1st Change Order 04/15/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
July 8, 2009
TO:
Lisa Druckemiller, Sr. Administrator
Technical ServiceS/?JA.
Pamela G. Hanco~~
FROM:
At the April 15, 2009, Board of County Commissioner's meeting the Board granted
approval of Change Order No.1 for Proposal #MLA VIKWUl by Audio Visual Innovations to
upgrade video and audio broadcast equipment for MCTV in the Key West BOCC Chambers and
the MCTV Broadcast Studio at the Harvey Government Center.
This item was originally executed on April 22, 2009 with the Mayor's facsimile stamp.
Apparently, it was determined that the document required the Mayor's original signature. In the
future, please advise prior to execution if a document requires the Mayor's original signature to
avoid duplication of paperwork.
The document enclosed now has the Mayor's original signature. Should you have any
questions, please do not hesitate to contact this office.
cc: County Attorney
Finance
File./"
.----
1-'
Numben
Dale:
1
P,brdll2, 1001
CHANGE ORDER
.,
"''''1 Audio V~sual
~ T Innovations
'r'bur Soura: For 'Delng Seen And Hrard.
ti5S~ Po....ertlna Road, Suite 41 3. Ft. lAuder-dale, FL 33:109
PkollO: (954) 931-9382
Fu.. (9504) 776-4777,
Job Number. 03~a.J 13,.
Job Name::: Montvc Counrv Aorida
Job Location: 1200 Ttuman A\'e
o
Key Wost, FL 33040
TO:
Vicki Yak:le\lich
Monroe Ccunty Florida
1200 Truman Ave
o
K Wa FL33040
1-
Origiolll CoallKt DJ PO Number: 00022954
DIlle of Ori . aal Coatnet: 112912008
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NOTE: This Chanla Order blclomca pu1 of aDd in conformon" witb 110 OlCisfinB wn
WE AGREE bonlby 1.0 mako tho changc:(t)spociJied aboyc Id Ihi, price. ..
....uthorized SisuJ1l1'O (C4lnnclot)
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prilMayor George R. Neugent
ACCEPTED. The .Ixm: prices and
spccificatiollS or lhis Ch.IlJo Order llR
Satisfamry d an bereby acoepIcd. All work
10 be pelfocmad Widet 5lllD8 tenDS and
conditions u spacified In original conlJact
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MONROE COUNTY
BRANaI OFfICE
MARATHON SUB RT1JQUSE
31170VERSEAS GHWA
MARATHON. lOA 3'
Ta. 00') 219-a
FAX (']OS) 2J9-174
MONIlOECOUNTY COURTHOUSE
SOO WHITEHEAD S11tEET
KEY WEST. FLOIUDA 33040
TEL. (305) 292-3411
FAX (30:5) 29'-3660
'LANTATlON JCEY
<iOVEIlMMENT CENTEIl
Il12O OYEItSEAS HIGHWAY
PLANTAl10N KEY.I'LOIUDA 33070
T1!L. (305) 1$2-7145
FAX (305) 1Sl.7146
DISALLOWED/QUEST'IONED COSTS TRANSMITTAL MEMO
To: sa Oruckemiller
From: heryl Morgan
Date: J Iy 8,2008
RE: udio Visual Innovations Invoice 449652
We have isallowed/questioned certain costs on the attached invoice for the following reasons:
Amount
Amount
Not In accordance with County's Purchasing policy.
Not in compliance with Section of the corresponding contract.
-
Amount Not in compliance with Florida Statute 112.061 or County's travel policy.
Amount Missing. incomplete, or Incorrect, supporting -documentation.
Amount Insufficient budget.
Amount Invoice related deficiencies.
Amount $1,334.60 X Other.
Amount Missing Purchase Order,
Desaiptio below or attached is for clarification of requirements:
Board aDDro lied Drooosal MLAVIKWU1 for $65,799.87
Additional 'nformation Is required in order to process the above disallowed/questioned costs.
For furthe consideration of payment, please resubmit when deficiencies. corrected,
TOTAL 01 SAlLOWED AMOUNT - $1.334.60
..
..
-
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., .
-
-.
PO# {)Q02295~
NONROE COUNTY BOARD Of COUNTY COMMISSIONERS
~----- -----------------------+
I P U C HAS E 0 R D E R I
+----- -----------------------+
It:t "".
PAGE NO. 1
"....1~
. -0" ... -,J'''' II ~II'
COUNTY SALES TAX EXEMPT NUMBER:
85-B013825294C-7
VENDO :
00392
AUDIO VISUAL INNOVATIONSL INC
6313 ENJAMIN ROAD, SUrT~ 110
TAMPA FL 33634
SHIP TO:
MONROE COUNTY TECHNICAL SERVICES
1200 TRUMAN AVE. SUITE 211
KEY WE~!L FL 33040
ATTN: l"'Lf\..K TA GUERRA
ATTN: MARIA GUERRA
DATE: 1/18/08 BUYER:MARIA GUERRA / T S 0
TERMS:N T 30 DAYS FOB:
ITEM~ QNTY UOM DESCRIPTION
REO. NO:00020234 RQ:
DESC:
UNIT PRICE EXTENSION
01
1.00 EACHEQUIPMENT FOR CH / 76 /
BOCC APPROVED 12 -19 -2007..........
ITEM i C - 13
SEE PROPOSAL * MLAVIKWUl
65799.6700
65,799.67
ct> ~r\ ?J\.\ .~1-
r
Co 5, \~~.(p I
NO
~
ITEM# ACCOUNT
01 050 3 560640
PAGE 1 TOTAL:
PO TOTAL:
AMOUNT PROJ CD
-65, 799.67V-
65,-199.67
65,/99.67
./i
/' /. ,/ .~
~tJKe~iAu--. ~~/ J <,
INV *
PREA1IA
Audio VIsyaI
SPL-
Invoice 449652 /
Invoice Date 04130/08/
Please Remit 0:
Audio Visual nnovations
P.O. Box 622 1
Baltimore, M 21264-2251
888-884-7168
ROE COUNTY B.O.C.C.
TECHNICAL SERVICES
TRUMAN AVENUE, SUITE 211
WEST, Fl 33040
Ship To:
MONROE COUNTY TECHNICAL SERVICES
1200 TRUMAN AVE. SUITE 211
ATTN: MARIA GUERRA
KEY WEST, FL 33040
305/295-5118
Customer Shl VIa F.O.B. Terms
MON026 BEST WAY SHIP POINT NET 30 DAYS
Purchase Order Number raon Order Date Our Order Number
00022954 02118108 298157
Shl Item Number Unit Price Extended PrI
Back Ordentd Item DescrIptIon Discount Tu
1 *CADD HOUR 1200.00 1200.00
o CADD DRAWING LABOR N
1 *ENGINEERING HOUR 3600.00 3600.00
o ENGINEERING LABOR N
1 *EQUIPMENT EACH 42731.43 42731.43
o AUDIO VISUAL EQUIPMENT N
1 ~QUIPMENT EACH 1334.60
o AUDIO VISUAL EQUIPMENT CHANGE ORDER # 1 N f6L- of Co.
1 *GENL-ADMIN EACH 3754.24 3754.24
o GENERAL & ADMINISTRATIVE N
1 *INSTALLATION HOUR 1040.00 1040.00
o ON SITE INSTALLATION LABOR N
1 *INSTALLATION HOUR 6500.00 6500.00
o ON SITE INSTALLATION LABOR N
1 *MISCMATERIALS EACH 2654.00 2654.00
o MISCELLANEOUS MATERIALS (SIG ONLY) N
TRACK#:
~
(Continued)
Customer Original
Page
AVI
Invoice 449652
Invoice Date 04130108
Please Remit 0:
Audio Vi8uall novations
P.O. Box 6225
Baltimore, Md
888-884-7168
Ship To:
MONROE COUNTY TECHNICAL SERVICES
1200 TRUMAN AVE. SUITE 211
ATTN: MARIA GUERRA
KEY WEST, FL 33040
3051295-5118
Customer
MON026
Terms
NET 30 DAYS
Our Order Number
298157
EACH
Order Dat8
02118108
Unit Prfce
Discount Tax
4320.00
N
Extended PrI
4320.00
[
TRACKA\:
~
AVI-SPL JO~O 1134
KET WEST U E
VICKI YAI<LEVlCH
FINAL SILL
Nontaxable Subtotal
Taxable Subtotal
Tax (7.500%)
Total Invoice
67134.27
0.00
0.00
Customer Original
(P5,~'\'.(,1
Page 2
DANNY.L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
April 22, 2009
TO:
Lisa Druckemiller, Sr. Administrator
Technical Services
Pamela G. Hanco(Jjr;.c.
FROM:
At the April 15, 2009, Board of County Commissioner's meeting the Board granted
approval of Change Order No.1 for Proposal #MLA VIKWUl by Audio Visual Innovations to
upgrade vidt~o and audio broadcast equipment for MCTV. in the Key West BOCC Chambers and
the MCTV Broadcast Studio at the Harvey Government Center.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File
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... ~= Audio Visual
.:a. T . Innovations
YOllr S(lUt"t't' For r.dng S('('n .'\n<l H('ard.
CHANGE ORDER
Number:
D:lh..:
March 12, 2008
(,555 P",vcrlinc Road. Suite 413. Ft r ,auderdale, 1'1, 3-'30')
Phone: (')54) <)3X-'nl\2
he, (954) 776-4772
1<) Vicki Yaklt:\'ich
Monro.: County Florida
1200 Truman Ave
o
__...!,-e\ West. FL 33~)40
.lob Number:
Job Nam.::
lob (.ocation:
(n-08-1134
Monroe COllnty Florida
1200 Truman Ave
o
K.:y W.:st, Fl. .'3040
Original Contra,,:l or 1'0 Numocr:
Date of Original Contract:
We hereby agree to make the change(s) specllied below:
Nrodd
00022954
1/29/2008
It l ~111 Qtv tvlanu1actun:r
I Crt.~tn)n
.1 Crt":l,Uon
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Descnpt.I(m
1..7mt Pw..,;e Extende.J Pn o.e
$2.IQ9 ~'l ($2.199 2_~)
$2~9;7 ($2X9.37)
$15714 ($1 'i7 14)
$7R7 50 ($78750)
$78(, .~~ ($78/,.W)
$:~4 54 ($24. 54)
$1) IK) SII.l.XI
$5.S7g.~.1 s'."n,~4
som SO.1I11
$IIIXI SII.IXl
Sll.IX) Sll.IX)
soon SO 00
$lJ.O(1 so. on
SIIIIO Sll.1Xl
SO.IX' SO.IX)
sn.l,)(J SO,1Xi
$0011 SI"X)
SII.IXI SO.IX'
$D!)(t $O.l.XI
SO IXI $I)(XI
SO_DO Sll.1Xl
$OIXI $11 IXI
$11 IXI SII.1Xl
SO (}(J $IIIXI
$lllXI SO.IXI
$11'" $1"l.OO
$IIIXI SO.O(J
SO,I)() SII.IX)
SO 1)(1 $11_00
Subtolal $ U34,(jO
Tax SO.OO
Wircless WII:I !'and (4)
Docking SL1tion (4)
WII" An:c:;,; !'Olll!
W"d"" HandhdJ t..hcrophonc (~)
\.Vin:lL~ss 1.i1vallcr "llcmphl))1l' (X)
({:,,:k Moun! kil (~)
('; Input Production SWHdll~r (' I)
NOTE: This Change Order becomes part of and in conf(mnancc with the existing conlraet.
\\'E i\(;I~EE hereby 10 make the change(s) speeilied above allhis priee ~
;\CCI'J'TED . The above prices and
SIX't:itications of this Changt' Order arc
Satisfactory and are hereby accepted, All work
to be pcrf('rmed under Sllllle lerms and
conditions as specilied in original contract
unless otherWIse stipulated
10 - Change O\c$!m
.:,
S 1.334.60
Vl2i2008
Previous Contract Amount $65.7<)<),67
Date
Revised Conlracl Amount $67.134.27
\:2... ~\,j ~ IJ. U". 1". '^'~
Authorized Signature (Ownerl \..:s' e 0 (' ~, <2... . ..., · '- \
f-r\, y Dr ;' c.'y,,- 0- i ( N'\ ~ 1l'"'.
i ~
Datc of Acceptan,,'c
o~,~
MONROE COUNTY ATTORNEY
QAPPROtD AS TO FORM:
'i1 ;iih.{) 1 ~t. H-I'YMUnJ
CHRISTINE M. LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
Date 3fabllJ9
MCTVKey West AudioNisual Equipment Upgrade
Technical Services
Monroe County BOCC
March 10, 2009
Monroe County previously contracted with Audio Visual Innovations, Inc. (A VI) for the
implementation of upgraded broadcast equipment in the BOCC meeting room and the
MCTV studio. Once the Board approved the proposed agreement, Technical Services
became a\'\rare that a critical piece of equipment was not included in the original quote.
At first, Technical Services believed it could purchase this additional equipment
separately from the main contract. After discussing this with Finance and OMB, it was
clear that this was not possible. The equipment was to be installed as part and parcel to
the original agreement and as such it must be attached as a change order to the original
agreement.
A VI submitted a proposed change order that is attached to this agenda item. As part of
this change order, Technical Services removed several ancillary and unnecessary items
from the original contract in order to bring the price as close to the original contract
price as possible.
The equipment was installed (including the change ordered equipment) and A VI
submitted their invoice which included the cost of change order #1. Finance received
the invoice and went through their normal process. The additional costs were denied as
not reflecting what the board original approved.
Technical Services is submitting this agenda item to have the board approve the change
order since the board approved the original item. Our failure to submit this item earlier
is an oversite on our part. Staff recommends approval.
1
MONROE COUNTY
BRANCH OI'FICE
MARATHON SUB COURWOUSE
3117 OVERSEAS HIGHWA
MARATHON, FLORIDA 3'
TEL. (305) 2~9-6027
FAX (305) 289-1745
MONROE COUNTY COURTHOUSE
SOO WHITEHEAD STREET
KEY 'W'EST. FLORIDA 33040
TEL. (305) 292.3411
FAX (305) 295-3660
PLANTATION KEY
GOVERNMENT CENTER
111120 OVERSEAS HIGHWAY
plANTATION KEY. FLQRJDA 33070
TEL. (305) 852-1145
FAX(3OS)8S2-1146
DISAllOWED/QUESTIONED COSTS TRANSMITTAL MEMO
To:
From:
Date:
RE:
Lisa Druckemiller
Cheryl Morgan
July 8, 2008
Audio Visual Innovations Invoice 449652
We have disallowed/questioned certain costs on the attached invoice for the following reasons:
Amount
Amount
Amount
Amount
Amount
Amount
Amount $1.334.60
Amount
Not in accordance with County's Purchasing policy.
Not in compliance with Section_ of the corresponding contract.
Not in compliance with Florida Statute 112.061 or County's travel policy.
Missing, incomplete, or incorrect, supporting documentation.
I nsufficient budget.
Invoice related deficiencies.
Other.
Missing Purchase Order.
x
Description below or attached is for clarification of requirements:
Board approved proposal MLAVIKWU1 for $65.799.67
Additional information is required in order to process the above disallowed/questioned costs.
For fUI1her consideration of payment. please resubmit when deficiencies corrected.
TOTAL DISALLOWED AMOUNT-
$1,334.60
['0# ';()(l.2;!')~~lt
t'JO;\~t{OS COUNT';' ;-\OJ\.HU Or COUN':"{ ('OMNl: s~;r ONERS
PAGE NO.
.-----------------------------+
: PUR C HAS S 0 ROE R I
~-----------------------------+
ht.....
I':, .J '{' RECD
COUNTY SALES TAX EXt:MFT N1JHBEr<.:
B 5-8 01382 ~)2 94C-7
VENDOR:
003928
i\.UDIO VISUAl, INNOVATIONS, INC
6313 BENJNvlIN ROAD, SUITE 110
TAMP fl. FL 3'3634
SHIP TO:
lIWNROE COUNTY TECHNICAL SERVICES
1200 TRUMAN: AVE. SUITE 211
KEY WEST FL 33040
ATT~J: MAR Tl\ GUERRA
ATTN: MAP-IF. GUERRA.
DATE: 01/J.8/08 BUYER:MARIA GUERRA I T ~_1 D
TERMS:NET 30 DAYS FOB:
ITEM#: QNTY UOM DESCRIPTION
REQ. NO:00020234 RQ:
DESC:
UNIT PRICE EXTENSION
01
1.00 EACHEQUIPMENT FOR CH / 76
BOCC APPROVED 12 -19 -2007/'
ITEM # C - 13
SEE PROPOSAL * MLAVIKWUl
65799.6'700
65,799.67
<a> Lo '\ \ ~\.-\. ~1-
Co 5, \~i'~ {
NO
~
ITEM# ACCOUNT
01 O~l003
560640
PAGE 1 TOTAL:
PO TOTAL:
ft.MOUNT PRO..T CD
-65,799.67V-
6S,1:J9.67
65'199.67
/
1hTV # ~. ~L~ (.Q_':J_~JTHORITY: ._. .._._._,._________ .-.
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~
Audio Vi$'1ollnnovotion$, 0 wholly owned $ubidiory 01
AVI4$>SPL'M
Invoice 449652 /
Invoice Date 04/30/08/
Please Remit To:
Audio Visual Innovations
P.O. Box 62251
Baltimore, Md 21264-2251
888-884-7168
Bill To:
MONROE COUNTY B.O.C.C.
GOV'T TECHNICAL SERVICES
1200 TRUMAN AVENUE, SUITE 211
KEY WEST, FL 33040
Ship To:
MONROE COUNTY TECHNICAL SERVICES
1200 TRUMAN AVE. SUITE 211
ATTN: MARIA GUERRA
KEY WEST, FL 33040
305/295-5118
Customer I Ship Via I F.O.B. Terms
f--. MON026 I BEST WAY I SHIP POINT NET 30 DAYS
Purchase Order Number I Salesperson Order Date I Our Order Number
00022954 I MALE 02/18/08 I 298157
Quantity Ordered Quantity ShlDoed Item Number I Unit of Measure Unit Price Extended PrlC4
Back Ordered Item Description Discount 0,{ Tax
1 1 *CADD HOUR 1200.00 1200.00
o CADD DRAWING LABOR N
1 1 *ENGINEERING HOUR 3600.00 3600.00
o ENGINEERING LABOR N
1 1 *EQUIPMENT EACH 42731.43 42731.43
o AUDIO VISUAL EQUIPMENT N
1 1 *EQUIPMENT EACH 1334.60 ' v....vv
o AUDIO VISUAL EQUIPMENT CHANGE ORDER # 1 N f6~ f~"
1 1 *GENL-ADMIN EACH 3754.24 3754.24
o GENERAL & ADMINISTRATIVE N
1 1 *INSTALLATION HOUR 1040.00 1040.00
o ON SITE INST ALLA TION LABOR N
1 1 *INSTALLATION HOUR 6500.00 6500.00 I
o ON SITE INSTALLATION LABOR N
1 1 *MISCMA TERIALS EACH 2654.00 2654.00
o MISCELLANEOUS MATERIALS (SIG ONLY) N
TRACK#: ~~~ I
I
L.
(Continued)
Customer Original
Page