Item P1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: May 5, 2009
SUBJECT: County Divisions’ Monthly Activity Report for April, 2009
______________________________________________________________________________
MONTHLY ACTIVITY REPORT – APRIL, 2009
KEY WEST AIRPORT
We received notification that the appeal filed by Last Stand of our permit from the
South Florida Water Management District (SFWMD) was denied by the Administrative
Hearing Officer. The permit application goes back to SFWMD for final ruling on June
th
11.
Work on the renovation of the existing terminal was stalled for about two weeks when
Morganti, the General Contractor, discovered mold and asbestos in the building. Since
any abatement work for hazardous substances is excluded from the Morganti contract,
airport staff working with the Public Works dept. arranged for an assessment, material
removal and air quality monitoring and had the work completed in 10 days from
notification of the problem. We are very appreciative of the advice and guidance that
Mr. John King from Public Works gave us to help solve the problem.
The Airport Rescue Fire Fighting unit (ARFF) held their annual Table Top Disaster
nd
Drill on April 22. More than a dozen agencies sent personnel to participate in the
mock exercise involving a regional jet crashing into the water just east of “Dead Man’s
Curve,” on South Roosevelt Blvd.
MARATHON AIRPORT
Airport Layout Plan (ALP) update for Florida Keys Marathon Airport is still being
reviewed by the FAA.
Airport Certification Manual (ACM) revisions reflecting current conditions have been
submitted to the FAA.
Airport Emergency Plan (AEP) revisions reflecting current conditions have been
submitted to the FAA.
Air Operations Area (AOA) Non-Movement Area Training Program has been
developed and is planned for implementation during the month of May 2009.
Initial and recurrent training classes associated and/or related to FAR Part 139
operations and certification are on-going.
Various leases regarding the use of existing hangars and the construction of additional
hangars are being negotiated, prepared and/or revised.
Several construction and operations related projects continue to be in various stages of
1
completion at the airport including: HMGP Wind Retrofit (Hurricane Shutter) Project;
perimeter fence & gates installations; construction of generator building and electrical
vault; terminal repair and renovation punch list items; HVAC system replacement;
update of noise contours; Runway 7-25 Pavement Markings.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
EAP monthly bulletin
Human Resources:
Updated 2 job descriptions.
New I-9 Form
II. Turnovers Numbers to Date:
April 2009 Turnover: 1.22% Turnover as of March 2009: 3.85% Turnover as of last
April 2008: 7.52%
Resignations: 4 Terminations: 1 Retired: 1 Deceased: 0 Layoffs: 0
Employed: Four resignations employed less than 5 years. One termination 20+ years.
The retired individual worked less than years.
III.Major Activities/Meetings:
Human Resoures
Teamsters – 1st Negotiation Meeting
Held 3 Deferred Compensation Workshops – Nationwide
EGC elections completed
Meeting with Horizon Health Representatives regarding current services
Investigated Sexual Harassment complaint
Completed Sick Leave Pool Annual Assessment
Risk
Attended Hurricane Preparedness Symposium – FLC – Sunrise – April 20th.
Benefits (Group/Workers Comp)
Review of WC case management files with Seltzer
EAP Seminars coordinated for employees – lower, middle & upper keys
Review of Group Health RFP’s with County Admin, Clerk of Court &
Consultant
Safety
New Safety Officer, Ike Beal, began work.
BUDGET & FINANCE
Budget Analysts:
During Internal Review Week, attended the Divisional meetings and modified
budgets from the roundtable discussions.
Prepared a contract renewal with PFM for the May BOCC meeting.
2
In contact with Sarasota County on a contract renewal for our budget
software, GovMax. Sarasota County needs to approve the contract first, then
renewal contract will be routed for signatures.
Sent out expenditure status spreadsheets to Divisional and Departmental Staff
Assistants to record their second quarter figures. These amounts will be used
nd
in the 2 Quarter BOCC revenue and expenditure report.
nd
Updated the BOCC and Budget & Finance 2 quarter expenditures.
Worked on creating a new Capital Improvement Project schedule that is more
user friendly. The schedule lists all the Capital Projects that the BOCC
approved by name, project number, description, project status, budget, amount
spent to date, and budget remaining.
Budget review and Govmax input for various departments FY2010 proposed
budget.
Balanced revenues and expenditures for Airport Grants.
Updated TDC’s quarterly revenue collection report for second quarter
Budget Transfers (Expenditure and Project transfers)
Completed Request to Purchase Process
Reports – Balance Sheet by Fund Daily to verify all funds are balanced.
Reports – Monthly Expenditure Status Report and Expenditure Audit Trail
Report printed and forwarded to Lower Keys AARP, Big Pine AARP and
Middle Keys AARP with an attached Memo outlining the available balance
remaining for this fiscal year.
Inputted data from Budget Preparation Worksheet into Gov Max. Expenditure
Detail report.
Resolution budget transfers monthly (Expenditure, Revenue and Project
transfers)
Prep bills for Finance/Accts Payable
Prepared the Monthly Bank of America Purchasing Card bill for Finance
(gathered signature approvals, travel exp reports, purchase receipts and
completed daily purchase card reports from each card holder that has made a
purchase in that month).
Updated Gov Max with workman comp codes that have changed.
Updated Budget Revenue Analysis Excel spreadsheets for Funds 404 – 502.
Put together the Fiscal Year 2010 Working Budget Book.
Purchasing Department:
Total purchase orders processed: 322
Total orders placed for departments: 81
Total orders entered for departments: 76
Office Depot orders processed: 67
Staples Orders processed: 4
We opened 5 bids and processed another 9 which was above average from the
previous months. Addendums entered 8, contracts reviewed 43, and bills paid
4, and voided 9 purchase orders. We also processed 824 pieces of mail which
was a slight decrease from last month.
3
Grants Department:
Grants: Reviewed, approved, processed invoices for HSO, HSAB, Byrne and
RSAT grants. Close-out/final report for the Criminal Justice Mental Health
Substance Abuse Planning Council Grant; worked with project director to prepare
documentation for final report; assisting Sheriff’s Office with new grants.
HSAB FY 2010: Provided ongoing technical assistance and answered questions.
Collected all funding applications and disseminated copies to HSAB members.
Prepped room, board and applicants for May meeting.
Strategic Plan: scheduled/arranged additional focus group and community
meetings so far; prepped for and attended various meetings throughout the Keys;
inputted responses from Residential Survey and Business Survey; posted surveys
on website; prepared minutes for SP meetings.
FEMA: Continued closeout work for Dennis and Ivan. Responding to ongoing
follow-up questions and information requests from FEMA joint field office on
various pending PWs. Continued communications with State and FEMA officials
to obligate funds for County expenditures related to Ike and Fay (succeeded in
getting $350K obligated for Fay’s expenses so far; all Ike PWs have been
approved by FEMA, though no funds obligated yet.)
Economic Stimulus: Collected data/information on priority projects for stimulus
requests; developed informational “leave-behind” document used in DC.
Traveled to DC as part of local delegation. Worked with FDLE regarding their
application for stimulus funds for the County. Contacted various non-BOCC
entities within Monroe County to determine the various stimulus fund requests.
COMMUNITY SUPPORT SERVICES
Social Services Department (SSD)
In-Home and Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 03/21/09 – 4/20/09)
C-1 Congregate Meals totaled 1267 units this month, just slightly over the
monthly goal of 1223 units. The majority of the seasonal clients have now left the
area. Our efforts will now be directed to maintaining the attendance at the
mealsites during the summer so as to not underachieve.
C-2 Home-Delivered Meals totaled 2349 units, underachieving by 506 units.
However, we added seven new clients during the reporting period.
In-Home Services (Information in this section is for the period 2/21/09 – 3/20/09)
III-B Screening and Assessment: 10 units this period, 40% year-to-date achieved,
15% overachieved. 56 clients on the waiting list.
III-B Homemaking: 74 units this period, 14% year-to-date achieved, 11%
underachieved. 54 clients on the waiting list.
III-B Personal Care: 130.25 units this period, 31% year-to-date achieved, 6%
overachieved. 24 clients on the waiting list.
4
We have spent $24,276.95, which is 22.16% of III-B funds. We are 2.84% underachieved, a
result which should be corrected with additional hours of homemaking being provided
for a client.
III-E Facility Respite: 104.75 units this period, 7% year-to-date achieved, 18%
underachieved. We will need to recruit more clients for this program or increase the
hours for existing clients.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for March 2009:
Case Management: 15.75 units for the month were produced; 46.75 units year-to-
date.
Homemaking: 106.5 units for the month were produced; 284.25 units year-to
date.
Home-Delivered Meals: Monthly units were 200 meals; 640 meals year-to-date.
Personal Care: Monthly units were 12; 77.25 units year-to-date.
Overall Program Achievement was 55%, 5% overachieved.
CCE (Community Care for the Elderly) for the period 2/21/09 – 3/20/09:
Case Management: 71.25 units for the period and 708 units year-to-date.
444.26% achieved year-to-date. There are 75 clients on the waiting list.
Intake: 4.5 units achieved and 20 units year-to-date. 11.33% achieved year-to-
date.
Homemaking: 653 units for the period and 6344 units year-to-date. 97% achieved
year-to-date. There are 65 clients on the waiting list.
Personal Care: 345.25 units for the period and 3343.5 units year-to-date. 70.19%
achieved year-to-date. There are 33 clients on the waiting list.
Respite: 106.5 units for the period and 516.25 units year-to-date. 32% achieved
year to date. There are 10 clients on the waiting list.
CCE overall year-to-date is at 71.40% achievement which is a 3.61%
underachievement. We have taken on 2 more clients which should reduce the
underachievement.
ADI (Alzheimer’s Disease Initiative) for the period 2/21/09 – 3/20/09: 176.5 units
were produced in the period and 2255.5 units year to date. 90.73% year-to-date
achieved, 15.72% overachieved, due to the $6155 reduction of funds from the
Alliance for Aging. There are 10 clients on the wait list.
HCE (Home Care for the Elderly Program) for the period 3/16/09 - 4/15/09: 22.25
billable units this period, 161 billable units year-to-date. Current spending level year
to date is at 52%, which is a low achievement level. The wait list for HCE is
controlled by the Alliance for Aging, which has allowed us to take on two new
clients.
Monroe County Transit (MCT)
Department Activity for April 2009
One-way trips provided:1885
Unduplicated clients served: 242
Special Needs Clients registered: 351
5
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $1,994.15
Expenditures: $27,724.68
Percentage Spent Fiscal YTD: 53.3 %
Community Support Services (CSS) / Compliance
In the month of April 2009 served: 19 New Welfare cases
385 Office visits
17 Home and field visits
1,371 Referrals & Information
108 unduplicated Welfare client households served
Low Income Home Energy Assistance cases $ 16,250.00 ( 65 -cases)
Low Income Crisis Assistance cases $ 4,501.09 ( 13 -cases)
Elderly Home Energy Assistance cases $ 697.27 ( 2 - cases)
Energy Dollars Spent on Clients in April $ 21,448.36
Staff member attended SHAL Board Meeting in Directors place 4-7-09
Social Service Office in Plantation Key moved to new office 4-7-09
SOAR Training - 1 staff member attended a two day training (SSI-SSDI
assisting clients with disabilities) 4-23-09 and 4-24-09
90 case files peer reviewed by staff
Bayshore Manor (BSM)
Bayshore Manor’s current census is 16 residents. The current census is five
private pay and eleven subsidized.BSM provided 174.25 hours of OA3E respite
care this month. Bayshore Manor has five OA3E clients.
There are 2 clients on the wait list.
Revenue for April 2009 $31736.63
Expenditures for the same period $39645.54
Percentage of the budget spent year to date 52.84%
LIBRARY
Library usage has continued to increase in several areas over that of a year ago, in
spite of the reduction in hours and days of service: circulation totaled 39,310
items in March—16% over last year’s total for the same month, and 345 new
borrowers received library cards. We now have 39,590 Library cardholders—a
considerable portion of the total County population. Our onsite public computer
usage totaled 9,605, nearly equal to March of last year.
Library visitors totaled 46,173 for the month of March, again nearly equal to the
visitors of one year ago
Library use of the FY 2009 budget continues to proceed on a pace with the year;
use of discretionary funds, such as those for supplies and materials, is being
consistently monitored by Managers and Administration and needs are prioritized
on an ongoing basis. The Library budget request for FY2010 has been
submitted—as directed, a flat budget is the goal for the coming year.
6
The Library participated in the submission of two LSTA grants: one, with LVA as
a partner, is designed to engage ESL students in a story-telling, book-club
approach to reading and learning English. The second grant partners the County
Library with the FKCC Library, and is centered on the use of an “e-mobile” to
assist those of our communities who cannot come to the Libraries, to become
comfortable in using computers for access to e-government services and to
Library materials and databases. Neither grant requires direct funding from the
Library—our participation will be in-kind services, primarily staff assistance in
areas where they are already active.
EXTENSION SERVICES
Number of services provided: 435 phone calls, 40 office visits, 37 visits to clients,
22 group teachings with 468 people in attendance, 7 media submissions, and 731
bulletins distributed. Total Budget for FY 08/09: $186,485.00; Year to Date
Expenditures and Encumbrances: $147,183.34; Remaining Balance: $39301.66;
Percentage of budget spent and/or encumbered year to date: 78%.
The Extension Director, with cooperation from the Florida Keys Community
College (FKCC), taught a five-day 40-hour Photovoltaic Installation Class to
eight Upper Keys electrician employees of Protech e2. Four of the eight took the
National American Board of Certified Energy Practitioners (NABCEP)
Photovoltaic Entry Level Certificate Exam. The Extension Director also
coordinated a partnership between the Florida Solar Energy Center and FKCC to
provide training to two FKCC instructors in photovoltaic and solar thermal so an
alternative energy curriculum can be developed for local contractors.
The Environmental Horticulture Agent, along with 19 Master Gardener
volunteers, set up horticulture booths and gave presentations for Earth Day events
at John Pennekamp Coral Reef State Park and Green Turtle Hammock, educating
88 homeowners on Florida Keys Friendly-Landscaping practices.
The Family, Youth & Community Sciences Agent worked with County
Administration and Public Works departments to further the “Green Government
Program” by providing direction and reports for upcoming meetings.
GROWTH MANAGEMENT
GMD COMPARATIVE REVENUE SUMMARY
RevenuTotalTotalRevenueRevenueRevenue%
eRevenueRevenueEndingEndingEndingVariance
BudgetCollectedCollectedAprilApril 2008 AprilRevenue
FYin in FY 20092007Ending
2009FY 2008 2007April
2008
To
April
2009
Building$2,790,$2,857,68$2,769,31$1,586,3$1,739,138$1,372,06-9%
7
Permit 6324471*5
Licenses &
Permits
Planning$430,00$488,081$532,000$348,365$389,002$355,479-10%
Department 0
Fees
Code$90,000$110,412$97,940$109,201$68,203$45,548+ 60%
Enforcement
Fines &
Forfeits
*Note: ’08 was a Contractor License renewal year, which generated an additional $129k.
These are the primary, customer driven revenues and do not include the
revenues obtained by taxes etc.
EXPENSES
BudgetTotalTotal200920082007%
FY’09ExpensesExpensesExpensesExpensesExpensesVariance
FY 2008 FY 2007 EndingEndingEndingExpenses
AprilAprilAprilEnding
April
2008
To
April
2009
Growth$916,526$648,098$1,637,473$231,940$392,085$532,855-41%
Management
Admin.
Building$2,434,746$2,311,238$2,299,758$1,178,594$1,219,862$1,118,743-3%
Code Enforcement $1,009,885$894,006$1,021,256$519,546$458,543$604,294+13%
Planning$1,149,516$878,366$1,333,008$444,076$495,597$768,668-10%
Environmental $299,302$330,016$313,488$171,669$179,968$167,225-5%
Resources
Planning $100,541$88,345$86,226$46,589$47,339$43,322-2%
Commission
Comprehensive $358,400$74,655$290,478$7,843$39,817$70,997-80%
Plan
Geographic Info. $314,133$181,935$310,576$89,551$79,511$142,258+13%
(GIS)
Marine Resources $55,051$84,753$235,623$30,667$51,048$115,355-40%
Pump Out Boat $68,587$64,640$48,275$38,147$29,179$28,366+31%
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BUILDING DEPARTMENT
NUMBER OF PERMITS 04/01/09-04/30/09
APPS SUBMITTED 467
PERMITS ISSUED 422
WALK THRU 82
CERT OF OCCUPANCY 21
INSPECTIONS
TOTAL 1915
AVERAGE PER DAY (21 days) 91
PER DISCIPLINE
BUILDING/ROOFING 1063
ELECTRICAL 293
PLUMBING 220
MECHANICAL(A/C) 126
GAS10
PLANS REVIEWS
TOTAL 3142
AVERAGE PER DAY 150
PER DISCIPLINE
ABO 300
BIO 97
BIO PEND 5
C.O.1
CODE ENF 2 10
CODE ENF 3 5
COORD146
ELECT110
ENG1
EXAM 164
FEMA-
FILE5
FIRE32
FLOOD 86
MAR-BLDG 577
MECH37
OFFICIAL1
P.K.BUILDING 32
PENDING13
PLAN 45
PLUMB 59
9
READY 4
ROGO4
ROOF3
S.I. BUILDING 186
TRACK 2
UK-ABO174
UK-BIO 62
UK-BLDG298
UK-CODE7
UK-COORD196
UK-ELECT45
UK-ENG1
UK-EXAM 139
UK-FILE3
UK-FIRE51
UK-PENDING34
UK-MECH18
UK-PLAN84
UK-PLUMB 42
UK-ROOF15
UK-READY8
UK-ROGO1
UK-TRACK 39
PERMIT TYPE AVERAGE
NUMBER OF
DAYS
ADDITION-RESIDENTIAL149
AIR CONDITIONING24
AIR CONDITIONING-WALK THRU 0
ALARMS-COMMERCIAL (BURGLAR/FIR 12
ALARMS-RESIDENTIAL (BURGLAR/FI 7
AWNINGS31
BIO MISCELLANEOUS 1
BOAT DAVITS39
BUILDING MISC WALK-THRU 0
BUILDING MISCELLANEOUS75
CARPORT 11
CHICKEE HUT299
CISTERN14
COMMERCIAL BLDG-NEW 234
COMMERCIAL BLDG-REPLACE179
COMMERCIAL MISC79
10
COMMERCIAL REMODEL139
CONCRETE SLAB 90
CONCRETE SLAB WALK-THRU 0
DECK51
DEMO25
DEMO-FEMA COMPLIANCE 51
DOCK 68
DOCK WALK-THRU 0
DOCK/SEAWALL REPAIR 84
DREDGING29
DRIVEWAY43
ELECTRIC MISC22
ELECTRIC MISC WALK THRU 1
ELEVATOR/CHAIR LIFT/DUMB WAITE53
ENCLOSURE - OTHER 58
EXCAVATION 2
EXTERIOR CONCRETE REPAIRS 28
EXTERIOR RENOVATIONS 28
FEMA INSP COMPLIANCE PROGRAM 0
FEMA INSP PRIVATE INSPECTOR 0
FEMA INSP SALE COUNTY INSPECTO0
FENCE/RETAIN WALLS-WALK THRU 0
FENCE/RETAINING WALLS 17
FILL1
FIRE PROTECTION SYSTEM26
FLOOR COVERING14
FOUNDATION & PILING109
GARAGE/ENCLOSED CARPORT 57
GAS TANKS - ABOVE GROUND 46
GAS TANKS - GROUND 73
GAZEBO 36
GENERATOR WALK THRU 1
INTERIOR RENOVATIONS 54
LAND CLEAR/EXOTICS WALK-THRU 0
LAND CLEARING 3
LAND CLEARING / EXOTICS ONLY 6
LANDSCAPE MISC28
LATTICE (WOOD) & SCREENING 4
LAWN SPRINKLER SYSTEM22
11
LP GAS TANKS88
MH REPLACED WITH SFR 230
MOBILE HOME-REPLACEMENT23
PAINTING18
PAVING42
PILINGS1
PLUMBING - MISCELLANEOUS 14
PLUMBING - SEWER TIE-IN 2
PLUMBING - SEWER TIE-IN WALK-T 0
PLUMBING MISC WALK THRU0
POOL & SPA 61
POOL & SPA MAINT. & REPAIR 0
PORCH - ENCLOSE 95
PORCH - OPEN44
PORCH-SCREEN12
POST CARD A/C PERMIT 14
REMODELING - RESIDENTIAL 49
REPL. OF SINGLE FAMILY RESID.193
RETAINING WALL149
RIPRAP0
ROOFING WALK-THRU 0
ROOFING-COMMERCIAL 26
ROOFING-RESIDENTIAL 17
SHED40
SHUTTERS21
SHUTTERS WALK-THRU 0
SIGNS57
SINGLE FAMILY RES-CONVENTIONAL 1608
SINGLE FAMILY RES-MODULAR 1446
SITE WORK 311
STAIRS29
STUCCO7
TIE DOWNS8
TRAILER - TEMPORARY7
TRAILER-CONSTRUCT/SALES 0
VACATION RENTAL 18
WINDOW REPLACEMENT 26
Grand69
PLANNING & ENVIRONMENTAL RESOURCES
12
Environmental Resources
Code Enforcement Referral 20
Permit Application Site Visit 92
Written Correspondence
Conditional Use Application 1
Conditional Use Staff Report 1
Code Enforcement Assessment Memo 18
GIS Map assorted 37
GOECEA Recording 3
Interagency Coordination (DEP, ACOE, FKEC, Isla. Plan) 25
Other
Turtle Stranding 2
Courtesy Site Visits 12
Pentamation Templates 1
Permit Condition Templates 1
Permit Application Review/Assessment 115
GIS Habitat Review 3
Code Book Corrections 1
Assorted Pre Application 2
Code Enforcement Hearing 2
Special Projects/Outdoor Resorts Wastewater 2
Customer Service Training April 17, 2009 KL 3
CURRENT PLANNING CATEGORY
Appeal to Planning Commission 1
Appeal to Planning Commission Completed 1
Appeal to Planning Commission in Progress 4
Appeal to DOAH in Progress 1
Alcoholic Beverage Complete 1
Code Enforcement Referral (estimated at 1 per week per
Current Planner (4) 16
Conditional Use, Major Permit Applied 2
Conditional Use, Major in progress 5
Conditional Use, Minor in progress 5
Conditional Use, TDR applied 1
Conditional Use, TDR in progress 2
Development Agreement in progress 1
Home Occupational Permits applied 1
Home Occupational Permits issued 2
Home Occupational Permits in progress 3
Road Abandonment in progress 5
Setback Waiver, Administrative, applied 1
Variance, Administrative Applied 1
13
Variance, Administrative in progress 5
Variance, Planning Commission in progress 2
Permits Reviewed & Processed 90
Vacation Rental applied 4
Vacation Rental issued 4
Vacation Rental Mgr. License applied 4
Vacation Rental Mgr. License issued 4
ROGO related applications
ROGO Exemptions Applied 6
ROGO Exemptions Issued 7
Meetings
Pre-Application Conference 4
Written Correspondence
Letters of Understanding 1
Administrative Meetings
Planning Commission/Agenda Items 2/5
Development Review Committee/Agenda Items 1/3
Parks & Recreation 3.30.09 Last Meeting for Growth Mgmt 1
Customer Service
In-person inquiries estimated at 5 per day per planner (2) 300
Telephone inquiries estimated at 10 per planner (7) per day 2100
Email inquiries estimated at 5 per planner (7) per day 300
Pre-Application Conferences 2
Letters of Understanding 2
COMPREHENSIVE PLANNING CATEGORY
LUD Map Amendment, Applied 1
FLUM Map Amendment, Applied 1
Comp Plan Text Amendment, Applied 4
Meetings
Sign Ordinance Amendment staff meetings 2
Lower Keys LCP staff meeting 1
Scenic Highway meeting 1
DRC Meetings 1
PC Meetings 2
Staff Meeting with GMD 2
CBRS/No Name Key 1
FKAA meeting re Water/sewer LOS 1
Customer Service meeting 1
Working Waterfront meeting
14
Other
Meetings on various planning related topics 12
Review of project management software 1
Response to DCA ORC Report 1
Trained Staff on Excel 5
Ad creation 1
Assist staff with project 1
Edited major documents 7
Created permit count subtotal report for GMD 1
Rockland Industrial Park, re-plat; found surveyor 1
FDOT JPA Amendment 1
Research Tasks 9
Research mailing list for LCP 1
Research LOS for wastewater 1
Research Roads & Utilities via Engineering Dept. 1
Research CIP DOAH Process 1
Research Boundary Map question for public 1
Research Brownsfield Resolution for public 1
Customer Service
Impromptu meetings (staff) 23
Phone calls (Estimated 20 calls, 10 min.each) 200 minutes
Email correspondence, sent 76
Email correspondence, received 126
CODE ENFORCEMENT DEPARTMENT
Number of New Cases Opened 243
Number of Inspections completed 1803
Number of Cases Heard before Special Magistrate- 143
Fines Collected $ 8,527.65
After the Fact Fees Collected $ 13,700.00
Number of Contractor Citations Issued 23
Number of Contractor Citations Heard No Hearing
Contractor Citations Paid $ 3.500.00
Flood insurance Inspection Fees Collected $ 2,830.00
Totals Collected $ 28,557.65
Monroe County Marine Resources Office
Marine Resources Functions:
Handled approximately 25 customer inquiries; performed 6 site visits
Performed surveys of channel marking systems in the lower keys
Removed 4 derelict vessels
15
Submitted reimbursement documentation for CVA grant for first quarter of 2009
Reimbursed the City of Marathon and the Village of Islamorada for marine
infrastructure upgrades
Installed new regulatory buoys in the canal system at Ocean Reef
Attended Waterfronts Florida Managers Meeting in Fernandina Beach
Drafted BOCC resolution regarding the proliferation of illegal unpermitted
moorings
Attended Everglades Management Plan meeting
Revised Working Waterfront Comprehensive Plan amendment
Coordinated efforts with City of Miami for the development of a mooring field at
Dinner Key
Coordinated efforts with City of Key Colony Beach to provide GIS data to ACOE
for canal dredging permit
Vessel Pumpout Program Functions:
Pumped out 63 boats
EMERGENCY SERVICES
Fire Rescue
Union negotiation session April 8
Met with FKAA regarding hydrant/water supply improvements in conjunction
with wastewater installation.
Attended Mass Migration Meeting April 2nd
Filled Safety Captain’s position (internal promotion)
Provided medical coverage for the Seven Mile Bridge Run
Providing field internship rotation for Florida Keys Community College EMT
students
Training
Started the on line training for Paramedic and EMT’s.
Attended the Standards Workshop and Instructor Seminar in Ocala.
Scheduled the State to inspect and certify the Fire Academy. Inspection to take
th
place May 5th and 6.
stth
Scheduled a 1 Responder class in Sugarloaf to start May 12.
th
Scheduled a 40 hr Live Fire Instructor Training to Start May 19.
Fire Marshal
Met with County Health Department and Social Services on emergency
evacuation of special needs patients
Development Review Committee and several contractor/developer meetings on
new major projects in the lower keys
Performed the Mariners Hospital yearly inspection.
Emergency Management
Conducted and/or participated in the following exercises: FAA Tabletop Exercise;
Air-Bridge Exercise; FP&L Hostile Action Drill
16
Conducted and/or participated in the following meetings: State Hurricane
Exercise planning; Mass Migration; EM/Municipal Emergency Management
meeting; K.L. School shelter review; American Red Cross Hurricane
Preparedness; demonstration by AT&T to upgrade our countywide conference
calling system; Nuclear Regulatory Commission (NRC) regarding two new units
to be built by FP&L; Region 7 Emergency Management quarterly meeting;
Radiological Emergency Preparedness 3-day meeting; USCG Area Committee
meeting
Completed 2009 Emergency Management Hurricane Preparedness ads
Attending daily H1N1 (Swine Flu) conference calls conducted by the State DEM
and DOH; the EM Director is interacting on daily basis with the MCDOH
Director relative to this matter and monitoring the situation closely. The daily
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conference calls are scheduled until May 28, 2009. EM office provides daily
H1N1 updates to all Monroe County entities and all relevant information is posted
and updated daily on TV Ch. 76 and the Monroe County Website. Emergency
Management generates daily H1N1 Situation Report which is distributed locally,
regionally and submitted to State. This will continue until the H1N1 threat passes.
Trauma Star
Community Education
Trauma Star flight team participated in Career Day at Stanley Switlik
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school for students, faculty and other participating agencies regarding
medical and aviation careers
Trauma Star Flight crew participated in a helicopter EMS Static display
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answering questions and discussing the program at
Trauma Star Chief presented American Heart Association Instructor
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training for Monroe County Sheriff’s Office, Fire Rescue and a member of
Key Largo FD
Trauma Star crew oversaw Health Care Provider training and instructed in
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Annual Retraining for members of the Monroe County Sheriff’s Office
Trauma Star crew participated as MCFR in Air National Guard Air Bridge
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Exercise
Air Medical Chief monitored new American Heart Association Instructors
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at Marathon High School faculty class
Continuing education for flight crew to maintain highest level of patient care.
Flight crew continues new equipment in-servicing and review of protocols
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Air Medical Chief and Director of Aviation participated in Divers Alert
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Network lecture in Isla Morada
Flight Crew members attended Pre-hospital Emergency Pediatric Course
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Flight Crew Pilots and Medical Crew attended “Flying in the Wire and
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Obstruction Environment” class in conjunction with MC Mosquito
Control
Scheduled upcoming in-service reviews for MCFR and other County
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departments in topics of patient care
Critical Care Patient Care Delivery
Trauma Star Flight crew continue to provide care to Trauma Alert, Stroke
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Alert Cardiac Alert and other patients requiring critical care transports
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from local hospital to facilities on the mainland. Total transports = 16 (6
Trauma/Scene; 2 Stroke Alerts; 8 Interfacility).
Upper Keys Health Care District
Trauma District had three trauma patients in the month of April.
Advisory Board meeting on April 17
PUBLIC WORKS
Pollution Control removed over 25 tons of debris illegally dumped in the County
rights-of way, and also collected 33.27 tons for other departments (11,680 lbs.
from the Key West Garage; 2,720 lbs. of tires from the Marathon Garage; and
52,140 lbs of exotics for the Land Authority)
Opened bids for delivery of bio-diesel fuel; proposed contract will be on the May
BOCC agenda
Performed major repairs on generators and off-road equipment, allowing the
County to save thousands of dollars, plus down time rather than transporting
equipment to/from contractors located on the mainland
Fleet’s in-house generator techs continue annual diesel fuel polishing, potentially
saving thousands of dollars should the fuel get dirty and have to be cleaned by
outside contractors and/or become contaminated and have to be disposed
Altec completed aerial lift truck safety training for County operators
Installed door locks for Growth Management at the Nelson GC
Steam cleaned carpets at the State’s Attorney office
Replaced a/c compressor at the PK Clerk’s office
Excavated and built footing forms for Nelson GC sign
Provide signage for Nelson GC
Formed side walk at Nelson GC park area
Exchanged a/c unit from Social Services to Islamorada Library
Completed rust repairs on Harry Harris Park playground equipment
Replaced lights at the Roth Building
Demolished Social Services Building (debris hauled away by Waste
Management)
Helped Fire Academy prepare for State certification at the Joe London Fire
Training Facility
Installed new garbage disposal at the Medical Examiner Facility
Painting completed on Higgs Beach tiki huts and pavilions
TECHNICAL SERVICES
As a team we completed 181 work requests in March, migrated Property Appraiser’s
Office to County Internet services, made additional improvements to the web site
including material for Higgs Beach, began developing and testing a new layout for
website, applied new Microsoft Office compatibility and security patches to all
computers, continued our evaluation of Windows 7, etc.
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VETERANS AFFAIRS
Clients Assisted: 2045
New Clients Assisted: 72
Field Visits 14
Benefits Delivery at Discharge 12
Van Clients Transported: 226
(to the VAMC, Miami as well as
other Miami area hospitals, without
incident)
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