Item D5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: SEPTEMBER 21, 2000
Division: TDC
Bulk Item: Yes XXX No
Department:
N/A
AGENDA ITEM WORDING:
Approval of a changes to the Fishing Event Funding application within the
Monroe County Tourist Development Council Operations Manual.
ITEM BACKGROUND:
TDC to approve same at their meeting of September 6,2000.
PREVIOUS RELEVANT BOCC ACTION:
BOCC to approve FY 2001 budget at their meeting of September 20, 2000.
STAFF RECOMMENDATION:
Approval
TOTAL COST:$
BUDGETED:
COST TO COUNTY:
/TOURIST PAY
APPROVED BY: County Attorney _ OMB/Purchasing_ Risk Management
DIVISION APPROVAL: ~ ~___,
Lynda M. Stuart
(Type/print name)
To Follow:
DOCUMENTATION: Included: X
Not Required
Agenda Item #~
Florida Keys Fishing Tournaments, Inc.
Changes to Funding Proposal
Fiscal Year 2002
Pa2:e 1:
1. Add District of tournament
2. Add Deadline at bottom
3. Add phrase "any funding package received incomplete could result in reduced or
no funding" to bottom
..
Pa2:e 2:
1. Add email address as #8 aild re-number
2. Add social fee to # 15
Pa2:e 3:
1. Remove Florida Keys Fishing Tournaments, Inc., can only authorize funds for
pramotion and advertising.
2. Remove Amount requested
Pa2:e 4:
1. Remove #7 "was the total number of out of county anglers in your previous
tournament, more or less than in the prior year?
Pa2:e 6:
1. Add 4th line down "weigh-in over" for day 1 - 4
Pa2:e 11:
1. Change whole income and expense statement to suit tournaments
· Deleted under income: IDC and Umbrella
· Moved Donated services below~-income less expenses
· Deleted under Expenses: office & secretarial, citation scrolls, storage,
brochure distribution, banquet.
· Deleted under donated services: office rental and secretarial
2. Made into 2 pages for more space
1
NOTICE OF INTENT TO AFFILIATE
WITH
FLORIDA KEYS FISHING TOURNAMENTS, INC.
FISCAL YEAR 2001-2002
We, the undersigned, do hereby petition the Florida Keys Fishing Tournaments,
Inc., to become a member Tournament under the guidelines set forth by the Monroe
County Board of County Commissioners and the Monroe County Tourist Development
Council as set forth in the corporation by laws.
As a member Tournament it is understood that we may apply for Tournament funding
under the provisions outlined in the Florida Keys Fishing Tournaments, Inc.,
CRITERIA FOR EVALUATION OF TOURNAMENT FUNDING PROPOSALS.
It is further understood that the Florida Keys Fishing Tournaments, Inc., is an
umbrella organization in contr~ctual agreement with the Monroe County Board of
County Commissioners to function as primary agent for dispersal of allocated
funds received from the Monroe County Tourist Development Council for the
promotion and advertising of fishing tournaments in the Florida Keys (Monroe
County) .
By this petition it is agreed that the undersigned will cooperate with the
Florida Keys Fishing Tournaments, Inc., its corporate sponsors (if applicable),
and officers: to increase the quality of fishing tournaments in the Florida Keys.
(Tournamen t)
Name of Applicant
Di.tzict
Address
Officers; (print name)
Position; (print position)
/
/
Date:
~~
/
/
Deadl.i.ne:
A.ny frm,ning pacJcage received iD.COlZp~ete could result i.n reduced or .no :E=di.ng!
1
AFFILIATE QUESTIONNAIRE
FISCAL YEAR 2001-2002
1. OFFICIAL TOURNAMENT NAME:
2. NAME OF PETITIONING ORGANIZATION OR PERSON & POSITION:
3. MAILING ADDRESS:
CITY:
STATE:
ZIP:
4. PERSON IN CHARGE (DIRECTOR)
5. PHONE #: (
6. FAX #:
7. ADDRESS (IF DIFFERENT FROM 3):
8. EMAIL:
CITY:
STATE:
ZIP:
9. CHECK ONE: FOR PROFIT
NON-PROFIT
10. LOCATION OF TOURNAMENT AND/OR HOST SITE (ADDRESS/MILE MARKER) :
CITY:
STATE:
ZIP:
11. 2000 TOURNAMENT DATES
(REQUIRED)
12. 2001 TOURNAMENT DATES
(REQUIRED)
13. FORMAT: I.E., (RELEASE, MODIFIED RELEASE, WEIGHT, FISH, ETC.)
14. TARGET SPECIES (IF MORE THAN ONE, LIST SEPARATELY)
15. ENTRY FEE: 16. CHECK ONE:
$ ADULTS ANGLER
$ CHILDREN BOAT
$ SOCIAL 2
AFFILIATE QUESTIONNAIRE CONTINUED
FISCAL YEAR 2001-2002
PRINT TOURNAMENT NAME
17. DESCRIBE HOW THIS TOURNAMENT WILL 1.) BENEFIT & EXPAND TOURISM,
2.) DEMONSTRATE SOUNDNESS OF PROPOSED TOURNAMENT IN MONROE COUNTY:
(USE SEPARATE SHEET IF NECESSARY)
3
TOURNAMENT HISTORY QUESTIONNAIRE
FISCAL YEAR 2001-2002
1. NAME OF
TOURNAMENT
2. AGE OF TOURNAMENT
YEARS
3. AMOUNT OF ENTRY FEES COLLECTED IN THE PREVIOUS YEAR
TOURNAMENT $
4. NUMBER OF FISHING DAYS
5. TOTAL NUMBER OF REGISTERED ANGLERS
6. TOTAL NUMBER OF OUT-OF-COUNTY ANGLERS
4
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
FISCAL YEAR 2001-2002
PRINT TOURNAMENT NAME
DIRECT MAIL & POSTAGE $
BROCHURES, POSTERS,
PROGRAMS, PATCHES $
*TROPHIES $
PHOTO PROGRAM $
MEDIA ADVERTISING $
T-SHIRTS, CAPS, JACKETS $
*GENERAL NON-ALLOCATED $
$
*TOURNAMENTS CAN NOT EXCEED MORE THAN 30% OF THE TOTAL BUDGET IN TROPHY LINE
ITEM EXCEPT WHEN TOURNAMENTS GET SPECIAL APPROVAL FROM FKFT, INC. BOARD OF
DIRECTORS. 3/5/97
*GENERAL NON-ALLOCATED IS NOT TO EXCEED 15% OF THE TOURNAMENTS TOTAL BUDGET.
/ /
SIGNATURE DATE
5
DAY 1
DAY 2
DAY 3
DAY 4
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2001-2002
PRINT TOURNAMENT NAME
AM LINES IN WATER
--
PM
LINES OUT OF WATER
PM
EVENING EVENT
PH JiEIGII-IN OVER
PM
OTHER EVENT
AM LINES IN WATER
--
PM
LINES OUT WATER
PM
EVENING EVENT
PH JiEIGII-IN OVER
--
PM
OTHER EVENT
AM LINES IN WATER
--
PM
LINES OUT WATER
PM
EVENING EVENT
PM JiEIGII-IN OVER
PM
OTHER EVENT
AM LINES IN WATER
--
PM
LINES OUT WATER ~
PM
EVENING EVENT
PH JiEIGII-IN OVER
PM
OTHER EVENT
6
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT DIRECTORS REPORT 2001-2002
NAME OF EVENT:
DATE OF EVENT:
LOCATION OF EVENT:
TARGETED SPECIE(S):
TACKLE REQUIREMENTS:
TOTAL # OF FISHING DAYS:
DAILY FISHING HOURS:
# OF VESSELS PARTICIPATING:
# OF ANGLERS PARTICIPATING:
TOTAL # OF TARGETED SPECIE(S) HOOKED:
TOTAL # OF TARGETED SPECIE(S) CAUGHT:
"
FOR FKFT USE ONLY
# OF VESSELS
HOURS OF EFFORT
X TOTAL HOURS OF EFFORT=
# OF TARGETED SPECIE(S) HOOKED A HOURS OF EFFORT=
# OF TARGETED SPECIE(S) CAUGHT A HOURS OF EFFORT=
7
HPUE
CPUE
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENTS DIRECTOR REPORT
{LAST COMPLETED TOURNAMENT RESULTS}
WINNERS BY CATEGORY
PRINT TOURNAMENT NAME
(PLEASE USE RESULTS FROM YOUR LAST TOURNAMENT COMPLETED]
CHAMPION:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
1ST PLACE:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
2ND PLACE:
NAME:
CITY/STATE:
CATCH:
CAPT/aOAT:
3RD PLACE:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
8
FLORIDA KEYS FISHING TOURNAMENTS, INC.
PARKING/ROAD CLOSURE/SECURITY/TRASH 2001-2002
SUBMIT A DETAILED ACTION PLAN INCLUDING APPROPRIATE PERMIT(S} IF
APPLICABLE AS TO HOW PARKING, SECURITY, ROAD CLOSURES AND TRASH
WILL BE HANDLED DURING YOUR EVENT? THE PLAN SHOULD INCLUDE:
1.) IF YOUR EVENT WILL REQUIRE ROAD CLOSURES, ENCLOSE A COPY OF THE
APPROVAL BY THE APPROPRIATE COUNTY/MUNICIPAL ENTITY?
2.) HOW DOES YOUR MARKETING PLAN ACCOMMODATE PARKING AND TRANSPORTATION
AS IT RELATES TO YOUR EVENT?
3.)HOW WILL YOUR EVENT HANDLE SECURITY AND TRASH REMOVAL?
9
FLORIDA KEYS FISHING TOURNAMENTS, INC.
NO-RESALE AGREEMENT
FISCAL YEAR 2001-2002
I
of
(Director's Name)
(Tournament Name)
Hereby declare any items purchased with Monroe County Tourist Development
Council and Board of County Commission funds can not be sold.
Signature
Notary Public
My Commission
10
TOURNAMENT NAME
STATEMENT OF INCOME AND EXPENSES
Oct. 1, Oct. 1, Oct. 1,
Sept. 30, Sept. 30, Sept. 30,
Actual Actual Projected
INcam :
SPONSORS {CASH} $ $ $
ENTRY FEES $ $ $
T-SHIRTS & CAPS $ $ $
BANQUET $ $ $
OTHER $ $ $
TO'17.L $ $ $
OTHER FUNDS:
FISHING UMBRELLA $ $ $
TO'17.L INCOME: $ $ $
EXPENSES:
POSTAGE $ $ $
T-SHIRTS & CAPS $ $ $
DIRECTOR FEES $ $ $
BROCHURES & PATCHES $ $ $
KICKOFF/AWARD BANQUET $ $ $
PRIZES AND/OR TROPHIES $ $ $
KICK-OFF TOURNAMENT $ $ $
DUES, LICENSES,
INSURANCE $ $ $
MEDIA ADVERTISING . $ $ $
STATIONARY. OFFICE
SUPPLIES $ $ $
PHOTO PROGRAM $ $ $
BROCHURE, PRINTING $ $ $
SIGNAGE $ $ $
COMPUTER $ $ $
OTHER $ $ $
OTHER $ $ $
TOTAL EXPENSES: $ $ ~'
11
TOURNAMENT NAME
STATEMENT OF
Oct. 1,
Sept. 30,
Actual
INCOME AND EXPENSES
Oct. 1,
Sept. 30,
Actual
Oct. 1,
Sept. 30,
Projected
INCOME LESS EXPENSES: $ $
DONATED SERv:tCES:
MEDIA ADVERTISING $ $
OTHER $ $
OTHER $ $
TOTAL $ $
NET PROFIT (LOSS) $ $
EtETAJ:NED PROFIT (LOSS)
FRON PlUOR. YEAR $ $
EtETAJ:NED PROFIT AT END
01' EACH YEAR $ $
$
$
$
$
$
$
$
$
I certify that the above financial information is correct to the best of
my knowledge:
Director's Signature
The above
being well known to me, or having
provided acceptable identification deposes and states that the
information is correct to the best of his/her knowledge as of the
day of
, 200
SEAL:
Notary Public, state of
, County of
The above listed criteria is the sole basis for approval as required by
the by-laws of the Florida Keys Fishing Tournament, Inc.
12
.-
FLORIDA KEYS FISHING TOURNAMENTS, INC.
TOURNAMENT RULE REQUIREMENTS
FISCAL YEAR 2001-2002
TOURNAMENT NAME:
1. ATTACH OR WRITE A COPY OF TOURNAMENT RULES:
2. ATTACH OR WRITE A COPY OF SCORING SYSTEM:
13