at 2:28 P.M. by Tommy Taylor, Chairman. Board members and attendees introduced themselves. The council discussed the addition of three positionsl representing the lower, middlel and upper kE;YSI and the appointment of Dr. David Rice to the middle keys position. Dave Owens said that additions and appointments should be approved by the County Commission. He and Joe Laino agreed to work on agenda items for the positions and appointment if approved by the council. Draft - not yet approved by CJMHSA Planning Council Council members discussed several changes to the job description. Rosemary Enright made a motion, seconded by RaiEtte Avael, to approve the job description as modified [attached]. Dave Owens and Tommy Taylor discussed in-kind match. Joe Laino discussed training and technical assistance tentatively scheduled for April 8 and 9. He also mentioned the availability of Baker Act training for law enforcement personnel and other interested parties. He added that this would cost about $600.00 per day, plus expenses, for the trainer. Steve Torrence joined in a discussion of funding for this. David Rice, of the audience, asked if House Bill 477 allows additional members. Tommy Taylor and Dave Owens joined the discussion. Dave Owens said that he could fin Mary Vanden Brook made a motion, seconded by Jamie Pipher, to add three positions to the Council, one filled by a resident of the upper keys, one filled by a resident of the middle keys, and one filled by a resident of the lower keys. The motion passed unanimously. Rosemary Enright made a motion, seconded by Mary Vanden Brook, to recommend the appointment of David Rice to the new position filled by a resident of the middle keys. The motion passed unanimously. There being no further business, the meeting was adjourned at approximately 3:20 P,M.