FY2009 1st Amendment 03/18/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
March 31, 2009
TO:
Lynda Stuart, Office Manager
Tourist Development Council
A TTN:
Maxine Pacini
Administrative Assistant
FROM:
PamelaG.Hanc~
Deputy Clerk -0
At the March 18, 2009, Board of County Commissioners meeting the Board granted
approval and authorized execution of the following:
Resolution No. 079-2009 transferring DAC IV Event Resources and DAC IV New Event
Resources into DAC IV Advertising Resources. E-mailed to you this date.
Amendment to Agreement between Monroe County and the City of Key West to revise
the termination date of Agreement for the White Street Pier Rip Rap Installation Project.
Amendment to Agreement between Islamorada Restaurant, LLC to revise Exhibit C
revising date of event for the Island Grill Charity Dolphin Tournament to June 19-20, 2009.
Amendment to Agreement between Monroe County and Lower Keys Chamber of
Commerce, Inc. to revise name and date of event from the Lower Keys Music Festival on March
28, 2009 to the Lower Keys Reggae Fest on April 5, 2009.
Agreement between Monroe County and Upper Keys Rotary Foundation, Inc. covering
the 2nd Annual Upper Keys Rotary Foundation, Inc. covering the 2nd Annual Upper Keys Rotary
Wine Symposium: Wine on the Water on November 15-16, 2009 in an amount not to exceed
$15,000, DAC IV, FY 2009 New Event Resources.
/ Amendment to Agreement between Monroe County and Key West Botanical Garden
Society, Inc. to revise Exhibit C - Schedule of Events for the Key West Tropical Forest &
Botanical Garden Seasonal Calendar of Events.
Resolution No. 080-2009 transferring DAC V Event Resources into DAC V Advertising
Resources. E-mailed to you this date.
Board granted approval and authorized execution of an Agreement between Monroe
County and Miami Swordfish Tournament, LLC covering the Islamorada Swordfish Tournament
on August 28-30, 2009 in an amount not to exceed $30,300, DAC I, FY 2009 Event Resources
Enclosed are two duplicate originals of each of the above-mentioned for your handling.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Finance
File
AMENDMENT 11- AMENDMENT} TO AGREEMENT
THIS AMENDMENT to agreement dated the)J"d~ay of /!~OO9. is entered into by and between the Board of County
Commissioners for Monroe County. Florida, a political subdivision of the state of Florida (.County"), and Key West Botanlcll
Garden Society. Inc. rEvent Sponsor").
WHEREAS, there was a contract entered into on October 15, 2008, between the parties. awarding $16,000 for the
production of the Key West Tropical Forest & Botanical Garden Seasonal Calendar of Events between November 2008, and April
2009; and
WHEREAS, it has become necessary to revise Exhibit C of the Agreement to revise the schedule of the events to be
belween December 2008 and May 2009;
NOW, THEREFORE. in consideration of the mutual covenants contained herein the parties agree to the amended
agreement as foUows:
1. Paragraph 1 of the agreement shall be revised to read: Amount County shall pay a sum not to exceed $18.000 (Sixteen
Thoueand DoIla..) effective October 1. 2008 for promotion and IlMatecI expenditures, as described in the event budget,
attached hereto as exhibit .-0". for production of the K~ w.t Tropical Foreat & Botanical Garden Seasonal Calendar of
Events between December, 2008 and May. 2008. No amendments shall be made to exhibit MD" after approval of
contract. payment will be made on~ after Event Sponsor submits Invoices and support documentation acceptable to the
County's Finance Depertment. The advertising and promotion budget using County funding may be altered as to the Individual
tine Items, or components. within 10% of the amount stated for that item or component, without Incraasing the totat dollar amount
and without requiring a written amendment to this agreement. The general non-alloc8ted section of an Umbrella event budget
shall not exceed 15% of the total budget and may be utilized for unforeseen permialia. expenditures and for those budget lines
that may require additional funds. Monroe County.s performance and obligation to pay under this agreement is contingent upon an
annuaf appropriation by the County.
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COU:"~
be revised and attached hereto.
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, ovisions of the contract dated October 15, 2008. remain In fuM force and effect.
4 WHEREOF t the parties have set their hands and seal on the day anci year first above written.
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AmendmeuI #1
Key West Tropical Forest &: Botanical Garden
Contract #: 483
MONROE COUNTY ATTORNEY
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ASSISTAf CQUNTY~ATTORNEV
Date .. f f6 - :l. ~f
REVISED EXHIBIT C
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL YEAR 2009
EVENT NAME: Kev west Trooical Forest & Botanical Garden
list scheduled event adivities in date order. If pre-promotion is included, indicate the event dates of the
next season. If funded, funds will be reimbursed only for the promotion of event activities listed here.
December 2008
Wonders of Wireless Week
Cuban Cultural Exoosition
GardenFest Kev West
February 2009
Februarv & March. 2009
March & ADril. 2009
ADril. 2009
Mav. 2009
Miaration Mania
Preview of the Bird Habitat
Bird Habitat Grand ODenine
IF FUNDED, EXHIBITS A AND B WILL BECOME PART OF YOUR CONTRACT AND TRANSMITTED TO
THE OFFICE OF THE CLERK OF THE COURT.
Monroe COunty Tourist Development Council Cultural Umbrella Application FY 2009
PlIge: 6