Resolution 097-2009
RESOULTION NO. 097 -2009
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
PROVIDING DIRECTIONS TO STAFF REGARDING
DISTRIBUTION OF INFORMATIONAL ITEMS.
WHEREAS, individual County commISSIoners regularly request information from
county staff about pending agenda items and County projects and programs; and
WHEREAS, members of the Board of County Commissioners at a recent public
meeting verbally directed that staff provide all commissioners with the same information when
one commissioner requests information about an agenda item; and
WHEREAS, County staff have requested more specificity as to what types of items
and/or information the informal directive applies;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners
of Monroe County, Florida, that:
1. When any Commissioner requests information from a County employee or contracted
agent concerning an item which is listed on an agenda for a pending meeting, all
commissioners shall be supplied with the same information. Due to the potential for
inadvertent violations of the Sunshine Law if all commissioners receive that information in
a format which imparts even an implication as to how the commissioner might vote on the
item, information should be not be in the format of a reply to the commissioner, or a
forward of that reply, but shall be disseminated through a generic communication that says
words to the following effect: "Pursuant to a request for information, I am providing all
commissioners with the following:. . . "
2. When any Commissioner requests information from a County employee or contracted
agent concerning a matter which is not listed on an agenda for a pending meeting, the
employee or agent may use his or her discretion as to disseminating the requested
information to all commissioners. The decision should be based at least in part upon
whether the topic is one of recurring appearance on the BOCC agenda. In every case, the
information should either be provided to all of the commissioners or only the requesting
commissioner.
3. This Resolution shall become effective upon the date of its adoption.
Directions for Distribution
Information to Commissioners
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PASSED AND ADOPTED, by the Board of County Commissioners of Monroe County,
Florida at a regular meeting on said Board on the 1 Rrh day of March , A.D., 2009.
Yes
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BOARD OF COUNTY
COMMISSIONERS OF MONROE
COUNTY .l'LORIDA
By: ,.o...~~.. 'tn~,~
Mayor George Neugent
Directions for Distribution
Information to Commissioners
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