Item F49
J _.
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11/21/00
Division: Management Services
Bulk Item: Yes X No
Department: OMB-Grants Management
AGENDA ITEM WORDING: Approval to authorize County Administrator or his designee
to accept Local Law Enforcement Block Grant Award via Internet as required by U.S.
Department of Justice, Bureau of Justice Assistance.
ITEM BACKGROUND: Grant has been accepted for four years and except for fist year
has been used to support drug courts. (1st year funding was used to enhance court security).
PREVIOUS REVELANT BOOC ACTION: BOCC approved applying for grant funds at
September meeting.
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
$107.586
BUDGETED: Yes No X
Grant is for 2 years. Match can be budgeted in
FY '02.
COST TO COUNTY:
$10.759
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
Year
DOCUMENTATION: Included
,\)
APPROVED BY: County Atty _ OMB~___.-6. ~~enth).\ C '
DIVISION DIRECTOR APPROVAL: James Roberts -
TYPE NAME HERE
To Follow X Not Required
AGENDAITEM# 1- P-/9
DISPOSITION:
J __
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: U.S. Department of Justice
Contract Purpose/Description:
Effective Date: 10/01/00
Expiration Date: 09/30/02
Requesting BOCC approval for the County Administrator
or his designee to accept Local Law Enforcement Block Grant Award via Internet and to authorize
the County Mayor to sign award acceptance documents.
Contract Manager:
Dave Owens
(Name)
4474
(ExL)
OMB Grants Mgt.
(Department)
for BOCC meeting on 11/21/00
Agenda Deadline: 11/7/00
CONTRACT COSTS
Total Dollar Value of Contract: $107.586 Current Year Portion: $TBD
Budgeted? Yes No X Account Codes: -fa b.e Q S 5 ; <j ,'l'"e d
Grant: $96.827
County Match: $10.759
Estimated Ongoing Costs: $ Q/yr
(not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. Maintenance, utilities, janitorial, salaries, etc.)
Division Director
CONTRACT REVIEW
Changes
Date In Needed ~eview
Yes No -
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JL! /1 / (}(J () J1J ;II/'LL
Date Out
Risk Management
O.M.B./Pur~ing
County Attorney
Coments:
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LLEBG Correspondence Handbook
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Message Created: 09-NOV-OO
From: ojp@ojp.usdoj.gov
cc:
Subject: ~ward Approval Notification.
Message: Congratulations! Your Award for the FY 2000 Local Law Enforcement Block
Grants (LLEBG) Program has been approved by the Bureau of Justice
Assistance (BJA).
You have 45 calendar days from the date on your Award to review and accept
this Award. All Awards not accepted within this 45 day period will be
deobligated and funds will be redistributed among FY 2001 eligible applicants
during the next LLEBG funding cycle.
To accept your award, go to
https:l/grants.ojp.usdoj.gov:8004/gmslplsqVllebg_!ogin.llebg_main and log on
using your user id and password.
Iv ou have 90 calendar days from the date on your Award to submit your
Request for Drawdown. Any funds not drawdown within this 90 day period will
be deobligated and funds will be redistributed among FY 2001 eligible
applicants during the next LLEBG funding cycle. .
Again, please do not reply directly to this message as your reply will not reach
us.
Award Overview
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Overview
The Award Section of your handbook allows you to check if FY 2000 LLEBG Award documents have been
approved by BJA and are ready for your acceptance. You are able to accept or decline your award and print the
formal award documents for your records. To ensure that the jurisdiction and CEO information provided during
the application process is current and accurate, please verify the information on the following screens.
The date of your award is 03-NOV-2000, and it is now ready for your acceptance.
You have 45 calendar days to accept this award and 90 calendar days to complete the Request for Drawdown
(RFD) process.
FY 2000 LLEBG Award Infonnation
FY 2000 LLEBG Final Award Amount* $ 96,827.00
This amount reflects the fmal award amount for FY 2000 plus any
needed adiustment to the FY 1999 Award amount .
M-atchina Amount $ 10.759.00
~
Please click on the Continue button to review CEO information, view the award documents, and accept the
award. If you choose to decline your award, please skip to the Decline Award step on the left.
https://grants.ojp.usdoj.gov:8004/gms _ user/plsql/award.overview?p _ bgid=2
11/13/2000
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, Review CEO Information
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Review CEO Information
Please review the CEO information provided during the application process. To change any of the following
information, click on the Change CEO Information button below.
Jurisdiction CEO Information
Title County Mayor
Prefix Ms.
First Name Shirley
Last Name Freeman
Phone (305)292-3440
Extension
Fax (305)295-4515
E-mail bocc.free@mail.state.f1.us
https:I/grants.()jp.usdoj.gov:8004/gms user/plsQI/award.review ceo info?o b2id=2
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Review Jurisdiction
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Review Jurisdiction Infonnation
Please ensure that appropriate uppercase and lowercase letters have been used in the Applicant Information
fields; not all uppercase or all lowercase. To change any ofthe fields below, click on Change Jurisdiction
Infonnation button. If you have provided only a post office box, please provide a street address that BJA may
use for any overnight mailings.
Jurisdiction Infonnation
Name Monroe County
Address Une 1 5100 College Road
Address Une 2 c/o OMB Grants Mgt.
City Key West
State FLORIDA
Zip 33040-4319
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. Accept Award
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Accept Award
FY 2000 LLEBG Final Award Amount:* $ 96,827.00
Matching Amount $10,759.00
*This amount reflects the final award amount for FY 2000 plus any required adjustments related to the FY 1999
Award amount.
To continue with the Accept Award process, you must click on the links to the Special Conditions, Assurances,
Lobbying, Debarment Suspension..., and Drug Free workplace. Within each link, you must click on the box
underneath each condition AND click on the Accept button at the bottom of the screen.
· Special Conditions - -- ),.11 Ctt~~
· Assurances ..-- (). M-o.. tb!-.
· Certifications regarding lobbying;debannent, suspension and other responsibility matters; and
drug-free workplace requirements
Q\\fJt---/
..A-tGtG \ .
CX.\\ ~
1. Lobbving
2. Debarment. Suspension. and Other Responsibility Matters (Direct Recipient)
3. Drug-Free Workplace (Grantees Other than Individuals)
Acceptance of this Award and special conditions DOES NOT result in an automatic payment of LLEBG funds.
BJA requires that all grantees submit the Request for Drawdown (RFD) in order to have funds directly deposited
to your Financial Institution. Please take time to plan a detailed budget and comply with each special condition.
For FY 2000, grantees have to submit the RFD within 90 calendar days from the award date. Your jurisdiction's
award date is 03-NOV-2000. Once you accept your award, you may begin the RFD process.
https://grants.qjp.usdoj.gov:8004/gms user/plsQI/award.accept award?p bgid=2
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LLEBG - Special Conditions
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Special Conditions - Monroe County
You must click on the box underneath each condition AND click on the Accept button at the bottom of
the screen.
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Local Jurisdiction" Zero County in compliance w/PSOHB
1. The recipient agrees to comply with the financial and administrative requirements set forth
in the current edition of the Office of Justice Programs (OJP) Financial Guide.
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2. The recipient agrees to comply with the organizational audit requirements of OMB Circular,
A-133, Audits of States, Local Governments and Non-Profit Organizations, as further
described in OJP's Financial Guide, Chapter 19.
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3. The recipient acknowledges that failure to submit an acceptable Equal Employment
Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR 42.302), that is
approved by the Office of Civil Rights, is a violation of its Certified Assurances and may
result in funds from the award being frozen, until such time as the recipient is in
compliance.
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4. The recipient agrees that federal funds under this award will be used to supplement but not
supplant state or local funds, pursuant to section 101(g) of H.R. 728, 104th Congo (1995).
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5. The recipient shall submit one copy of all reports and proposed publications resulting from
this agreement twenty (20) days prior to public release. Any publications (written, visual, or
sound), whether published at the recipient's or government's expense, shall contain the
following statement: (NOTE: This excludes press releases, newsletters, and issue analysis.)
"This project was supported by Grant No. 2001-LB-BX-0035 awarded by the Bureau of
Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in
this document are those of the author and do not necessarily represent the official position
or policies of the U.S. Department of Justice."
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6. The recipient agrees to provide information required for any national evaluation conducted
by the U.s. Department of Justice.
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7. The recipient agrees, if the funds are used for the hiring and em ploying of new, additional
law enforcement officers and/or support personnel, as described in the applicable purpose
area of Subpart A section 101(a)(2) of H.R. 728, 104th Congo (1995), that the recipient unit
of local government will achieve a net gain in the number of law enforcement officers who
perform non-administrative public safety service. If the funds are used for the hiring and
employing of new, additional law enforcement officers and/or support personnel, the unit of
local government will establish procedures to give members of the Armed Forces who, on or
after October 1, 1990, were or are selected for involuntary separation (as described in
section 1141 of Title 10, United States Code), approved for separation under section 1174a
or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the
Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of
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. LLEBG - Special Conditions
Page 2 of 4
Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of
persons as additional law enforcement officers or support personnel.
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8. The recipient agrees this award document constitutes the obligation of federal funds for use
by the recipient in execution of the program or project covered by the award. Such
obligation may be terminated without further cause if the recipient fails to affirm its timely
utilization of the award by accepting the award and special conditions within 45 calendar
days from the date of award.
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9. The recipient agrees to submit the Request for Drawdown via the Internet system within 90
calendar days from the date of award, or to have all 'funds deobligated for redistribution
during the next funding cycle.
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10. The recipient agrees to one 24 month obligation and expenditure period, as established at
the approval of the Request for Drawdown. All funds must be expended by the end of this
24 month period with no exceptions.
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11. The recipient is required to establish a trust fund account. This fund may not be used to pay
debts incurred by other activities beyond the scope of the Local Law Enforcement Block
Grants Program. The recipient also agrees to obligate and expend the grant funds in the
trust fund (including any interest earned) during the 24 month period. Grant funds
(including any interest earned) not expended by the end of the 24 month period must be
returned to the Office of the Comptroller (OC) by the end of the 27th month, along with the
final submission of the Financial Status Report (SF-269A).
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12. The recipient agrees to submit semiannual progress reports via the Internet system for the
life of the grant. Reports are due within 45 calendar days after the end of the reporting
periods, which are June 30 and December 31.
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13. The recipient agrees, if funds are used for enhancing security, that the unit of local
government - -
(a) has an adequate process to assess the impact of any enhancement of a school
security measure, that is undertaken under subparagraph .(B) of section 101(a)(2), on
the incidence of crime in the .geographic area where the enhancement is undertaken;
(b) will conduct such an assessment with respect to each such enhancement; and,
(c) will submit to the Bureau of Justice Assistance (BJA) an annual assessment report
via the Internet system.
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14. The recipient agrees to comply with 28 CFR Part 23 if federal funds are used to support
Criminal Intelligence Systems.
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LLEBG - Special Conditions
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15. The recipient agrees to assist BJA in complying with the National Environmental Policy Act
(NEPA) and other related federal environmental impact analyses requirements in the use of
these grant funds, either directly by the recipient or by a subrecipient. Accordingly, prior to
obligating grant funds, the recipient agrees to first determine if any of the following
activities will be related to the use of the grant funds. The recipient understands that this
special condition applies to its following new activities, whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted
by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken
in order to use these grant funds, this special condition must first be met. The activities
covered by this special condition are:
.
1. New construction;
2. Minor renovation or remodeling of a property either (a) listed on or eligible for
listing on the National Register of Historic Places or (b) loc'ated within a 100-year flood
plain;
3. A renovation, lease, or any proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and,
4. Implementation of a new program involving the use of chemicals other than
chemicals that are (a) purchased as an incidental component of a funded activity and
(b) traditionally used, for example, in office, household, recreational, or educational
environments.
Application of This Special Condition to Recipient's Existina Proarams or Activities:
For any of the recipient's or its subrecipient's existing programs or activities that will be
funded with these grant funds, the recipient, upon specific request from BJA, agrees to
cooperate with BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activity.
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16. The recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this
grant during the obligation and expenditure period. This is to facilitate communication
among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to
maintain an administrative file documenting the meeting of this requirement. For a list of
State Information Technology Points of Contact, go to
http://WWW.01P.usd01.aov/ec/states.htm
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17. The recipient agrees to provide and expend a 10 percent cash match (calculated as 1/9 of
the federal award amount) before the end of the 24 month obligation and expenditure
period. The recipient is reminded that the matching funds are auditable under Special
Condition #2 and will be binding to the recipient.
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18. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, at least
one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The
recipient must also provide verification to BJA, via the Internet system, of the public
hearing. At the hearing, persons shall be given an opportunity to provide written and oral
views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the
public hearing at a time and place that allows and encourages public attendance and
participation. The recipient may not request a drawdown of funds until these requirements
are met and the formal budget allocations are adopted by the recipient.
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LLEBG - Special Conditions
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19. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, a
previously designated or newly established advisory board will meet to discuss the proposed
use(s) of the grant funds. The recipient will designate the advisory board to make
nonbinding recommendations on the use(s) of funds under the LLEBG Program. Membership
on the advisory board must include a representative from the following, though it may be
broader:
a) the local police department or sheriffs department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and,
e) a local nonprofit, educational, religious, or community group active in crime
prevention or drug use prevention or treatment.
The recipient may not request a drawdown of funds until these requirements are met and
the formal budget allocations are adopted by the recipient.
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20. The recipient has certified it is in compliance with the Public Safety Officers' Health Benefits
Provision of the Departments of Commerce, Justice, and State, the Judiciary, and Related
Agencies Appropriations Act, 2000 (Pub. L. No. 106-113) and agrees to remain in
compliance during the life of the grant. This provision requires that the unit of local
government which employs a public safety officer (as defined by section 1204 of Title Iof
the Omnibus Crime Control and Safe Streets Act of 1968, as amended) to afford such public
safety officer who retires or is separated from service due to injury suffered as a direct and
proximate result of a personal injury sustained in the line of duty while responding to an
emergency situation or hot pursuit (as such terms are defined by State law) with the same
or better level of health insurance benefits at the time of retirement or separation as the
officer received while on duty. If the recipient demonstrates noncompliance during the life of
the grant, 10 percent of the award amount must be returned to BJA.
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LLEBG - Assurance
Page 10f3
Assurances - Monroe County
You must click on the box underneath each condition AND click on the Accept button at the bottom of
the screen.
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1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action
has been duly adopted or passed as an official act of the applicant's governing body,
authorizing the filing of the application, including all understandings and assurances
contained therein, and directing and authorizing the person identified as the official
representative of the applicant to act in connection with the application and to provide such
additional information may be required.
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2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and
Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable
treatment of persons displaced as a result of Federal and federally-assisted programs.
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3. It will comply with provisions of Federal law which limit certain political activities of
employees of a State or local unit of government whose principal employment is in
connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et
seq.)
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4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair
Labor Standards Act if applicable.
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5. It will establish safeguards to prohibit employees from using their positions for a purpose
that is or gives the appearance of being motivated by a desire for private gain for
themselves or others, particularly those with whom they have family, business, or other
ties.
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6. It will give the sponsoring agency or the Comptroller General, through any authorized
representative, access to and the right to examine all records, books, papers, or documents
related to the grant.
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7. It will comply with all requirements imposed by the Federal sponsoring agency concerning
special requirements of law, program requirements, and other administrative requirements.
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8. It will insure that the facilities under its ownership, lease or supervision which shall be
utilized in the accomplishment of the project are not listed on the Environmental Protection
Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of
the receipt of any communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing by the
EPA.
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9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood
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LLEBG - Assurance
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Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31,
1976, Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance
in communities where such insurance is available as a condition for the receipt of any
Federal financial assistance for construction or acquisition purposes for use in any area that
has been identified by the Secretary of the Department of Housing and Urban Development
as an area having special flood hazards. The phrase "Federal financial assistance" includes
any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance
loan or grant, or any other form of direct or indirect Federal assistance.
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10. It will assist the Federal grantor agency in its compliance with Section 106 of the National
Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and
the Archeological and Historical Preservation Act of 1966 (16 USC 569a-l et seq.) by (a)
consulting with the State Historic Preservation Officer on the conduct of Investigations, as
necessary, to identify properties listed in or e.ligible for inclusion in the National Register of
Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity,
and notifying the Federal grantor agency of the existence of any such, properties and by (b)
complying with all requirements established by the Federal grantor agency to avoid or
mitigate adverse effects upon such properties.
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11. It will comply, and assure the compliance of all its subgrantees and contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime
Act, as appropriate; the provisions of the current edition of the Office of Justice Programs
Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal
laws, orders, circulars, or regulations.
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12. It will comply with the provis.ions of 28 CFR applicable to grants and cooperative agreements
including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information
Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part
23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of
Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal
Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the
National Environmental Policy Act; Part 63, Floodplain Management and Wet/and Protection
Procedures; and Federal laws or regulations applicable to Federal Assistance Programs.
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13. It will comply, and all its contractors will comply, with the non- discrimination requirements
of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d),
or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as
amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of
the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of
1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination
Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice regulations
on disability discrimination, 28 CFR Part 35 and Part 39.
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14. In the event a Federal or State court or Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a
copy of the finding to the Office for Civil Rights, Office of Justice Programs.
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LLEBG - Assurance
Page 3 bf3
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15. It will provide an Equal Employment Opportunity Program if required to maintain one, where
the application is for $500,000 or more.
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16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated
October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new
Federal funds within the units of the Coastal Barrier Resources System.
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OJP Form 4000/3 (Rev. 7-00)
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. LLEBG - Certifications
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Certification - Monroe County
You must click on the box underneath each condition AND click on the Accept button at the bottom of
the screen.
................................................V\..............................VI.....................................'\.......'Io.....................................................................................................................................................................................................................................................................................................................................................'1,......................................................
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons
entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant
certifies that:
1. (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the, to
any person for in-f1uencing or attempting to influence an officer or employee of agency, a
Member of Congress, an officer or employee of Congress, or an employee of aof Congress in
con-nection with the making of any Federal grant, the entering intoany cooperative
agreement, and the extension, continuation, renewal, amendment, orof any Federal grant or
cooperative agreement; .
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2. (b) If any funds other than Federal appropriated funds have been pa.id or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the undersigned
shall complete and submit Standard Form - LLL, "Disclosure of Lobbvina Activities," in
accordance with its instructions;
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3. (c) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under grants
and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and
disclose accordingly.
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OJP Form 4061/6 (Rev. 7-00)
... ..................._,,~~_................__................................~....................................................................................................................................
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LLEBG - Certifications
Page I'of I '
Certification - Monroe County
You must click on the box underneath each condition AND click on the Accept button at the bottom of
the screen.
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As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for
prospecataive participants in ptimary covered transactions, as defined at 28 CFR Part 67, Section 67.510-
1. (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department or agency;
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2. (b) Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements, or receiving stolen property;
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3. (c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the offenses
enumerated in paragraph (l)(b) of this certification; and
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4. (d) Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
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5. (e) This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 28 CFR Part 67.510, Participants' responsibilities. The
regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-
19211). (1) The prospective lower tier participant certifies, by submission of this proposal,
that neither it nor its principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency. (2) Where the prospective lower tier participant is unable to
certify to any of the statements in this certification, such prospecrive participant shall attach
an explanation to this proposal.
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B. Where the applicant is unable to certifiy to any of the statements in this certificatiion, he or she
attach an explanation to this application.
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, LL'EBG - Certifications
Page 1 of2
Certification - Monroe County
You must click on the box underneath each condition AND click on the Accept button at the bottom of
the screen.
This certification is required by the regulations implementing the Drug-Free Workplace Act of 198, 28 CFR Part ~
67, Subpart F. The regulations, published in the May 25,1990 Federal Register, require certification by grantees,
prior to award, that they will maintina a drug-free workplace. Section 67.630(c) of the regulations provide that a
grantee that is a State may elect to make one certification in each Federal fiscal year. The certificate set out
below is a material representation of fact upon which reliance will be placed when the agency determines to
award the grant. False certification or violation of the certification shall be grounds for suspension of payments,
suspension or termination of grants, or government-wide suspension or debarment (see 28 CFR Part 67, Section
67.615 and 67.620).
1. (a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
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2. (b) Establishing an on-going drug-free awareness program to inform employees about (1)
The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-
free workplace;(3) Any available drug counseling, rehabilitation, and employee assistance
programs; and(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
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3. (c) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
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4. (d) Notifying the employee in the statement required by paragraph (a) that, as a condition
of employment under the grant, the employee will (1) Abide by the terms of the statement;
and(2) Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occuring in the workplace no later than five calendar days after such
conviction;
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5. (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position title,
to: Department of Justice, Office of Justice Programs, ATTN: Control Desk,B10 Seventh
Street, N.W. Washington, DC 20531. Notice shall include the ide'ntification number(s) of
each affected grant;
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6. (f) Take one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking
appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or(2)
Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approv
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LLEBG - Certifications
Page 2 of 2
7. (g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (t).
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........~~YoY\N\.......~_~~
_............................................."^~................................_....................................""'"^"-"'^..................................""""^"....................
B. The grantee may insert in the space provided below the site(s) for the penormance of work done in
connection with the specific grant:
Places ofPenormance (Street address, city, county, state, zip code)
address 1 : I.................. .... ................... ...... ... ............ ...... ...... ... ......... ...................... ... ... ............... .:
address2: I.. .. ............ ..
address3: 1......... ......... ............... .............. ... ...... ........... .. ..................... ... ....... .............. ..... ..... ..'
address4: I.... ..... ... .......... ...;... ........ ...... .... ................ ........ ...... ..... ....... ...... ... .... ........................ ....: .,.
..
1. Organization Name and Address:
Monroe County 5100 College Road c/o OMB Grants Mgt. Key WestMONROEFL 33040-4319
2. Typed Name and Title of Authorized Representative
County Mayor 2. Shirley Freeman
3. Grantee IRSNendor Number(s)
596000750
'IA......................v..................."..Yt....................................................................................................".....'1..........................................................,.............,................................................................'I.'I........................'I........'I.......................................Vl.\........................................................"'.............................................'1.'1.....'1.........'1.........................................................'".......................
OJP Form 4061n (Rev. 7-(0)
https://grants.ojp.usdoj.gov:8004/gms_ user/plsqI/award_ certification.display _ conditions?I.. 11/13/2000