Item E5
SEP-14-00 THU 16:03 GR0WTH MGT. DIV.
305 289 2854
P.02
Growth Manogement
J~OARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Sept. 21,2000
Division: Growth Management
nulk Item: Yes
No ~_X__
AGENDA ITEM WORDING:
Approval of a Letter of Engagement with the law firm of Morgan and Hendrick renewing for an
additional term of two years the Letter of Engagement authorizing the firm to provide Land Vse-
Growth Management representation to Monroe County for fiscal years 2000-2001 and 200 I-
2002.
ITEM BACKGROUND:
On December 8, 1992 and each year thel'eafter. the Board of County Commissioners approved
and authorized execution of a Letter of Engagement with the firm for Land Use-Growth
Management representation. Starting in 1998, the Letter of Engagement was for (\ two-year
period. All terms and conditions shall be as set forth ill the December 8. 1992 agreement except
that the cap on total billing for each fiscal year shall be set at $200,000.
I)REVIOUS RELEVANT BOARD ACTION:
As above.
STAF.... nECOMMENDATION:
Approval
TOT AL COST: _$400,000___
COST TO COUNTY: _$400,000
AMOUNT I)ER MONTH: _N/A
BUDGETED: Yes_X_ No
AMOUNT l'ER YEAR: $200,000
DIVISION DIRECTOR APPUOV A
_x___ Risk Managcmcnl~~_
APPROVED BY: County Attorney _X_
DOCUMENTATION: Included ~ To follow ___ Not required__
DISPOSITION: Agenda Item N: ~"..cS
Docu",cnIS
Ogn.9/00 8:48 AM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:MORGAN & HENDRICK Effective Date: 1 %l/OO
Expiration Date:09/30/02
Contract Purpose/Description: LETTER OF ENGAGEMENT FOR LAND USE-GROWTH
MANAGEMENT REPRESENTATION FOR TWO YEARS.
Contract Manager:Timothy McGarry
. ~arne)
2519
(Ext. )
Growth Management
(Department)
for BOCC meeting on Sept. 21, 2000
Agenda Deadline: Aug. 31, 2000
CONTRACT COSTS
Total Dollar Value of Contract: $400,000 Current Year Portion: $200,000 (f"\{ 0 1'16 V
Budgeted? Yesr8J No D Account Codes: 148-50500-530-318-
Grant: $
County Match: $
Estimated Ongoing Costs: $
(Not included in dollar value above)
ADDITIONAL COSTS
/yr For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Date In
~
Changes
Needed
YesD NoEj
YesD No0
YesD Nor;z(
YeSDNO~
Date Out
cj/ J/~~
Risk Management q~i3u)
~k~ing q-13-~
County Attorney 9/ t/o 6
tflYcn
LAW OFFICES
HUGH .J. MORGAN
.JAMES T. HENDRICK
KAREN K. CABANAS
.JEDDE V. REGANTE
ROBERT CINTRON, .JR.
MORGAN &. HENDRICK
W. CURRY HARRIS
( 1907- I 988)
HILARY U. ALBURY
( I 920- I 999)
3 I 7 WHITEHEAD STREET, KEY WEST FL33040
P.O. Box I I 17, KEY WEST FL 33041
TELEPHONE 305.296.5676
FACSIMILE 305.296.4331
August 31, 2000
Board of County Commissioners
Monroe County
Key West, Florida
RE: Land Use - Growth Management Representation - Letter of Engagement
Dear Mayor and Commissioners:
The law firm of Morgan & Hendrick ("Law Firm") and the Board of County Commissioners
hereby agree to renew for an additional term of one year the Letter of Engagement initially entered into
between the parties dated December 8, 1992. All terms and conditions shall be as set forth in the
December 8, 1992 engagement letter except that the cap on total fees for the fiscal year ending
September 30, 2001, shall be set at $200,000.00 per annum, subject to the budget for that fiscal year,
allocating sufficient funds.
Beginning October 1,2000, attorney's fees shall be billed at $195:00 per hour and paralegal fees
at $75.00 per hour.
The County also agrees to reimburse the Law Firm for all costs that are incurred in the course of
representation. Normal costs include expert witness fees, copying charges, long distance telephone
calls, travel and lodging expenses, mailing charges, fax charges, mileage, research charges, court
reporters and other out-<?f-pocket expenses. Further, the County will reimburse the Law Firm for the
acquisition oflegal informational materials specifically related to the legal representation of the County,
including the cost of seminar fees, travel and lodging not to exceed $2,500 per year. A statement
showing the amount of fees and expenses will be forwarded monthly. Each statement is payable upon
receipt.
The Law Firm will not bill for any services performed by James T. Hendrick.
We sincerely appreciate the opportunity to represent Monroe County and look forward to
continuing a pleasant and successful relationship.
Very truly yours,
~~ ' \AA... .'
~,wr-
Hugh J. org~ ,....
For the Law Firm of Morgan & Hendrick
10f2
MORGAN & HENDRICK
P.O. Box I I 17, KEY WEST FL 33041
ACKNOWLEDGED, UNDERSTOOD AND AGREED this _ day of
(Seal) DANNY L. KOLHAGE, Clerk
Attest:
By:
Deputy Clerk
, 2000.
BOARD OF COUNTY COMMISSIONERS
Monroe County
APPROVED AS TO FORM
AND ~Uz.FI~Y.
BY ~~.
DATE 9/,J<J{)
20f2
MORGAN & HENDRICK
P.O. Box 1 1 17. KEY WEST FL 33041
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Dec.~r 11, 1112
BOarcl Of eOW'l~V CQ1I:IIl1..ion.~
Monroe Ccun1:.y
KRY Weft. P .1~:i.da
a.: Spea1.~ L1t1qation Coun.el
Oear ComaiGa1onera:
A8 part of our practic. 1n open:i.DCJ nev 1I~'Ct.e:;~ :l: i:\ "'\:r.ov:~,,:;
existi nCJ -ng&9emraDt oon'C&"a~.. and "M a rCllgU1~. 0: Pi.,\,,il'. ~~~Qr .,dll''';eo,
~. law fin ~f MO":;~:l ~ uar~1.Q:K-, (~",i ,ira), &!'..O'J'l.J~. an
envaCjf....nt le'ttezo ~ J)%'oapect;iva client.s. This; '1...e,:~~ .e.\;!. fort.h,
qenerally, a recital oL 18CJ&1 .eJ:V1ao:s we will l7I~rtorm. ana ~.
haRis tor our COlIPCnlllltion.
Acco%'(\1nqly, this le1:1:~ cantirJla o~ a;2:eemen1: to continue to
serv. tor tiscal year 1992-93 .. ~ia] litl~tion coun.el tc th~
.tIoa~ of Co\m1:y COlIIlli..ioner. of Konzooe County, Flot" 1c1a, ( county)
~s wall as apea1al caun.el to Monroe COUDty for legislative and
State agency matt~..
The seop" uf sen1eN uncle%' this 8nQaglUl8nt lQ!.1:in- ~..c(.J.i'i;ally
lncJ.ucloo, =~ -i,. nGt UmttH rn, l~al ~cl':..i('L .. ,- lL.,., JL\oIwtb
Mllna9..8ft't Divi.l01l (lithe Divi.ion-) and genal:'a":' ...nqr.l 9'l.rriceG in
connec1:1on with 1 line! usa. i..u... The Law Firm w':;'l .at. ~~u'~~ant
to instruction at the. Director ot Growth MClnaqtuDAnt t It the
Director") .
The Law ~trm vill advtco ~. Director and Oiv1~~on aeatf on lAnd
uac 1IlI~'Gtera ... and "hen reqwaat..Cl, OUt cahAll have llU res;pCN:i.b1.J.ity
or authority to mako policy cleciaiun. with recl'cct tc spacific
J.and-us. peraita or IIppl1ca~on., nor to render advis;ory opinions
tu ar.yon. o~r tban the Division And the BCJcc. Except 115 ...y be
customary and nec::esaary 1n 'the cour.. of 1 iti'J.t.ion c":" wi',en
specit1c::ally cUrcc~e4 ~o do .0 by the 1)1%'8ctor. th~ : e... ;rlrill s~all
refuso, and shall d1reec to the Diviaion's Htar~. a14 th:r~-party
(L.SLa." a lanclowner, applicant, IIU1bezo ot 1:l1c gene:-,s,l llo.:blL j;; ~
interest ;roup, or a r.pr..en~~ti.ve th.reor) Inc;_':'z:i_~~ req\.ests.
and o~.r cg_unico.t:iona which r..,late to . cpcci:f1: lAT.tl-U"_ perait
P.O BO& "'7. "EY Y'fE.,. ~t ,],]04, - T~"'E"'.O"C t:lO::'1 &50':10715 . Ttlo~CC'.'P'. t":'t:'!o12Q4i'."~1
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Do.r~ ot Coun~y Commis.ioners
DQQ~ 11, 1992
Palf. 2
or application. 'l1\1a provision tlli in~.nclCd to };~elii':;.L"", ':ha
at~O"'.1-o1i..cant ~.l.t:iClnahJ.p ~.tw.en the Divis1C\l'1 ~nd th.u.w I't::I1.
to U..it bU l1ftlJ' ta~ lcmcl u.. 1.f1aJ. 8ezovic.. ":~ :'1.090\0 :.oW:V:,,~.
c~..t.d by ~a Division, ana ~ d.ftn. .th~ app~e~7.4~~e ~~les ~t
polJ.cy decision-aakiftq.
'1'1\. Lav !'irJ:l &9%0.. not to undertAk.e rep:-e.cnbltion ot ~ny pQ~.on
dl reet:ly r.la'tJ.ftq to any bWl1D..., permitt:ing, li'Cigation or OthAl:
dealin9. 111 WhiCh tAa County or any of 1~ Qqenoies .is 1!P1~.r &:I
adver.. Paz1:y or the acure. troa W!l1ch a peT.m1t, etevc.1.0l)lIent crdAr
or =ther h.n.t1~ i. .OUQt.
As coapena"1:1on r~ 10P1 aervic.a, 1:J1e County '.,il1 poly to ':he LAy
rira a %.0 which will he 1::)111eca 1Il0ftthly on the tCl1.10\J.1.nq 5chedule!
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Partner
Aa80e1a~.
Peoaleqal
$150. 00 I ftour
$125. DO/bOQZ'
$ So. DO/hour
na. Law Pi 1'111, in 1" own discretion, may oaploy ..;ou.na.;l ~o ..c1.1:
th_; baw.Yet' said COlln..l '-11 be ccmpensatQcS 11: r.:U:eB a~evd by
the County Attorney. C.a_ in WbJ.oh ~e Law rlC11 is: P~.c1ucied. by
c~11ct ot intece.t fl"oa Z'e~.entin9 tho county will b. re1:a1nec:l
by the Co~ Attozoney or re~.l'Z'.cl ~ the CQunty A~toJ:ncy to c:.thAC
oouneel oubide ot 1:J1ia contract.
Unl..s otberw18. cUb8equently agreed, tho OO.pens~Llcr. Q.rne~ by
Law Pir.m as te.. under thi8 COfttract anall no~ .~~.ec $2C~,COo.oa
for the f1coal Year 1992 - 1993.
A.ddlt10nally, the CQW1l.y agree. to reimburse lh. .!..~...: ~'in, .;.::T ell1
co." that we inc:uzo in tha CCNr.a ot r.pracanta I: i ~;1_ O\lor.l::~l noats
IncJ.UQ8 Cxpc1: vitne.. f...,. coPYing charfla., lor.q c!i ct.ance
t:elepbonA, travel and 10d91n~ chBr9a., =ailing ct.argac ane other
Clu1:.0f-pocket 8ZP8I1IIes. A ctato.ant .howinl11:hQ a&ount of fill.. "nd
expena_ will b. fOnarcJec1 monthly. EaCh stat.ent. is paya.ale upOn
reo.ipt.
w. believe thdt tae above P~ovi.ion. outline in ~eaaonablQ ~Qta11
our il.CJZ'.8M:l1:o as to thlR ropre.en1:~tion. If you find th...
ur~ncr..ent. aat1. Cf.C1:ory, pl.... aiyn the enolol!lee CC1't o~ t::.13
latL.r anet rc~urn it to ua i"'cS1a~ely.
w. 1I01ncereJ.y apprec:iat. the OPPOr1:'W\1ty to repJ::Fl!,;pnt ZOl.or~::a C'~~t:r
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and looX %orwazd ~= cantinuinq" a pleasant ano cuc~Qssful
rel5~ion.hip.
Ve&y UUly yours,
il~
JIOItGAH , HJ:1I1)RTCK
ACINOWLJI'.DGm), UNDDSTOOD
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~ day uf ~ec...ecr
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