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05/12/2009 Agreement DANNY.L. KOLHAGE CLERK OF THE CIRCUIT COURT DATE: August 12, 2009 TO: Suzanne A. Hutton County Attorney ATTN: FROM: Kathy M Peters Executive Assistant Pamela G. Hanco~. At the May 12, 2009, Board of County Commissioner's meeting the Board granted approval to ratify the signing of a Memorandum of Understanding Conflict Resolution Facilitation, by the County Attorney, with the Florida Conflict Resolution Consortium for a facilitator between the BOCC and the U.S. Navy concerning noise complaints related to aircraft flying in and out of the Naval Air Station, Boca Chica. Enclosed are two copies of the above-mentioned for your handling. Should you have any questions please feel free to contact our office. cc: F inanc:e Filev . University of Central Florida LETTER OF AGREEMENT This letter of agreement confrrms that the Florida Institute of Government at the University of Central Florida will provide the services of the Florida Conflict Resolution Consortium (FCRC) as described below. Payment will be remitted to: University of Central Florida Florida Institute of Government 36 W. Pine Street, Suite 204 Orlando, Florida 32801 Please direct any questions regarding this agreement to Michelle Gardner at the Institute at 386-235-3961. 1. The memorandum dated April 21, 2009, and its attached Scope of Work set the framework for the services to be provided by the Consortium. 2. The conflict resolution facilitation services described in the Scope of Work shall be primarily, if not solely, provided by Rafael Montalvo (Facilitator), unless another principal provider is approved by the County Attorney in writing. 3. The County will coordinate meetings between the Facilitator and County officials and staff: and will work with the Facilitator and local interest groups to arrange meetings from May 6 through 9, 2009. 4. The County will provide arrangements for a facilitated meeting between the Navy and BOCC on May 12,2009, from 1PM to 5PM, at the Harvey Government Center at Historic Truman School, Key West, Florida. 5. The County will pay the Consortium one-half of the fees for the services set forth in the Scope of Work, with the understanding that the Navy shall have a separate contract with the Consortium for the remaining half of the fees, in accordance with the fees set forth in the Scope of Work, but not to exceed a total of$5,000, upon receipt from the Consortium ofa proper invoice, as provided by the Florida Local Government Prompt Payment Act, F.S. 218.70, et. seq., with documentation to support expenses and service fees. The invoice shall be sent to the Monroe County Administrator, 1100 Simonton Street, Key West, Fl. 33040. 6. Due to the timing of the execution of this Memorandum, it shall be signed by the County Attorney and ratified at the BOCC May 12th meeting by the Board of County Commissioners, which ratification shall not be unreasonably withheld. 7. The Letter of Agreement and the scope of work shall be effective as of May 5,2009. WHEREFORE, the parties hereto have set their hands and seals the day and year indicated below. MONROE COUNTY; ~~~1~ ~Attomey ~~~:'tON, May 12,2009: ;; ~ BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA ~~7;)~,~ Mayor/Cha~son D~~i.l . '. -" --"._"~'~""'"_',__~,.~,W_.~~V~~","_~.,..,"..,."_.", ,,<,;,,,,-,.,,,,._,_ .'.~"~..'_,",~""~,,, _""_".<_ THE FLORIDA INSTITUTE OF GOVERNMENT AT THE UNIVERSITY OF CENTRAL FLORIDA By: ~ nit; E C. A::- Marilyn E. C ~ Director 8/6/09 3: 0 ~ !':;? :t> \3 ..~.. (""') -- ::0 r- :; 2IIl :'~:J rt1 ~ $ ; '"1 ;() -.:... .. , (-) A r-~ ~~:: n A .:::;; ::0 C) ~. r- ; (-) ::z: 0;-f)> " C) i- (T} -r, - r- ,.." o _ -r, N 0 ~ :till ::0 :z ,..." ("') 9P 0 en ~ ,~ Universitv of "'Central Florida Florida Consensus Center Central Florida Office 36 West Pine Street, Suite 101C Orlando, Florida Tallahassee FL, 32310 MEMORANDUM TO: Suzanne Hutton, County Attorney, Monroe County FROM: Rafael A. Montalvo, FCRC DATE: April 21, 2008 RE: Proposal Dear Ms. Hutton, Attached is a proposal that I think tracks our discussions of last week. I apologize for the delay in getting this to you. There is flexibility in the approach, although as we discussed, I think a degree of preparation is essential to having a productive meeting. Sincerely, Rafael A. Montalvo, Associate Director Central Florida Office, FCRC Scope of Work For Assessment and Facilitation Related to Issues between Monroe County and Key West Naval Air Station (KWNAS) Assessment Interviews The Consortium will conduct preliminary interviews with County Commissioners and staff, Naval Air Station civilian and military leadership, and community leaders involved in the issue under consideration. Assessment Report The Consortium will prepare a summary report outlining conclusions from the assessment interviews. The report will: · Summarize (without attribution, unless attribution is requested by the person interviewed) the views of those interviewed regarding issues that should be addressed, prospects for resolution, and interest in participating in a process to explore resolution. · Process options that may be used to explore resolution, for the County and Key West Naval Air Station to consider. These process options would be reviewed for technical feasibility by Monroe County and KWNAS staff before the facilitated meeting described below. · Provide a basis for discussion at a joint meeting of the County Commission and Naval Air Station leadership. Meeting Facilitation The Consortium will facilitate a joint meeting of the County Commission and Naval Air Station leadership. The meeting will be designed to: · Identify and exchange information that promotes a joint understanding of the issues and their history. · Explore process options for further efforts to move towards resolution. · Allow interested members of the public to offer input for consideration by Commission members and Naval Air Station leadership. · Conclude whether to proceed with any of the process options or to take other next steps. Meeting Conclusions The Consortium will provide a memo summarizing conclusions reached at the facilitated meeting" Costs The contracting entity for Consortium services will by the Florida Institute of Government at the University of Central Florida. Costs are calculated at a rate of $1,500 per day for professional time, plus travel expenses and university overhead of 10%. Travel expenses will conform to State of Florida guidelines. Professional Time Assessment Interviews (3 days) $4,500 Assessment Report Writing (1 day) $1,500 $1,500 Meeting Facilitation (1 day) Meeting Conclusions Memo (.5 days) $750 Subtotal Professional Time $8,250 Estimated Travel Travel for Assessment Interviews Airfare - $3641 3 nights hotel @ $125/night - $375 3 days car rental @ $28/day plus fuel - $100 3 days per diem @ $36 -- $108 $947 Travel for Facilitated Meeting Airfare - $364 1 nights hotel @ $125/night 1 day car rental @ $28/day plus fuel - $40 1 days per diem @ $36 $565 Subtotal Travel Overhead 10% TOTAL $1,512 $976 $10,738 1 Cost of airfare assumes flights directly to Key West. Time permitting, costs may be reduced by flying to Miami and traveling the remaining distance by car. FCRC Project Staff Rafael A. Montalvo is Associate Director at the Central Florida Office of the Florida Conflict Resolution Consortium. In that capacity he has facilitated or mediated numerous large and small scale processes to build consensus around controversial public policy issues, as well as trained individuals who participate in public policy discussions or consensus-building. Current cases include a collaborative process to develop measures to address water quality in coastal waters of southwest Florida, a county-wide collaboration involving seventeen local governments in developing and adopting ordinances and programs to implement smart growth, and a statewide effort to develop a Florida Seaports Plan. Before joining the Consortium in 1991, he was an urban planner working with local governments and non-profits in Florida. He has a Masters in Urban and Regional Planning from Florida State University, and a Bachelor of Arts from Rollins College. On!anizational Back2round Created by the Florida legislature and located at Florida State University, the Florida Conflict Resolution Consortium helps to build consensus and resolve disputes about policy issues (F.S. 1004.59). The FCRC staff have extensive facilitation experience on a broad range of public policy issues.