11/12/1998 Agreement
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BRANCH OFFICE
3117 OVERSEAS mGHWA Y
MARATIiON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
M /11 (~) i5-!66~ 12 Y M
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANT A nON KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
TO:
Dent Pierce, Director
PUblic Works Division
Attn: Cindy Sawyer
Contract Administrator
FROM:
Isabel C. DeSantis, Deputy Clerk \.Q C.f)-:
December 15, 1998
DATE:
As you know, at the November 12, 1998 meeting, the Board approved
the following:
1. Contract between Monroe County and Ace Building Maintenance
to provide janitorial service at the Douglass School
Nutrition Site, in the amount of $5,760.00 per year.
2. Contract between Monroe County and Ace Building
Maintenance to provide janitorial service for the Facilities
Maintenance Department located at 3583 South Roosevelt
Blvd., Key West, in the amount of $3,600.00 per year.
3. Contract between Monroe County and Ace Building
Maintenance to provide janitorial service for the PUblic
Service Building Complex, in the amount of $27,240.00 per
year.
4. Contract Agreement between Monroe County and Mowrey Elevator
Service Coapany, Inc., for inspection and maintenance of
twenty (20) elevators located in County buildings.
Enclosed are fUlly-executed duplicate originals of the above
Contracts for your return to the Contractors.
Should you have any questions concerning the above, please do not
hesitate to contact this office.
cc: Finance
County Administrator, w/o doc.
County Atty.
vlFile
.'4....
SECTION THREE
CONTRACT AGREEMENT
THIS AGREEMENT, made and entered into this] 2th day of November, 1998 between MONROE
COUNTY, FLORIDA, party of the first part (hereinafter sometimes called the "Owner"), and
MOWREY ELEVATOR SERVICE CO" INC., party of the second part (hereinafter sometimes
called the "Contractor").
WITNESSED:
agree as follows:
That the parties hereto" for the consideration hereinafter set forth, mutually
3.01 THE CONTRACT DOCUMENTS
a) The Contract Documents consist of this Contract Agreement, Instructions to Bidders,
Contract Specification / Bid Form, Non-Collusion Affidavit, the Insurance Documents
(lNSCKLST 1-5, GLl, VLI, WCI, GIRl, GIR2), Florida Statute Chapter 399, the Elevator
Safety Code for Elevators and Escalators ASME AI7.1, and the Rules and Regulations for
Contractors at the Monroe County Detention Facility. These form the Contract, and all are
as fully a part of the Contract as if attached to this Agreement or repeated herein.
b) In cases of conflict within the described Contract Documents in Article I A of this Contract
Agreement, the order of precedence shall be as follows:
I.
2.
3.
4.
5_
6_
7.
8.
Florida Statute Chapter 399
Elevator Safety Code for Elevators and Escalators ASME A 17. I 3': 0 '-D ..."
o Q)-
This Contract Agreement :z; ;: c r-
Contract Specification / Bid Form with all/any addenda ~~~~ ~ ~
Rules and Regulations for Contractors at the Monroe County Detentiorg~~ty U; 6
Instructions to Bidders 5:5::::::::: ::0
--. 0 :z:-
Insurance Documents ~(")r ::r: ~
Non-Collusion Affidavit :,,;-t~ ce ("')
r- C'> <J'f, C>
:> fT1 co ~
3.02 SCOPE OF THE WORK
a) The Contractor shall furnish all labor and equipment to provide routine examination,
lubrication, cleaning, adjustment, replacement of parts, and performance of applicable
code-required safety tests on traction elevators or annual relief pressure tests on hydraulic
elevators, and any other service, repair, and maintenance sufficient to ensure the safe
operation of the elevators in accordance with Florida Statute Chapter 399, the Elevator
Safety Code for Elevators and Escalators ASME A 17. I, the Specification Package entitled
"Complete Elevator Service Maintenance / Twenty (20) Elevators, and his bid dated August
18,1998.
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b) The Contractor shall respond within four (4) hours of notification of service, twenty-four
(24) hours per day, seven (7) days per week. The Contractor shall provide a contact person
to ensure twenty-four (24) hour service.
c) The Contractor shall respond and rectifY all safety related deficiencies deemed necessary by
the Bureau of Elevator Inspection immediately. If deficiency/deficiencies can not be rectified
immediately due to the unavailability of parts" the Contractor shall terminate power to the
elevator(s) so that it may not be utilized until rectification. Contractor will rectifY safety-
related deficiencies within forty-eight (48) hours of receipt of parts. The Contractor shall
rectifY all other deficiencies deemed necessary by the Bureau of Elevator Inspection within
thirty (30) days of notification.
d) The Contractor shall ensure that machine rooms are kept in a clean and safe manner at all
times.
e) The Contractor shall abide by the Rules and Regulations for Contractors at the Monroe
County Detention Facility when servicing same.
3.03 THE CONTRACT SUM
a) The County shall pay to the Contractor for the performance of said service on a per month in
arrears basis on or before the 30th day of the following month in each of twelve (12) months.
The Contractor shall invoice the County monthly for elevator service and maintenance
performed under the Specifications contained herein. The Contract amount shall be as stated
by the contractor's bid as follows: Seventeen Thousand Six ,Hundred Ninety-Eight Dollars
and Eighty Cents ($17,698.80) per year to be paid One Thousand Four Hundred Seventy
Four Dollars and Ninety Cents ($1,474.90) per month.
3.04 CONTRACTOR'S ACCEPTANCE OF CONDITIONS
a) The Contractor hereby agrees that he has carefully examined the sites and has made
investigations to fully satisfY himself that such sites are correct and suitable ones for this work
and he assumes full responsibility therefore. The provisions of the Contract shall control any
inconsistent provisions contained in the specifications. All Specifications have been read and
carefully considered by the Contractor, who understands the same and agrees to their
sufficiency for the work to be done. Under no circumstances, conditions, or situations shall
this Contract be more strongly construed against the Owner than against the Contractor (and
his Surety, if applicable).
b) Any ambiguity or uncertainty in the Specifications shall be interpreted and construed by the
Owner, and his decision shall be final and binding upon all parties.
c) The passing, approval, and/or acceptance of any part of the work or material by the Owner
shall not operate as a waiver by the Owner of strict compliance with the terms of this
Contract, and Specifications covering said work. Failure on the part of the Contractor,
3-2
immediately after Notice to correct workmanship shall entitle the Owner, if it sees fit, to
correct the same and recover the reasonable cost of such replacement and/or repair from the
Contractor, who shall in any event be liable to the Owner for all damage, loss, and expense
caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure
to comply strictly and in all things with this Contract and with the Specifications.
3.05 TERM OF CONTRACT/RENEWAL
a) This contract shall begin on November 22, 1998 and terminate on November 21, 1999. This
Contract term shall be renewable in accordance with Article 3.058.
b) The Owner shall have the option to renew this agreement after the first year, and each
succeeding year, tor two additional one year periods. The contract amount agreed to herein
may be adjusted annually in accordance with the percentage change in the Consumer Price
Index (CPI) for Wage Earners and Clerical Workers in the Miami, Florida area index, and
shall be based upon the annual average CPI computation from January 1 through December
3 I of the previous year. Increases in the contract amount during each option year period
shall be extended into the succeeding years.
3.06 HOLD HARMLESS
a) The CONTRACTOR shall detend, indemnifY and hold harmless the County as outlined on the
attached form identitied as TCS I, attached hereto and incorporated as part of this contract
document.
3.07 INDEPENDENT CONTRACTOR
b) At all times and for all purposes under this agreement the Contractor is an independent
contractor and not an employee of the Board of County Commissioners for Monroe County.
No statement contained in this agreement shall be construed so as to find the contractor or
any of his/her employees, contractors, servants, or agents to be employees of the Board of
County Commissioners tor Monroe County.
3.08 ASSURANCE AGAINST DISCRIMINATION
a) The Contractor shall not discriminate against any person on the basis of race, creed, color,
national origin, sex, age, or any other characteristic or aspect which is not job related, in its
recruiting, hiring, promoting, terminating, or any other area affecting employment under this
agreement or with the provision of services or goods under this agreement.
3.09 ASSIGNMENT/SUBCONTRACT
a) The Contractor shall not assign or subcontract this agreement, except in writing and with the
prior written approval of the Board of County Commissioners for Monroe County, which
approval shall be subject to such conditions and provisions as the Board may deem necessary.
3-]
This agreement shall be incorporated by reference into any assignment or subcontract and any
assignee or subcontractor shall comply with all of the provisions of this agreement. Unless
expressly provided for therein, such approval shall in no manner or event be deemed to
impose any obligation upon the Board in addition to the total agreed-upon price of the
services/goods of the contractor.
3. lO COMPLIANCE WITH LAW
a) In providing all services/goods pursuant to this agreement, the contractor shall abide by all
statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such
services, including those now in effect and hereinafter adopted. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material breach of this agreement and shall
entitle the Board to terminate this contract immediately upon delivery of written notice of
termination to the contractor. The Contractor shall possess proper licenses to perform work
in accordance with these specifications throughout the term of this contract.
3.11 INSURANCE
a) Prior to execution of this agreement, the Contractor shall furnish the Owner Certificates of
Insurance indicating the minimum coverage limitations as indicated by an "X" on the attached
forms identified as INSCKLST 1-5, as further detailed on forms WCl, GLl, VL1, GIRl &
GIR2, each attached hereto and incorporated as part of this contract document.
3.12 FUNDING AVAILABILITY
a) Notwithstanding anything contained elsewhere in this contract, if funds for Facilities
Maintenance Contractual Services are partially reduced by the Board of County Commission-
ers or cannot be obtained or cannot be continued at level sufficient to allow for the purchase
of the services/goods specified herein, this agreement may then be terminated immediately at
the option of the Board of County Commissioners by written notice of termination delivered
in person or by mail to the contractor. The Board of County Commissioners shall not be
obligated to pay for any services provided by the contractor after the contractor has received
written notice of termination.
3.13 PROFESSIONAL RESPONSIBILITY
a) The Contractor warrants that it is authorized by law to engage in the performance of the
activities encompassed by the project herein described. The Contractor shall at all times
exercise independent, protessional judgment and shall assume professional responsibility for
the services to be provided. Continued funding by the Board is contingent upon retention of
appropriate local, state, and/or federal certification and/or licensure of contractor.
3-4
3,14 NOTICE REQUIREMENT
a) Any notice required or permitted under this agreement shall be in writing and hand delivered
or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to
the following:
FOR COUNTY
Monroe County Public Works
5 100 College Road
Key West, FL 33040
FOR CONTRACTOR
Mowrey Elevator Service Co" Inc,
3300 SW 50th Avenue
Davie, FL 33314
3.15 CANCELLATION
a) The County may cancel this contract for cause with seven (7) days notice to the Contractor.
Cause shall constitute a breach of the obligations of the Contractor to perform the services
enumerated as the Contractor's obligations under this contract.
b) Either of the parties hereto may cancel this agreement without cause by giving the other party
sixty (60) days written notice of its intention to do so.
3.16 GOVERNING LAWS
a) This Agreement is governed by the laws of the State of Florida. Venue for any litigation
arising under this Agreement must be in Monroe County, Florida.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date
first above written in four (4) counterparts, each of which shall, without proof or accounting for the
other counterparts, be deemed an original Contract*
Attest: DANNY L. KOLHAGE, Clerk
COUNTY OF MONROE, STATE OF
FLORIDA
~ ~O-c:::. . 'QL/6
Clerk
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Date
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By\.U~t\~~... ,-",,-.,. - r". ,.~
Mayor/Chairman Date
Attest:
MOWREY EL VATOR SERVICE CO" INe.
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MONROE COUNTY PUBLIC WORKS DIVISION
FACILITIES MAINTENANCE DEPARTMENT
CONTRACT SPECIFICATIONS
COMPLETE ELEVATOR SERVICE AND MAINTENANCE
TWENTY (20) ELEVATORS
MONROE COUNTY, KEY WEST, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Mayor Jack London, District 2
Mayor Pro-Tern Wilhelmina G, Harvey, District 1
Shirley Freeman, District 3
Keith Douglass, District 4
Mary Kay Reich, District 5
COUNTY ADMINISTRATOR
James L. Roberts
DIRECTOR OF PUBLIC WORKS
Dent Pierce
CLERK OF THE CIRCUIT COURT
Danny L. Kolhage
FACILITIES MAINTENANCE DIRECTOR
Carlos Zarate
PREPARED BY:
Cindy Sawyer, Contract Monitor
JUL Y, 1998
SECTION ONE
INSTRUCTIONS TO BIDDERS
1.01 INSURANCE/INDEMNIFICA TION/HOLD HARMLESS
a) The Contractor shall defend, indemnifY and hold harmless the County as outlined on
the attached form identitied as TCS I.
b) The Contractor will be responsible for all necessary insurance coverage as indicated
by an "X" on the attached forms identitied as INSCKLST 1-5, as further detailed on
forms GL I, VL I, WC I, GIR 1, & GIR2, and all other requirements found to be in the
best interest of Monroe County as may be imposed by the Monroe County Risk
Management Department.
c) Certificates of Insurance must be provided to Monroe County within fifteen days after
award of bid. If the proper insurance forms are not received within the fifteen days,
bid may be awarded to the next selected bidder.
1.02 DISQUALIFICA nON OF BIDDERS
a) One Bid: Only one bid from an individual firm, partnership or corporation under the
same or under different names will be considered. If it is discovered that a bidder is
interested in more than one bid for the work involved, all bids in which such a bidder
is interested will be reiected.
b) NON-COLLUSION AFFIDAVIT: Any person submitting a bid or proposal in
response to this invitation must execute the enclosed NON-COLLUSION
AFFIDA VIT. If it is discovered that collusion exists among the bidders, the bid or
proposals of all participants in such collusion will be reiected, and no participants in
such collusion will be considered in future bids tor the same work.
c) PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the
convicted vendor list tollowing a conviction for public entity crime may not submit a
bid on a contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity tor the construction or repair of a public building
or public work, may not submit bids on leases of real property to public entity, may
not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, for
CA TEGOR Y TWO tor a period of 36 months from the date of being placed on the
convicted vendor list.
1-)
1.03 EXAMINA nON OF SITE CONDITIONS
a) Each bidder, by and through the submission of his bid, agrees that he shall be held
responsible for having examined the sites, the location of all proposed work, and
knowledge and experience or professional advice as to the character and location of
the sites and any other conditions surrounding and affecting the work, any ob-
structions, the nature of any existing construction, and all other physical
characteristics of the job, in order that he may include in the prices which he bids all
costs pertaining to the work and thereby provide for the satisfactory completion
thereof
1.04 EXAMINA nON OF CONTRACT DOCUMENTS
a) Each bidder shall carefully examine the specifications and other contract documents,
and inform himself thoroughly regarding any and all conditions and requirements that
may in any manner affect cost, progress, or performance of the work to be performed
under the contract. Ignorance on the part of the CONTRACTOR will in no way
relieve him of the obligations and responsibilities assumed under the contract.
b) Should a bidder find discrepancies or ambiguities in, or omissions from, the
specifications, or should he be in doubt as to their meaning, he shall at once notify the
OWNER.
c) The OWNER'S designated representative shall be the Facilities Maintenance Contract
Monitor. The Contract Monitor can be reached via telephone at (305) 292-4431.
1.05 INTERPRETATIONS, CLARIFICA nONS, AND ADDENDA
a) No oral interpretations will be made to any bidder as to the meaning of the contract
documents. Any inquiry or request for interpretation received seven (7) or more days
prior to the date fixed for opening of bids will be given consideration. All such
changes or interpretations will be made in writing in the form of an addendum and, if
issued, will be mailed or sent by available means to all known prospective bidders
prior to the established bid opening date. Each bidder shall acknowledge receipt of
such addenda in the space provided therefore in the bid form. In case any bidder fails
to acknowledge receipt of such addenda or addendum, his bid will nevertheless be
construed as though it had been received and acknowledged and the submission of his
bid will constitute acknowledgment of the receipt of same. All addenda are a part of
the contract documents and each bidder will be bound by such addenda, whether or
not received by him. It is the responsibility of each bidder to verify that he has
received all addenda issued before bids are opened.
1-2
1.06 GOVERNING LAWS AND REGULATIONS
a) The bidder is required to be familiar with and shall be responsible for complying with
all federal, state and local laws, ordinances, rules, and regulations that in any manner
affect the work.
b) The bidder shall include in his bid prices all sales, consumer, use, and other taxes
required to be paid in accordance with the law of the State of Florida and the County
of Monroe.
c) The bidder shall possess proper licenses to perform work in accordance with these
specifications. Copies of licensure shall be submitted with the Contractor's Bid.
1.07 PREPARATION OF BIDS
a) Signature of the bidder: The bidder must sign the Bid forms in the space provided for
the signature. If the bidder is an individual, the words "doing business as
* * * * * * * * * * * * * ", or "Sole Owner" must appear beneath such signature. In the
case of a partnership, the signature of at least one of the partners must follow the firm
name and the words "Member of the Firm" should be written beneath such signature.
If the bidder is a corporation, the title of the officer signing the bid in behalf of the
corporation must be stated and evidence of his authority to sign the bid must be
submitted. The bidder shall state in the bid the name and address of each person
interested therein.
b) Basis for Bidding: The price bid for each item shall be on a unit price basis according
to the form of the bid. The bid prices shall remain unchanged for the duration of the
contract and no claims for cost escalation during the progress of the work will be
considered.
1.08 SUBMISSION OF BIDS
a) Two (2) signed originals and one (I) copy of each bid shall be submitted in a sealed
envelope which shall be marked so as to clearly indicate its contents and the name of
the bidder. If forwarded by mail, the above mentioned envelope shall be enclosed in
another envelope addressed to the entity and address stated in the Notice of Calling
For Bids, and preferably by special delivery, registered mail; if forwarded otherwise
than by mail, it shall be delivered to the same address. Bids will be received until the
date and hour stated in the Notice of Calling for Bids.
1-3
1.09 WITHDRAWAL OF BID
a) Any bid may be withdrawn prior to the time scheduled in the Notice of Calling For
Bids for the opening thereof A bid may also be withdrawn thirty (30) days after the
date of the opening of the bids, provided that the bidder has not been notified that his
bid has been accepted.
1.10 MODIFICATION OF BIDS
a) Written bid modification will be accepted from bidders if addressed to the entity and
address indicated in the Notice of Calling For Bids and received prior to bid due date
and time.
b) A bidder may modify his bid by telegraphic communication at any time prior to the
scheduled closing time for receipt of bids, provided such telegraphic communication
is received prior to the closing time, and provided further, the OWNER is satisfied
that a written confirmation of the telegraphic modification over the signature of the
bidder was mailed prior to the closing time. The telegraphic communication should
not reveal the bid price, but should provide the addition or subtraction or other
modification so that the final prices or terms will not be known until the sealed bid is
opened. Ifwritten confirmation is not received within two days from the closing time,
no consideration will be given to the telegraphic modification,
1. I I RECEIPT AND OPENING OF BIDS
a) Bids will be received until the designated time and will be publicly opened and read
aloud at the appointed time and place stated in the Notice of Calling For Bids. The
person whose duty it is to open them will decide when the specified time has arrived
and no bids received thereafter will be considered. No responsibility will be attached
to anyone for the premature opening of a bid not properly addressed and identified.
Bidders or their authorized agents are invited to be present.
1.12 DETERMINATION OF SUCCESSFUL BIDDER
a) Until the final award of the contract, the OWNER is not bound to accept the
minimum bid, but reserves the right to reject any and all bids and to waive technical
errors and irregularities as may be deemed best for the interests of the OWNER. Bids
which contain modifications, are incomplete, unbalanced, conditional, obscure, or
which contain additions not requested or irregularities of any kind, or which do not
comply in every respect with the Instructions to Bidders, and the contract documents,
may be rejected at the option of the OWNER.
1-~
1.13 AWARD OF CONTRACT
a) The OWNER reserves the right to reject any or all bids, or any part of any bid, to
waive any informality in any bid, or to re-advertise for all or part of the work
contemplated. If bids are found to be acceptable by the OWNER, written notice will
be given to the selected bidder of the acceptance of his bid and of the award of the
contract to him.
b) If the award of the contract is annulled, the OWNER may award the contract to
another bidder, the work may be re-advertised, the work may be performed by day
labor, or the work may be performed utilizing County Employees; as the OWNER
decides.
c) The contract will be awarded to the qualified bidder complying with the applicable
conditions of the contract documents.
d) The OWNER also reserves the right to reject the bid of a bidder who has previously
failed to perform properly or to complete contracts of a similar nature on time.
e) The OWNER reserves the right to consider previous work history and contract
performance.
f) The bidder shall include with his bid all existing and future obligations, and references.
\. ] 4 EXECUTION OF CONTRACT
a) The bidder to whom a contract is awarded will be required to return to the OWNER
four (4) executed counterparts of the prescribed contract together with the required
certificate of insurance within fifteen (] 5) days from the date of notice of acceptance
of the bidder's bid.
\,\5 BID FORM
a) Any person submitting a bid or proposal in response to this invitation shall utilize the
attached Bid Form.
1-5
SECTION TWO
CONTRACT SPECIFICATIONS
ELEVATOR INSPECTION AND MAINTENANCE - 20 ELEVATORS
a) The Contractor shall furnish all labor and equipment to provide routine examination,
lubrication, cleaning, adjustment, replacement of parts, and performance of applicable
code-required safety tests on traction elevators or annual relief pressure tests on hydraulic
elevators, and any other service, repair, and maintenance sufficient to ensure the safe
operation of the elevators in accordance with Florida Statute Chapter 399 and the Elevator
Safety Code for Elevators and Escalators ASME A 17.1.
b) The Contractor shall respond within four (4) hours of notification of service required
twenty-four (24) hours per day, seven (7) days per week. The Contractor shall provide a
contact person to ensure twenty-four (24) hour service.
c) The Contractor shall respond and rectity all deficiencies as deemed necessary by the Bureau
of Elevator Inspection within thirty (30) days of notification.
d) The Contractor shall ensure that machine rooms are kept in a clean and safe manner at all
times.
e) The Contractor shall abide by the Rules and Regulations for Contractors at the Monroe
County Detention Facility when servicing same.
2-1
1996 Edition
MONROE COlJNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDlJRES
CONTRACT ADMINISTRATION
MANlJAL
General Insurance Requirements
for
Organizations/Individ uals
Leasing County-Owned
Property
Prior to the Organization or Individual taking possession of the property owned by the County, or
commencing its concessionaire operations, the Organization/Individual shall obtain, at his/her own
expense, insurance as specified in the attached schedules, which are made part of this lease/rental
agreement.
The Organization/Individual will not be permitted to occupy or use the property until satisfactory
evidence of the required insurance has been furnished to the County as specified below.
The Organization/Individual shall maintain the required insurance throughout the entire term of
this lease/rental agreement and any extensions specified in the attached schedules, Failure to
comply with this provision may result in the immediate termination of the lease/rental agreement
and the return of all property owned by the County.
The Organization/Individual shall provide, to the County, as satisfactory evidence of the required
insurance, either:
. Certificate of Insurance
or
. A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the County by the insurer.
The acceptance and/or approval of the Organization/Individual's insurance shall not be construed
as relieving the Organization/Individual from any liability or obligation assumed under this
contract or imposed by law.
The Monroe County Board of County Commissioners, will be included as "Additional Insured" on
all policies. They will also be named as "Loss Payee" with respect to Fire Legal Exposure.
GIR-l
Administration Instruction
#47()<).2
1996 Edition
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and approved
by Monroe County Risk Management.
GIR-2
^uministration Instml;tion
#4709.2
t996 Edition
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have him/her sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
WORKERS' COMPENSA nON
AND
EMPLOYERS'LIABILITY
WCI
WC2
WC3
WCUSLH
WCJA
X
X
Workers' Compensation
Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$1 00,000/$ 500,000/$100,000
$500,000/$500,000/$500,000
$1 ,000,000/$1 ,000,000/$1,000,000
Same as Employers'
Liability
Same as Employers'
Liability
INSCKLST - 1
Administration Instruct ion
#4709.2
1996 Edition
GENERAL LIABILITY
As a minimum, the required general liability coverages will include:
. Premises Operations
. Blanket Contractual
. Expanded Definition
of Property Damage
Required Limits:
GLl
x
GL2
GL3
GL4
Required Endorsement:
GLXCU
GLLIQ
GLS
.
Products and Completed Operations
Personal Injury
.
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
Underground, Explosion and Collapse (XCU)
Liquor Liability
Security Services
All endorsements are required to have the same limits as the basic policy.
Administration Instmctiol1
#4709.2
INSCKLST - 2
1996 Edition
VEHICLE LIABILITY
As a minimum, coverage should extend to liability for:
. Owned; Non-owned; and Hired Vehicles
Required Limits:
VLl
x
VL2
VL3
VL4
BRI
MVC
PRO 1
PR02
PR03
POll
POL2
POL3
EDl
ED2
GKl
GK2
GK3
Administration Instmction
#4709.2
$50,000 per Person: $100,000 per Occurrence
$25.000 Property Damage
or
$100,000 Combined Single Limit
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$1 00,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
MISCELLANEOUS COVERAGES
Builders'
Risk
Limits equal to the
completed project.
Motor Truck
Cargo
Limits equal to the maximum
value of anyone shipment.
Professional
Liability
$ 250,000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$I,OOO,OOO Agg,
$1,000,000 per Occurrence/$2,000,000 Agg.
$ 500,000 per Occurrence/$I,OOO,OOO Agg,
$1,000,000 per Occurrence/$2,000,000 Agg,
$5,000,000 per Occurrence/$1 0,000,000 Agg.
Pollution
Liability
Employee
Dishonesty
$ 10,000
$100,000
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
INSCKLST - 3
Garage
Keepers
1996 Edition
MEDl Medical $ 250,000/$ 750,000 Agg.
MED2 Professional $ 500,000/$ 1,000,000 Agg.
MED3 $1,000,000/$ 3,000,000 Agg.
MED4 $5,000,000/$10,000,000 Agg,
IF Installation Maximum value of Equipment
Floater Installed
VLPl Hazardous $ 300,000 (Requires MCS-90)
VLP2 Cargo $ 500,000 (Requires MCS-90)
VLP3 Transporter $1,000,000 (Requires MCS-90)
BLL Bailee Liab. Maximum Value of Property
HKLl Hangarkeepers $ 300,000
HKL2 Liability $ 500,000
HKL3 $ 1,000,000
AIRl Aircraft $ 1,000,000
AIR2 Liability $ 5,000,000
AIR3 $50,000,000
AEO] Architects Errors $ 250,000 per Occurrence/$ 500,000 Agg.
AE02 & Omissions $ 500,000 per Occurrence/$1 ,000,000 Agg.
AE03 $ 1,000,000 per Occurrence/$3,000,000 Agg.
EO] Engineers Errors $ 250,000 per Occurrence/$ 500,000 Agg.
E02 & Omissions $ 500,000 per Occurrence/$I,OOO,OOO Agg,
E03 $ 1,000,000 per Occurrence/$3,OOO,OOO Agg.
INSCKLST - 4
Administration Instruction
#4709.2
c0'3~~d 80~9 S66 ~9S
AUG 18 '98 ll:~~ r~ MUWK~Y cLcVHI~
'. .
~q ~o~ ~~~j IU L~CL~~~~I~U
SC:S~ 86. 8~ ~n~
I .......llii... l:J"-
1996 ~.,iOl1
INSURANCE AGENTS STATEMENT
I have reviewed the above requirements with the bidder named below. ThE: following deductibles
apply to the corresponding policy,
POLlCY
Kz/E" 1boOll -(Qe?\1 UA6 .
~2e'OOO II
DEDUCTIBLES
$. asoO (t..""1DLC1'4~~ 'B6U~ r:sj
-U to 1 00 t> ~ r _Ot:nA W-u1(..e
Liability policies are K Occurrence _ Claims Made
Pe-nnUrL J ~ 6b.LlA.bI-f~~
Insurance Agency
C A-"'f>- - ~~
Signature
BIDDERS STATEMENT
I understand the insurance that will be mandatory if awarded the contract ,rod will comply in full
with all the requirements.
MOW eE\.I~'?~_ '3z.12\)'I~ GJ,1J--IC
Bidder
I NSCKLST - 5
Ailininlslnllion Inlltnu.:tioll
#01709.2
ZOOIZOO ~
v::>oa ~rv
80L9 S66 T9S IVd 9T:ST 86/8T/80
1996 Edition
EMPLOYEE DISHONESTY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
The Contractor shall purchase and maintain, throughout the term of the contract, Employee
Dishonesty Insurance which will pay for losses to County property or money caused by the
fraudulent or dishonest acts of the Contractor's employees or its agents, whether acting alone or
in collusion of others.
The minimum limits shall be:
$10,000 per Occurrence
EDt
Administration [l1stml:tion
#4709.2
1996 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
. Premises Operations
. Products and Completed Operations
. Blanket Contractual Liability
. Personal Injury Liability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfY the above requirements.
GLl
^dministration Instruction
#4709.2
1996 Edition
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
VLl
Administration Instruction
#4709.2
1996 Edition
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits suffIcient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required,
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
WCt
Administration Instruction
#4709.2
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal injury,
and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by
reason of services provided by the Contractor or any of its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act or omission of The Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
^dministration Instruction
#4709.2
NON-COLLUSION AFFIDAVIT
I,
of the city
of
according to law on my oath, and under
, the bidder making the
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this
bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed
by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition;
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project,
STATE OF .JI~
COUNTY OF .A/tJ1JJev-L.
-/9- fg
DATE
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
rf.b7l~i.)(i!l/u A~ ~ who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
Jfd_d?Of__~::;u~ , 19i.L.
~ My commission expires:
NOTARY PUBLIC
OFFICIAL NOTARY SEAL
: SARAH MANESS
NOTARY PUBLIC Sf ATE OF FLORIDA
COMMISSION NO, CC556416
MY CO!\rvfI<;SION EXP. MAY 21,2000
OMB - MCP FORM #1
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
MOWREY ELEVATOR SERVICE CO., INC.
(Name of Business)
I. Publish a statement noti(ving employees that the unlawful manufacture. distribution. dispensing.
possession, or use of a controlled substance is prohibited in the workplace and speci(ying the actions that
wiIl be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of dmg abuse in the workplace, the business's policy of
maintaining a dmg-free workplace. any available dmg counscling. rehabilitation. and cmployee assistance
programs. and the penaltics that may be imposed upon employees for dmg abuse violations.
3. Give each cmployee engaged in providing thc commodities or contractual services that arc under bid a
copy of thc statcment specified in subscction (I).
-1-. In thc statement specified in subscction ( I). notify thc cmployccs that. as a condition of working on thc
commodities or contractual serviccs that arc undcr bid. thc cmploycc wiIl abidc by the terms of the
statement and wiIl noti(v the cmploycr of any conviction of. or pica of !,'Uilty or nolo contendere to, any
violation of Chaptcr X93 (Florida Statutes) or of any controIlcd substancc law of thc United States or any
statc. for a violation occurring in thc workplacc no latcr than fivc (5) days aftcr such conviction,
5, Imposc a sanction on. or rcquirc the satisfactory participation in a dmg abusc assistance or
rehabilitation program if such is available in the employcc's conul1unity, or any employee who is so
convicted.
6. Makc a good faith cffort to continuc to maintain a dmg-frcc workplacc through implcmcntation of this
section.
As the person authorizcd to sign the statcment. I certi(v that this firm complics fully with the above
requircments.
~
Datc
8-,c9--Cj(j
SWORN STATEMENT UNDER ORDINANCE NO.1 0-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
It fJJJMM ,(!J;yuylcit~
warrants that heti1has not employed. retained
or otherwise had act on his/~ behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For brcach or violation of this provision thc County
may, in its discretion. tenninate this contract \\ithout liability and may also. in its discretion,
deduct from the contract or purchase price. or otherwise recover. the full amount of any fee.
commission. percentage. gift. or consideration paid to the fonner County office or employee.
STATE OF J'a~
COUNTY OF $/fIftU1lAeI ~
PERSONALLY APPEARED BEFORE ME. the undersigned authority,
f?n,~t(l/)0r~
who. after first being swom by me. affixed his~
/I(;t::l day of
signature (namc of individual signing) in the space provided above on this
()r .19~
" L!bdm~
NOTARY PUBLIC
My commission expires:
OFFICIAL NOTARY SEAL
SARAH MANESS
NOTARY PUBLIC Sf ATE OF FLORIDA
COMMISSION NO. CC556416
MY COMMiSSION EXP, MAY 21,2000
OMS - MCP FORM #4