2nd Amendment 06/17/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
June 23, 2009
TO:
Tina Boan, Sr. Budget Director
Pamela G. Hanc~
FROM:
At the June 17, 2009, Board of County Commissioners meeting the Board granted
approval and authorized execution of Amendment #2 to the Hosted Application Service
Agreement between Monroe County and Sarasota County for licensing, hosting and support of
the Gov Max software. The amendment extends the Contract to May 31, 2010. Sarasota County
is a sole source provider.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions please feel free to contact our office.
cc: County Attorney
Finance
Filev'
CONTRACT 'NO. 2C1J)1 - !i) Z
CONTRACT AMENDMENT NO. pee APPROVED ~112-/Q.9
TO CONTRACT NO. 2003-282
This Contract Amendment (Amendment No.2) made and entered into
this 12~ day of ~1'-\-A/_, 2009, by and between SARASOTA
COUNTY, a political subdivision of the State of Florida, hereinafter
referred to as the "L1~SOR"1 and, MONROE COUNTY, a political
subdivision aRd CRB~ aunt)' of the State of Florida, hereinafter
referred to as "LICENSEE."
WITNESSETH
WHEREAS, LICENSOR and LICENSEE entered into Contract No. 2003-
282 Contract"), dated March 19, 2003, for licensing, hosting and
support of the GovMax software ("GovMax"); and
WHEREAS, the Contract provided for an initial term of three (3) years
and two (2) one-year renewals, which were exercised respectively on
June 21, 2006 and October 17, 2007; and
WHEREAS, the Contract was previously amended (Amendment No.
1), on September 17,2008 and the Contract as amended expires May
31, 2009; and
WHEREAS, LICENSOR and LICENSEE now desire to enter into
Amendment No. 2 to extend the term of the Contract both
retroactively and into the future, so that the Contract continues in full
force and effect as if no expiration had occurred.
NOW THEREFORE, LICENSOR and LICENSEE, in consideration of
the mutual covenants contained herein, do agree to amend the
Contract as follows:
1. The term of the Contract is hereby modified to cover the period
from June 1, 2009 through May 31, 2010.
2. Training hours as described in the Contract, subsection A. 1.e.,
shall be available to Licensee at a rate of $125.00 per hour,
when training takes place in Sarasota County.
3. Additional consulting services as described in the Contract,
subsection A. 1.g. and A. 1.h., shall be available to Licensee at a
rate of $125.00 per hour.
4. Except as modified herein, all other terms, covenants, and
conditions of the Contract shall remain in full force and effect.
IN WITNESS WHEREOF, LICENSOR and LICENSEE have executed this
Amendment as of the date first above written.
WITNESS:
Print Name:
Signed By:
Print Name: George R. Neugent
Signed -t-~~. >n0LA4.'~
Date:
Title:
Mayor/Chairman
',OE COUNTY ATTORt,,;EEY
June 17, 2009
SARASOTA COUNTY BOARD OF
COUNTY COMMISSIONERS
OF SARASOTA COUNTY, FLORIDA
t-..... < Q
",.
\<-'c- 2'i:MAN
DATE: 4'1
BY:
0 i .:!J
):> r-
pz ; ,."
-l>'"
c~ ~~; :< 0
"--, .::\'.:: I- N ."
,~ . w Co:)
C);JI:;: ~
:"32 .." ;:0
I :x
o:r tTl
~ : ;-i l> z:- (""')
C> .. 0
~, N ;:0
W C
ATTEST:
KAREN .
Court
of C
Approved as to form and correctness:
BY: ~ ~ 7YU~
COUNTY ATTORNEY
Suzanne A. Hutton, County Attorney**
Robert B. Shillinger, Chief Assistant County Attorney **
Pedro J. Mercado, Assistant County Attorney
Susan M. Grimsley, Assistant County Attorney **
Natileene W. Cassel, Assistant County Attorney
Cynthia L. Hall, Assistant County Attorney
Christine Limbert-Barrows, Assistant County Attorney
Derek V. Howard, Assistant County Attorney
Lisa Granger, Assistant County Attorney
(" ...-.....-.
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tern Sylvia J. Murphy, District 5
Kim Wigington, District 1
Heather Carruthers, District 3
Mario Di Gennaro, District 4
OK~'!rY ~o~~~E
(305) 294-4641
e
Office of the County Attorney
1111 12th Street, Suite 408
Key West, FL 33040
(305) 292-3470 - Phone
(305) 292-3516 - Fax
** Board Certified in City, County & Local Govt. Law
May 27, 2009
Board of County Commissioners
of Sarasota County
c/o Judith Kenton
1660 Ringling Blvd., 2nd Floor
Sarasota, Fl. 34236
RE: Hosted Agreement for use of GovMax Software
Dear sirs:
I am writing to inform you that I have crossed through and initialed the reference to Monroe County as a
charter county in the hosted license agreement for GovMax software.
Unfortunately, at some time in the past few years the renewed hosted agreement was revised to add that
reference and it was not noticed at our end. Monroe is a non-charter county and I did not want to sign a
document continuing the representation that it is a charter county, now that we are aware of the reference. I
hope that my alteration to the agreement does not inconvenience you.
Cc: Penny Kipp