11/20/2001 Agreement1b 11 �Co
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160E COUMr •��
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
BRANCH OFFICE
MARATHON SUB COURTHOUSE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
MEMORANDUM
DATE: December 12, 2001
MONROE COUNTY COURTHOUSE
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3663
TO: Jennifer Hill, Budget Director
Office of Management & Budget
ATTN: Dave Owens, Grants Administrator
Office of Management & Budget
FROM: Pamela G. H ock
Deputy Clerk
BRANCH OFFICE
PLANTATION KEY
GOVERNMENT CENTER
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
At the November 20, 2001, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Fiscal Year 2002 Byrne Memorial State and Local Law Enforcement Assistance Formula
Grant Contract between Monroe County and the Monroe County Sheriffs Department.
Fiscal Year 2002 Byrne Formula Grant Program, Certificate of Acceptance of Subgrant
Awards between Monroe County and the Florida Department of Law Enforcement for the project
Sheriffs Case Manager I, Grant Number 02-CJ-2H-11-54-01-133.
Enclosed are duplicate originals of each of the above for your handling. Should you have
any questions please feel free to contact this office.
Cc: County Administrator w/o documents
County Attorney
Financ
File
EDWARD BYRNE MEM IAL STATE AND LOCAL LAW ENFC ;EMENT ASSISTANCE
FORMULA GRANT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this Z10,ML day of ,
2001, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 5100 College Road, PSB Wing ll, Stock Island, Key West, FL 33040, hereinafter
referred to as "COUNTY," and Monroe County Sheriff's Department, whose address is 5525
College Road, Key West, Florida 33040, hereinafter referred to as "PROVIDER."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds to
the COUNTY to implement a program that provides Case Management for inmates with
substance abuse problems; and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the PROVIDER is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial State
and Local Law Enforcement Assistance Formula Grant Funds to the PROVIDER in accordance
with the COUNTY'S application for the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the PROVIDER agree as follows:
1. TERM - The term of this Agreement is from October 1, 2001, through September 30,
2002, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The PROVIDER will provide services as outlined in the COUNTY'S Anti -
Drug Abuse Sub -grant Award, attached and made a part hereof.
3. FUNDS - The total project budget to be expended by the PROVIDER in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $41,000.00.
The total sum represents federal grant/state sub -grant support in the amount of $30,750.00 and
local matching funds in the amount of $10,250.00, which amount shall be provided by the
county through the grant matching funds account. All funds shall be distributed and expended
in accordance with the Project Budget Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Subgrant Award Certificate and Application" therefor and all laws, rules and
regulations relating thereto are incorporated by reference, (Attachment A).
5. IMPLEMENTING AGENCY BOND - The PROVIDER is an implementing agency
under the COUNTY'S Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program, and shall be bound by all the provisions of the documents
incorporated by reference in Section 4 of this Agreement. Additionally, the PROVIDER shall be
bound by all laws, rules, and regulations relating to the COUNTY'S performance under the
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program.
6. BILLING AND PAYMENT
(a) The PROVIDER shall render to the COUNTY, at the close of each calendar month,
an' itemized invoice properly dated, describing the services rendered, the cost of the services,
and all other information required by the Program Director. The original invoice shall be sent to:
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30)
days of receipt of the correct and proper invoice submitted by the PROVIDER.
7. TERMINATION - This Agreement may be terminated by either party at any time, with
or without cause, upon not less than thirty (30) days written notice delivered to the other party.
The COUNTY shall not be obligated to pay for any services provided by the PROVIDER after
the PROVIDER has received notice of termination. In the event there are any unused Edward
Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds, the
PROVIDER shall promptly refund those funds to the COUNTY or otherwise use such funds as
the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The PROVIDER shall maintain appropriate
financial records which shall be open" to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
9. AUDIT - The PROVIDER shall submit to the COUNTY an audit report covering the
term of this Agreement, within one -hundred twenty (120) days following the Agreement's lapse
or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY:
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
FOR PROVIDER:
Richard D. Roth, Sheriff
Monroe County Sheriff Department
5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level
sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the PROVIDER at its address specified above. The COUNTY shall not be
obligated to pay for any services provided by the PROVIDER after the PROVIDER has received
notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the PROVIDER shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the PROVIDER. If the PROVIDER
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall
assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. INDEPENDENT CONTRACTOR/EMPLOYEE STATUS — The PROVIDER is an
independent contractor. No statement in this agreement'shall be construed so as to find the
PROVIDER, its employees, contractors, servants, volunteers, or agents to be employees of the
COUNTY. Persons employed by the PROVIDER in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges granted to the
COUNTY'S officers and employees either by operation of law or by the COUNTY.
15. INDEMNIFICATION - The PROVIDER agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by the PROVIDER.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations betuvee6Ahe` ,—�-
parties relating to the subject matter hereof as well as any previous agreements presentV:in
effect between the parties relating to the subject matter hereof. r `
J C7
(b) Any alterations, amendments, deletions, or waivers of the provisions of tlita- = = r
Jshall
be valid only when expressed in writing and duly signed by the parts 23NESS WHEREOF, the parties to this Agreement have caused their names to a o�aby the proper officers thereof for the purposes herein expressed at Monroe
a, on the day and year first written above.
NY V. KOLHAGE, Clerk
Clerk
Witness
BOARD OF COUtJTY COMMISSIONERS
OF MONROE TY, FLORIDA
By:
M yor/Chairman "„ ':� "` ro F
_ s , 7,_ C1
S _ . A"" -4E Fi' TTON
0
Monroe County Sheriffs Departmt1j,
By: A�
Title:
APPROVFD AS TO 73FR1N7
,AND LFCAL aF—k-, ,1C
ZWI" ATTORNEY
SWORN ATEMENT UNDER ORDINANCE NO. .0-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
91c 4'awd a. R- P I-7
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to th rmer CoAO
officer ee.
0 � ore oy
(signature)
Date: 12 I ( I / o
STATE OF 1/ I 121 ,DA
COUNTY OF H 0 I V f2D L
PERSONALLLLYY APPEARED BEFORE ME, the undersigned authority,
��Qb-f f I
P,10 who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this day of
WD)l Urn
NOTARY PUBLIC
My commission expires
OMB - MCP FORM #4
AYEEOFFICIAL NOTARY SEAL
ANNETTE BARRIOS
NOTARY PUBLIC STATE OF FLORIDA
COMMISSION NO. CC737460
EXP. JAN.15 2002
APPROVED AS TO F
AND AL SUFFICI
BY
AN�NA. U N
ATE r Q Of
F 3LIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor list."
Florida Department of Office of Criminal Justice Grants Mailing Address:
Law Enforcement Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
James T. "Tim" Moore Tallahassee, Florida 32308
Commissioner (850) 410-8700
October 3, 2001
The Honorable George Neugent
Mayor, Monroe County Board of'
County Commissioners
25 Ships Way
Big Pine Key, Florida 33040
Re: 02-CJ-2H-11-54-01-133 / Sheriffs Case Manager I
Dear Mayor Neugent:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $30,750 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 11B -
Improve Corrections Treatment - Local.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you _
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect Quality
The Honorable George Neugent
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
OJQ' 4,v. "a. LL��
Clayton H. Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
02-CJ-2H-11-54-01-133 in the amount of $30,750,
for a project entitled: Sheriff's Case Manager I
-for the period of 10/01/2001 through 09/30/2002, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official) (Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
0
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee• Monroe County Board of Commissioners
Date of Award: October 3, 2001
Grant Period: From: 10/01/2001 To: 09/30/2002
Project Title: Sheriff's Case Manager I
Grant Number: 02-CJ-2H-11-54-01-133
Federal Funds: $30,750.00
State Agency Match:
Local Agency Match: $10,250.00
Total Project Cost: $41,000.00
Program Area: 11B
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
02-CJ-2H-11-54-01-133
SUBGRANT AWARD CERTIFICATE .(CONTINUED):
Additionally, the following general conditions apply to the
award:
(1) "Pay -to -Stay" Programs
Funds from this award may not be used to operate a
"pay -to -stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay -to -stay"
programs. "Local jail," as referenced in this condition,
means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not
include juvenile detention centers. "Pay -to -Stay" programs
as referenced in this condition, means a program by which
extraordinary service, amenities and/or accommodations, not
otherwise available to the general inmate population, may
be provided, based upon an offender's apparent ability to
pay, such that disparate conditions of confinement are
created for the same or similar offenses within a jurisdiction.
(2) Mitigation of Health, Safety and Environmental Risks dealing
with Clandestine Methamphetamine Laboratories:
No funds from this award may be obligated to support
methamphetamine laboratory operations unless the subgrantee
implements this condition or provides for individual site
environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with
Federal, State, and local environmental, health, and safety
laws and regulations applicable to the investigation and
closure of clandestine methamphetamine laboratories and
the removal and the disposal of the chemicals, equipment,
and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrantee understands and _
agrees that any program or initiative involving the
identification, seizure, or closure of clandestine
methamphetamine laboratories can result in adverse health,
safety, and environmental impacts to (1) the law enforcement
and other governmental personnel involved; (2) any residents,
occupants, users, and neighbors of the site of a seized
clandestine laboratory; (3) the seized laboratory site's
immediate and surrounding environment; and (4) the immediate
and surrounding environment of the site(s) where any remaining
chemicals, equipment, and wastes from a seized laboratory's
operations are placed or come to rest.
02-CJ-2H-11-54-01-133
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Therefore, the subgrantee further agrees that in order to avoid
or mitigate the possible adverse health, safety and environmental
impacts from any clandestine methamphetamine operations funded
under this award, it will (1) include the nine, below listed
protective measures or components; (2) provide for their adequate
funding to include funding, as necessary, beyond that provided
by this award; and (3) implement these protective measures
throughout the life of the subgrant. In so doing, the subgrantee
understands that it may implement these protective measures
directly through.the use of its own resources and staff or may
secure the qualified services of other agencies, contractor,
or other qualified third parties.
1. Provide medical screening of personnel assigned or to be
assigned by the subgrantee to the seizure or closure of
clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA)
required initial and refresher training for law enforcement
officials and other personnel assigned by the subgrantee
to either the seizure or the closure of clandestine
methamphetamine laboratories;
3. As determined by their specific duties, equip personnel
assigned to the project with OSHA required protective wear
and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive
contamination report on each closed laboratory;
S. Employ qualified disposal contractors to remove all
chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated
materials and wastes removed from the sites of seized
laboratories at properly licensed disposal facilities or,
when allowable, properly licensed recycling facilities;
7. Monitor the'transport,.disposal, and recycling components of
subparagraphs 5. and 6. immediately above in order to ensure
proper compliance;
02-CJ-2H-11-54-01-133
SUBGRANT AWARD CERTIFICATE (CONTINUED):
8. Have in place and implement an inter -agency agreement or other
form of commitment with a responsible State environmental agency
that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed
clandestine laboratory and (ii) coordination with the responsible
party, property owner, or others to ensure that any residual
contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
9. Include among the personnel involved in seizing clandestine
methamphetamine laboratories, or have immediate access to,
qualified personnel who can respond to the potential health
needs of any of the offender(s)' children or other children
present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking
children into protective custody, immediately testing them for
methamphetamine toxicity, and arranging for any necessary
follow-up medical tests, examinations or health care.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
OjMkA
Author zed Official
Clayton H. Wilder
Community Program Administrator
10-3 v
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro rant
Please read instructions before completing this application.
JUN 1 9 2001
The term "Department', unless otherwise stated, refers to the Department of Law Enforcement
t OFFICE Or CRlirlilAL!USTICE C° i""
The term OCJG refers to the Office of Criminal Justice Grants. _
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe that performs
criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county or Indian Tribe, or an agency under the
direction of an elected official (for example, Sheriff or Clerk of the Court).
A. Subgrant Data
1. This section to be completed by Subgrant a
Continuation of Previous Subgrant? ❑ Yes' No
If Yes, enter CJ Contract # of Previous Subgrant
SFY 2001 CJ Contract #
2001-CJ-_-_-_-_-_
2.
This section to be completed b OCJG
Project ID #
Program Area #:
CFDA #: 16.579
SFY 2002 CJ Contract #
2002-CJ-M-j_L-S�-QL-Laa
B. Applicant Information
1. Subgrant Recipient
Name of Chief Elected Official / State Agency Head: George Neugent
Title: Mayor
Address: 25 Ships Way
City, County, State, Zip Code: Big Pine Key, FL 33040
E-mail Address:
County
Monroe
Area Code / Phone #
Are305-292-4512
SUNCOM #
Area Code / Fax #
305-872-9195
2. Chief Financial Officer of Subgrant Recipient
Name of Chief Financial Officer: Danny Kolhage
Title: Clerk of the Court, Monroe County
Address: 500 Whitehead St.
City, County, State, Zip Code: Key West, FL 33040
E-mail Address:
County
Monroe
Area Code / Phone #
305-292-3550
SUNCOM #
Area Code / Fax #
305-295-3663
3. Implementing Agency
Name of Chief Executive Official / State Agency Head: James L. Roberts
Title: County Administrator
Address: 5100 College Road
City, County, State, Zip Code: Key West, FL 33040
E-mail Address:
County
Monroe
Area Code / Phone #
305-292-4441
SUNCOM #
Area Code / Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 - Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
_-
Name of Project Director:
(Implementing Agency Employee) David P. Owens
Title: Grants Administrator
Address: 5100 College Road
City, County, State, Zip Code: Key West, FL 33040
E-mail Address: mcgrnts@mail.state.fl.us
County
Monroe
Area Code / Phone #
305-292-4482
SUNCOM #
Area Code / Fax #
305-295-4320
5. Contact Person
Name of Contact Person:
(if other than Project Director)
Title:
Address:
City, County, State, Zip Code:
E-mail Address:
Towanda Scott
Programs Director
5501 College Rd
Key West, FL 33040
tscott@keysso.net
County
Monroe
Area Code / Phone #
(305)293-7344
SUNCOM #
Area Code / Fax #
(305)293-7353
6. Person Responsible For Financial Reporting if known
Name: David P. Owens
Title: Grants Administrator
Address: 5100 College Road
City, County, State, Zip Code: Key West, FL 33040
E-mail Address: mcgrnts@mail.state.fl.us
County
Monroe
Area Code / Phone #
305-292-4482
SUNCOM #
rArea Code / Fax #
05-295-4320
7. Person Responsible For Pra rammatic Performance Reporting if known
Name:
Title:
Address:
City, County, State, Zip Code:
E-mailrea
-mail Address:
Towanda Scott
Programs Director
5501 College Rd.
Key West, FL 33040
tscott@keysso.net
County
Monroe
--
Area Code / Phone # i
2 —7 44'
SUNCOM #
Code / Fax #
(305)293-7353
FOLE Byrne Formula Grant Application Package
Grant Application
Revised 04/11/2001
Section 11 -Page 2
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1.
Project Title: Sheriff's Case Manager
2.
Identify the year of the project (I, 11, III, etc.) 1
3.
Project implementation period Start:10/01/01
End:9/30/02
D. Fiscal Data
1.
If other than the Chief Financial Officer Remit Warrant to:
Name: David P. Owens
County
Title: Grants Administrator
Monroe
Address: 5100 College Road
Area Code / Phone #
305-292-4482
SUNCOM #
City, County, State, Zip Code: Key West, FL 33040
E-mail Address: mcgrnts@mail.state.fl.us
Area Code / Fax #
305-295-4320
2.
If subgrantee is participating in the State of Florida Comptrollers Office electronic transfer program,
reimbursement cannot be remitted to any other entity.
3.
Frequency of Fiscal Reporting: Monthly Quarterly XX
4.
Vendor #: 596000749
5.
State Agency SAMAS #:
6.
Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes
No X
7.
Cash Advance:
If yes, a letter of request must be submitted with the application.
Yes Amount No
FDLE Byme Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 - Page 3
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Program Data
1. Problem Identification: Briefly describe a specific problem to be addressed with subgrant funds in terms
of Problem Description, Problem Significance and Needs Assessment, as described in the application
instructions. Continue narrative on a second page if necessary. Do not exceed two pages
Case Manager for Monroe County Sheriffs Dept- Programs Dept.
The Monroe County Sheriffs Department operates an in house jail drug program. There
are other inmates incarcerated with drug and alcohol problems that may not be in the drug
program. The majority of criminal activity that these people are involved in is often due to their
drug and alcohol use. Often the crimes they commit are to obtain the money to continue using
drugs and/or alcohol or are committed while they are under the influence of drugs and alcohol.
The inability to meet basic needs of food, shelter, and employment upon release is a
major factor in relapse. Being able to go to a halfway house, improving job opportunities through
vocational rehabilitation, connecting with counseling services, and being work ready can make all
the difference in an addict breaking the cycle of addiction.
Work release will help provide funds for the client/ family while the client is incarcerated
and help establish a work ethic. Understanding what services and how to access those services for
vocational rehabilitation and further education is essential to provide and improve on the basic
standard of living.
The need for a case manager/ coordinator to help connect the inmates with the
appropriate services as well as help obtain all the documentation needed for the inmate to be
accepted is apparent.
In order to go to work release, the inmate must have proper identification, clothes,
and basic transportation. Often inmates do not have any of these things and or anyone on the
outside to help them get them.
In order to go to a halfway house an inmate must have a Sheriff's Check which is a
history of their criminal activity as well as an appointment for an intake and to know what the bed
availability is.
Educational opportunities to include funding is available but discovering what funds are
available and how -to apply is not possible for an inmate while they are incarcerated.
Many of the inmates with drug and alcohol problems have mental health problems and
take prescribed medication. They, will need to have services when released. They need referral
services to outside providers to make sure they do not get lost when they are released.
All of these services help make the transition back into society easier. That means that
more of the inmates will be able to work while in jail and have funds to support themselves when
they are released. Others will have a safe place to live and know where to go for help in obtaining
employment and/or education when released. The referral services for mental health, additional
drug and alcohol counseling, and case management will provide a link for insuring the continued
care that the person being released needs to maintain their recovery and to successfully
reintegrate into society.
Monroe County is fortunate to have many services available to help this transition. What
is needed is a person who can tailor the services available for the inmate and provide the smooth
transition from incarceration to reentry.
FOLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 - Page 4
Edward
Application for Funding Assistance
Florida Department of Law Enforcement
Ana momnrial State and Local Law Enforcement Assistance Formula Grant
ram
2. Program Description: Briefly describe proposed project activities. Refer to Appendix II, Part 1, Pages 1-3
for a description of project eligible areas). You should Include project goals, administration,
enhancement/expansion, staff, equipment, location, and expected project results, as described in the
application instructions. This section should address the basic points of who, what, when, where, and how.
r.nntinue on additional pages if necessary: do not exceed three pages
The program is designed to facilitate and improve the treatment aspects of inmates
who have substance abuse issues and are incarcerated*in the Monroe County Detention
Center. Case management will improve the opportunities that the inmates have both
while participating in the various programs offered by the facility and upon release.
The Sheriff's Case Manager, while working out of the main Detention Center, will
be will be the liaison between inmates with substance abuse needs and existing
community services.
At times inmates with substance abuse issues need documentation, transportation,
and appropriate clothing for work release and other employment opportunities upon their
release from the facility . The Case manager will coordinate with the Work Release
Specialist to provide assistance to those inmates who due to substance abuse problems
have no one on the outside to assist them with items such as social security card and other
valid documentation as required for employment.
In instances where inmates have been dual diagnosed and the primary problem is
substance abuse as opposed to a mental health issue, the case manager will coordinate
with the necessary agencies to assist in determining additional mental health issues and
liaison with treatment providers.
Occasionally. inmates will require referral prior to be sentenced. The Case
manager will be able to act as the liaison with the provider and the Public Defender's
Office as required.
Upon release from the Detention Center the inmates may be required to reside at a
halfway house or other safe housing. The case manager will coordinate the completion of -
required documentation i.e. criminal history checks, bed availability and intake
appointments.
Inmates who have decided to relocate out of the area may need assistance with
transportation( i.e. bus tickets). Transportation assistance is available through various
avenues and agencies once the required procedures are followed. The case manager will
work with the inmate to ensure that the agencies procedures are completed in a timely
manner and that the transportation is arranged.
FDLE 8 me Formula vranr H ucall_ Section 11- Page 5
Revised 04/11/2001
Application For Funding Assistance
Program Description Cont.
In addition, inmates that are eligible for job services, vocational rehabilitation, and
educational opportunities can be screened and referred to these agencies by the case
manager.
The goal of the case manager is to assist 100 inmates per year.
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Program Objectives and Performance Measures: Up to three types of objectives may be included in this
section of your subgrant application, i.e., Uniform Objectives, Project -Specific Objectives and Self -Generated
Objectives. If you are proposing a project in one of the Authorized Program Areas with no Uniform Objectives,
contact FOLE, Office of Criminal Justice Grants, at (850) 410-8700 for further guidance. Continue on a
second page if necessary.
a. List the number and title of the Program Area to be addressed. Refer to Appendix II, Part II, for a one -
page listing of authorized program areas.
11B Corrections Community Treatment
M (Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you may wish to address.
Uniform Obiectives (Mandatory, copy as worded for the program area addressed).
11B.03 Assist a specified number (100) of clients within correctional facilities to
successfully complete their treatment plan.
The programmed activities as listed on Grant application section II..
FOLE Byrne Formula Grant Application Package Grant Application
Revised 04/11l2001 Section /1 Page 6
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due
dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading "Program Activities."
Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period
10/01/01 — 09/30/02
(Beginning Date — Ending Date)
Administrative Activities
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Submit Financial Reimbursement
Requests
X
X
X
X
Submit Financial Closeout Package
X
Submit Quarterly Program Reports
X
X
X
X
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Coordinate with work release
X
X
X
X
X
X
X
X
X
X
X
X
Coordinate with Public Defender Office
X
X
X
X
X
X
X
X
X
X
X
X
Coordinate with halfway houses
X
X
X
X
X
X
X
X
X
X
X
X
Assist with referral services in
community
X
X
X
X
X
X
X
X
X
X
X
X
Coordinate with Job Services
X
X
X
X
X
X
X
X
X
X
X
X
Coordinate with Job Rehab Services
X
X
X
X
X
X
X
X
X
X
X
X
Coordinate Transportation Assistance
X
X
X
X
X
X
X
X
X
X
X
X
Assist with required paperwork and
documentation
X
X
X
X
X
X
X
X
X
X
X
X
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total
Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total
Budget.
C. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506)
Type or Print Dollar Amounts Only in Applicable
Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And Benefits
Contractual Services
30,750.00
10,250.00
41,000.00
Expenses
Operating Capital Outlay
�3p
Indirect Costs
Totals
30,750.00
10,250.00
41,000.00
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section Il - Page 2
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget
a. wentiry type of t3uoget, i.e., Actual, Unit Costs (supported by detailed cost basis), or Contractual
(supported by back-up documentation that provides either the actual or unit costs basis for the contract).
b. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs
should be included, as well as the federal fund and cash match amounts.
c. You must describe the line items for each applicable budget category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities.
d. Describe your specific sources of matching funds. [Source of match must be cash and represent no less
than twenty-five (25) percent of the project's cost.]
e. Costs must not be allocated or included as a cost to any other federally financed program.
e on additional pages if n
Case Manager Salary
26,500.00
Benefits
FICA (7.65%)
2,028.00
Workman's Comp
132.00
Group Insurance
5,640.00
Total Case Manager
36,725.00
Supplies
Fees for documents required for
2,000.00
work release (e.g. Florida I.D., etc),
Educational Materials, and other
operating and office supplies as
needed.
Transportation
As required to meet clients' needs 3,400.00
(e.g. bicycles and locks to be loaned
to clients, bus passes, and bus tickets);
also transportation associated with training
of staff.
Training
Seminars and conferences as needed
for training of staff.
Total
Byrne Grant Funds:
Monroe County General Revenue Fund Match
Total
1,000.00
41,000.00
30,750.00
10,250.00
41,000.00
Purchasing methods to be used will conform to existing Federal, State, and Local laws and regulations.
Implementation of this program will result in a net personnel increase in the agency.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section II - Page 3
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed.
1. Reports
a. Project Performance Reports
The recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1, August
1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award
period is extended beyond the "original" project period, additional Quarterly Project Performance Reports
shall be submitted.
Failure to submit Quarterly Performance Reports in the specified time frame may result in withholding
processing of recipient financial claim reports by FDLE.
b. Financial Reports
(1) The recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim Report
to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end of the
reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end
of the reporting period. In addition, if the subgrant award period is extended, additional Financial
Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant
termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of recipient costs shall be submitted on the Financial Claim Report Forms
prescribed and provided by the Office of Criminal Justice Grants. A recipient shall submit either
monthly or quarterly claims in order to report current project costs. Reports are to be submitted even
when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit.
(4) Before the "final" claim will be processed, the recipient must submit to the Department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
(5) The recipient shall submit Quarterly Project Generated Income Reports to OCJG by February 1, May
1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant
project generated income and expenditures during the previous quarter. (See Item 9, Program
Income.)
c. Other Reports
The recipient shall Submit other reports as may be reasonably required by OCJG.
2. Fiscal Control and fund Accounting Procedures
a. The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project
shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to Office of Justice Programs (OJP)
Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and federal
Office of Management and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the recipient.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section // -Page 10
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
4. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the recipient's project are eligible for reimbursement.
5. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes and the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments. Advance funding shall be provided to a recipient upon a
written request to the Department justifying the need for such funds. This request, including the justification,
shall be enclosed with the subgrant application.
6. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
7. Travel and Training
a. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
8. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles
of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles
for State, Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular
A-110 and Florida law to be eligible for reimbursement.
9. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period, as a direct result
of the subgrant award. Program income shall be handled according to the OJP Financial Guide and U.S.
Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 -
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
10. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight -hour day. Approval shall
be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the recipient agreement does not constitute approval of consultant contracts.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page I t
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
11. Property Accountability
a. The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life
or request Department disposition.
b. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of
any property furnished to it by the Department or purchased pursuant to this agreement according to
federal property management standards set forth in the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments or the federal OMB Circular A-110. This obligation
continues as long as the recipient retains the property, notwithstanding expiration of this agreement.
12. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the OJP Financial Guide, U.S. Department of Justice Common
Rule for State and Local Governments) or the federal OMB Circular A-110.
13. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a recipient or subrecipient purchases ownership with support funded under
this grant agreement.
14. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement shall
be sent to the Department for review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the cover
page:
(1) "This program was supported by grant # (Contact OCJG for #) awarded to the
Department of Law Enforcement, State of Florida, and by the Bureau of Justice Assistance, Office of
Justice Programs, U.S. Department of Justice. The BJA is a component of OJP which also includes
the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(2) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and do
not necessarily represent the official position or policies of the State of Florida Department of Law
Enforcement, the U.S. Department of Justice, or any other agency of the state or federal government."
15. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, p-ess releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and ~
b. The dollar amount of federal funds to be expended on the project or program.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 - Page 12
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
16. Audit
a. Recipients that expend $300,000 or more in a year in Federal awards shall have a single or program -
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB
Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The
Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal
funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA
number, award amount, contract period, funds received and disbursed. When applicable, the recipient
shall submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida
Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letterfindings. Incomplete audit reports
will not be accepted by the Department and will be returned to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
e. The recipient shall ensure that audit working papers are made available to the Department, or its designee,
upon request for a period of three (3) years from the date the audit report is issued, unless extended in
writing by the Department.
f. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination, or suspension of the agreement in whole or in
part. In such event, the Department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior
to the effective date of such sanction.
18. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall
send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised project
starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to OCJG, again explaining the reason for delay and request another revised project
starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 1/ - Page 13
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
19. Excusable Delays
a. Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure
in performance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out
of causes beyond the control and without the fault or negligence of the recipient. Such causes include, but
are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
unusually severe weather, but in every case, the failure to perform shall be beyond the control and without
the fault or negligence of the recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either
of them, the recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
(3) The recipient failed to reasonably comply with such order.
c. Upon request of the recipient, the Department shall ascertain the facts and the extent of such failure, and
if the Department determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
20. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
21. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the Department for major changes. These include, but are not limited
to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds between
budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total
approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 - Page 14
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
23. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The recipient shall proceed diligently with the performance of this agreement according to the Department's
decision.
b. If the recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-
one (21) calendar days to the Department's clerk (agency clerk). The recipient's right to appeal the
Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule
28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of
proceedings under Chapter 120, Florida Statutes.
24. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the recipient, implementing agency and contractors for the
purpose of audit and examination according to the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter 119, Florida Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
25. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the
final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
26. Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person signature
authority for him/her, the chief officer or elected official must submit to the department a letter or resolution
indicating the staff person given signature authority. The letter indicating delegation of signature authority must
be signed by the chief officer or elected official and the person receiving signature authority.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section it - Page 15
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(1) Any person who is required to undergo such a security background investigation and who refuses
to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for
employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the recipient agrees that
drug court programs funded with this award shall collect and maintain follow-up data on program
participants criminal recidivism and drug use relapse. The data collected will be assessed during BJA field
monitoring trips; it must also be available to FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that recipients of federal funds for the principal purpose of operating a
criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C.
3701, et seq., as amended, use those funds in conformance with the privacy and constitutional rights of
individuals.
b. The recipient and a criminal justice agency that is the implementing agency agree to certify that they
operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not —
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance.
Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the -
Act and federal regulation prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal funds. The
Department's approval of the recipient agreement does not constitute approval of the subgrant-funded
development or operation of a criminal intelligence system.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04111/2001 Section 11- Page 16
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
32. Confidential Funds
A signed certification that the project director has read, understands, and agrees to abide by all of the
conditions for confidential funds as set forth in the effective edition of OJP's Financial Guide is required from
all projects that are involved with confidential funds from either Federal or matching funds. The signed
certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI
of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control
and Safe Streets Act of 1968, as amended and that they have or have not formulated, implemented and
maintained a current EEO Program. Submission of this certification is a prerequisite to entering into this
agreement. This certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse Act (Byrne
Program funds shall submit its equal employment opportunity plan, and/or the most recent update, with
its application, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title 1), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section If -Page 17
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the Bureau of Justice Assistance, agrees to
cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that
funded program or activity.
37. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85,
Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify it shall not
enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department.
38. Federal Restrictions on Lobbying
a. Each person shall file the most current edition of the Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant,
or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 135Z Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbying Activities, according to its
instructions.
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose ---
accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/1112001 Section I/ - Page 18
APPENDIX 1V -- CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and local Law Enforcement Assistance Formula Grant Proaram
CRIMINAL JUSTICE AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Criminal Justice Agency ...(Select one of
the following):
XM_Meets Act Criteria
Does not meet Act Criteria 'r
I affirm that I have read the Act criteria set forth in the Subgrant Application instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency ... (Select one of the following):
XX Has a Current EEO Plan Does Not Have a Current EEO Plan
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face loss of federal funds.
Signature of Criminal Justice Agency Authorized Official
Type Name: Richard D. Roth
Name of Criminal Jun ' e gency: Monr a Cou eriff's Department
Title: Sheriff � aAt.0 AIC A�7
7-/O/
FDLE Byrne Formula GrantAppllcatlon Gackage EEO Cerdt7cation
Revised 04/11/2001 Appendix 1V— Page 2 of 2
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . .
(Select one of the following):
XX Meets Act Criteria Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient ... (Select one of the following):
XX Has a Current EEO Plan Does Not Have a Current EEO Plan
1 further affirm that 1f the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application for federal assistance is approved or face loss of fed al funds.
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: June 7, 2001
FDLE Byrne Formula Grant Application Package EEO Certification
Revised 04/11/2001
Appendix IV— Page 1 of 2
RESOLUTION NO. 180 _ - 2001 OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 01/02 EDWARD
BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
FY01/02 funding cycle of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program; and
WHEREAS, on April 18,2001, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution•of funds allocated to Monroe County in the amount of
$207,025.00 with a 25% cash match requirement; and .
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the.
application packet for�the FY01/02 grant funds to the Florida Department of
Law Enforcement Anti -Drug Abuse Grant Program;and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND D ADOPTED by the Board of County Commissioners of Monr(�§ CiuntK
Florida, at a regular meeting of said Board held on the 16th day of May, A.[; 15. Q
M
Mayor George Neugent yP� C)�r — CDCD
Mayor ProTem Nora Williams yes C, 3
Commissioner Spehar yes CO C-)
ok� Commissioner McCoy yPG �, M Ln . o
i Commissioner Nelson yes
V4
t Y-L. KOLHAGE, Clerk M nroe County Boar of missioners
j_
Cle of Court Mayor
APPROVED AS To FORM
AND l AL SUFFV/
ANNEX A �nON
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
-; Department of Law Enforcement
Office of Criminal Justice Grants
Signature: C�O Zt, 0 . /,i j.,
Type Name and Title: Clavton H. Wilder Community Program Administrator
Date: 10 — a- 01
Subgrant Recipient m� q
Authorizing Official of Governmental Unit 1 s
(Commission Chairman, Mayor, or Designated Representative) "
Type Name of Subgrantee:_Monroe County Board of County Commissioners
Signature:
____:7__17��4_ 4_
Type Name and Title James L. Roberts County Administrator
Date: June 7, 2001
Implementing Agency
Official, Administrator or Designated Representative'
Type Name of Implementing Agency: Monroe County Board of County Commissioners
Signature: -----
Type Name and Title James L. Roberts County Administrator
Date: June 7, 2001
FDLE Byrne Formula Grant Application Package Grant Applrcatron
Revised 04/11/2001
Section 11- Page 19
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement 7.
Office of Criminal Justice Grants
Signature: lv
Type Name and Title: Clavtorr H. Wilder, Community Program Administrator
Date:
Subgrant Recipient, ` 1
Authorizing Official of Governmental Unit,,
(Commission Chairman, Mayor, or Designated Representatrve)
t-
Type Name of Subgrantee:_ Monroe County Board of County Commissioners
Signature: �l �—
Type Name and Title James L. Roberts. County Administrator
Date: June 7, 2001
Implementing Agency
Official, Administrator or Designated Representative
Type Name of Implementing Agency: Monroe County Board of County Commissioners
Signature: -L
Type Name and Title James L. Roberts. County Administrator
Date: June 7, 2001
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 -Page 19
Date: 10/02/2001 Performance Reporting Syste- - Page No: 1
Objectives for a Subgrantee
Monroe County 02-CJ-2H-11-54-01-133
11B.02 To provide an array of treatment services within
correctional facilities.
11B.03 To assist a specified number of clients within 100.000
correctional facilities to successfully complete their
treatment plans.
2 Objectives
Date: 10/02/2001 Performance Reporting System Page No: 1
Performance Questions
Monroe County 02-CJ-2H-11-54-01-133
11B.02 Part 4 Were most clients provided case management services?
11B.03 Part 2 During this reporting period, how many INTERVENTION clients
successfully COMPLETED their treatment plan?
2 Questions