FY2009 1st Amendment 08/19/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
August 2-1. 2009
TO:
Lynda Stuart, qlfice Manager
Tourist Development Council
ATTN:
FROM:
Alaxine Pacini
Administrative ASs~~,
Pamela G. Hanch'W.~
At the August 19, 2009, Board of County Commissioners meeting the Board granted
approval and authorized execution of the following:
J 1st Amendment to Agreement between Monroe County and the Lower Keys Chamber of
Commerce, Inc. covering the Big Pine and Lower Keys Island Art Festival to revise date of event
to December 5, 2009.
Contract between Monroe County and The Ameurop Group, Inc. who is the only entity
that provides multilingual tourist assistance for 24 hours; 7 days a week; 365 days a year. The
Ameurop Group, Inc. provides live assistance through to 1-800-771-KEYS and provides a
monthly detailed report.
Agreement between Monroe County and Keys Association of Dive Operators, Inc. to act
as a County Wide Dive Umbrella.
Agreement between Monroe County and Florida Keys Fishing Tournaments, Inc. to act as
a County Wide Fishing Umbrella.
Enclosed are two duplicate originals of the above-mentioned for your handling.
Item D3 is being returned to you as the automobile insurance expired August 23, 2009:
1 st Amendment to extend the Agreement between Monroe County and 3406 North Roosevelt
Boulevard Corporation d/b/a Visit Florida Keys for the provision of services for operating an
executive office for tourism promotion by Monroe County Code Sections 2-299.
Item D6 is being returned to you as there has been no insurance since 2004: Agreement
between Monroe County and Key West Business Guild, Inc. for Visitor Information Services
which promote gay and lesbian tourism for Key West. It should be noted that this contract has
not had insurance since 2004.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Finance
File
AMENDMENT (1st AMENDMENTI TO AGREEME~T
THIS AMENDMENT to agreement dated the fl~ay of r!al.ttal-2009. is entered Into by and between
the Board of County Commissioners for Monroe County, Flonda, a political subdivision of the state of
Florida C"County"), and Lower Keys Chamber of Commerce, Inc. ("Event Sponsor").
WHEREAS. there was a contract entered into on December 17. 2008. between the parties, awarding
$9,000 for the production of the Big Pine and Lower Keys Island Art Festival on December 13, 2009; and
WHEREAS. it has become necessary to revise date of event;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to
the amended agreement as follows:
1. Paragraph 1 of the Agreement shall read as follows: The County agrees to pay up to $9,000 (Nine
,
Thousand Dollars) for Big Pine and Lower Keys Island Art Festival on December 5, 2009 from tourist
development tax funds (see Exhibit "e"). No more than 10% of the total advertising and promotional costs
paid under this agreement shall be attributable to in-county advertising and promotion. The general non-
allocated section of an event budget shall not exceed 15% of the total budget and may be utilized for
.
unforeseen permiSSible expenditures and for those budget lines that may require additional funds.
No amendments shall be made to Exhibit "C" after approval of contract. A list of Acceptable Event
Marketing Expenses Is attached to the contract as Exhibit "A".
2. The remaining provisions of the contract dated December 17,2008, remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above
written.
(CORPORATE SEAL)
Attest:
By.
Secretary
Print Name
OR lWO WITNESSES
(1)
(1)
Print Name
Amendment #1
Big Pine and Lower Keys Island Art Festival
Contract#:517
Board of County Commissioners
of;9::, County V\
~~~ ()J<4A4.'~
Mayor/Chairman
3: 0
9 :t>
=-e: ("') .,..
::0 r- --
C) p-) Z
f'T) :;::;=i -<
C") ::>< ~-
~::o^
.:;;; ;:0 0
-""- . r-
--1 (-, :t:
;;.-< :-t)>
" C)
r': rr1
Lower Keys Chamber of Commerce, Inc.
B~ ~~Jt:r~
E[~lCA l. GAi,RiCK-RODRiGUEZ
Print Name
(2)
(2)
Print Name
Sit ~
a: r-
.. f"T1
as 0
N .."
#:'" ~