Item C28
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 7/15/09 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES - Add On DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of Federal Aviation Administration grant for Terminal Construction Bond
Repayment (Principal Only), in the amount of $1,477,770.00, for the Key West International Airport Terminal Project..
ITEM BACKGROUND: As noted in attached letter, this grant must be fully executed and returned to FAA by August 1,
2009.
PREVIOUS RELEVANT BOCC ACTION: None on this item
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: None INDIRECT COST: n/a BUDGETED: Yes
COST TO AIRPORT: None SOURCE OF FUNDS: FAA, PFC
COST TO PFC: - 5%
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney pending OMB/Purchasing pending Risk Management pending
DOCUMENTATION: InCluded X Not Required
AGENDA ITEM #
DISPOSITION:
/bev
AO
1/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
-
CONTRACT SUMMARY
Contract #
Contract with: Federal Aviation Administration Effective Date: Execution
Expiration Date: Open
Contract Purpose/Description: Terminal Construction
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department! Stop)
for BOCC meeting on: 7/15/09 Agenda Deadline: 6/30109
CONTRACT COSTS
Total Dollar Value of Contract: $1,477,770.00 Current Year Portion: entire
Budgeted? nla Account Codes: Pending Resolution
Grant: FAA
County Match: PFC Revenue
ADDITIONAL COSTS
Estimated Ongoing Costs: n1a For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
--
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director _1_1- ( ) ( ) _1_/-
Peter Horton
Risk Management _1_1- ( ) ( ) _1_1-
for Risk Management
O.M.B.lPurchasing -1-1- ( ) ( ) -1-1-
for OMB
County Attorney _1_1- ( ) ( ) _1_1-
County Attorney
Comments:
~ GRANT AGREEMENT
u. S. Department
of Transportation
FederBI Aviation
Admini,trBtion
Date of Offe r: July 2, 2009
Project Number: 3-12-0037.048-2009
Recipient: Monroe County Board of County Commissioners (Herein called Sponsor)
Airport: Key West International Airport
OFFER
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the
United States' share, ninety.five percent (95%) of the allowable costs incurred in accomplishing the project consisting of the following:
"T erminal Construction Bond Repayment (Principal Only) "
as more particularly described in the Project Application dated June 5, 2009,
The maximum obligation of the United States payable under this Offer shall be $1.477,770 for airport development.
This offer is made in accordance with and for the purpose of carrying out the applicable provisions of the Federal Aviation Act of 1958, as amended,
codified at Title 49 of the United States Code. Acceptance and execution of this offer shall comprise a Grant Agreement, as provided by Title 49 of
the United States Code, constituting the contractual obligations and rights of the United States and the Sponsor.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION Manager, Airports District Office
SPECIAL CONDITION
(see Attachment A)
ACCEPTANCE
The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein and in the document "Terms and
Conditions of Accepting Airport Improvement Program Grants" dated March 29, 2005.
Executed this day of ,20
-
(Seal) Name of Sponsor
Attest Signature of Sponsor's Designated Official Representative
Title Title
CERTIFICATE OF SPONSOR'S ATTORNEY
I, , acting as A ttomey for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of State of Florida, Further, I have
examined the foregoing Grant Agreement, and the actions taken by said Sponsor relating thereto, and find that the acceptance thereof by said
Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in
accordance with the laws of the said State and the applicable provisions of the Federal Aviation Act of 1958, as amended, codified at Title 49 of the
United States Code. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no legal impediments
that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation
of the Sponsor in accordance with the terms thereof.
PROJECT NO.: 3-12.0037-040-2009 DATE OF GRANT OFFER: July 2, 2009
ATTACHMENT A: SPECIAL CONDITION
It is mutually agreed that payments due from the United States under the terms of this grant agreement will be limited to not more than fifty
percent {50%1 of the maximum obligation cited on page 2 of this document until the sponsor has cleared and protected the approach lones.
transitional lones and primary surface of Runway on airport property in accordance with the provisions of paragraph 20. sponsors
assurances of the application for federal assistance which has been made a part of this grant agreement.
0 Orlando Airports District Office
U.S, Department 5950 Hazeltine National Dr., Suite 400
Orlando, FL 32822-5003
of Transportation
Federal Aviation Phone: (407) 812-6331
Administration Fax: (407) 812-6978
July 2, 2009
Mr. Peter Horton
Director of Airports
County of Monroe
3491 S. Roosevelt Blvd.
Key West FL 33040
Dear Mr. Horton:
RE: Key West International Airport
AlP 3-12-0037-040-2009
FOOT PFLs 0002388 & 6004
Grant Offer
We are enclosing the original and one copy of a Grant Offer for AlP Project No. 3-12-0037-040-2009 for
Key West International Airport, in response to your Application for Federal Assistance dated June 5, 2009.
Your acceptance of this Offer will constitute a Grant Agreement by which the government will participate in
the allowable costs of the project amounting to $1,477,770 (Federal share).
Please review the Special Condition contained in the Grant Offer, and if you have any questions we will be
glad to discuss them with you.
Once the authorized official has executed the Agreement and the official's signature has been notarized
and sealed/stamped, the attorney for the Monroe County Board of County Commissioners must certify
that the Sponsor's acceptance complies with local and state law and constitutes a legal and binding
obligation on the part of the Sponsor. Please note that the Agreement is not legal unless the attorney
signs it AFTER the Sponsor.
If the terms of this Offer are satisfactory, please execute the document as soon as possible, but not later
than August 1, 2009. To assist us in administrative reporting requirements you are requested to notify
this office by faxing the signature page of the grant or by telephoning us immediately upon executing the
grant. The original grant needs to be returned to this office. The remaining copy is for your file.
Please allow aooroximatelv 30 days after returning final executed arant to this office before attemotina any
drawdowns from the letter-of-credit account.
Sincerely,
W. Dean Stringer
Manager
2 Enclosures
cc:
Dionne Henry, FDOT/6