2006-2007 FK-073 07/19/2006
Clelt( oI1he
CirculCoUd
Danny L. Kolhage
Phone: 296-3130 Fax: 295-3663
To:
Mayra Tezanos,
Executive Assistant
Isabel C. DeSantis,
Deputy Clerk ~
Date: Friday, August 11, 2006
.~}<t
At the BOCC meeting of ~ 1, 2006 the Board approved the following:
Grant Task Assignment with the Florida Department of Environmental Protection
(FDEP), DEP Contract No. PL-029, to receive a $60,000 grant for the removal of
invasive exotic plant species from conservation lands that are owned or managed by
Monroe County.
From:
Grant Task Assignment with the Florida Department of Environmental Protection
(FDEP), DEP Contract No. PL-029, to receive a $62,400 grant which will allow the
County to continue employing invasive exotic plant control technicians to treat invasive
exotic plants on conservation lands that are owned or managed by Monroe County.
Enclosed please find two (2) duplicate originals of each document above for your
handling. Should you have any questions, please do not hesitate to contact me.
Cc: County Attorney
Finance
File
TASK ASSIGNMENT NOTIFICATION FORM
DEP CONTRACT NO. PL-029
Task Assignment Number: FK-073
Date: June 7, 2006
Contractor Name: Monroe County
Contractor's Contrac! Manager: Elizabeth Bergh (305) 852-2511
DEP Contract Manager: Greg Jubinsky 850-488-5631
DEP Site Manager: Jackie Smith 561-791-4720
Project Title: Monro<, County Australian Pine 06-07
MA ID#:
Task Description and Payment Schedule: Exhibit 1 describes the scope of work for this project Tbe Contractor is not authorized to
perform work on any additional sites until such time as the DEP and the Contractor have fully executed a Change Order fur said additional
work. Any work perfurmed by the Contractor contrary to this Task Assignment shall be at the Contractors expense.
Task Assignment Conditions and Deliverables;
I. Control is defined as treatment effective in preventing re-sprout of treated target vegetation.
2. If 95% kill rate is not achieved for any area of the project after two months following project completion, one additional
thorough treatment of the plant will be the responsibility of the contractor at no cost to the contracting entities.
3. The Contractor shall notify the designated site manager prior to entering the work-site.
4. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s).
5. Upon Site Manager approval, the Contractor is authorized to control incidental occurrences of any current EPPC categOlY one or
category two invasive exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed
the established Task Assignment amount, and must not jeopardize the Contractor's ability to achieve the required level of control fur
the primary target species. It is the responsibility of the Contractor to detemtine that all control operations do not exceed the
established Task Assignment amount.
Final Treatment Completion Date; June 15, 2007
Amount Not To Exceed: ~
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Task Assignment Start Date: July 1,2006
Task Assignment Type:
Cost Reimbursement
Total Task Assignment Value
Funding Information:
On!. Code IE.O. IObiect Code IFund ISDee. Cat.
13710-2800-222 I-.!ll.. I 139904 I 1102334
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MONROE<fWn' Cha.,./t..S"S'c>,,:y M e;O'}I....~...
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FL DEPARTMENT OF ENVIRONMENTAL PROTECTION
Department Directm
Date
cc: Gwenn Godfrey, Oontracts Office (MS93)
Contracts Disbursements Section (MS78)
DEP Contract No. PL-029, Task Assignment No. FK-OOO, Page 1 of 2
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TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
1. Upon full execution of the Task Assignment, the Contractor will coordinate with the DEP Site Manager to establish a mutually
agreeable work schedule.
2. A Ground Crew Supervisor, employed by the Contractor, will be present at all times when work on the site is underway;
3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will
assure contract crews are knowledgeable of, and remain within property and treatment boundaries. Every effort shall be made by the
Contractor to avoid damage to native vegetation and wildlife;
4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and
Consumer Services (FDACS) in the Forestry or Right-of-Way categories. A copy of each supervisor's FDACS certification will be
provided to the DEP Site Manager prior to initiation of on-site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight (8) field employees at any given time~ unless otherwise noted in the
Task Assignment;
6. The Ground Crew Supervisor shall be responsible for the col1ection~ recording, and timely submission of all data and reports required.
At weekly intervals and at the completion of initial treatments and site reassessment, a complete report will be submitted to the Site
Manager detailing sites treated, number and size of plants killed, and type of treatment used. This data will be recorded on the DEP
"Daily Progress Report Form".
7. The Contractor will strictly adhere to all herbicide label application, precautionary. and safety statements;
8. All control efforts (except cogon grass treatment) shall be at least 95% effective in preventing re-sprout of treated target vegetation. If
95% kill rate is not achieved for any area of the project after two months following project completion, one additional thorough treatment
of the plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the DEP;
9. Cogon grass treatments shall be 100% effective in killing above ground portions (top kill) of target vegetation. If 100% top kill rate is
not achieved for any area of the project after 30 days following project completion, one additional thorough treatment of the plant species
listed under "Project Goals" in the project area will be the responsibility ofthe Contractor at no cost to the DEP;
10. The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Forms, completed and approved.
to the Bureau of Invasive Plant Management, 3915 Commonwealth Boulevard, MS 710, Tallahassee, Florida 32399-3000 within ten (10)
working days of work completion;
RESPONSIBILITIES OF THE DEP SITE MANAGER:
I. The Site Manager reserves the right to inspect, at any time, the Contractor's procedure. spray system(s), spray solution(s), and other
ancillary equipment, and to approve operating personnel. Inspection, however, will not relieve the Contractor of any obligations or
responsibilities nor will it transfer any liability to the lands listed under "Project Location.";
2. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology.
3. The site management agency authorizes Bureau of Invasive Plant Management staff to approve invoice payments of all funds
encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the
approved invoice will be forwarded to the site management agency.
DEP Contract No. PL-029, Task Assignment No. FK-OOO, Page 2 of 2
Exhibit I
Project Title: Monroe County Invasive Exotic Plant Control
Contractor Grant Australian Pine (2006-2007)
Working Group:
Flarida Keys Invasive Exatic Plant Warking Group
Site Manager:
Elizabeth Bergh
Manrae Caunty Land Steward
2798 Overseas Highway
Marathan, Flarida 33050-2227
Phane: (305) 289-2511
Cell: (305) 304-4442
Email: bergh-beth@manraecaunty-fl.gav
Grant Type: Fill[ellPriee .::::::bst- ("KL(vv.6V(;.~~ ~.2('O"
Project Goal: The praject goal is the eradication of nan-native invasive Australian pine (I, II -
Casuarina spp.), Brazilian Pepper (1 - Shinus terebithifolius), and ather Category I invasive
species from publicly owned conservatian lands in Manrae Caunty.
Project Description This praject will build on the success of the 2005-2006 Monrae County
grant by having the Caunty hire DEP-approved contractors to' remove nan-native invasive
Australian pine (1, II - Casuarina spp.), Brazilian Pepper (I - Shinus terebithifolius), and ather
Category I invasive species as authorized by the Site Manager fram publicly owned canservatian
lands in Manrae Caunty. The project will remave stands af exatic vegetatian that are either taa
large ar la'~ated taa clase to' impravements (such as pawer lines, raads, and hauses) to be safely
remaved by the Land Steward and Invasive Exatic Plant Cantral Technicians.
Project Location Lands in this praject will cansist af public canservatian lands located
thraughout the Flarida Keys either owned or managed by Monroe Caunty (as the Baard af
County Commissioners ar the Land Authority). Monrae Caunty owns approximately 2,000 acres
of scattered conservatian lands thraughout the Florida Keys. The focus for the 2005-2006 project
was the Middle and Lower Keys, where canservatian lands in Center Island subdivision on Duck
Key and Eden Pines Colany subdivision an Big Pine Key were treated. The 2006-2007 project
will target sites within the remaining untreated canservatian lands awned ar managed by the
County in the Lawer, Middle, and Upper Keys identified belaw.
Upper Kev:~
North Key LargO'
Key Largo
Tavernier
Plantatian Key
Upper Matecumbe
Middle Kevs
Lang Key
Duck Key
Grassy Key
Crawl Key
Fat Deer Key
Lower Kevs
NO' Name Key
Big Pine Key
Big, Middle, and Little Torch Keys
Ramrod Key
Summerland Key
Cudjoe and Sugarlaaf Keys
Big Cappitt Key
Baca Chica Key
Key West
DEP Contract No. PL029, Task Assigrunent NO'. FK-073, Exhibit 1, Page I af 6
Exhibit I
Most individual parcels are only 0.1 acre in size, but many are contiguous and combine to form
much larger management units. All properties are public lands that Monroe County intends to
manage in perpetuity for conservation and natural resource protection.
Represent,~d in these conservation lands are coastal beaches, buttonwood associations, rockland
and maritime hammocks, and pine rockland. These areas provide habitat and resources for a
myriad of wildlife, resident and migratory birds, and endemic plant species. The non-native
plants that invade these areas decrease habitat value and lower biodiversity. Just a few of the
state and federally listed endangered and threatened species of animals and plants that utilize
these habitats include: green turtles (Chelonia mydas), eastern indigo snake (Drymarchon corais
couperi), key mud turtle (Kinosternon baurii), piping plover (Charadrius melodus),
whitecrowned pigeon (Columba leucocephala), Key Largo cotton mouse (Peromyscus
gossypinus allapaticola), Lower Keys rabbit (Sylvilagus palustris hefneri), Key deer (Odocoileus
virginian us clavium), Blodgett's wild mercury (Argythamnia blodgettii), locustberry (Byrsonima
lucida), silver palm (Coccothrinax argentata), and Garber's spurge (Chamaesyce garberi).
Proposed :Budget The proposed budget for the project is as follows:
Grant Funds Requested: $60,000
(10 acres at @ $6,000.00 per acre)
In-Kind Match:
Project Administration
(4 hrs/week for 32 weeks
@ $28.73/hr + 44% in benefits)
Public Works Equipment and Dump Fees
Total In-Kind Match:
(33% of Grant Funds Requested)
$5,300
$16,000
$21,300
Project Total:
(Grant Funds + In-Kind Match)
$81,300
Work Specifications The contractor will remove the exotic vegetation from designated
conservation lands under the direction of the Monroe County Land Steward and in cooperation
with the Exotic Plant Control Technicians. Work performance will consist of the contractor
furnishing all labor, herbicides, diluents, small equipment, transportation, spray equipment, etc.
and all operations necessary to control the exotic vegetation as described in the Project Goals
section. Monroe County Public Works will provide heavy equipment (clam truck, dump truck,
etc.) as required to remove and dispose of large stump pieces and to coordinate pine mulch
removal.
Daily work logs recording date, name of site, and hours of work along with other data will be
maintained by the Land Steward. Monroe County will submit invoices to the Florida Department
of Environmental Protection (FDEP), Bureau of Invasive Plants, for subcontract reimbursement
for activities based on the work logs.
DEP Contract No. PL029, Task Assignment No. FK-073, Exhibit 1, Page 2 of 6
Exhibit I
The exotic vegetation will be removed and stump treated according to developed effective
control techniques. The vegetation will be chipped on site and either distributed on site in an
enviromnentally appropriate manner or removed from the site. Decisions regarding specific plant
treatment methods on each site will be approved by the Land Steward. Most treatment sites are
expected to naturally re-vegetate with native species without artificial seeding or planting.
However, severely degraded sites (such as sites with a: thick mat of acidic pine needles) and
those with distant native seed sources will be followed up with site preparation and planting of
natives with funding from Monroe County's Enviromnental Land Management and Restoration
Fund. Ev<:ry effort shall be made by the contractor to avoid damaging native vegetation or
disturbing wildlife.
Data Collection The Land Steward will be responsible for overseeing contractors and
conducting field work and keeping daily work logs. Work logs will record date, morning and
afternoon weather conditions, name of site, specific location on site, hours of work, species
treated, estimates of species abundance in each work location, treatment method, herbicide,
concentration, and amount applied. Logs will be used for final report preparation and.will be
monitored by entering spatial information with attributes into a GIS database to track
management activities on all county-owned conservation lands.
Public Education/Outreach The Land Steward will coordinate discussions with neighbors and
neighborhood associations prior to contractor work to explain the purpose and importance of the
work. The Land Steward will work in partnership with the TNC Green Sweep program, which
has been effective in fostering awareness of the invasive exotic plant problem and recruiting
adjacent private landowners to allow volunteer exotic plant eradication efforts on their property.
Project Time Frame The project will begin as soon as funding is available and conclude by
June 15, 2007, with the Monroe County Land Steward providing a comprehensive final report to
accompany the final invoice for cost reimbursement to the FDEP Bureau of Invasive Plants no
later than June 30, 2007. Due to weather constraints, it is envisioned that most of the work will
occur during the eight-month period from October to June.
DEP Contract No. PL029, Task Assigmnent No. FK-073, Exhibit I, Page 3 of 6
Exhibit 1
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