09/18/2002
CONTRACT FOR JANITORIAL SERVICES
KWIA
National Cleaning SysteiA Inc.
THIS CONTRACT, made and entered into this / Y day of ~~!1 UK. 2002,
by and between Board of County Commissioners of Monroe County (COunty) and National beaning
Systems, Inc. (Contractor).
The parties hereto, for the considerations herein set forth, mutually agree as follows:
1. Scope of Work. The Contractor shall provide janitorial services at the Key West
International Airport, including all necessary equipment required in the performance of same, and
perform all of the work described in the Specifications (Exhibit A), and his Bid (Exhibit A-I) attached
hereto and incorporated as part of this document. The Contractor shall insure all exterior doors are
locked upon their departure after business hours.
2. Contract Sum. The County shall pay to the Contractor for the faithful performance of
said service on a per month in arrears basis in each of twelve (12) months. The Contractor shall
invoice KWIA monthly for janitorial services performed under the Specifications contained herein.
The Contract amount shall be as stated by the Contractor's proposal as follows: Ninety Two
Thousand, Six Hundred Four Dollars and no cents ($92,604.00).
3. Contractor's Acceptance of Conditions.
A. The Contractor hereby agrees that he has carefully examined the sites and has made
investigations to fully satisfy himself that such sites are correct and suitable ones for this work and
he assumes full responsibility therefore. The provisions of the Contract shall control any inconsistent
provisions contained in the Specifications. All Specifications have been read and carefully considered
by the Contractor, who understands the same and agrees to their sufficiency for the work to be
done. Under no circumstances, conditions, or situations shall this Contract be more strongly
construed against the County than against the Contractor ( and his Surety, if applicable).
B. Any ambiguity or uncertainty in the Specifications shall be interpreted and construed
by the Airport Manager, and his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance of any part of the work or material by the
County shall not operate as a waiver by the County of strict compliance with the terms of this
Contract, and Specifications covering said work. Failure on the part of the Contractor, immediately
after Notice to correct workmanship shall entitle the County, if it sees fit, to correct the same and
recover the reasonable cost of such replacement and/or repair from the Contractor, who shall in any
event be jointly and severally liable to the County for all damage, loss, and expense caused to the
County by reasons of the Contractor's breach of this Contract and/or his failure to comply strictly
and in all things with this Contract and with the Specifications.
4. Term of Contract/Renewal. /
A. This contri:ct Shill be for a period of one year commencing on / O. 1/ 0 ~
and terminating on Cf 3 0 _ 03 .
B. The parties shall have the option to renew this agreement after the first year, for an
addition one year period. The contract amount agreed to herein may be adjusted annually in
accordance with the percentage change in the Consumer Price Index (CPI) for Wage Earners and
Clerical Workers in the Miami, Florida area index, and shall be based upon the annual average CPI
computation from January 1 through December 31 of the previous year.
C. Should additional service be required at KWIA on a permanent basis, the additional
specific tasks, and costs for these tasks, will be mutually agreed upon in writing, and approved by
the Airport Manager and by the Contractor.
5. INDEPENDENT CONTRACTOR. At all times and for all purposes under this
agreement the Contractor is an independent contractor and not an employee of the Board of County
Commissioners for Monroe County. No statement contained in this agreement shall be construed so
as to find the contractor or any of his/her employees, contractors, servants, or agents to be
employees of the Board of County Commissioners for Monroe County.
6. ASSURANCE AGAINST DISCRIMINATION. The Contractor shall not discriminate
against any person on the basis of race, creed, color, national origin, sex, age, or any other
characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or
any other area affecting employment under this agreement or with the provision of services or goods
under this agreement.
7. ASSIGNMENT. The Contractor shall not assign this agreement, except in writing and
with the prior written approval of the Board of County Commissioners for Monroe County and
Contractor, which approval shall be subject to such conditions and provisions as the Board and
Contractor may deem necessary. This agreement shall be incorporated by reference into any
assignment and any assignee shall comply with all of the provisions of this agreement. Unless
expressly provided for therein, such approval shall in no manner or event be deemed to impose any
obligation upon the Board in addition to the total agreed-upon price of the services/goods of the
contractor.
8. COMPLIANCE WITH THE LAW. In providing all services/goods pursuant to this
agreement, the contractor shall abide by all statutes, ordinances, rules and regulations pertaining to,
or regulating the provisions of, such services, including those now in effect and hereinafter adopted.
Any violation of said statutes ordinances, rules and regulation shall constitute a material breach of
this agreement and shall entitle the Board to terminate this contract immediately upon delivery of
written notice of termination to the contractor. The Contractor shall possess proper licenses to
perform work in accordance with these specifications throughout the term of this contract.
9. INSURANCE. Prior to execution of this agreement, the Contractor shall furnish the
Owner Certificates of Insurance indicating the minimum coverage limitations as indicated by an "X"
on the attached form, Exhibit C, each attached hereto and incorporated as Exhibit C as part of this
contract document, and all other requirements found to be in the best interest of Monroe County as
may be imposed by the Monroe County Risk Management Department.
10. HOLD HARMLESS. The Contractor shall defend, indemnify and hold harmless the
County as outlines on the attached for identified as Exhibit B
11. FUNDING AVAILABILITY. In the event that funds from Airports Contractual
Services are partially reduced or cannot be obtained or cannot be continued at level sufficient to
allow for the purchase of the services/goods speCified herein, this agreement may then be
terminated immediately at the option of the Board by written notice of termination delivered in
person or by mail to the contractor. The Board shall not be obligated to pay for any services
provided by the contractor after the contractor has received written notice of termination.
12. PROFESSIONAL RESPONSIBILITY. The Contractor warrants that it is authorized
by law to engage in the performance of the activities encompassed by the project herein described,
subject to the terms and conditions set forth. The provider shall at all times exercise independent,
professional judgment and shall assume professional responsibility for the services to be provided.
Continued funding by the Board is contingent upon retention of appropriate local, state, and/or
federal certification and/or licenser of contractor.
13. NOnCE REQUIREMENT. Any notice required or permitted under this agreement
shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified
mail, returned receipt requested, to the following:
FOR COUNTY
Airport Manager
Key West International Airport
3491 S. Roosevelt Blvd.
Key West, FL 33040
FOR CONTRACTOR
John Borges, President
National Cleaning Systems
2201 N. Andrews Avenue #106
Pompano Beach, FL 33069
14. CANCELLAnON.
A. The County may cancel this contract for cause with seven days notice to the
contractor. Cause shall constitute a breach of the obligations of the Contractor to perform the
services enumerated as the Contractor's obligations under this contract.
B. Except for the County's termination because of non-appropriation in 13A, either of the
parties hereto may cancel this agreement without cause by giving the other party thirty days written
n9~iceof its intention to do so.
IN'~NESS WHEREOF the parties hereto have executed this Contract on the day and date
fiJjt \ii60ve 'wi-i.tten .
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'\<,'~i1EST:\~DANNY L. KOLHAGE, CLERK
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COtlNTY, FLORIDA
By
Mayor/Chairman
(SEAL)
ATTEST:
BykI~
NATIONAL CLEANING SYSTEMS, INC.
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EXHIBIT A .
SPECIFICATIONS
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Hours to be work~d.
Monday through Thursday 4:00 a.m. to 1: p.m. (9 hours per da't,)
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Friday: 4:00 a.m.' to 1 p.m. and 7:00 p.m. to -l:a.m. (15; hours 'per day).
Weekends and'Holidays: 4:00 a.m. to 2:00 a.m. (22 hours per day).
'-
Scope of services for floor M'aintenance shall consist of:
Nightly routine. Sundav throuah Saturdav- 9:o.m. to 4:00 a.m. (6 hours oer
niaht)
Pickup trash, newspapers, periodicals, and other debris in the terminal
building.
Strip and wax all terminal floor areas at least once every two weeks.
Mop and buff terminal floor areas every night
Spot clean and wax as needed.
Clean and check the departure lounge and remove all trash and debris daily
Clean and shampoo carpet areas of the departure lounge as needed.
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EXHIBIT A - 1.
BID
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Tel: 954-956-9121 · Fax: 954-917-3112
Tel: 407-872-1902. Fax: 407-872-1903
2201 N. Andrews Ave~Suite 106. Pompano Beach, FL 33069
1625 Camerbur Dr., Orlando, FL 32805
CoIIIJDiUed
to O.aUty
June 14.2002
Janitorial Services Icl. Key West International Airport.
Bid # I69-I96-0-2002/LC
Purchasing Office
1100 Simonton Street. Room 2-213
Key West. FL 33040
~
Dear Sirs;
After through out inspection done on June 7. 2002 assisted by Mr. John Avila Airport
Superintendent. at the all Key West International Airport facility, we are pleased to offer
our best expertise. workmanship and price for the cleaning requirements stated in bid
specifications.
Our monthly price will be: $7.717.00 (Seven Thousand Seven Hundred Seventeen
Dollars). payable in full (30) thirty days following service month.
For tabulation purposes the annual cost (12) twelve months will be: $92.604.00 (Ninety
Two Thousand. Six Hundred and Four Dollars).
National Cleaninl! Systems. Inc. is fullv covered bv Janitorial Service Bond. General
.... ~ ...
Liability (2.000.000.00) and Workman's Compensation Coverage. This assures your
company the protection you deserve and need. Additionally. all our employees receive all
Federal and State compensation requirements.
In our years of business. we learned that "Service is the Key to our success". In checking
our references. we are confident that you will find that "We service our customers and we
are ''COMMITTED TO QUALITY".
We certainly hope that this proposal meets with your approval and we look forward to
hearing from you. so that we may begin a satisfactory relationship that will last for many
years.
~'nce~.w ~
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J01m Borges
President
.
PUBLIC ENTITY CRIME STATEMENT
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"A person or affiliate who 'has been:placed ah the- convicted
vendor list folf'owing a conviction for public entity crime may
not submit a bid on a contract to provide any goods or.
services to a public entity, may 'Jot submit' a- bid' on a.
contract with a public entity for the construction or repair of
a public building or pUblic work, may not submit bids on
leases of real property to p~blic, entity, may not be
awarded or perform .work as a contractor, supplier,
subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity
in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list. "
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NON-COLLUSION AFFIDAV:q .
I~ Aht,;CAht'- ~'t..f:JIf~/Ni- ..Iy./1EJt.fS. lIVe:. J Jo"tT:J l3o~Jofthe dty
of-11> ~ of....,. c 'elv. C H. -R~' 0.. ~ac:q;rdi:S to ;..........." GOth, and
under .
penalty of perjury, depose and say that;
1) . [ amAl1ff;..v1fL e ~Jv;r Jy.J~/~I'w"-l T.-fo ~l,.'lIIe bidder
making the Proposal for the project described as f~lIows:' .
-Tl'rn/i7t>Jt<~ ~;ec~ ,f=f 'key WE!" /A/T. A-refl1,eT
B I ~ 11- /69'- -Iq b - " -.2.00 2../l-C-
2) The prices in this bid have been arrived at independently without
collusion, consultation, communication or agreement for the purpose of restricting
competition, as to any matter relating to such prices with any other bidder or with
any competitor;
3) Unless otherwise required by law, the prices which have been quoted in
this bid have not been knowingly diSclosed by the bidder and will not knowingly be
disclosed by the bidder Prior to bid opening, directly or indirectly, to any other
bidder or to any competitor; and
4) No attempt has been made or will be made by the bidder to induce any
other person, partnership or corporation to submit, or not to submit, a bid for the
purpose of restricting competition;
5) The statements contained in this affidavit are true and correct, and made
with full knowledge that Monroe County relies upon the truth of the statements
contained in this affidavit in awarding contracts for said project.
COUNTY OF
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(Signature of Bidder)
06- \ 5 -- 0 2
DATE
STATE OF
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PERSONALLY APPEARED BEFORE ME, the undersigned authority,
Jt7/1 t1..) 8/) I? 6- E 5 who, after first be~-n \\I~. by me,
(name of individual signing) affixed hiS/her signature in the s R!!'1!fd,~bove
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-' .. NOTARY PUBUC ~.t:'Si~"y
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DRUG-FREE WORKPLACE FORM
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The undersigned. veAdor in accordance with Rorida Statute 287.087 hereby certifies
that: ~/~..,...~'- ~FAA C _ . \
!JL:.L1 ,<J'V 'T '- k Jlf-,V, Al6- C V..{ T ~., I A./ ~
(Name of Busin'e~) . t
1. Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
the workplace and specifying the actions that will be taken against employees for
violations of such prohibition. ~ '
2. Inform employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug-free workplace, any available drug
counseling, rehabilitation, and employee assistance programs, and the penalties that
may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of gUilty or nolo Contendere to, any violation of Chapter
893 (Rorida Statutes) or of any controlled substance law of the United States or any
state, for a violation OCcurring in the Workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully
with the ab ve requir ments.
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SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE ~OUNTY. FLORIDA
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ETHICS CLAUSE '
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MillJAI~ el/9f1V11V6- Sfl'ief~ live /vo~ I.%ItC~warrants that he/it has not
employed, retained or otherwise had act on his/its behalf any ~ former: CountY.
officer or employee in violation of Section 2 ofOrc:linance No. 10-1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 10-
1990. For breach or violation of this prOVision the County may, in its
discretion,. terminate this contract without liability and may - also, in its
"-
discretion, deduct from the contract or purchase price, or otherwise recover,
the full amount of any fee, omission, percentage, gift, or consideration paid
to the former Cou ty officer or employee.
(signature)
Date:
~6 -I~-ol.-
STATE OF
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B f< (J IJ) I/-l? v1
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
J 0 If I{) ~(JI? G- IE S who, after first being sworn by
me, affixed @her
signature (name of individual signing) in the space prOVided above on this
/ g day of
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NOTARY PUBUC
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My co~mission eXPiresi'~~~~\Ss,ON...~i\,
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EXHIBIT B
HOLD HARMLESS
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1996 Edition
MONROE COUNTYMONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for Airport! Aircraft Activities
The Vendor covenants and agrees to indemnifY and hold harmless Monroe Ceunty Board of
County Connnissioners from any and all claims for bodily injury (including death), personal injury,
and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out ot: in connection with, or by
reason of services provided by the Vendor or any of its Contractors, occasioned by the
negligence, errors, or other wrongful act or omission of the Vendor or its Contractor(s), their
employees, or agents.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
AIR
Administration Instruction
#4709.5
99
EXHIBIT C
INSURANCE
~fONROE COl~TV, FLORIDA
RISK MA..~AGE1\1ENT
. POLIcY Al\'D PROCEDUREs
CONTRACT AD1\fiNISTRATION
MAa\'UAL .
General Insurance Requirements
for
Construction Contractors and Subcontractors
Prior to the commenCement of work gO\'erned by this Contract (inclUding the pre-staging
of personnel. and material), the Contracto~ shall obtain, at hislhet; o"u e~,.ense. insurance
as specified m the attached sch~ules, which are l'nl!de pan of tins contract, The
Contractor will ensure that the Insurance obtained "ill e>."lend protection to all Sub-
Contractors engaged ~. the Contractor. ,As an alternative the Contractor may require all
Subcontractors to Oblaln Insurance consIstent "1th the attached Schedules,
The Contractor "ill not be pennined to cOmmence work go\'erned b)' this contract . .
(Including pre-staging of perso~el and material) until satisfactol)' e,idence of the
required insurance has been ftu:tlshed to the C:ounty as specified below. De!ays in the
commencernent of work. resulllng from the faIlure of the ContraCtOrto pro'1de
satisfactot)' e,'idence of the, required !nsurance, shall not extend deadlines specified in,
this Contract and any penaltIes and faIlure to perfonn assessments shall be imposed as If
the work commenced ~n the specified dale and time. except for the Contractor's failure to
provide satisfactory e\'ldence.
The Contractor shall maintain the required insurance throuchout the entire term of this
contract and any e~"lensions specified in any attached schedules. Failure 10 comply "ith
this pro"ision may result in the immediale SUSpens.ion of all work until the require<!
insurance has been relllSlated or replace~. Delays In the completion of work resultmg
from the failure of the Contractor to matntam the required insurance shall not e~"lend
deadlines specified in this Contract and any penalties and fallure to perfonn assessments
shall be imposed as if the ":ork ~ad not been SUspended. except for the Contractor's
failure to maintaIn the reqUIred Insurance.
I
The Contractor shall pro,ide. to the County. as satisfactol)' e,'idence of the required
insurance! either:' ,
Cenificate of Insurance
.
or
· , A genifled copy of the actual insurance policy.
The Count)'. at its sole option, has the right to requi:st a cenified cop'. of an" or all 0
insurance policies required by this COntract. . .
All insurance policies ~ ~IY that they are not subject to cancellation. non-=e\\'al,
lIIaIerial change. or redllCllon In co"crage .unless a minimum of thirty (30) da)'S prior
notification is given to the.county by the lDsurer.
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The acceptance and/or appro\-aI of the COl11ractor's insurance shall nol be COllSlrUed as
relieving t!Je C01llraClor from .any liability or obligation assumed under this conu.aCI or
- imposed by law.- -
- The Monroe ~ Board of ~unty Co~oners, its ClJlpJoyees and officia!s will be
included as "Addtl1onal Insured on all POhClCS, except for Workers' Compensation. .
. .
In liddition, the Cowilj" "ill be named as an Additional Insured and Loss Payee on all
policies covering County-oWlled ProPerty. ..' _ .
Any dC\~ations from these Gen=:aJ In;urance Requirements mUSt be requested in writing
on the County prepared fonn enl1t1ed Request for Wah'er ofInsurance .
Requirements" and approved by Monroe County Risk Management
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E1\fPLO\t::E DISHONEsTy
INSURANCE REQUIREMENTS
FOR
. CONTRACT. .
. _." BE:twEEN
MONROE COUNTY, FLORIDA
i.. ANn
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The Contractor shall Purchase and maintain, throughout the tenn of the contract, Employee Dishonesty
Insurance which will pal' for losses to Coumy PTllperty or money caused by the fraudulent or dishonest
acts of the Contractor's employees or its agents, whether acting alone or in collusion of others.
The minimum limits shall be:
$ I OO~OOO per OCcu.'Tence
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INSURANCE REQVlREMENrs
. FOR
CONTRACT
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BETWEEN. .
MONROE COUNTy, FLORIDA
AND
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Prior to the commencement of woric governed b)' this colllract, the Conll'a<:tor shall obtain
Gene:aI Liability Insurance. Covernge shaJI be maintained throl12hOUt the life of the contract and
include, as a minimum: _ ,
· Premises Operations
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded DefInition of ProperTY Damage
The minimum limits acceptable shall be:
$500,000 Combined Single Limit (CSL)
If split limits are pTO\'ided, the minimum limits acceptable shall be:
$250!000 per Person
$500!000 per Occurrence
$ SO'!OOO ProperTY Damage
An OccUlTence Form policy is preferred. If CO\'erage is provided on a Claims Made policy. its
pro\ is!,!ns should ~cl ude co\:ernge for claims flied on or after the effeo::ve date ~f this contract.
In addltton, the penod for which clauns IDay be reponed should e>."lend for a IDimmum oflWeh-e
(12) months foIlo"ing the acceptance of work b)' the County.
The Monroe County Board of County Conunissioners shall be named as Additional Insured on
all policies issued ~o s~tisfy the above requirements.
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. VEHICLE LlABlIJTv
'INSURANCE REQl1IREMENrs '
"FOR .
CONTRACT .
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MONROE COUNTY, FLORIDA ;
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Recogni~ng that the worlc govetned by this col1ll3ct requires the use of vehicles, the Contractor,
prior to the commencement .of woric, shal! obtain Vehicle Liability Insunmce. Coverage shall be
maintained throughoUt the lJfe of the contract and inclUde, as a minimum. liability covetage for:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSt)
If split limits are pro\;ded, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
The MonroeCouoty Board ofCouoty COll1lnissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
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WORKERS' COMPENSAnON
INSURANCE REQlIIREMENis
FOR
CONTRACT
-
BETWEEN
MONROE COUNrY, FLORIDA
AND
.-
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Prior to the commencement of Work governed by this contract, the Contractor shall obtain
Worker.;' Compensation Insurance with limits sufficient to respond to t4e applicable state
statuteso
.
In addition, the Contractor shall obtain Employers' Liability Insurance \\ith limits of not less
than:
S500,000 Bodily Injury by Accident .
$500,000 Bodily Injury by Disease, policy limits
$500,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughoUt the entire tenn of the Contract.
Coverage shall be provided by a Company or companies authorized to transact business in the
state of Florida.
If the Contractor has been appro,ved by the FlOrida's Depanment of Labor, as an authorized self.
insurer. the Collllty shall recogmze and honor the Contractor's status. The Contractor mal' be
required to suomit, ~,Lener o.f AUthorization issued by the Department of Labor and a Certificate
ofl::S:::':l:::e, pro;""lll" '::-.::.!!~" 'he Contractor's Excess Insurance Program.
If the Contractor panicipates in a self-insurance "'-"'::': - o"!ificate ofInsurance will be required.
In addition, the Contractor mal' be required to submit L, '.d tlllaneial statements from the 1iInd
upon request from the County.
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