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Item O6- MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS FINANCIAL STATEMENTS FOR THE YEAR ENDED SEPTEMBER 30, 1999 _ KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS _ Page INTRODUCTORY SECTION Table of Contents A1-4 FINANCIAL SECTION Independent Auditors' Report B1-2 COMBINED FINANCIAL STATEMENTS GENERAL PURPOSE FINANCIAL STATEMENTS: Combined Balance Sheet - All Fund Types and Account Groups C1-4 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Funds CS-6 -' Combined Statement of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - All Governmental Fund Types and Expendable Trust Funds C7-10 Combined Statement of Revenues, Expenses and Changes in Fund Equity - All Proprietary Fund Types C11 Combined Statement of Cash Flows - All Proprietary Fund Types C12-13 Notes to Combined Financial Statements C14-47 -- COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES -- GOVERNMENTAL FUND TYPES: _ General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual D1-5 Special Revenue Funds Combining Balance Sheet E1-7 -- Combining Statement of Revenues, Expenditures and Changes in Fund Balance E8-14 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual: Affordable Housing Programs E15 A-1 CONTENTS (Continued) Fine and Forfeiture Road and Bridge Law Library Tourist Development, All Districts, Two Cent Tourist Development, Administrative and Promotional, Two Cent Tourist Development, District One, Three Cent Tourist Development, District Two, Three Cent Tourist Development, District Three, Three Cent Tourist Development, District Four, Three Cent Tourist Development, District Five, Three Cent Governmental Fund Type Grants Impact Fees - Roadways Impact Fees - Parks and Recreation Impact Fees - Libraries Impact Fees - Solid Waste Impact Fees - Police Facilities Impact Fees - Fire and EMS Fire and Ambulance, District #1, Lower and Middle Keys Translator System Service District Upper Keys Health Care Special Taxing District Fire and Ambulance, District #6, Key Largo Unincorporated Area Service District - Parks and Recreation Unincorporated Area Service District -'Planning, Building and Zoning 911 Enhancement Fees Duck Key Security District Local Housing Assistance Cudjoe Gardens Municipal Service Culvert District Jolly Roger Estates Municipal Service Culvert District Winston Waterway Municipal Service Taxing District Boating Improvement Miscellaneous Florida Keys Marina - Marathon Debt Service Funds Combining Balance Sheet Combining Statement of Revenues, Balances Combining Statement of Revenues, Balances - Budget and Actual Expenditures and Changes in Fund Expenditures and Changes in Fund A-2 Paae E16-17 E18-19 E20 E21 E22 E23 E24 E25 E26 E27 E28-30 E31 E32 E33 E34 E35 E36 E37 E38 E39 E40 E41 E42-43- E44 E45 E46 E47 E48 E49 E50 E51-52 E53 F1-F2 F3-F4 F5-8 CONTENTS (Continued) Pa4e Capital Project Funds Combining Balance Sheet G1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances G2 Combining -Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual G3-5 PROPRIETARY FUND TYPES: Enterprise Funds Combining Balance Sheet H1-4 Combining Statement of Revenues, Expenses and Changes in Fund Equity H5-6 _ Combining Statement of Cash Flows H7-10 Schedule of Expenditures Budget and Actual: Municipal Service District -Waste H11 Card Sound Bridge H12 Marathon Airport H13 Key West Airport H14 Internal Service Funds Combining Balance Sheet H15-16 — Combining Statement of Revenues, Expenses and Changes in Fund H17-18 Equity Combining Statement of Cash Flows H19-22 Schedule of Expenditures - Budget and Actual: Workers' Compensation Fund H23 -- Group Insurance Fund H24 Risk Management Fund H25 Fleet Management Fund H26 FIDUCIARY FUNDS AND ACCOUNT GROUPS: — Expendable Trust Funds Combining Balance Sheet - All Fiduciary Funds I1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - All Expendable Trust Funds I2 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Expendable Trust Funds: - Law Enforcement Trust I3 Court Facility Fees I4 _ Drug Abuse Trust I5 A-3 CONTENTS (Continued) Page General Fixed Assets Account Group Schedule of General Fixed Assets by Source J1 Schedule of General Fixed Assets by Function and Activity J2-3 Schedule of Changes in General Fixed Assets by Function and Activity J4.5 Long -Term Debt Account Grou Schedule of Changes in General Long -Term Debt J6 OTHER REPORTS Report on Compliance and on Internal Control over Financial Report- ing Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards K1-2 Independent Auditors' Management Letter K3-5 A-4 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP & GkttN, P.A. Certified Public Accountants 1438 KEN NEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' REPORT MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the accompanying financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of September 30, � 1999 and for the year then ended as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. -- We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of _ material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant ._ estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Board and are not intended to present fairly the financial position of Monroe County, Florida and the results of its operations and the cash flows of its proprietary fund types in conformity with generally accepted accounting principles. ,In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Board as of September 30, 1999, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the financial statements taken as a whole. The combining and individual fund and account group financial statements and.schedules listed in the table of contents, which are also the responsibili.ty of the management of the Board, are presented for purposes of additional analysis and are not a required part of the financial statements of the Board. Such additional information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the financial statements taken as a whole. In accordance with Government Auditing Standards, we have also issued a report dated March 10, 2000 on our consideration of the Board's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Kemp & Green, P.A. Certified Public Accountants March 10, 2000 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1999 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects ASSETS AND OTHER DEBITS Assets: Cash and Cash Equivalents $ 21,374,526 $ ' 69,764,664 $ -- $ 29,385,967 Investments -- -- -- -- Accounts Receivable: Delinquent Waste Collection Fees -- -- -- -- Allowance for Uncollectible Waste Collection Fees -- -- -- -- Other 370,610 2,717,863 -- 10,448 Allowance for Other Uncollectible (203,778) (2,302,245) -- -- Mortgages/Notes Receivable -- 2,099,677 -- -- Allowance for Mortgage Receivable -- (387,274) -- -- Inventory 10,388 -- -- -- Due from Other Funds 1,192,878 1,870,626 -- 1,363,922 Due from Other Governmental Units 3,507,538 5,365,060 -- 1,556,098 Interest Receivable - 35,391 -- -- Restricted Assets: Cash and Cash Equivalents -- -- 1,064,329 -- Interest Receivable -- 241 -' Property, (Net, Where Applicable of Accumulated Depreciation) -- -- -- -- Deferred Charges (Net) -- -- Other Debits: Amount Available for Debt Service -- -- -' Amount to be Provided for Retire- ment of General Long -Term Debt -- -- -- -- Total Assets and Other Debits $ 26,252,162 $ 79,163,762 $ 1,064,570 $ 32,316,435 C-1 PROPRIETARY FIDUCIARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL General enera Internal Trust Fixed Long -Term Memorandum Enterprise Service & Agency Assets Debt Only $ 13,205,480 $ 11,063,262 $ 869,979 $ -- $ -- $ 145,663,878 -- 736,935 -- -- -- -- 736,935 (685,989) -- -- - -- (685,989) 703,623 70,309 -- -- -- 3,872,853 -- (52,678) -- -- -- -- (2,558,701) -- -- -- -- -- 2,099,677 -- -- -- -- -- (387,274) -- -- -- -- -- 10,388 "— 1,284,170 234,569 -- -- -- 5,946,165 10,162,600 59,588 254,411 -- -- 20,905,295 -- -- -- -- -- 35,391 6,144,530 -- -- -- -- 7,208,859 -- -- -- -- -- 241 _ 24,472,976 2,225,343 -- 141,460,123 — 168,158,442 201,185 -- -- -- -- 201,185 -- -- -- -- -- 629,495 629,495 -- -- -- -- 28,309,504 28,309,504 $ 56,172,832 $ 13,653,071 $ 1,124,390 $ 141,460,123 $ 28,938,999 $ 380,146,344 The notes to the financial statements are an integral part of these statements. C-2 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET - CONTINUED ALL FUND TYPES, AND ACCOUNT GROUPS SEPTEMBER 30, 1999 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects LIABILITIES, FUND EQUITY AND OTHER CREDITS Liabilities: Accounts Payable $ 781,738 $ 5,057,559 $ -- $ 691,897 Retainage Payable -- 126,891 -- 310,051 Claims and Judgements Payable Due to Other Funds 1,203,497 1,998,383 -- 879,925 Due to Other Governmental Units 285,365 908,502 - Accrued Comp. Absences Pyble 24,353 41,973 -- 1,362 Accrued Wages and Benefits Pyble 622,615 600,996 -- 18,229 Deposits in Escrow 73,888 1,380 — 8,875 Deferred Revenues -- 3,611,806 -- Capital Leases Payable -- -- -- '- Payable from Restricted Assets: Accrued Interest Payable -- - 435,075 -- . Revenue Bonds Payable - Current -- -- -- -- Landfill Closure/Post Closure Costs -- -- - "- Due to Other Funds -- -- Other Current Liabilities N 4,006 2,128 - -- Long-Term Debt -- -- -" -" Total Liabilities 2,995,462 12,349,618 435,075 1,910,339 Fund Equity and Other Credits: Investment in General Fixed Assets — -- -- -- Contributed Capital -- -- -" "- Retained Earnings: Reserved for Rev. Bond Retirement -- -- -- Unreserved -- -- -- -- _ Fund Balances: Reserved for Encumbrances 93,735 376,545 -- 43,521 Reserved for Trust Fund Purposes -- -- -- 629,495 -' Reserved for Debt Service -- -- Reserved for Little Venice 1,1.00,000 -- -- -' Unreserved, Designated for Beaches Unreserved, Undesignated — 22,062,965 641,662 65,795,937 -- -- 30,362,575 Total Fund Equity and Other Credits 23,256,700 66,814,144 629,495 30,406,096 Total Liabilities, Fund Equity and Other Credits $ 26,252,162 $ 79,163,762 $ 1,064,570 $ - 32,316,435 C-3 TOTAL PROPRIETARY FIDUCIARY PRIMARY FUND TYPES FUND TYPES ACCOUNT GROUPS GOVERNMENT _..General General Internal Trust Fixed Long -Term Memorandum Enterprise Service & Agency Assets Debt Only $ 6,039,798 $ 256,748 $ -- $ -- $ -- $ 12,827,740 173,967 -- -- -- - 610,909 216,608 4,646,966 -- - -- 4,863,574 619,017 1,095,343 -- -- -- 5,796,165 172,415 38,704 332,458 -- -- 1,737,444 29,472 15,142 -- -- -- 112,302 109,236 58,504 -- -- -- 1,409,580 76,250 -- -- -- -- 160,393 742,876 798,882 -- -- -- 5,153,564 175,252 -- -- -- -- 175,252 246,644 -- -- -- -- 681,719 405,000 -- -- -- -- 405,000 _ 323,492 -- -- -- -- 323,492 150,000 -- -- -- -- 150,000 2,049 5,150 -- - -- 13,333 8,609,801 84,510 -- -- 28,938,999 37,633,310 r 18,091,877 6,999,949 332,458 -- 28,938,999 72,053,777 -- -- -- -- 141,460,123 -- 141,460,123 17,023,362 2,676,778 -- -- -- 19,700,140 1,765,674 -- -- -- - 1,765,674 19,291,919 3,976,344 -- -- -- 23,268,263 -- -- -- -- -- 513,801 -- -- 791,932 -- -- 791,932 -- -- - -- -- 629,495 -- -- -- -- -- 1,100,000 -- -- -- -- -- 641,662 -- -- -- -- -- 118,221,477 38,080,955 6,653,122 791,932 141,460,123 -- 308,092,567 $ 56,172,832 $ 13,653,071 $ 1,124,390 $ 141,460,123 $ 28,938,999 $ 380,146,344 The notes to the financial statements are an integral part of these statements. C-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: Taxes $ 15,082,995 $ 52,638,141 $ -- $ 12,996,907 Licenses & Permits 486,380 1,639,149 -- — Intergovernmental 10,917,056 18,422,442 675,000 — Charges for Services 3,948,511 5,481,054 — 60,000 Fines & Forfeitures 10,961 1,860,059 -- -- Investment Income 1,150,153 3,786,186 56,989 1,429,377 Miscellaneous 193,749 1,222,177 -- 15,016 Total Revenues 31,789,805 85,049,208 731,989 1.4,501,300 Expenditures: Current: General Government 15,999,106 8,172,286 -- — Public Safety 1,282,185 51,237,207 -- Physical Environment 250,825 1,923,302 -- — Transportation 29,850 5,732,180 -- -- Economic Environment 384,431 11,301,928 — — Human Services 3,255,506 3,048,236 -- `� Culture and Recreation 2,282,571 2,442,860 -- — Court Related 5,984,901 872,097 -- — Debt Service -- -- 5,554,147 -- _ Capital Outlay -- — -- 4,572,885 Total Expenditures 29,469,375 84,730,096 5,554,147 4,572,885 Excess of Revenues Over/ (Under) Expenditures 2,320,430 319.112 (4,822,158) 9,928,415 Other Financing Sources/(Uses): Operating Transfers from Other Funds 2,997,027 2,026,727 4,156,256 1,564,309 Operating Transfers to Other Funds (2,772,954) (1,740,773) — (8,892,058) Debt Proceeds -- -- 450,000 - Total Other Financing Sources/(Uses) 224,073 285,954 4,156,256 (6,877,749) Excess of Revenues and Other Sources Over/(Under) Expenditures & Other Uses 2,544,503 605,066 (665,902) 3,050,666 Fund Balance, October 1, 1998 21,314,505 65,606,770 1,295,397 27,355,430 Residual Equity Transfer In 14 614,400 -- -' Residual Equity Transfer Out (602,322) (12,092) -- -- Fund Balance, September 30, 1999 $ 23,256,700 $ 66,814,144 $ 629,495 $ 30,406,096 C-5 FIDUCIARY FUND TYPES TOTAL Expendable Memorandum Trust Only $ — $ 80,718,043 2,125, 529 -- 30,014,498 52,256 9,541,821 782,449 2,653,469 43,320 6,466,025 _ — 1,430, 942 878,025 132,950.327 -- 24,171, 392 1,048,622 53,568,014 -- 2,174,127 -- 5,762,030 -- 11, 686, 359 -- 6,303,742 -- 4,725,431 -- 6,856,198 -- 5,554,147 -- 4,572,885 1,048,622 125,375,125 (170,597) 7,575,202 10,744,319 -- (13,405,785) -- 450,000 -- (2,211,466) (170,597) 5,363,736 962,529 116, 534, 631 -- 614,414 -- (614,414) $ 791,932 $ 121,898,367 The notes to the financial statements are an integral part of these statements C-6 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 GENERAL FUND Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 14,990,516 $ 15,082,995 $ 92,479 Licenses & Permits 200,000 486,380 286,380 Intergovernmental 7,905,100 10,917,056 3,011,956 Charges for Services 2,933,681 3,948,511 1,014,830 Fines & Forfeitures 228,500 10,961 (217,539) Investment Income 755,000 1,150,153 395,153 Miscellaneous Total Revenues Expenditures: Current: General Government Public Safety Physical Environment Transportation Economic Environment Human Services Culture and Recreation Court Related Debt Service Total Expenditures Excess of Revenues Over/(Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Debt Proceeds Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis Total Adjustments Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - GAAP Basis Fund Balance, October 1, 1998 Residual Equity Transfer In Residual Equity Transfer Out Fund Balance, September 30, 1999 27,159,705 31,789,805 4,630,100 17,378,487 15,999,106 1,379,381 1,450,657 1,282,185 168,472 266,323 250,825 15,498 91,050 29,850 61,200 402,445 384,431 18,014 3,862,638 3,255,506 607,132 2,442,276 2,282,571, 159,705 6,312,407 5,984,901 327,506 32,206,283 29,469,375 2,736,908 (5,046,578) 2,320,430 7,367,008 (926,087) — 926,087 3,028,090 2,997,027 (31,063) (3,960,991) (2,772,954) 1,188,037 (1,858,988) 224,073 2,083,061 (6,905,566) 2,544,503 9,450,069 (6,905,566) 2,544,503 9,450,069 21,314,505 21,314,505 -- -- 14 14 -- (602,322) (602,322) $ 14,408,939 $ 23,256,700 $ 8,847,761 C-7 SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 54,363,026 $ 52,638,141 $ (1,724,885) $ -- $ -- $ 968,000 1,639,149 671,149 -- -- 27,913,881 18,422,442 (9,491,439) 898,250 675,000 (223,250) 4,083,044 5,481,054 1,398,010 -- 26,568,846 1,860,059 (24,708,787) -- 1,759,765 3,786,186 2,026,421 125,000 56,989 (68,011) 3,885,626 1,222,177 (2,663,449) -- _ 119,542,188 85,049,208 (34,492,980) 1,023,250 731,989 (291,261) 9,523,448 8,172,286 1,351.162 -- -- 94,316,216 51,237,207 43,079,009 -- -- -- 5,100,277 1,923,302 3,176,975 -- -- -- _ 19,126,701 5,732,180 13,394,521 -- — _ 15,521,085 11,301,928 4,219,157 — -- _ 6,779,715 3.048,236 3,731,479 -- -- -- 3,629,494 2,442,860-- 1,024,270 872,097 152,173 -- -- - - -- — 6,121, 387 5,554,147 567,240 _ 155,021,206 84,730,096 70,291,110 6,121,387 5,554,147 567,240 (35,479,018) 319,112 35,798,130 (5,098,137) (4,822,158) 275,979 (2,016,420) -- 2,016,420 (353,700) -- 353,700 6,462,354 2,026,727 (4,435,627) 4,806,000 4,156,256 (649,744) (1,837,705) (1,740,773) 96,932 -- -- -- 2,608,229 285,954 (2,322,275) 4,452,300 4,156,256 (296,044) (32,870,789) 605,066 33,475,855 (645,837) (665,902) (20,065) -- (32,870,789) 605,066 33,475,855 (645,837) (665,902) (20,065) 65,606,770 65,606,770 -- 1,295,397 1,295,397 -- 614,401 614,400 (1) -- -- (11,188) (12,092) (904) -- -- -- -- $ 33,339.194 $ 66,814,144 $ 33,474,950 $ 649,560 $ 629,495 $ (20,0651 The notes to the financial statements are an integral part of these statements C-8 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 CAPITAL PROJECT FUNDS Revenues: Taxes Licenses & Permits intergovernmental Charges for Services Fines & Forfeitures Investment Income Miscellaneous Total Revenues Expenditures: Current: General Government Public Safety Physical Environment Transportation Economic Environment Human Services Culture and Recreation Court Related Debt Service Total Expenditures Excess of Revenues Over/(Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Debt Proceeds Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis Fund Balance, October 1, 1998 Residual Equity Transfer In Residual Equity Transfer Out Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) $ 8,800,000, $ 12,996,907 $ 4,196,907 60,000 60,000 -- 500,000 1,429,377 929,377 15,016 15,016 9,360,000 14,501,300 5,141,300 9,511, 589 1,948,691 7,562,898 1,976,629 131,259 1,845,370 351,471 907 350,564 102,330 73,468 28,862 5,692,885 1,989,114 3.703,771 895,089 429.446 465,643 18,529,993 4,572,885 13,957,108 (9,169,993) 9,928,415 19,098,408 (2,618,848) 2,618,848 1,090,874 1,564,309 473,435 (9,702,626) (8,892,058) 810,568 449,345 450,000 655 (10,781,255) (6,877,749) 3,903,506 (19,951,248) 3,050,666 23,001,914 27,355,430 27,355,430 — 23,001,914 30,406,096 $ $ 7,404,182 $ C-9 EXPENDABLE TRUST FUNDS TOTAL - MEMORANDUM ONLY Variance Variance Favorable Favorable - Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ $ -- $ -- $ 78,153,542 $ 80,718,043 $ 2,564,501 _ -- -- 1,168,000 2,125,529 957,529 - -- 36,717.231 30,014,498 (6,702,733) 45,000 52,256 7,256 7,121,725 9,541,821 2,420,096 782,449 782,449 -- 27,579,795 2,653,469 (24,926,326) - 17,000 43,320 26,320 3,156,765 6,466,025 3,309,260 -- - -- 4,032,534 1,430,942 (2,601,592) 844,449 878,025 33,576 157,929,592 132,950,327 (24,979,265) -- -- -- 36,413,524 26,120,083 10,293,441 1,263,144 1,048,622 214,522 99,006,646 53,699,273 45,307,373 - -- -- 5,366,600 2,174,127 3,192,473 _ ~ -- -- 19,569,222 5,762,937 13,806,285 -- -- -- 15,923,530 11,686,359 4,237,171 11,750 - 11,750 10.756,433 6,377,210 4,379,223 -- -- -- 11,764,655 6,714,545 5,050,110 - 299,075 -- 299,075 8,530,841 7,286,444 1,244,397 -- -- -- 6,121,387 5,554,147 567,240 1,573,969 1,048,622 525,347 213,452,838 125,375,125 88,077,713 (729,520) (170,597) 558,923 (55,523,246) 7,575,202 63,098,448 (43,725) -- 43,725 (5,958,780) -- 5,958,780 -- -- - 15,387,318 10,744,319 (4,642,999) _ -- -- (15,501,322) (13,405,785) 2,095,537 - -- -- 449,345 450,000 655 (43,725) - 43,725 (5,623,439) (2,211,466) 3,411,973 (773,245) (170,597) 602,648 (61,146,685) 5,363,736 66,510,421 962,529 962,529 -- 116,534,631 116,534,631 -- -- -- -- 614,401 614,414 13 -- -- - -- (11,188) (614,414) (603,226) $ 189,284 $ 791,932 $ 602,648 $ 55,991,159 $ 121,898,367 $ 65,907,208 The notes to the financial statements are an integral part of these statements. C-10 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Internal Total Enterprise Service Memorandum Funds Funds Only Operating Revenues: Franchise Fees $ 203,022 $ — $ 203,022 Tolls 1,172,130 — 1,172,130 Charges for Services 15,715,432 14,638,012 30,353,444 Fines and Forfeitures 4,782 -- 4,782 Miscellaneous 30,183 1,857,997 1,888,180 Total Operating Revenues 17,125,549 16,496,009 33,621,558 Operating Expenses: Personal Services 2,606,989 1,358,735 3,965,724 Operations 44,263.804 3,497,471 47,761,275 Landfill Closure and Post Closure 672,285 — 672,285 Depreciation and Amortization 1,283.321 290,295 1,573,616 Asserted and Paid Claims -- 9,532,669 9,532,669 Total Operating Expenses 48,826,399 14,679,170 63,505,569 Operating Income (Loss) (31,700,850) 1,816,839 (29,884,011) Non -Operating. Revenues (Expenses): Operating Grants 27,813,856 8,876 27,822,732 Investment Income 1,033,926 409,659 1,443,585 Interest Expense and Fiscal Charges (593,078) — (593,078) Loss on Disposition of Assets (120,038) (41,136) (161,174) Total Non -Operating Revenues (Expenses) 28,134,666 377,399 28,512,065 Income (Loss) Before Operating Transfers (3,566,184) 2,194,238 (1,371,946) Operating Transfers: Operating Transfers from Other Funds 5,496,966 213,867 5,710,833 Operating Transfers to Other Funds (1,954,732) (1,094,635) (3,049,367) Total Operating Transfers 3,542,234 (880,768) 2,661,466 Net Income (Loss) (23,950) 1,313,470 1,289,520 Fund Equity - October 1, 1998 36,401,612 5,337.428 41,739,040 Contributed Capital 1,703,293 2,224 1,705,517 Fund Equity - September 30, 1999 $ 38,080,955 $ 6,653,122 $ 44,734,077 The notes to the financial statements are an integral part of these statements. C-11 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Cash flows from operating activities: Cash received for services Cash payments to suppliers for goods and services Cash payments to employees for services Other operating revenue Net cash provided (used) by operating activities Cash flows from noncapital financing activities: Operating grants received Operating transfers from other funds Operating transfers to other funds Net cash provided (used) by noncapital financing activities Cash flows from capital and related financing activities: Proceeds from capital grants Acquisition and construction of capital assets Principal paid on capital debt Interest paid on capital debt Net cash used by capital and related financing activities Cash flows from investing activities: Investment Income Net cash provided by investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year Internal Total Enterprise Service Memorandum Funds Funds Only $ 16,392,738 $ 15,975,355 $ 32,368,093 (41,058,363) (12,920,561) (53,978,924) (2,624,362) (1,356,858) (3,981,220) 34,965 2,656,879 2,691,844 (27,255,022) 4,354,815 (22,9001207) 19, 685, 527 8,876 19, 694,403 5,352,614 213,867 5,566,481 (1,912,225) (1,094,635) (3,006,860) 23,125,916 (871,892) 22,254,024 1,499,120 -- 1,499,120 (2,147,021) (271,166) (2,418,187) (540,071) -- (540,071) (604,328) -- (604,328) (1,792,300) (271,166) (2,063,466) 1,033,926 1,033,926 409,659 1,443,585 409,659 1,443, 585 (4,887,480) 3,621,416 (1,266,064) 24,237,490 7,441,846 31,679,336 19,350,010 $ 11,063,262 $ 30,413,272 C-12 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities: Depreciation and amortization Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable Due from other funds Due from other governmental units (Decrease)/Increase in: Accounts payable Retainage payable Claims and judgements payable Due to other funds Due to other governmental units Accrued compensated absences Accrued wages and benefits payable Deposits In escrow Deferred revenues Other current liabilities Landfill closure/post closure Total adjustments Net cash provided (used) by operating activities Internal Total Enterprise Service Memorandum Funds Funds Only $ (31,700,850) $ 1,816,839 $ (29,884,011) 1,283,321 115,219 (826,941) 2,526 3,315,709 (58;259) (5,336) 651,899 33,529 12,167 (29,540) 11,350 2,049 (61,865) 290,295 r 167,482 (137, 509) 212,234 (5,854) 93,462 1,090,751 28,809 15,141 (13,264) 798; 882 (2,453) 4,445,828 2,537,976 1,573,616 282,701 (964,450) 214,760 3,309,855 (58,259) 88,126 1,742,650 62,338 27,308 (42,804) 11,350 798,882 (404) (61,865) 6,983,804 $ (27,255,022) $ 4,354,815 $ (22,900,2071 SUPPLEMENTAL SCHEDULE OF NON -CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 37,253 $ 2,224 $ 39,477 Loss on disposition of fixed assets $ 120,038 $ 41,136 $ 161,174 The notes to the financial statements are an integral part of these statements. C-13 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of the Board of County Commissioners of Monroe County, Florida (the "Board") have been designed to conform to generally accepted accounting principles as _ applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB). GASB embodies the official pronouncements previously issued by the National Council on Governmental Accounting (NCGA). Proprietary funds apply Financial Accounting Standards. Boards (FASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails. The following is a summary of the significant accounting policies. Reporting Entitv - Monroe County is a Non -Charter County established under the Constitution and the laws of the State of Florida. There are six offices elected County -wide, which are as follows: Board of County Commissioners, composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides all the funding used by the separate -- Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting system for the operations of the County and the Clerk of Circuit Court, which are included in the General Fund, but excluding those of the Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector, each of which maintains its own accounting system. The Board is not a legally separate or fiscally independent unit of the County. Accordingly, it is considered a part _ of Monroe County's primary government and is included as such in the Monroe County Comprehensive Annual Financial Report. Services provided by the Board and accounted for within these financial statements include health and social services, emergency medical services, cultural and recreational programs, solid waste services and other governmental services. C-14 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Basis of Presentation - The accounts of the Board are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions or administrative action. The operations of each fund are accounted for with a set of separate self -balancing accounts comprised of its assets, liabilities, equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by type in the financial statements. The following fund types and account groups are used by the Board: Governmental Funds: General Fund - The General Fund is the general operating fund of the Board. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds Debt Service Funds are used to account for the payment of principal, interest, and other expenditures related to long-term debt, other than bonds and loans payable from the operations of Proprietary Funds. Capital Project. Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the stated intent is that the cost (expenses, including depreciation) of C-15 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for capital maintenance, public policy, management control, accountability or other purposes. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the Board or to other governmental units on a cost reimbursement basis. Fiduciary Funds: Expendable Trust Funds - Expendable Trust Funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists. Both principal and income may be expended in the course of their designated operations. Agency Funds- Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for •— individuals, private organizations, other governments, or other funds. Account Groups: General Fixed Assets Account 'Grout) - This account is established to account for all fixed assets of the Board, other than those accounted for in the Enterprise and Internal Service Funds. General Long -Term Debt Account Group - This account group is established to account for the long-term debt of the Board financed from Governmental Funds. Basis of Accounting - The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All Governmental Funds and Expendable Trust Funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and C-16 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1999 NOTE 1 -.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. All Proprietary Funds are accounted for on a. flow, of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity (i.e., net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund -type - operating statements present increases (e.g., revenue) and decreases (e.g., expenses) in net total assets. Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become susceptible to accrual - that is, when they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are treated as susceptible to accrual under the modified accrual basis. Receivables related to these revenues are not recognized unless they are collectible within 60 days after the fiscal year end. Expenditures and transfers out are recorded when the related fund liability is incurred. Exceptions to this general rule include: (1) the long term portion of accumulated sick. pay, vacation pay, and compensatory time. which is not recorded as an expenditure; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and,(3) principal and interest C-17 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) on long-term debt, which are recognized when due. Budgets for Governmental Funds are also prepared on the modified accrual basis, with certain exceptions described under budgets and budgetary data. In applying the susceptibility -to -accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual _ programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i.e., revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings and most fines and forfeitures are recorded as earned since they are -- measurable and available. Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. The preparation of financial statements in conformity with generally accepted accounting principles, as applicable to governmental units, requires management to make use of estimates that affect the reported amounts in the financial statements. Actual results could differ from estimates. -- Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of County Commissioners in establishing the budget for the Board. C-18 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 1) On or before May 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board of County Commissioners a tentative budget for their respective offices for the ensuing fiscal year. 2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the County Budget Officer submits to the Board a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to obtain taxpayer comments. 4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. 5) Prior to, or on September 30, the Board's budget is legally enacted - through passage of a resolution. Accordingly all fund types have an adopted budget as required by Florida Statute 129.03 All funds have legally adopted budgets except as described in Note 13, Budgetary - GAAP Reporting Reconciliation. 6) During the year, the Office of Management - and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of Board operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Board during the year in a legally permissible manner. 7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of total fund budgets are unlawful. However, because the Board acts on all budget changes between cost centers, this becomes the level of control. 8) Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. - C-19 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 9) Budgets for all funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes, mortgage _ loans made by governmental funds and revenues and expenditures relative to debt and capital outlay for proprietary funds. Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Inventory - Inventory in the General Fund consists of certain supplies which are stated at cost using the moving average cost method. The inventory is determined by an annual physical count. No reserve has been established within the General Fund balance as the consumption method is used to account for this inventory. Investments - Investments are stated at fair value in accordance with GASB 31. The Board pools cash and investments, excluding those requiring or benefiting by separate investment. This gives the Board the ability to maximize its -- yield on the short-term investment of cash, increasing its income accordingly. Interest earned on pooled investments is allocated to the participating funds -' based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund, Special Revenue Funds, Capital Project Funds and other Governmental Fund types at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems have not been capitalized. Gifts or contributions are recorded in General Fixed Assets at estimated fair market value at the time received. There is no depreciation expense recorded "— on General Fixed Assets. C-20 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise and Internal Service Fund Fixed Assets are stated at cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows: Life - Years Buildings and Other Improvements 7-40 Machinery and Equipment 3-10 Improvements other than Buildings 50 Depreciation of Contributed Assets - Depreciation recognized on assets acquired or constructed through grants externally restricted for capital acquisitions is recorded as an operating expense in the related proprietary funds. Capital Lease Obligations — Capital lease obligations for non -Enterprise Funds are accounted for in the General Long -Term Debt Account Group. The capitalized lease obligations are stated at the original fair market value of leased assets capitalized, less payments since the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an asset is acquired by capital lease, the expenditure for the asset and the - offsetting amount of the financing source are reflected in the Statement of Revenues, Expenditures, and Changes in Fund Balance. Assets acquired under capital leases in non -Enterprise Funds are accounted for in the General Fixed Asset Account Group. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the appl-icable appropriation, is employed in the Governmental and Expendable Trust Fund types. Encumbrances are not the equivalent of expenditures; therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. C-21 .. MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS _ SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Property Taxes - Property taxes, based on assessed values at January 1, are - levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Taxes become _ delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. No accrual for the property tax levy becoming due in November of 1999 is included in the accompanying financial statements, since such taxes are collected to finance expenditures of the subsequent period. Compensated Absences - Board policy grants employees annual leave and sick leave. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general, sick leave payments are granted upon termination of employment to employees with five years or more of credited service, subject to percentage - and maximum hour limitations as determined by the Board. Accumulated annual leave, sick leave, and related benefits are accrued in Governmental Fund Types to the extent that such amounts would normally be liquidated with expendable "- available financial resources. The remaining liability is reflected in the General Long -Term Debt Account Group. The accumulated leave in Proprietary .- Fund Types is reflected in the Fund's financial statements on the accrual basis. Cash and Cash Equivalents - For purposes of the statement of cash flows, the Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements — Overview - Total columns on the _ Combined Statements - Overview (General Purpose Financial Statements) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial - position, results of operations, or cash flows in conformity with generally accepted accounting principles, and such data is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. C-22 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE'2 - CASH AND CASH EQUIVALENTS Cash and cash equivalents consist of the following at September 30, 1999: Restricted Cash and Cash Cash and Cash Eauivalents Equivalents Total Amount Invested in County's Pooled Cash Program E 142,605,509 $ 1,788,320 $ 144.393,829 Demand Deposits 3,058,369 5,420,539 8,478,908 $ 145,663,878 $ 7,208,852 $ 152,872,_737 Florida Statute 125.31 authorizes the Board to invest surplus funds in the following: a) the Local Government Surplu-s Funds Trust Fund under the management of the State Board of Administration b) the Florida Counties Investment Trust Fund under the sponsorship of the Florida Association of Counties and the Florida Association of Court Clerks Comptrollers c) negotiable direct obligations of, or obligations of which the principal and interest are unconditionally guaranteed by, the U.S. Government d) interest bearing time deposits or savings accounts in banks and savings and loans organized under state laws or doing business and situated in the state, provided collateral requirements are met _ e) obligations of the Federal Home Loan Mortgage Corporation C-23 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS. NOTES TO COMBINED FINANCIAL STATEMENTS _s SEPTEMBER 30, 1999 NOTE 2 - CASH AND CASH EQUIVALENTS (Continued) f) obligations of the Federal National Mortgage Association g) commercial paper of U.S. corporations having a rating of at least two of the following three ratings: A-1, P-1 and F-1, as rated by Standard & Poors, Moody's and Fitch Investors Service rating services h) Bankers' acceptances that are eligible for purchase by — the Federal Reserve Banks and have a letter of credit rating of AA or better i) Tax-exempt obligations of the State of Florida and its various local governments, including Monroe County. _ Tax exempt obligations with a rating of A or less, must be an insured issue through MBIA or an equivalent company. Issues rated A+ or higher may or may not carry an insurance backing. The Board invests funds throughout the year with the Local Government Surplus Funds Trust Fund (SBA), an investment pool administered by the State Board of Administration, under the regulatory oversight of the State of Florida. Throughout the year and as of September 30, 1999, the SBA contained certain -' floating and adjustable rate securities which were indexed based on the prime rate and/or one and three month LIBOR rates. These investments represented 10% of the SBA's portfolio at September 30, 1999. The SBA met the criteria to be "2A-70ke" as defined in GASB 31 at September 30, 1999. Therefore, the investment was valued at amortized cost and the fair value at September 30, 1999 was the account balance at that time. Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. C-24 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 1999 consist of the following: Affordable Housing Programs: Second Mortgages Receivable from individuals, collateralized by land and buildings,' payable in monthly installments of $3,622 including interest at U , final payment due March 1, 2004. $ 387,274 Second Mortgages Receivable from individuals, collateralized by personal residences. The entire amount of the mortgage will be forgiven over a ten year period at a rate of one fifth per year, beginning on the 7th anniversary of the completion of the construction of the improvements funded by the mortgage, provided. that the mortgagor complies with the Mortgage covenants. 233,823 Second Mortgages Receivable from individuals, collateralized by' personal residences. The entire balance of the mortgage will be forgiven over a ten year period at a rate of ten percent per year upon the anniversary of the mortgage, provided that the mortgagor complies with the Mortgage covenants. The Mortgages are interest free. 39,619 Local Housing Assistance: Second Mortgages Receivable from individuals , collateralized by personal residences. Commencing in year sixteen of the mortgage, principal and accrued interest at 3% will be forgiven at the rate of 6.66Z annually. The entire principal balance and accrued interest will be forgiven at the end of year thirty. If the residence is sold before the initiation of the forgiveness period, the full amount of the mortgage and accrued interest is due at closing. 207,023 C-25 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 3 - MORTGAGES RECEIVABLE (Continued) Second Mortgages Receivable from individuals, collateralized by personal residences. Principal payments shall be deferred for the term of the first mortgage loan, or until the date the last payment is due on the first mortgage. Interest is not charged on the mortgages unless the mortgagor is in default, in which case the interest rate is 12% per annum from the date when payment of the second is due. In the event the home is sold, transferred, rented, refinanced or the first mortgage loan is satisfied, the entire mortgage balance is due. 1,067,340 Second Mortgages Receivable from individuals, collateralized by personal residences. The entire balance of the mortgage will be forgiven over a ten year period at the rate of ten percent per year upon the anniversary of the mortgage, provided that the mortgagor complies with the mortgage covenants. The mortgages are interest free. 129,598 Mortgages Receivable due from individual, collateralized by personal residence, payable in annual installments of $1,500 over a ten year period, interest free. 15,000 Note Receivable from local government, collateralized by project revenues, payable August 2000, interest free. 20,000 . $ 2,099,677 Except for the local housing assistance mortgages, the mortgages receivable — are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources" even though it is a component of total assets. The local housing assistance mortgages are offset by a related deferred revenue account. C-26 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 4 - INTERFUND BALANCES Individual fund interfund receivable and payable balances at September 30, 1999 are as follows: Fund General Fund Special Revenue Funds: Fine and Forfeiture Road and Bridge Tourist Development, All Districts, Two Cents Tourist Development, Admin. & Promotional, Two Cents Tourist Development, District # One, Three Cents Tourist Development. District # Two, Three Cents Tourist Development, District # Three, Three Cents Tourist Development, District # Four, Three Cents Tourist Development, District # Five, Three Cents Governmental Fund Type Grants Impact Fees, Parks and Recreation Impact Fees, Police Facilities Upper Keys Health Care Unincorp. Area Service District, Parks and Recreation Planning, Building and Zoning Boating Improvement Miscellaneous Special Revenues Capital Project Funds: One Cent Infrastructure Surtax Clerk's Revenue Note Enterprise funds: Municipal Service District Waste Card Sound Bridge Marathon Airport Key West Airport C-27 Interfund Interfund Receivable Payable $ 1,192,878 $ 1,203,497 7,932 899 12.298 516,469 12.041 - - 18,294 3,978 319 948 - 993 - - 1,338 1.659,907 1,286,918 3,608 - 32,740 14,738 222 3,416 119,630 - - 5,279 167,042 - 1,870,626 1,998,383 1.166.176 879.925 197,746 1,363,922 879,925 160,402 542,888 1.034 76,000 107,587 42,507 _ 1.015.147 107,622 1,284,170 769.017 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS - NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 4 - INTERFUND BALANCES (Continued) Internal Service Funds: Worker's Comp. Group Insurance Risk Management Fleet Management NOTE 5 - RESTRICTED ASSETS 548 84 233,937 234,569 $ 5,946,165 1,095,135 208 1,095,343 $ 5,946,165 Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District - Waste Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1993/83, Refunding Improvement Revenue Bonds, Series 1993/88, Sales Tax Revenue and Refunding Bonds, Series 1991 and 1998, Clerk's Revenue Note and Airport Passenger Facility Charges. Total restricted assets as of September 30, 1999 are as follows: Cash and Cash Eguiv. Enterprise Fund - Municipal Service District - Waste Renewal and Replacement Fund $ 1,358,755 Sinking Funds 653,563 Landfill Closure Escrow 1,788,320 3,800,638 Enterprise Fund - Marathon Airport Passenger Facility Charge Funds 46,521 Enterprise Fund - Key West Airport Passenger Facility Charge Funds 2,297,371 Refunding Improvement Revenue Bonds, Series 1993/83 Debt Service Fund Sinking Fund 200,577 C-28 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 5 - RESTRICTED ASSETS (Continued) Refunding Improvement Revenue Bonds, Series 1993/88 Debt Service Fund Sinking Fund Sales Tax Revenue and Refunding Bonds, Debt Service Fund Sinking Fund 539,039 287,311 Clerk's Revenue Note Contingency Fund 37,402 Interest Receivable 241 37,643 $ 7.209.100 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE Reserves representing the excess of amounts provided for certain restricted asset accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 1999: Enterprise Funds Municipal Service District - Waste: Reserved for Debt Service Reserved for Renewal and Replacement C-29 $ 406,919 1,358,755 1,765,674 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE (Continued) Debt Service Funds Refunding Improvement Revenue Bonds, Series 1993/83 Reserved for Debt Service 200,577 Refunding Improvement Revenue Bonds, Series 1993/88 Reserved for Debt Service 539,039 Sales Tax Revenue and Refunding Bonds, Series 1991 and 1998 Reserved for Debt Service (147,764) — Clerk's Revenue Note, Reserved for Debt Service 37,643 629,495 $ 2.395.169 Retained earnings and fund balances are reserved to the extent of the excess of restricted assets over liabilities payable from restricted assets as follows: Total restricted assets $ 7,209,100 Less: Restricted assets for which retained earnings are not required to be reserved 4,132,212 y_ Liabilities payable from restricted assets 681,719 $ 2,395,169 A portion of the unreserved fund balance in Special Revenue Fund, Tourist Development District #One, Three Cent has been designated for various beach -- nourishment projects. The Board has also designated a portion of the fund balance in the general fund to guarantee debt incurred by the Florida Keys Aqueduct Authority (FKAA). FKAA is developing construction design plans for a wastewater treatment facility to be located in Marathon. C-30 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 7 - PROPERTY The following is a summary of changes in General Fixed Assets for the year ended September 30, 1999: 1998 Additions Deductions 1999 Land S 21.,044,144 $ 7,664,456 $ - $ 28,708,600 Buildings 79,077,915 2,613,941 272,932 81,418.924 Equipment 26,889,631 2.635.318 1.408,722 28,116,227 Construction in Progress: Courthouse Renovations 499,469 1,568,940 2,068,409 Other Construction 837,571 1,050,222 739,830 1,147,963 $128.348.730 $ 15,532,877 E 2 $141,460,123 An additional $5,273,168 will be required to complete the construction projects under present contractual agreements. It is the Board's policy to not capitalize interest on construction projects financed with debt proceeds. Proprietary funds property, plant and equipment consist of the following at September 30, 1999: Land Buildings and Improvements Equipment Construction in Progress Total Property Less Accumulated Depreciation Net Property C-31 Enterprise Funds $ 6,132,875 13,244,859 16,133,367 6,344,535 41,855.636 17,382,660 Internal Service Funds $ 54,000 1.722*, 854 2,014,531 3,791,385 1,566,042 $ 24,472,976 $ 2,225.343 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 - NOTE 8 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended -- September 30, 1999: Debt Debt — 1998 Issued Retired 1999 General Long -Term Debt Group Revenue Bonds $ 30,395,000 $ - $ 4,230,000 $ 26,165,000 Loans Payable 450,000 450.000 50,000 850,000 Accrued Compensated ` Absences 1,780,740 143,259 - 1,923,999 - Subtotal 32,625,740 593,259 4,280,000 28,938,999 -- Proprietary Funds Revenue Bonds 7,800,000 - 375,000 7,425,000 - Accrued Compensated Absences 365,380 5,600 - 370,980 Capitalized Lease _- Obligation 1,643,654 - 165,071 1,478,583 Subtotal 9,809,034 5,600 540,071 9,274,563 ._ Total $ 42,434,774 $ 598,859 $ 4,820,071 $ 38,213,562 — Bonds payable at September 30, 1999 from Proprietary Funds are composed of the following issues: Enterprise Revenue Bonds - $9,570,000 1991 Municipal Service District Refunding Improvement Bonds due in annual install- ments of $405,000 to $735,000 on October 1, 1999 to October 1, — 2011; interest at 6.30% to 6.75% $ 7,425,000 C-32 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - LONG-TERM DEBT (Continued) Bonds payable at September 30, 1999 from Governmental Funds are composed of the following issues: Revenue Bonds - $42,415,000 1991 Sales Tax Revenue Bonds, Series 1991 due on April 1, 2000; interest at 5.8% $ 3,650,000 Revenue Bonds $7,230,000 1993 Refunding Revenue Bonds, Series 1993 due in installments of $420,000 to $640,000 on December 1, 1999 to December 1, 2008; interest at 4.5% to 5.0% 5,190,000 Revenue Bonds - $17,505,000 1998.Sales Tax Refunding Revenue Bonds, Series 1998 due in installments of $185,000 to $4,525,000 on April 1, 2000 to April 2004; interest at 3.75% to 4.25% 17,325,000 $ 26,165,000 The loan payable at September 30, 1999 from Governmental Funds is composed of the following issue: Loan Payable - $850,000 Florida Local Government Finance -- Commission Loan due in semiannual installments of $100,000 to $150,000 March 2000 -to September 2003; interest due monthly based on the blended market rate of commercial paper. $ 850,000 - C-33 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 - NOTE 8 - LONG-TERM DEBT (Continued) Debt Service Funding. Requirements - The total annual debt service funding requirements for all bonds outstanding (net of sinking fund balances) at September 30, 1999, consisting of interest payments of $7,117,724 and -, principal payments of $33,615,000 are as follows: Revenue Bonds - Year Ended Proprietary Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 2000 $ 893,380 6.30% 6.75% $ 5,268,309 3.75% 5.80% 2001 896,605 6.40% 6.75% 5,375,021 3.75% 5.00% r 2002 892.485 6.50% - 6.75% 5,366,574 3.75% - 5.00% 2003 891.285 6.60% - 6.75% 5,371,274 3.80% 5.00% 2004 887.625 6.75% 5,370,594 3.88% 5.00% - 2005-2009 4,410,412 6.75% 2,685,000 5.00% 2010-2011 1,477,700 6.75% Total $10,349,492 $29,436,772 Year Ended Loans Payable - September 30 Amount Interest Rate Total 2000 $ 239,168 5.00% $ 6,400,857 2001 229.167 5.00% 6,500,793 2002 219,165 5.00% 6,478,224 2003 258.960 5.00% 6,521.519 2004 - 6,258,219 2005-2009 - 7,095.412 `- 2010-2011 1,477,700 Total $ 946.460 $40,732,724 The amount available in the Debt Service Funds to service the Series 1991, 1993/88 and 1998 revenue bonds and the 1998 loan is $629,495. C-34 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - LONG-TERM DEBT (Continued) Restrictive Covenants and Collateral Requirements The 1993/88 Refunding Improvement Revenue Bonds are payable from and collateralized by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for Counties paid by the State of Florida. The 1991 Municipal Service District Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of (i) charges for service levied annually against residential property within the Monroe County Municipal Service District (the "District"), Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii) payments received from franchisee solid waste collectors with respect to commercial property within the District, (iii) all other non ad valorem funds received by the District with respect to furnishing services of the solid waste facilities to the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, among other things, to establish rates and to collect fees and charges which will be sufficient at all times to pay 110% of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all , reserve or other payments including the cost of Operation and Maintenance and deposits for Renewal and Replacements of the Facilities. The Municipal Service District was in compliance with those covenants for the year ended - September 30, 1999. The Bonds and the interest payable thereon will not constitute a general obligation of the District, Monroe County or the State of Florida, or a pledge of the faith and credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest or premium thereon, shall be payable from the ad valorem tax revenues of the District, Monroe County, or the State of Florida. The 1991 Sales Tax Revenue Bonds and the 1998 Sales Tax Refunding Revenue Bonds are payable from and collateralized by a lien and pledge of the portion of the proceeds of the one cent local government infrastructure sales surtax on deposit in the trust fund established for the County in the Florida State - C-35 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - LONG-TERM DEBT (Continued) Treasury, allocated for and distributed monthly to the Board. Florida Local Government Finance Commission - The Florida Local Government Finance Commission was created pursuant to the Florida Interlocal Cooperation Act of 1969, Section 163.01 Florida Statutes, as amended through an interlocal agreement dated as of February 19, 1991, initially among three Florida counties for the purpose of financing or refinancing capital projects for each member (borrower). Under the Interlocal Agreement, the specific purpose of the Commission is to enable a limited number of participating public agencies to benefit from the economies of scale associated with large commercial paper financing and to assist governmental units in developing and structuring financing programs. Each borrower's liability is the several liability of that borrower, expressly limited to its loan repayments and each borrower has no joint liability with any other borrower or the Commission for any of their respective liabilities. NOTE 9 - DEFEASANCE OF DEBT The following schedule reflects the outstanding principal on refunded bonds,. -' by issue, as of September 30, 1999: $8,000,000 Municipal Service District Improvement Revenue Bonds, Series '- 1980; defeased on December 6, 1985 using proceeds from the $9,211.774 Municipal Service District Refunding Improvement Bonds, Series 1985 $ 6,170,000 $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985; defeased on April 1, 1991 using proceeds from the Municipal Service District Refunding Improvement Bonds, Series 1991 5,739,140 Total Municipal Service District Bonds $ 11,909,140 C-36 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 9 - DEFEASANCE OF DEBT (Continued) $4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds, Series 1993; defeased on March 8, 1994 using available cash E 3,375,000 $2,155,000 Refunding Improvement Revenue Bonds. Series 1983: defeased on January 1, 1993 using proceeds from the Refunding Improvement Revenue Bonds, Series 1993/83 $ 1,500.000 $5.000,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the Refunding Revenue Bonds. Series 1993/88 4,810,000 $42,415.000 1991 Sales Tax Revenue Bonds, Series 1991; partially defeased on February 5, 1998 using proceeds from the Sales Tax Refunding Revenue Bonds, Series 1998 16.870.000 Total General Revenue Bonds $ 23,180,000 NOTE 10 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the Municipal Service District Enterprise Fund. The future minimum payments under capitalized leases consist of the following at September 30, 1999: Proprietary Fiscal year ending September 30: Funds 2000 $ 259,200 2001 259,200 2002 259,200 2003 259,200 2004 259,200 Thereafter 518,397 Total minimum payments 1,814,397 Amounts representing interest 335,814 Present value of net minimum lease payments E 1,478.583 C-37 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS u SEPTEMBER 30, 1999 NOTE 10 - LEASE OBLIGATIONS (Continued) Leased property which has been capitalized as of September 30, 1999 is as follows: _ Proprietary Funds $ 2,335.830 -- Rental expense under cancelable operating leases for the current year amounted to $1,532,719. - NOTE 11 - CONTRIBUTED CAPITAL w- Contributed capital consists of contributions from other funds to proprietary funds and capital funds from federal and state agencies. Contributed capital activity is as follows for the year ended September 30, 1999: -- 1998 Additions 1999 Municipal Service District $ 3,312,886 $ 8,062 $ 3,320,948 Card Sound Bridge 2,514,741 - 2,514,741 Marathon Airport 4,233,627 22,436 4,256,063 Key West Airport 5,258,815 1,672,795 6,931,610 Workers' Compensation 621 - 621 Group Insurance Fund 2,527 807 3,334 �- Risk Management Fund - 73 73 Fleet Management 2,671,406 1,344 2,672,750 $17,994,623 $ 1,705,517 $19,700,140 C-38 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 Note 12 - FUND DEFICITS The Sales Tax Revenue and Refunding Bonds Debt Service Fund has an accumulated deficit of $147,764 as a result of a transfer made one day later than originally scheduled. The deficit was eliminated October 1, 1999. NOTE 13 - SEGMENTS OF ENTERPRISE ACTIVITIES Municipal Service District operating revenues are generated primarily by billings for mandatory garbage collection. Card Sound Bridge operating revenues are generated through tolls for the use of the Bridge. Revenues in the Key West and Marathon Airports are generated by rents and user fees. The key financial data for the year ended September 30,. 1999 for the above services are as follows: Municipal Card Service Sound Marathon Key West District Bridge Airport Airport Total _ Operating Revenues $ 13,013,837 $ 1,173,588 $ 444,979 $ 2,493,145 S 17,125,549 Operating Expenses 42,069,856 522,443 1,857.136 3,093.643 47,543.078 _ Depreciation and Amortization 882,945 169,312 130,559 100,505 1,283,321 Total Operating Expenses 42.952 AI. 691,755 1,987,695 3,194,148 48,826,399 Operating Income (Loss) (29,938.964) 481,833 (1.542,716) (701.003) (31.700,850) Operating Grants 26,045,403 1,066.130 702.323 27,813,856 Investment Income 510,767, 290.397 60.898 171.864 1,033,926 Interest Expense and Other _ Debt Service Costs (593.078) (593,078) Loss on Disposition of Assets (1.306) (118,732) (120,038). Operating Transfers In 4,458.423 91,387 947,156 5,496,966 Operating Transfers Out (1.252.288) (76,000) (282,912) (343,532) (1,954,732) - Net Income (Loss) (771,043) 696.230 (725.945) 776,808 (23.950) Fund Equity, 1998 10,393,773 9.834,871 6,708.277 9,464,691 36,401.612 _ Contributed Capital 8,062 22,436 1,672,795 1,703,293 Fund Equity, 1999 S 9,630,792 S 10,531,1L1 S 6 S 11,914 $ 38.080 955 ^ C-39 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 13 - SEGMENTS OF ENTERPRISE ACTIVITIES (Continued) Assets $ 26,058,335 f 10.663,663 S 6.236,729 f 13,214,105 f 56,172.832 Long Term Debt $ 8.444,439 f 27.490 524 100 S 113.772 $8.609,801 Acquisition and Construction of Property f 61.860 f f 46.554 f 2,252,457 f 2,360,871 Net Working Capital f 7,850, 111 $ 6,143,800 S 1.049.262 f 1,953,828 f 16,997,201 _ Net Increase (Decrease) in Cash flows f (4�848,160) f 930.680 f (774,314) f (195,686) f (4,887,480) NOTE 14 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General, Special Revenue, Debt Service, Capital Project and Expendable Trust Funds for the year ended September 30, 1999 presents comparisons of the legally adopted budget with actual data on a -- budgetary basis. Because certain accounting principles applied for purposes of developing data on a budgetary basis differ from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective differences in the Excess of Revenues and Other Sources over Expenditures and Other Uses for the year ended September 30, 1999 is presented as follows: Excess of revenues and other sources over (under) expenditures and other uses • budgetary basis Adjustments: Y To adjust for mortgages receivable To adjust for mortgage loans made Total Adjustments Excess of revenues and other sources over (under) expenditures and other uses - GAAP basis Special Debt Capital Expendable General Revenue Service Projects Trust f 2,544,503 f 605,066 f (665,902) f 3,050,666 f (170,597) (24,276) 24,276 S 2,544,503 f 605.066 f 665502) f 3.050.666 f (170,597) C-40 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 15 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 1999 consisted of the following: Operating Operating Fund Transfers In Transfers Out General Fund $ 2.997,027 $ 2,772,954 Special Revenue Funds: Road and Bridge" 531,825 Law Library 33,741 Tourist Development Admin and Promotional. Two Cent 44,000 Tourist Development District One, Three Cent 6.050 Tourist Development District Two, Three Cent 550 Tourist Development District Three, Three Cent 1,210 Tourist Development District Four, Three Cent 1,430 Tourist Development District Five. Three Cent 1,760 Governmental Fund Type Grants 1.848.294 1,003,874 Upper Keys Health Care, Special Taxing District 14,737 Parks and Recreation 1,790 Planning, Building and Zoning 118,130 Jolly Roger Estates Municipal Service District 19.692 Boating Improvement 15.417 Florida Keys Marine • Marathon 125,000 2,026,727 1,740,773 Debt Service Funds: Sales Tax and Refunding Bonds 4,055.000 - Clerk's Revenue Note 101,256 4,156,256 Capital Projects Funds: One Cent Infrastructure Surtax 1,477,309 8.890.802 Clerk's Revenue Note 87,000 1.256 1,564,309 8,892,058 Enterprise Fund: Municipal Service District Waste 4.458,423 1..252.288 Card Sound Bridge 76.000 Marathon Airport 91.387 282.912 Key West Airport 947,156 343,532 5.496.966 1,954,732 C-41 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 `- NOTE 15 - INTERFUND TRANSFERS (Continued) Internal Service Fund: Risk Management Fund 1.094,635 Fleet Management Fund 213,867 213.867 1,094,635 S 16,455.152 $ 16,455,152 NOTE 16 - RISK MANAGEMENT The Board is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. During the fiscal years ended 1976, 1984 and 1988, the Board established the Worker's Compensation, Group Insurance, and Risk Management Funds, respectively, as internal service funds to account for and finance its uninsured risks of loss. Under these programs, the Worker's Compensation provides $250,000 coverage per claim. The Group Insurance Fund provides coverage up to $85,000 for each medical claim. Risk Management provides $100,000 for each general liability, public official liability and auto liability claim for $100,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The Board purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past _ three years. All funds of the Board participate in the programs and make payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims. The -- claims liabilities reported at September 30, 1999 are based on the requirements of Governmental Accounting Standards Board Statement No. 10, which requires that a liability for claims be reported if information prior to the issuance of the financial statements indicates that it is probable that liability has been incurred at the date of the financial statements and the amount of the loss can be reasonably estimated. Changes in the claims liability amounts in fiscal year 1998 and 1999 were: C-42 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 16 - RISK MANAGEMENT (Continued) Worker's Group Risk Compensation Insurance Management Total Balance at September 30, 1997 $ 978.199 $ 2,139,188 $ 1,265,608 $ 4,382,995 Current year claims and changes in estimates 1,271,539 7,092,186 425,656 8,789,381 Claim payments (1,175,986) (7,103,718) (339,168) (8,618,872) Balance at September 30, 1998 1,073,752 2,127.656 1,352,096 4,553,504 Current year claims and changes in estimate 1,449,181 7,556.452 527.036 9,532.669 Claim payments (1,620,093) (7,417,172) (401,942) (9,439,207) Balance at September,30, 1999 $ 9� $ 2,2669936 ;; 1,44777,1�90 NOTE 17 - RETIREMENT PLAN Substantially all full-time Board employees are participants in the Florida Retirement System, "the System a multiple -employer, cost -sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 610,846 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or afterage 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction in benefits for each year prior to the normal retirement age. Retirement benefits are based on age, average compensation and years -of -service credit where average compensation is computed as the average of an individual's five highest years of earnings. Employees are not required to contribute to this retirement system. The Board has no responsibility to the System other than to make the periodic C-43 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 17 - RETIREMENT PLAN (Continued) payments required by state statutes. The Florida Division of Retirement issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C. Tallahassee, FL 32399-1560. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee _ salaries as follows: regular employees, 10.15%, special risk employees, 21.16%, and elected officials, 17.99%. The Board's contributions made during the years ended September 30, 1999, 1998, and 1997 were $3,160,000, $3,704,000 ._ and $3,671,000, respectively, equal to actuarially determined contribution requirements for each year. NOTE 18 - POST RETIREMENT BENEFITS OTHER THAN PENSION -- In addition to the retirement plan described in the previous note, the Board provides post retirement health care benefits in accordance with state statutes to all employees who retire from the Board on or after attaining age 62 with at least 10 years of service, and who are enrolled in the Board's group health plan. Currently 213 retirees are eligible for this post employment benefit. Expenditures for post retirement health care benefits are ._ recognized as the premiums are paid. During the year ended September 30, 1999, expenditures of $120,454 were recognized for post retirement health care. -Y NOTE 19 - DEFERRED COMPENSATION PLAN The Board offers its employees a deferred compensation plan created in -� accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, `- retirement, death, or unforeseeable emergency. C-44 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 20 - SUBSEQUENT EVENTS Incorporation of Marathon - Effective November 30, 1999, the portion ofMonroe County located in the Middle Keys between Mile Marker 47 and 60 was incorporated as the City of Marathon Beginning .in fiscal year 2000, the incorporation of Marathon will have an undetermined effect on certain local and state shared revenues previously received by the Board. The redistribution of the revenues will occur by operation of law and by mutual agreement between Marathon and the Board. The full extent of the revenue redistribution is not known at March 10, 2000. The incorporation will also affect the delivery of government services and the ownership of infrastructure within the incorporated area. The Board and Marathon are negotiating interlocal agreements which will transfer certain infrastructure and provide for a transition of certain government services from the Board to Marathon. NOTE 21 - RECOGNITION OF CLOSURE AND POST CLOSURE COST State and federal laws require final cover and closure as well as post closure care of the County's landfills. Recognition of the liability for closure and post closure costs is based on the landfill capacity used to date. The landfill capacity of the County's previously operated landfills is 100% used and has no remaining landfill life. Closure of these landfills was substantially completed during the year ended September 30, 1994. The County has another landfill site which has never been used. Accordingly, no future closure cost is accruable except for post closure costs estimated to be incurred in the coming year. The Florida Department of Environmental Protection approved a post closure operating plan which permits the County to fund closure and post closure costs as an operating expense using annual appropriations. The landfill is required by state and federal laws and regulations to make annual contributions to a cash escrow account to meet financial assurance requirements. The landfill is in compliance with these requirements at September 30, 1999 with cash and investments of $1,788,320 held for these purposes. In the event closure escrows and interest earnings prove inadequate due to inflation, changes in technology or additional post closure care requirements, these costs may need to be covered by charges to service users. C-45 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS - SEPTEMBER 30, 1999 NOTE 22 - LITIGATION The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the Board, these suits and claims should not result in judgements or settlements which, in aggregate, would have a material adverse effect on the Board's financial condition. NOTE 23 - COMMITMENTS AND CONTINGENCIES Grant Programs - The Board participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors or their representatives. As of March 10, 2000 there were no "— material questioned or disallowed costs as a result of grant audits in process or completed. Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The. Board has estimated that there will be no significant liability for arbitrage rebate. -- Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees may be refunded within one year following the end of the sixth year from the date on which the impact fee was paid or within three months of the noncommencement of construction. .� Industrial Development Bonds - By resolution adopted February 21, 1995, the Board authorized the issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo Utility. Corporation Project. The bonds were -- subsequently issued March 9, 1995 and are secured by a mortgage on certain real estate owned by The North Key Largo Utility Corporation. These bonds do not constitute an obligation of the Board. By resolution adopted April 9, 1999, the Board of County Commissioners acting as the Monroe County Industrial Development Authority approved the issuance of $8,000,000 of Industrial Development Revenue Bonds for the Key West Brewery, C-46 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 23 - COMMITMENTS AND CONTINGENCIES (Continued) Inc. The bonds were issued in two series, Series 1999A in the amount of $5,850,000 due January 1, 2030 and Series 1999E in the amount of. $1,500,000 due January 1, 2009. The bonds are secured by mortgages on certain real estate owned by the Key West Brewery. Inc. and do not constitute an obligation of the Board. C-47 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERALFUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 14,990,516 $ 15,082,995 $ 92,479 Licenses and Permits 200,000 486,380 286,380 Intergovernmental, 7,905,100 10,917,056 3,011,956 Charges for Services 2,933,681 3,948,511 1,014,830 Fines and Forfeitures 228,500 10,961 (217,539) Investment Income 755,000 1,150,153 395,153 'Miscellaneous 146,908 193,749 46,841 Total Revenues 27,159,705 31,789,805 4,630,100 Expenditures: Current: General Government: Board of County Commissioners 1,248,550 1,209,012 39,538 County Administrator 369,781 327,293 42,488 Public Works Management 151,324 148,919 2,405 Public Safety Management 175,592 169,747 5,845 Community Services Management 83,111 82,862 249 County Attorney 844,722 613,321 231,401 Office of Management & Budget 472,473 452,136 20,337 Information Systems 1,244,802 1,178,301 66,501 Personnel 383,770 353,682 30,088 Vehicle Replacement 12,200 -- 12,200 Public Works Facilities Maintenance 4,207,089 3,768,433 438,656 ADA Compliance 20,000 16,731 3,269 Value Adjustment Board 15,000 7,566 7,434 Community Services -Marine Projects 65,440 63,751 1,689 Promotional Advertising 5,000 1,873 3,127 Tax Increment Payment 29,066 29,066 -- Quasi External Services 22,000 17,745 4,255 Clerk to BOCC-Financial Package 51,680 7,664 44,016 Clerk to Board of County Commissioners 834,196 828,937 5,259 Internal Audit 136,067 121,440 14,627 TDC Audit Function 128,250 97,759 30,491 Insurances-Clrk BOCC, Internal & TDC Audit 148,768 148,768 -- Tax Collector 3,342,444 3,183,627 158,817 Property Appraiser 21479,610 2,319,805 159,805 Supervisor of Elections 825,532 768,648 56,884 Insurances -Supervisor of Elections 82,020 82,020 -- Total General Government 17,378,487 15,999,106 1,379,381 D-1 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance _. Favorable Budget Actual (Unfavorable) - Public Safety: Hurricane 12,000 4,852 7,148 Communications 518,202 480,158 38,044 _ Emergency Medical Services Administration 157,837 132,194 25,643 Emergency Management 207,331 194,668 12,663 Marathon EOC 68,760 48,904 19,856 Radiological Emergency Preparedness 119,181 75,263 43,918 Emergency Medical Air Transportation 20,000 -- 20,000 Medical Examiner 297,464 296,264 1,200 Red Cross Lower Keys 49,882 49,882 -- Total Public Safety 1,450,657 1,282,185 168,472 ` Physical Environment: Extension Service 181,392 165,894 15,498 Islamorada Franchise Fees 84,931 84,931 -- Total Physical Environment 266,323 250,825 15,498 Transportation: County Engineer 91,050 29,850 61,200 Economic Environment: Literacy Volunteers of America 10,000 10,000 -- Veteran's Affairs 392,445 374,431 18,014 Total Economic Environment 402,445 384,431 18,014 Human Services: Health Care Respite Act 100,000 --- 100,000 Hospice of the Florida Keys 49,764 49,764 -- Public Works Animal Shelter 692,521 634,084 58,437 Bayshore Manor 433,590 404,633 28,957 Rural Health Network Van 50,000 50,000 -- Middle Keys Guidance Clinic 498,900 498,853 47 Upper Keys Guidance Clinic 87,444 87,444 -- Care Center for Mental Health 213,616 212,573 1,043 The Heron 24,882 24,734 148 Monroe County Assoc for Retarded Citizens 30,550 30,550 -- Older Americans Volunteer Program 4,000 386 3,614 Legal Aid 17,500 13,619 3,881 D-2 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Welfare Administration 647,469 586,569 60,900 Welfare Services 799,500 530,015 269,485 Hurricane Relief for Elderly 39,806 -- 39,806 Big Brothers\Big Sisters 20,911 20,911 -- Florida Keys Children Shelter 26,569 26,569 -- Wesley House 24,882 24,882 -- Help Line 20,901 20,901 -- Domestic Abuse Shelter 22,891 22,891 Florida Keys Outreach Coalition 7,962 7,962 -- Salvation Army 25,000 -- 25,000 Healthy Kids Program 21,350 8,166 13,184 Shared Services 2,500 -- 2,500 Bayshore Donations 130 -- 130 Total Human Services 3,862,638 - 3,255,506 607,132 Culture and Recreation: Heart of the Keys Recreation 18,000 18,000 -- Big Pine Athletic Association 18,000 18,000 -- Boys and Girls Club 30,000 29,987 13 Boys and Girls Club -Upper Keys 23,600 10,653 12,947 Higgs Beach Maintenance 113,325 97,534 15,791 Monroe County Museums 17,579 5,239 12,340 Lower Keys AARP 1,995 1,446 549 Middle Keys AARP 1,995 1,995 -' Upper Keys AARP 15 1 14 Big Pine Key AARP 1,995 1,966 29 Fine Arts Council 45,000 45,000 -- Historic Keys Foundation 30,000 30,000 -- Library Admin Support 466,115 446,972 19,143 Library Key West 572,509 560,971 11,538 Library Key West Donations . 24,434 9,071 15,363 Library Marathon 255,274 232,105 23,169 Library Marathon Donations 5,844 .1,521 4,323 Library Islamorada 247,522 245,178 2,344 Library Islamorada Donations 5,220 4,113 1,107 Library Key Largo 359,004 340,126 18,878 Library Key Largo Donations 9,663 1,776 7,887 Library Big Pine Key 182,621 178,540 4,081 Library Big Pine Key Donations _ 12,566 2,377 10,189 Total Cultural and Recreation 2,442,276 2,282,571 159,705 D-3 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Court Related: Clerk of the Court -Records Management 201,868 198,204 3,664 Clerk of the Court -Recording 285,245 278,820 6,425 Clerk of the Court -Administrative 240,875 237,364 3,511 Clerk of the Court -Jury Management 55,455 52,963 2,492 Clerk of the Circuit Court -Criminal 493,233 489,810 3,423 Clerk of the Circuit Court -Civil 272,949 272,275 674 Clerk of the Circuit Court -Family 124,684 123,123 1,561 Clerk of the Circuit Court -Juvenile 74,109 70,401 3,708 Clerk of the Circuit Court -Probate 45,944 42,327 3,617 Clerk of the Court -Information Systems 564,180 560,816 3,364 Clerk of the County Court -Criminal 359,285 357,028 2,257 Clerk of the County Court -Civil 141,997 139,511 2,486 Clerk of the County Court -Traffic 453,857 448,119 5,738 Insurances -Jury Management 17,753 7,905 9,848 Insurances -Administration 19,217 18,832 385 Insurances -Circuit Criminal 90,021 90,021 -- Insurances-Information Systems 39,718 39,718 -- Insurances-Circuit Civil 52,998 52,998 -- Insurances-Circuit Family 2,331 2,049 282 Insurances -Circuit Juvenile 13,071 13,071 -- Insurances-Circuit Probate 6,613 6,613 -- Insurances-Records Management/Recording 85,651 84,832 819 Insurances -County Criminal 71,405 71,405 -- Insurances-County Civil 29,255 29,255 Insurances -County Traffic 95,367 95,367 -- State Attorney 152,729 132,102 20,627 Public Defender 214,668 214,241 427 Court Administration 76,605 68,786 7,819 Court Admin-Judicial Support 286,653 281,622 5,031 Court Admin-Staff Attorney 8,482 6,419 2,063 Court Admin-Jury Management 8,192 8,192 -- Court Admin-Masters 9,378 3,563 5,815 Court Admin-Masters 9,778 338 9,440 Court Admin-Circuit Court Reporter Services 385,632 313,442 72,190 Court Admin-Witness Coordination 34,758 33,611 1,147 Court Admin-Circuit Drug Court 167,892 149,041 18,851 Court Admin-Pretrial Release 444,301 433,705 10,596 Court Admin-Other Circuit Court Criminal Cost 15,431 13,072 2,359 Court Admin-Pro Se Services 100,903 94,989 5,914 Court Admin-Custody/Visit Evaluation 15,000 14,937 63 Court Admin-Guardian Ad Litem 142,597 131,968 10,629 Court Admin-Other Circuit Court Juvenile 90,829 83,934 6,895 D-4 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Court Admin-Clinical Evaluations Court Admin-Masters Hearing Officers Court Admin-Attorney's Fees Court Admin-Other Circuit Court Probate Costs Court Admin-Information Systems Court Admin-County Court Interpreters Court Admin-Other County Court Criminai Costs Total Court Related Total Expenditures Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Total Other Financing Sources(Uses) Variance Favorable Budget Actual (Unfavorable) 18,320 18,320 -- 17,463 13,308 4,155 26,200 11,783 14,417 31,270 29,606 1,664 1721,488 106,401 66,087 36,357 33,427 2,930 9,400 5,267 4,133 6,312,407 5,984,901 327,506 327206,283 29,469.,375 2,736,908 (5,046,578) 2,320,430 7,367,008 (926,087) -- 926,087 3,028,090 2,997,027 (31,063) (3;960,9311 (2,772,954) 1,188,037 (1,858,988) 224,073 2,083,061 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (6,905,566) 2,544,503 9,450,069 Fund Balance, October 1, 1998 21,314.505 21,314,505 -- Residual Equity Transfer In -- 14 14 Residual Equity Transfer Out (602,322) (602,322) Fund Balance, September 30, 1999 $ 14,408,939 $ _ 23,256,700 $ 81847,761 D-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS SEPTEMBER 30, 1999 ASSETS Assets: Cash and Cash Equivalents. Accounts Receivable: Other Allowance for Other Uncollectible Mortgages/Notes Receivable Allowance for Mortgage Receivable Due from Other Funds Due from Other Governmental Units Interest Receivable Total Assets LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable Retainage Payable Due to Other Funds Due to Other Governmental Units Accrued Comp. Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Deferred Revenues Other Current Liabilities Total Liabilities Fund Equity: Fund Balances: Reserved for Encumbrances Unreserved, Designated for Beaches Unreserved, Undesignated Total Fund Equity Total Liabilities and Fund Equity Affordable Fine Housing and Programs Forfeiture Road and Law Bridge Library $ 127,570 $ 13,151,861 $ 14,117,215 $ 30,926 -- 132 118 -- 660,716 -- -- -- (387,274) -- -- -- -- 7,932 12,298 -- -- 1,648,441 455,858 3,180 $ 401,012 $ 14,808,366 $ 14,585,489 $ 34,106 -- $ 120,954 $ -- 899 -- 12, 7+7 -- 21,748 273,442 -- -- 774 273,442 157,122 158,243 $ 75,074 516,469 2,215 8,803 119,576 300 136 880,816 1,546 1,621 3,167 -- -- 105,581 -- 127,570 14,651,244 13,599,092 30,939 127,570 14,651,244 13,704,673 30,939 $ 401,012 $ 14,808,366 $ 14,585,489 $ 34,106 E-1 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1999 Tourist Tourist Dev. Tourist Tourist Development, Admin. & Development, Development, All Districts, Promotional, District #One, District #Two, Two Cent Two Cent Three Cent Three Cent ASSETS Assets: Cash and Cash Equivalents $ 3,199,543 $ 3,474,989 $ 2,929,628 $ 261,615 Accounts Receivable: Other 2 184 -- -- Allowance for Other Uncollectible -- -- -- Mortgages/Notes Receivable Allowance for Mortgage Receivable -- -- -- Due from Other Funds 12,041 -- 3,978 319 Due from Other Governmental Units 24,807 51,405 19,890 1,949 Interest Receivable -- -- " -- Total Assets $ 3,236,393 $ 3,526,578 $ 2,953,496 $ 263,883 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 231,491 $ 152,516 $ 184,370 $ 10,083 Retainage Payable -- -- '- Due to Other Funds -- 18,294 -- -- Due to Other Governmental Units 5,842 891 919 23 - Accrued Comp. Absences Payable -- -- -- Accrued Wages and Benefits Payable 167 2,666 959 798 Deposits in Escrow -- -- -' Deferred Revenues -- -- -" "- Other Current Liabilities 35 -- -- -- Total Liabilities 237,535 174,367 186,248 10,904 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- '- -- Unreserved, Designated for Beaches -- -- 641,662 -- Unreserved, Undesignated 2,998,858 3,352,211 2,125,586 252,979 Total Fund Equity 2,998,858 3,352,211 2,767,248 252,979 Total Liabilities and Fund Equity $ 3,236,393 $ 1,526,578 $ 2,953,496 $ 263,883 E-2 Tourist Tourist Tourist Development, Development, Development, Governmental Impact Fees, Dist. #Three, Dist. #Four, District #Five, Fund Type Impact Fees, Parks and Three Cent Three Cent Three Cent Grants Roadways Recreation 387,503 $ 607,539 $ 841,832 $ 5,257,901 $ 6,971,549 $ 732,666 -- -- -- 10,070 -- -- 948 993 1,338 1,659,907 -- 3,608 4,817 5,217 6,232 2,954,506 2,848 -- 393,268 $ 613,749 $ 849,402 $ 9,882,384 $ 6,974,397 $ 736,274 15,725 $ 56 60 15,841 12,444 $ 56 65 12,565 17,619 $ 3,257,695 $ 30,487 $ -- 23,057 -- -- 1,2°6,918 -- 75 871,341 - 74 80,758 -- -- 700 -- -- 1,861,692 -- -- 100 -- 17,768 7,382,261 30,487 _ 340 2,278 2,618 -- -- -- 202,951 -- -- y 377,427 601,184 831,634 2,297,172 6,943,910 733,656 _ 377,427 601,184 831,634 2,500,123 6,943,910 733,656 $ 393,268 $ 613,749 $ 849,402 $ %882,384 $ 6,974,397 $ 736,274 E-3 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1999 Impact Fees, Impact Fees, Impact Fees, Impact Fees, Police Fire and Libraries Solid Waste Facilities EMS ASSETS Assets: Cash and Cash Equivalents $ 284,534 $ 183,743 $ 559,227 $ 199,398 Accounts Receivable: Other -- -- -- -- Allowance for Other Uncollectible -- -- -- -- Mortgages/Notes Receivable -- -- -- -- Allowance for Mortgage Receivable -- -- -- -- Due from Other Funds -- -- -- -- Due from Other Governmental Units 2,178 576 135 945 Interest Receivable -- -- -- -- Total Assets $ 286,712 $ 184,319 $ 559,362 $ 200,343 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 9,740 $ 64 $ 150 $ 105 Retainage Payable -- -- -- -- Due to Other Funds -- — 32,740 -- Due to Other Governmental Units -- -- -- -- Accrued Comp. Absences Payable -- -- -- -- Accrued Wages and Benefits Payable -- -- -- -- Deposits in Escrow -- -- -- -- Deferred Revenues -- -- -- Other Current Liabilities -- -- -- -- Total Liabilities 9,740 64 32,890 105 Fund Equity: Fund Balances: Reserved for Encumbrances -- 18,964 -- -- Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated 276,972 165,291 526,472 200,238 Total Fund Equity 276,972 184,255 526,472 200,238 Total Liabilities and Fund Equity $ 286,712 $ 184,319 $ 559,362 $ 200,343 E-4 Fire & Amb. Translator Upper Keys Unincorp. Unincorp. District #1, System Health Care Fire & Amb. Area Service Area Service Lower and Service Special District #6, District, Dist., Planning, - Middle Keys District Taxing Dist. Key Largo Parks & Rec. Bldg. & Zoning $ 1,842,583 $ 34,538 $ 3,804,948 $ 614,454 $ 887,967 $ 6,318,828 _ 2,680,003 -- 637 4 -- 5 (2,302,245) -- -- -- -- -- _ -- -- -- -- 222 -- 46,602 -- -- 6,728 14,702 63,139 $ 2,266,943 $ 34,538 $ 3,805,585 $ 621,186 $ 902,891 $ 6,381,972 413,135 $ 16,090 $ 4,804 $ 37,211 $ 40,662 $ 120,592 -- -- 14,738 -- 3,416 119,630 1,918 -- 206 1,258 732 4,670 -- -- 1,349 537 2,323 26,781 153,008 -- 4,562 1,938 25,799 182,902 -- -- -- -- -- 1,440 -- -- -- 261 523 299 568,061 16,090 25,659 41,205 73,455 456,314 8,027 9,510 272 4,944 9,870 4,378 1,690,855 8,938 3,779,654 575,037 819,566 5,921,280 _ 1,698,882 18,448 3,779,926 579,981 829,436 5,925,658 $ 2,266,943 $ 34,538 $ _3,805,585 $ 621,186 $ 902,891 $ 6,381,972 E-5 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1999 911 Enhancement Fees Duck Key Security District Local Housing Assistance Cudjoe Gardens Municip. Svc. Culy. Dist. ASSETS Assets: Cash and Cash Equivalents $ 378,304 $ 102,126 $ 1,051,694 $ 82,593 Accounts Receivable: Other 26,708 -- -- -- Allowance for Other Uncollectible -- -- -- -- Mortgages/Notes Receivable -- -- 1,438,961 -- Allowance for Mortgage Receivable -- -- -- -- Due from Other Funds -- -- -- Due from Other Governmental Units -- 1 32,869 -- Interest Receivable -- -- 35,391 -- Total Assets $ 405,012 $ 102,127 $ 2,558,915 $ 82,593 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 85,874 $ 5,124 $ 3,289 $ 46,996 Retainage Payable -- -- -- 19,007 Due to Other Funds -- -- -- '- Due to Other Governmental Units -- -- 5,229 -- Accrued Comp. Absences Payable 1,053 -- - -- Accrued Wages and Benefits Payable 1,776 -- -- -- Deposits in Escrow -- -- -- "- Deferred Revenues -- -- 1,438,961 -- Other Current Liabilities -- -- '- -- Total Liabilities 88,703 5,124 1,447,479 66,003 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- -- 4,030 Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated 316,309 97,003 1,111,436 12,560 Total Fund Equity 316,309 97,003 1,111,436 16,590 Total Liabilities and Fund Equity $ 405,012 $ 102,127 $ 2,558,915 $ 82,593 M Jolly Roger Winston Estates Waterway Miscellaneous Florida Municip. Svc. Municip. Svc. Boating Special Keys Marina- Culy. Dist. Taxing Dist. Improvement Revenue Marathon Total 22,475 $ -- $ 507,460 $ 725,866 $ 71,589 $ 69,764,664 -_ -- -- -- -- 2,717,863 __ -- -- -- -- (2,302,245) __ -- -- -- -- 2,099,677 -- -- -- -- -- (387,274) 167,042 -- 1,870,626 -- -- -- 18,035 -- 5,365,060 -- -- -- -- -- 35,391 22,475 $ -- $ 507,460 $ 910,943 $ 71,589 $ 79,163,762 15,000 $ -- $ 24,650 $ 26,060 $ 14,500 $ 5,057,559 7,475 -- -- -- -- 126,891 -- -- 5,279 -- -- 1,998,383 - -- -- -- 324 908,502 -- -- 1,127 -- -- 41,973 - -- 2,057 -- 462 600,996 -- -- -- -- 380 1,380 -- -- -- 36,271 -- 3,611,806 -- -- -- -- -- 2,128 22,475 -- 33,113 62,331 15,666 12,349,618 -- -- 8,018 -- -- 376,545 __ -- -- -- -- 641,662 -- -- 466,329 848,612 55,923 65,795,937 -- -- 474,347 848,612 55,923 66,814,144 22,475 $ -- $ 507,460 $ 910,943 $ 71,589 $ 79,163,762 E-7 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Affordable Fine Road Housing and and Law Programs Forfeiture Bridge Library Revenues: Taxes $ — $ 31,562,137 $ 1,747,235 $ -- Licenses & Permits — -- -- -- Intergovernmental -- 91,128 3,268,030 — Charges for Services — 3,129,822 21,872 42,810 Fines & Forfeitures — 1,590,086 — -- Investment Income 6,274 881,222 706,194 769 Miscellaneous — 19,531 90,340 — Total Revenues 6,274 37,273,926 5,833,671 43,579 Expenditures: Current: General Government — 71,825 — — Public Safety — 35,959,708 — -- Physical Environment -- - Transportation — 4,873,219 — Economic Environment -- — 95,787 -- Human Services — -- 782,768 — Culture and Recreation -- - -- - Court Related — 532,657 — 67,203 Total Expenditures — 36,564,190 5,751,774 67,203 Excess of Revenues Over/ (Under) Expenditures 6,274 709,736 81,897 (23,624) Other Financing Sources/(Uses): Operating Transfers from Other Fund -- - -- 33,741 Operating Transfers to Other Funds -- - (531,825) -- Total Other Financing Sources/(Use — -- (531,825) 33,741 Excess of Revenues and Other Sources Over/(Under) Expenditures & Other Uses 6,274 709,736 (449,928) 10,117 Fund Balance, October 1, 1998 121,296 13,952,696 14,154,601 20,822 Residual Equity Transfer In -- -- -- -- Residual Equity Transfer Out -- (11,188) -- -- Fund Balance, September 30, 1999 $ 127,570 $ 14,651,244 $ 13,704,673 $ 30,939 _ E-8 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Tourist Tourist Dev. Tourist Tourist Development, Admin. & Development, Development, - All Districts, Promotional, District #One, District #Two, Two Cent Two Cent Three Cent Three Cent Revenues: Taxes $ 2,228,138 $ 4,617,140 $ 1,847,792 $ 159,535 "- Licenses & Permits Intergovernmental -- -- -- __ Charges for Services 26,831 55,599 22,251 1,921 Fines & Forfeitures -- -- -- __ Investment Income 147,257 152,681 132,799 12,345 Miscellaneous -- 32,855 -- -- Total Revenues 2,402,226 4,858,275 2,002,842 173,801 -- Expenditures: Current: General Government -- -- -- -- - Public Safety -- -- -- -- Physical Environment -- -- -- -- Transportation -- -- -- -- _ Economic Environment 2,083,038 5,037,373 1,769,739 191,217 Human Services -- -- -- -- Culture and Recreation -- -- -- -- _ Court Related -- -- -- -- Total Expenditures 2,083,038 5,037,373 1,769,739 191,217 — Excess of Revenues Over/ (Under) Expenditures 319,188 (179,098) 233,103 (17,416) _ Other Financing Sources/(Uses): Operating Transfers from Other Funds -- -- -- -- Operating Transfers to Other Funds -- (44,000) (6,050) (550) Total Other Financing Sources/(Uses -- (44,000) (6,050) (550) Excess of Revenues and Other Sources Over/(Under) Expenditures & Other Uses 319,188 (223,098) 227,053 (17,966) Fund Balance, October 1, 1998 2,679,670 3,575,309 2,540,195 270,945 Residual Equity Transfer In -- -- -- -- Residual Equity Transfer Out -- -- -- -- -- Fund Balance, September 30, 1999 $ 2,998,858 $ 3,352,211 $ 2,767,248 $ 252,979 E-9 Tourist Tourist Tourist Development, Development, Development, Governmental Impact Fees, Dist. #Three, Dist. #Four, District Wive, Fund Type Impact Fees, Parks and Three Cent Three Cent Three Cent Grants Roadways Recreation $ 397,033 $ 446,426 $ 571,851 $ -- $-- __ -- -- 13,937,944 -- -- 4,781 5,376 6,886 92,857 -- -- 18,814 28,758 38,021 310,990 351,486 36,292 246,262 277,297 110,390 420,628 480,560 616,758 14,588,053 628,783 146,682 __ -- -- 6,101,390 -- -- -- -- -- 5,313,527 -- -- -- -- -- 847,805 -- -- __ -- -- 147,841 711,120 -- 481,432 442,078 500,629 238,601 -- -- __ -- -- 2,047,206 -- - __ -- -- 1,053,889 -- 98,925 271,437 -- -- _ 481,432 442,078 500,629 16,021,696 711,120 98,925 (60,804) 38,482 116,129 (1,433,643) (82,337) 47,757 1,848,294 -- -- (1,210) (1,430) (1,760) (1,003,874) -- -- (1,210) (1,430) (1,760) 844,420 -- -- (62,014) 37,052 114,369 (589,223) (82,337) 47,757 439,441 564,132 717,265 3,089,346 7,026,247 685,899 733,656 $ 6,943,910 $ $ 2,500,123 831,634 601,184 $ $ 377,427 $ E-10 (Continued) _ MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Impact Fees, Impact Fees, Impact Fees, Impact Fees, Police Fire and Libraries Solid Waste Facilities EMS Revenues: Taxes $ -- $ -- $ -- $ -- Licenses & Permits -- -- -- -- Intergovernmental -- -- -- -- Charges for Services -- -- -- -- _ Fines & Forfeitures -- -- -- -- Investment Income 17,328 10,319 35,194 9,377 Miscellaneous 101,171 20,195 49,854 30,726 Total Revenues 118,499 30,514 85,048 40,103 Expenditures: Current: General Government -- -- -- -- -- Public Safety -- -- 350,787 18,210 Physical Environment -- 45,194 -- -- Transportation -- -- -- -- - Economic Environment -- -- -- -- Human Services -- -- -- -- Culture and Recreation 99,578 -- -- -- °- Court Related -- -- -- -- Total Expenditures 99,578 45,194 350,787 18,210 Excess of Revenues Over/ (Under) Expenditures 18,921 (14,680) (265,739) 21,893 Other Financing Sources/(Uses): Operating Transfers from Other Funds -- -- -- -- w Operating Transfers to Other Funds -- -- -- -- Total Other Financing Sources/(Uses -- -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures & Other Uses 18,921 (14,680) (265,739) 21,893 Fund Balance, October 1, 1998 258,051 198,935 792,211 178,345 Residual Equity Transfer In -- -- -- -- Residual Equity Transfer Out -- -- -- -- "- Fund Balance, September 30, 1999 $ 276,972 $ 184,255 $ 526,472 $ 200,238 Fire & Amb. Translator Upper Keys Unincorp. Unincorp. District #1, System Health Care Fire & Amb. Area Service Area Service Lower and Service Special District #6, District,, Dist.,Planning, Middle Keys District Taxing Dist. Key Largo Parks & Rec. Bldg. & Zoning $ 3,296,089 $ 71 $ 195 $ 521,897 $ 1,019,686 $ 4,222,916 -- -- -- -- -- 1,638,551 16,275 -- -- -- 1,734 6,760 1,297,236 -- -- 6,620 46,482 341,662 -- -- -- -- -- 58,477 143,764 1,695 190,590 35,095 56,807 332,581 3,451 -- 3,939 122 31,149 10,793 4,756,815 1,766 194,724 563,734 1,155,858 6,611,740 181,631 -- -- 25,655 -- 1,789,722 5,196,090 25,846 -- 470,928 -- 3,074,060 -- -- -- -- -- 576,900 -- -- 191,072 -- -- -- -- -- -- -- 1,075,378 -- 5,377,721 25,846 191,072 496,583 1,075,378 5,440,682 (620,906) (24,080) 3,652 67,151 80,480 1,171,058 (14,737) -- (1,790) (14,737) -- (1,790) (118,130) (118,130) (620,906) (24,080) (11,085) 67,151 78,690 1,052,928 2,319,788 42,528 3,791,011 512,830 751,636 4,872,730 -- -- -- -- (890) -- 1,698,882 $ 18,448 $ 3,779,926 $ 579,981 $ 829,436 $ 5,925,658 E-12 (Continued) ._ MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Cudjoe 911 Duck Key Local Gardens Enhancement Security Housing Municip. Svc. Fees District Assistance Culy. Dist. Revenues: Taxes $ -- $ -- $ -- $ -- Licenses & Permits -- -- -- -- Intergovernmental -- -- 911,909 -- Charges for Services 330,443 -- -- -- _ Fines & Forfeitures -- -- -- -- Investment Income 34,443 5,749 37,459 9,146 Miscellaneous -- 69,328 94,872 -- Total Revenues 364,886 75,077 1,044,240 9,146 _ Expenditures: Current: General Government -- 2,063 -- -- - Public Safety 753,189 58,412 -- -- Physical Environment -- -- -- 193,C33 Transportation -- -- -- -- - Economic Environment -- -- 462,034 -- Human Services -- -- -- -- Culture and Recreation -- -- -- -- - Court Related -- -- -- -- Total Expenditures 753,189 6L,475 462,034 193,033 Excess of Revenues Over/ (Under) Expenditures (388,303) 14,602 582,206 (183,887) Other Financing Sources/(Uses): Operating Transfers from Other Funds -- -- -- -- Operating Transfers to Other Funds -- -- -- -- Total Other Financing Sources/(Uses -- -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures & Other Uses (388,303) 14,602 582,206 (183,887) Fund Balance, October 1, 1998 704,612 82,401 529,230 200,477 - Residual Equity Transfer In -- -- -- -- Residual Equity Transfer Out -- -- -- -- '- Fund Balance, September 30, 1999 $ 316,309 $ 97,003 $ 1,111,436 $ 16,590 - E-13 Jolly Roger Winston Estates Waterway Miscellaneous Florida Municip. Svc. Municip. Svc. Boating Special Keys Marina- Culy. Dist. Taxing Dist. Improvement Revenue Marathon Total $ - $ - $ -- $ - $ -- $ 52,638,141 - - -- 598 -- 1,639,149 - - 170,817 17,845 -- 18,422,442 -- -- -- 8,416 39,189 5,481,054 -- - -- 211,496 -- 1,860,059 3,405 184 21,929 14,487 2,732 3,786,186 - - - 25,810 4,092 1,222,177 3,405 184 192,746 278,652 46,013 85,049,208 -- - - - - 8,172,286 - - -- 16,450 - 51,237,207 98,314 36,743 125,313 - - 1,923,302 - - - -- - 5,732,180 - - -- - 11,301,928 - -- -- 27,190 -- 3,048,236 -_ - - - 115,090 2,442,860 - - - 800 - 872,097 -- 98,314 36,743 125,313 44,440 115,090 84,730,096 (94,909) (36,559) 67,433 234,212 (69,077) 319,112 19,692 -- - -- 125,000 2,026,727 -- -- (15,417) - -- (1,740,773) -- 19,692 - (15,417) -- 125,000 285,954 (75,217) (36,559) 52,016 234,212 55,923 605,066 75,217 36,573 422,331 - - 65,606,770 -- -- -- 614,400 - 614,400 -- (14) -- -- - (12,092) $ 474,347 $ 848,612 $ 55,923 $ 66,814,144 E14 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Investment Income Expenditures: Current: Economic Environment: Affordable Housing Initiatives -- Elderly Homeowner Rehabilitation Rental Rehab _ Total Expenditures Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Use Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 s Variance Favorable Budget Actual (Unfavorable) $ -- $ 6,274 $ 6,274 50,000 -- 50,000 16,126 -- 16,126 26,472 -- 26,472 92,598 -- 92,598 (92,598) 6,274 98,872 (5,000) -- 5,000 (97,598) 6,274 103,872 121,296 121,296 -- $ 23,698 $ 127,570 $ 103,872 E-15 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes Intergovernmental Charges for Services Fines and Forfeitures Investment Income Miscellaneous Total Revenues Expenditures: Current: General Government: Tax Increment Payment Vehicle Replacement Total General Government Budget Actual $ 32,384,175 $ 31,562,137 $ 9,641,852 91,128 2,097,012 3,129,822 26,543,846 1,590,086 621,696 881,222 7,000 19,531 71,295,581 37,273,926 71,825 71,825 2,919 -- 74,744 71,825 Variance Favorable (Unfavorable) (822,038) (9,550,724) 1,032,810 (24,953,760) 259,526 12,531 (34,021,655) 2,919 2,919 Public Safety: Sheriffs Budget 30,949,524 30,949,524 -- Sheriffs Group Insurance 3,782,263 3,689,485 92,778 LEEA Funds 75,000 75,000 -- Sheriffs HIDTA Grants 9,606,852 -- 9,606,852 Sheriffs Off -Duty Program 5,433 -- 51433 Sheriffs Alcohol Beverage & Tobacco 64,882 -- 64,882 Sheriffs Airport Services 309,696 -- 309,696 Sheriffs Federal. Asset Sharing Program 25,282,357 -- 25,282,357 Jail Operations 109,229 107,117 2,112 Public Works Correction Facilities 1,185,280 1,070,100 115,180 Keys to Recovery Program 68,482 68,482 -- Total Public Safety 71,438,998 35,959,708 35,479,290 Court Related: Sheriff Extradition 76,500 49,780 26,720 Court Reporting Services 81,000 75,607 5,393 Clinical Evaluations 50,000 36,285 13,715 Court Interpreters 34,000 33,359 641 Witness Coordination 77,495 77,485 10 Expert Witness Fees 56,500 51,701 4,799 Public Defender. Conflicts 244,000 190,705 53,295 Other Circuit Court Criminal Costs 23,500 17,735 5,765 Total Court Related 642,995 532,657 110,338 Total Expenditures 72,156,737 36,564,190 35,592,547 E-16 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues Over/ (Under) Expenditures (861,156) 709,736 1,570,892 Other Financing Sources/(Uses): Reserve for Contingencies (849,011) -- 849,011 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,710,167) 709,736 2,419,903 Fund Balance, October 1, 1998 13,952,696 13,952,696 -- '" Residual Equity Transfer Out (11,188) (11,188) -- Fund Balance, September 30, 1999 $ 12,231,341 $ 14,651,244 $ 2,419,903 E-17 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS . STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 4,050,000 $ 1,747,235 $ (2,302,765) Intergovernmental -- 3,268,030 3,268,030 Charges for Services 19,500 21,872 2,372 Investment Income 500,000 706,194 206,194 Miscellaneous 33,000 90,340 57,340 Total Revenues 4,602,500 5,833,671 1,231,171 Expenditures: Current: Transportation: Road Department Boot Key Bridge County Engineer Local Option Gas Tax: Street Lighting Local Option Gas Tax Projects 80% Gas Tax In -House Projects Total Transportation Economic Environment: Veteran's Affairs Transportation Human Services: Guidance Clinic Transport Transportation - Human Services Total Human Services Total Expenditures Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers to Other Funds 2,913,785 2,201,032 144,390 105,557 692,636 256,282 300,784 204,544 1,578,880 89,930 7,106,168 1,910,463 250,000 105,411 12,986,643 4,873,219 101,474 95,787 13,000 13,000 910,428 769,768 923,428 782,768 14,011,545 5,751,774 (9,409,045) 81,897 (448,863) -- (558,493) (531,825) 712,753 38,833 436,354 96,240 1,488,950 5,195,705 144,589 8,113,424 5,687 140,660 140,660 8,259,771 9,490,942 448,863 26,668 E-18 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Total Other Financing Sources/(Uses) (1,007,356) (531,825) 475,531 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (10,416,401) (449,928) 9,966,473 Fund Balance, October 1, 1998 14,154,601 14,154,601 -- Fund Balance, September 30, 1999 $ 3,738,200 $ 13,704,673 $ 9,966,473 E-19 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 35,000 $ 42,810 $ 7,810 Investment Income 500 769 269 Total Revenues 35,500 43,579 8,079 Expenditures: Current: Court Related: Judicial Support Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other funds Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 $ E-20 77,242 67,203 10,039 (41,742) (23,624) 18,118 224 33,741 33,517 33,741 224 (8,225) 10,117 18,342 20,822 20,822 -- 12,597 $ 30,939 $ 18,342 (224) 33,741 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,864,816 $ 2,228,138 $ 363,322 Charges for Services -- 26,831 26,831 Investment Income -- 147,257 147,257 Total Revenues 1,864,816 2,402,226 537,410 Expenditures: Current: Economic Environment: Cultural Umbrella 450,000 357,235 92,765 Fishing Umbrella 550,800 470,119 80,681 Dive Umbrella 200,000 190,764 9,236 Operations 1,245,776 1,064,920 180,856 Catastrophic Emer9ency 464,172 -- 464,172 Total Expenditures 2,910,748 2,083,038 827,710 Excess of Revenues Over/ (Under) Expenditures (1,045,932) 319,188 1,365,120 Fund Balance, October 1, 1998 2,679,670 2,679,670 -- Fund Balance, September 30, 1999 $ 1,633,738 $ 2,998,858 $ 1,365,120 E-21 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, ADMINISTRATIVE AND PROMOTIONAL, TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes Charges for Services Investment Income Miscellaneous Total Revenues Expenditures: Current: Economic Environment: Advertising and Promotion Administrative Services Catastrophic Emergency Total Expenditures Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Operating Transfers to Other Funds Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses Fund Balance, October 1, 1998. Fund Balance, September 30, 1999 Budget $ 3,864,266 $ 3,864,266 Actual Variance Favorable (Unfavorable) 4,617,140 $ 752,874 55,599 55,599 152,681 152,681 32,855 32,855 4,858,275 994,009 4,789,562 4,628,441 161,121 425,804 408,932 16,872 407,823 — 407,823 5,623,189 5,037,373 585,816 (1,758,923) (179,098) 1,579,825 (44,000) (44,000) -- - (1,802,923) (223,098) 1,579,825 3,575,309 3,575,309 -- $ 1,772,386 $ 3,352,211 $ 1,579,825 E-22 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #ONE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,570,897 $ 1,847,792 $ 276,895 Charges for Services -- 22,251 22,251 Investment Income -- 132,799 132,799 Total Revenues 1,570,897 2,002,842 431,945 Expenditures: Current: Economic Environment: TDC Administrative 49,221 44,099 5,122 Tourist Information Services 207,000 207,000 -- Bricks and Mortar 253,725 207,031 46,695 Special Events 567,753 256,754 310,999 _ Promotion and Advertising 1,136,109 1,054,855 81,254 Beaches 550,000 -- 550,000 Catastrophic Emergency 253,937 -- 253,937 Total Expenditures 3,017,746 1,769,739 1,248,007 Excess of Revenues Over/ _ (Under) Expenditures (1,446,849) 233,103 1,679,952 Other Financing Sources/(Uses): Operating Transfers to Other Funds (6,050) (6,050) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,452,899) 227,053 1,679,952 Fund Balance, October 1, 1998 2,540,195 2,540,195 -- Fund Balance, September 30, 1999 $ 1,087,296 $ 2,767,248 $ 1,679,952 E-23 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #TWO, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 149,374 $ 159,535 $ 10,161 Charges for Services -- 1,921 1,921 Investment Income -- 12,345 12,345 Total Revenues 149,374 173,801 24,427 Expenditures: Current: Economic Environment: TDC Administrative 5,957 4,127 1,830 Tourist Information Services 54,000 54,000 -- Bricks and Mortar 144,286 74,214 70,072 Special Events 14,223 4,028 10,195 Promotion and Advertising 103,493 54,848 48,645 Catastrophic Emergency 9,783 -- 9,783 Total Expenditures 331,742 191,217 140,525 Excess of Revenues Over/ (Under) Expenditures (182,368) (17,416) 164,952 Other Financing Sources/(Uses): Operating Transfers to Other Funds (550) (550) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (182,918) (17,966) 164,952 Fund Balance, October 1, 1998 270,945 270,945 -- Fund Balance, September 30, 1999 $ 88,027 $ 252,979 $ 164,952 E-24 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #THREE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 336,572 $ 397,033 $ 60,461 Charges for Services -- 4,781 4,781 Investment Income -- 18,814 18,814 Total Revenues 336,572 420,628 84,056 Expenditures: Current: Economic Environment: TDC Administrative 12,883 9,090 3,793 Tourist Information Services 80,000 80,000 -- Bricks and Mortar 100,991 69,002 31,989 Special Events 39,161 30,000 9,161 Promotion and Advertising 350,284 293,340 56,944 Catastrophic Emergency 39,322 -- 39,322 Total Expenditures 622,641 481,432 141,209 Excess of Revenues Over/ _ (Under) Expenditures (286,069) (60,804) 225,265 Other Financing Sources/(Uses): Operating Transfers to Other Funds (1,210) (1,210) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (287,279) (62,014) 225,265 Fund Balance, October 1, 1998 439,441 439,441 - Fund Balance, September 30, 1999 $ 152,162 $ 377,427 $ 225,265 E-25 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #FOUR, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: _ Taxes $ 353,656 $ 446,426 $ 92,770 Charges for Services -- 5,376 5,376 Investment Income -- 28,758 28,758 Total Revenues 353,656 480,560 126,904 Expenditures: Current: Economic Environment: TDC Administrative 14,649 10,356 4,293 Tourist Information Services 80,000 80,000 -- Bricks and Mortar 91,979 4,773 87,206 Special Events 59,750 4,965 54,785 Promotion and Advertising 342,915 341,984 931 Catastrophic Emergency 122,904 -- 122,904 Total Expenditures 712,197 442,078 270,119 Excess of Revenues Over/ (Under) Expenditures (358,541) 38,482 397,023 Other Financing Sources/(Uses): Operating Transfers to Other Funds (1,430) (1,430) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (359,971) 37,052 397,023 Fund Balance, October 1, 1998 564,132 564,132 -- Fund Balance, September 30, 1999 $ 204,161 $ 601,184 $ 397,023 E-26 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #FIVE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 456,034 $ 571,851 $ 115,817 - Charges for Services -- 6,886 6,886 Investment Income -- 38,021 38,021 - Total Revenues 456,034 616,758 160,724 Expenditures: - Current: Economic Environment: TDC Administrative 16,637 12,693 3,944 Tourist Information Services 93,000 93,000 -- Bricks and Mortar 208,192 37,469 170,723 Special Events 14,412 -- 14,412 Promotion and Advertising 477,731 357,467 120,264 Catastrophic Emergency 66,702 -- 66,702 Total Expenditures 876,674 500,629 376,045 Excess of Revenues Over/ (Under) Expenditures (420,640) 116,129 536,769 Other Financing Sources/(Uses): Operating Transfers to Other Funds (1,760) (1,760) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (422,400) 114,369 536,769 Fund Balance, October 1, 1998 717,265 717,265 -- Fund Balance, September 30, 1999 $ 294,865 $ 831,634 $ 536,769 E-27 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Intergovernmental Charges for Services Investment Income Miscellaneous Total Revenues Expenditures: Current: General Government: Anti -Drug Program Admin. Florida Communities Trust-ROGO Total General Government Public Safety: Inmate Intervention/Residential Program I Hazardous Material Plan Update Hurricane Andrew Recovery FEMA-Hurricane Georges FEMA-Tropical Storm Mitch Emergency Management Base Grant EMA State and Local Assistance Nutrition Center Shutters EMS Award Grant Local Mitigation Strategy Project Canal Cleanup Total Public Safety Physical Environment: Sewage Treatment & Disposal Systems Sanitary Wastewater Master Plan Special Waterways Program Derelict Vessels 1999 SWPP- CM/BR 1999 Stormwater Management Plan Sentinel Fisheries Program SWPP Installation & Maintenance Total Physical Environment Budget $ 17,541,272 $ 177,883 13,458 3,187,626 Actual 13,937,944 $ 92,857 310,990 246,262 20,920,239 14,588,053 19,000 -- 6,119,390 6,101,390 6,138,390 6,101,390 Variance Favorable (Unfavorable) (3,603,328) (85,026) 297,532 (2,941,364) (6,332,186) 19,000 18,000 37,000 112,193 112,193 -- 6,069 1,826 4,243 379,482 379,462 20 4,459,914 1,918,807 2,541,107 147,162 91,796 55,366 102,225 86,892 15,333 28,940 19,034 9,906 310,375 12,000 298,375 375,268 -- 375,268 110,251 47,052 63,199 4,798,807 2,644,465 2,154,342 10,830,686 5,313,527 5,517,159 1,803,398 331,860 1,471,538 1,385,491 312,884 1,072,607 118,418 41,060 77,358 61,800 57,448 4,352 20,875 13,400 7,475 80,278 58,269 22,009 30,273 17,236 13,037 15,648 15,648 -- 3,516,181 847,805 2,668,376 E-28 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) - Transportation: Transportation Study Plan Update ' 240,660 98,639 142,021 Bicycle & Pedestrian Plan II 4,900 4,900 -- -- Overseas Heritage Trail 180,000 -- 180,000 Bicycle Pedestrian Coordination 71,000 -- 71,000 Dept Of Transportation Aerolite Bus 48,000 44,302 3,698 Total Transportation 544,560 147,841 396,719 Economic Environment: JTPA Summer Youth Emplymnt & Training 219,135 94,869 124,266 JTPA Liaison 27,437 26,389 1,048 JTPA Title IIA/IIC/III Intake Services 124,917 117,343 7,574 Total Economic Environment 371,489 238,601 132,888 Human Services: Heron Residential Program 44,128 43,484 644 Senior Community Serv. Employment 470,951 248,525 222,426 Title Ill-B Support Services 110,388 58,358 52,030 Title III -CI Congregate Meals 282,731 203,936 78,795 Title III-CII Home Delivered Meals 335,284 227,241 108,043 Title III-D In -Home Services 44,306 32,406 11,900 Alzheimer's Disease Initiative 124,195 71,131 53,064 Community Care for Disabled Adults 230,740 119,117 111,623 Community Care for the Elderly 1,387,161 762,518 624,643 Home Care for the Elderly 34,173 17,852 16,321 Teenline 19,465 . 15,294 4,171 Sunshine House 53,984 53,984 -- Juvenile Community Intervention 45,014 45,014 -- Florida Keys Youth Council 10,000 -- 10,000 Low Income Home Energy Program 199,245 148,346 50,899 Total Human Services 3,391,765 2,047,206 1,344,559 Culture and Recreation: Library Automation Enhancement 50,000 50,000 -- Gates Center FPR Tech Access 43,374 -- 43,374 Florida Communities Trust -Swartz #2 1,003,889 1,003,889 -- Sombrero Beach Restrooms 91,375 -- 91,375 Artificial Reef Program 50,000 -- 50,000 Total Cultural and Recreation 1,238,638 1,053,889 184,749 E-29 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Court Related: Court Reporter Grant -in -Aid - Circuit Drug Court Improvement & Enhancement Juvenile Drug Court Improv. & Enhancement Local Law Enforcement Block Grant Court Reporter Grant -in -Aid - County Traffic Infraction Hearing Office Total Court Related Total Expenditures Excess of Revenues Over/(Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) 17,899 17,899 -- 123,660 121,909 1,751 42,635 40,002 2,633 51,523 51,523 -- 19,500 19,500 -- 29,370 20,604 8,766 284,587 271,437 13,150 26,316,296 16,021,696 10,294,600 (5,396,057) (1,433,643) 3,962,414 (89,957) -- 89,957 5,753,639 1,848,294 (3,905,345) (1,003,874) (1,003,874) -- 4,659,808 844,420 (3,815,388) (736,249) (589,223) 147,026 3,089,346 3,089,346 -- $ 2,353,097 $ 2,500,123 $ 147,026 E-30 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND - CHANGES IN FUND BALANCE -BUDGET AND ACTUAL IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 - Budget Actual Revenues: Investment Income $ 168,500 $ 351,486 $ -- Miscellaneous 247,000 277,297 Total Revenues 415,500 628,783 Expenditures: Current: Transportation: Fair Share Improvement County Wide 3,154,048 -- Fair Share Improvement Dist 1 230,206 -- _ Fair Share Improvement Dist 2 814,078 633 Fair Share Improvement Dist 3 597,422 30,487 Fair Share Improvement Key Colony Beach 119,744 -- Fair Share Improvement Islamorada 680,000 680,000 Total Expenditures 5,595,498 711,120 Excess of Revenues Over/ (Under) Expenditures (5,179,998) (82,337) Other Financing Sources/(Uses): Operating Transfers to Other Funds (60,000) -- "' Excess of Revenues and Other Sources Over/ Variance Favorable (Unfavorable) 182,986 30,297 213,283 3,154, 048 230,206 813,445 566,935 119,744 4,884,378 5,097,661 (Under) Expenditures and Other Uses (5,239,998) (82,337) 5,157,661 Fund Balance, October 1, 1998 7,026,247 7,026,247 -- Fund Balance, September 30, 1999 $ 1,786,249 $ 6,943,910 $ 5,157,661 E-31 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) - Revenues: Investment Income $ 18,500 $ 36,292 $ 17,792 Miscellaneous 49,000 110,390 61,390 Total Revenues 67,500 146,682 79,182 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 125,974 -- 125,974 Fair Share Improvement Dist 2 130,099 340 129,759 Fair Share Improvement Dist 3 228,761 340 228,421 Fair Share Improvement Key Colony Beach 1,425 -- 1,425 Fair Share Improvement Islamorada 28,245 28,245 -- Fair Share Improvement Veteran's Park 70,000 70,000 -- Total Expenditures 584,504 98,925 485,579 Excess of Revenues Over/ (Under) Expenditures (517,004) 47,757 564,761 Fund Balance, October 1, 1998 685,899 685,899 -- - Fund Balance, September 30, 1999 $ 168,895 $ 733,656 $ 564,761 E-32 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: — Investment Income Miscellaneous Total Revenues Expenditures: -- Current: Culture and Recreation: Fair Share Improvement County Wide Fair Share Library Materials Fair Share Library Automation Total Expenditures Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) $ 2,000 $ 17,328 $ 15,328 110,000 101,171 (8,829) 112,000 118,499 6,499 306,400 484 305,916 50,000 49,094 906 50,000 50,000 -- 406,400 99,578 306,822 (294,400) 18,921 313,321 258,051 258,051 -- $ (36,349) $ 276,972 $ 313,321 E-33 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Investment Income Miscellaneous Total Revenues Expenditures: Current: Physical Environment:. Fair Share Improvement Projects Hazardous Waste Covers MSD Accounting System Total Expenditures Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Budget $ 3,000 $ 15,000 18,000 Variance Favorable Actual (Unfavorable) 10,319 $ 7,319 20,195 5,195 30,514 12,514 61,002 128 60,874 70,000 17,150 52,850 35,000 27,916 7,084 166,002 45,194 120,808 (148,002) (14,680) 133,322 198,935 198,935 -- $ 50,9.33 $ 184,255 $ 133,322 E-34 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Investment Income Miscellaneous Total Revenues Expenditures: Current: _. Public Safety: Fair Share Improvement County Wide Detention Facility Plantation Key Total Expenditures Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) $ 25,000 $ 35,194 $ 10,194 40,000 49,854 9,854 65,000 85,048 20,048 1,000 300 700 454,860 350,487 104,373 455,860 350,787 105,073 (390,860) (265,739) 125,121 792,211 792,211 -- $ 401,351 $ 526,472 $ 125,121 E-35 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - FIRE AND EMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Investment Income Miscellaneous Total Revenues Expenditures: Current: Public Safety: Fair Share Improvement Dist 1 Fair Share Improvement. Dist 2 Fair Share Improvement Dist 3 Fair Share Improvement Key Colony Beach Fair Share Improvement Islamorada Total Expenditures Excess of Revenues Over/ Budget $ 5,900 $ 17,000 22,900 Variance Favorable Actual (Unfavorable) 9,377 $ 3,477 30,726 13,726 40,103 17,203 49,416 -- 49,416 19,988 105 19,883 58,546 105 58,441 6,532 -- 6,532 18,000 18,000 -- 152,482 18,210 134,272 (Under) Expenditures (129,582) 21,893 151,475 Fund Balance, October 1, 1998 178,345 178,345 -- Fund Balance, September 30, 1999 $ 48,763 $ 200,238 $ 151,475 E-36 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT #1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Budget Revenues: Taxes $ 3,395,113 $ Intergovernmental 10,000 Charges for Services 1,283,000 Investment Income 100,000 Miscellaneous -- Total Revenues 4,788,113 Expenditures: Current: General Government: Tax Collector 162,000 Property Appraiser 95,000 Total General Government 257,000 Public Safety: District 1 Central Services 37,611 Fire Rescue - Central 2,354,448 Lower & Middle Keys Ambulance District 3,488,732 Total Public Safety 5,880,791 Total Expenditures 6,137,791 Excess of Revenues Over/ (Under) Expenditures (1,349,678) Other Financing Sources/(Uses): Reserve for Contingencies (111,133) Excess of Revenues and Other Sources Over/ Actual Variance Favorable (Unfavorable) 3,296,089 $ (99,024) 16,275 6,275 1,297,236 14,236 143,764 43,764 3,451 3,451 4,756,815 (31,298) 95,697 66,303 85,934 9,066 181,631 75,369 37,309 302 1,782,626 571,822 3,376,155 112,577 5,196,090 684,701 5,377,721 760,070 (620,906) 728,772 -- 111,133 (Under) Expenditures and Other Uses (1,460,811) (620,906) 839,905 Fund Balance, October 1, 1998 2,319,788 2,319,788 -- Fund Balance, September 30, 1999 $ 858,977 $ 1,698,882 $ 839,905 E-37 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes Investment Income Total Revenues Expenditures: Current Public Safety: Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) $ -- $ 71 $ 71 -- 1,695 1,695 -- 1,766 1,766 40,000 25,846 14,154 (40,000) (24,080) 15,920 42,528 42,528 -- $ 2,528 $ 18,448 $ 15,920 E-38 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: $ -- $ 195 $ 195 Taxes Investment Income 100,000 190,590 90,590 Miscellaneous -- 3,939 3,939 Total Revenues 100,000 194,724 94,724 Expenditures: Current: General Government: 100 Tax Collector Fees 100 -- Human Services: Trauma Care Administration 143,794 84,Z-- 59,437 Transportation and Treatr��nt 1,248,586 104,618 1,143,968 Pre -Transportation Hospital & Physical Care 147,879 2,097 145,782 Upgrading Facilities & Staff Services 887,266 -- 887,266 Total Human Services 2,427,525 191,072 2,236,453 _ Total Expenditures 2,427,625 191,072 2,236,553 Excess of Revenues Over/ (Under) Expenditures (2,327,625) 3,652 2,331,277 Other Financing Sources/(Uses): Reserve for Contingencies (101,375) -- 101,375 Operating Transfers to Other Funds (16,000) (14,737) 1,263 Total Other Funding Sources/(Uses) (117,375) (14,737) 102,638 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,445,000) (11,085) 2,433,915 Fund Balance, October 1, 1998 3,791,011 3,791,011 -- - Fund Balance, September 30, 1999 $ 1,346,011 $ 3,779,926 $ 2,433,915 E-39 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT #6 - KEY LARGO SPECIAL REVENUE FUND FOR THE, FISCAL YEAR ENDED SEPTEMBER 30, 1999 Budget Revenues: Taxes $ 536,108 $ Charges for Services -- Investment Income 15,000 Miscellaneous Total Revenues 551,108 Expenditures: Current: General Government: Tax Collector Fees 24,000 Property Appraiser Fees 12,000 Total General Government 36,000 Public Safety: Key Largo Volunteer Ambulance 317,511 Key Largo Volunteer Fire Dept. 376,351 Total Public Safety 693,862 Total Expenditures 729,862 Excess of Revenues Over/ (Under) Expenditures (178,754) Other Financing Sources/(Uses): Reserve for Contingencies (10,000) Excess of Revenues and Other Sources Over/ Actual 521,897 $ 6,620 35,095 122 563,734 Variance Favorable (Unfavorable) (14,211) 6,620 20,095 122 12,626 15,057 8,943 10,598 1,402 25,655 10,345 272,412 198,516 45,099 177,835 470,928 222,934 496,583 233,279 67,151 245,905 -- 10,000 (Under) Expenditures and Other Uses (188,754) 67,151 255,905 Fund Balance, October 1, 1998 512,830 512,830 -- Fund Balance, September 30, 1999 $ 324,076 $ 579,981 $ 255,905 E-40 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Budget Variance Favorable Actual (Unfavorable) Revenues: Taxes $ 1,050,464 $ 1,019,686 $ (30,778) Intergovernmental -- 1,734 1,734 Charges for Services 25,000 46,482 21,482 Investment Income 25,000 56,807 31,807 Miscellaneous 10,000 31,149 21,149 Total Revenues 1,110,464 1,155,858 45,394 Expenditures: Current: Culture and Recreation: Parks & Beaches Unincorporated 1,264,151 1,075,378 188,773 Vehicle Replacement 3,995 -- 3,995 Total Expenditures 1,268,146 1,075,378 192,768 Excess of Revenues Over/ (Under) Expenditures (157,682) 80,480 238,162 Other Financing Sources/(Uses): Reserve for Contingencies (14,005) -- 14,005 Operating Transfers to Other Funds (7,790) (1,790) 6,000 Total Other Financing Sources/(Uses) (21,795) (1,790) 20,005 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (179,477) 78,690 258,167 Fund Balance, October 1, 1998 751,636 751,636 -- Residual Equity Transfer Out -- (890) (890) Fund Balance, September 30, 1999 $ 572,159 $ 829,436 $ 257,277 E-41 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Income Miscellaneous Total Revenues Expenditures: Current: General Government: Tax Collector Fees Property Appraiser Fees County Attorney Planning and Zoning 2010 Comprehensive Plan Planning Commission Growth Management ROGO Implementation Planning and Building Refunds Vehicle Replacement Total General Government Public Safety: Building Department Code Enforcement Fire & Rescue Coordinator Fire Marshall Total Public Safety Physical Environment: Environmental Resources Marine Resources Total Physical Environment Total Expenditures Variance Favorable Budget Actual (Unfavorable) $ 4,351,551 $ 4,222,916 $ (128,635) 968,000 1,638,551 670,551 4,000 6,760 2,760 140,300 341,662 201,362 25,000 58,477 33,477 150,000 332,581 182,581 5,000 10,793 5,793 5,643,851 6,611,740 967,889 185,000 119,283 65,717 135,000 125,473 9,527 69,982 -- 69,982 1,479,791 1,120,382 359,409 595,870 8,050 587,820 49,206 40,794 8,412 434,544 366,333 68,211 20,000 -- 20,000 30,000 9,407 20,593 15,621 -- 15,621 3,015,014 1,789,722 1,225,292 1,781,393 1,623,589 157,804 1,141,308 1,065,070 76,238 241,696 180,556 61,140 257,245 204,845 52,400 3,421,642 3,074,060 347,582 406,746 187,073 593,819 7,030,475 E-42 392,524 184,376 576,900 5,440,682 14,222 2,697 16,919 1,589,793 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 199.9 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues Over/ — (Under) Expenditures (1,386,624) 1,171,058 2,557,682 Other Financing Sources/(Uses): .— Reserve for Contingencies (352,052) -- 352,052 Operating Transfers to Other Funds (118,130) (118,130) -- Total Other Financing Sources/(Uses) (470,182) (118,130) 352,052 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,856,806) 1,052,928 2,909,734 Fund Balance, October 1, 1998 4,872,730 4,872,730 -- Fund Balance, September 30, 1999 $ 3,015,924 $ 5,925,658 $ 2,909,734 E-43 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL 911 ENHANCEMENT FEES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 305,349 $ 330,443 $ 25,094 Investment Income 5,000 34,443 29,443 Total Revenues 310,349 364,886 54,537 Expenditures: Current: Public Safety: 911 Emergency System 854,832 753,189 101,643 Excess of Revenues Over/ (Under) Expenditures (544,483) (388,303) 156,180 Fund Balance, October 1, 1998 704,612 704,612 -- Fund Balance, September 30, 1999 $ 160,129 $ 316,309 $ 156,180 E-44 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND - FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance - Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 2,000 $ 5,749 $ 3,749 Miscellaneous 65,000 69,328 4,328 Total Revenues 67,000 75,077 8,077 Expenditures: _ Current: General Government: Tax Collector Fees 2,200 2,063 137 _ Public Safety: Island Security 91,650 58,412 33,238 Total Expenditures 93,850 60,475 33,375 Excess of Revenues Over/ (Under) Expenditures (26,850) 14,602 41,452 Other Financing Sources/(Uses): Reserve for Contingencies (9,800) -- 9,800 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (36,650) 14,602 51,252 Fund Balance, October 1, 1998 82,401 82,401 -- Fund Balance, September 30, 1999 $ 45,751 $ 97,003 $ 51,252 E-45 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FIJND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Intergovernmental Investment Income Miscellaneous Total Revenues Expenditures: Current: Economic Environment: Home Ownership/Rehab Existing Home Ownership/Fair Housing Administration Rental Rehabilitation Poinciana Disaster Mitigation/Recovery Total Expenditures Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis Adjustment for Mortgage Receivables Adjustment for Mortgage Loans Made Total Adjustments Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses GAAP Basis Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) $ 536,912 $ 911,909 $ 374,997 -- 37,459 37,459 100,000 94,872 (5,128) 636,912 1,044,240 407,328 427,818 132,380 295,438 24,000 20,057 3,943 57,698 57,698 -- 120,800 71,339 49,461 100,000 100,000 -- 100,000 80,560 19,440 830,316 462,034 368,282 (193,404) 582,206 775,610 (25,000) 25,000 (218,404) 582,206 800,610 -- (24,276) (24,276) -- 24,276 24,276 (218,404) 582,206 800,610 529,230 529,230 -- $ 310,826 $ 1,111,436 $ 8001610 E-46 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CUDJOE GARDENS MUNICIPAL SERVICE CULVERT DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable - Budget Actual (Unfavorable) Revenues: Investment Income $ -- $ 9,146 $ 9,146 Total Revenues -- 9,146 9,146 Expenditures: Current: Physical Environment: Cudjoe Gardens Culverts 200,477 193,033 7,444 Excess of Revenues Over/ (Under) Expenditures (200,477) (183,887) 16,590 Fund Balance, October 1, 1998 200,477 200,477 -- Fund Balance, September 30, 1999 $ -- $ 16,590 $ 16,590 E-47 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL JOLLY ROGER ESTATES MUNICIPAL SERVICE CULVERT DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 3,405 $ 3,405 $ -- Total Revenues 3,405 3,405 -- Expenditures: Current: Physical Environment: Jolly Roger Estates Culverts 98,314 98,314 -- Excess of Revenues Over/ (Under) Expenditures (94,909) (94,909) -- Other Financing Sources/(Uses): Operating Transfers from Other Funds 19,692 19,692 -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (75,217) (75,217) -- Fund Balance, October 1, 1998 75,217 75,217 -- Fund Balance, September 30, 1999 $ -- $ -- $ E-48 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL WINSTON WATERWAY MUNICIPAL SERVICE TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable - Budget Actual (Unfavorable) Revenues: Investment Income $ -- $ 184 $ 184 Expenditures: Current: Physical Environment: Special Assessment Refund 40,000 36,743 3,257 -- Excess of Revenues Over/ (Under) Expenditures (40,000) (36,559) 3,441 Fund Balance, October 1, 1998 36,573 36,573 -- Residual Equity Transfer Out -- (14) (14) _ Fund Balance, September 30, 1999 $ (3,427) $ -- $ 3,427 E-49 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL BOATING IMPROVEMENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 162,000 $ 170,817 $ 8,817 Investment Income -- 21,929 21,929 Total Revenues 162,000 192,746 30,746 Expenditures: Current: Physical Environment: Channel Marker 2.Bonefish Bay 2,000 2,000 -- Navigation Boot/Sisters 8,225 8,225 -- Navigation Lake Pg/Layton 10,375 10,375 -- Piling Caps 1,513 -- 1,513 Derelict Vessels -Marathon 23,985 -- 23,985 Boating Improvement 115,496 -- 115,496 Marine Debris Removal 7,325 2,513 4,812 Boating Improvement Funds 49,530 48,616 914 Coco Plum Channel Markers 1,750 1,750 -- Derelict Vessels Zone 1 50,000 12,180 37,820 Derelict Vessels Zone 2 50,000 -- 50,000 Derelict Vessels Zone 3 50,000 2,128 47,872 DV03A2591, 2605, 2603 9,600 9,600 -- Aids to Navigation 4,735 -- 4,735 DV Hurricane Georges 25,000 24,977 23 Pump -Out and Dump Station 1 23,450 2,949 20,501 Sunset Point Boat Ramp 2,500 -- 2,500 Other Uses Fund 157 50,000 -- 50,000 Total Expenditures 485,484 125,313 360,171 Excess of Revenues Over/ (Under) Expenditures (323,484) 67,433 390,917 Other Financing Sources/(Uses): Operating Transfers to Other Funds (18,418) (15,417) 3,001 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (341,902) 52,016 393,918 Fund Balance, October 1, 1998 422,331 422,331 -- Fund Balance, September 30, 1999 $ 80,429 $ 474,347 $ 393,918 E-50 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL MISCELLANEOUS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Income Miscellaneous Revenues Total Revenues Expenditures: Current: Public Safety: Law Enforcement Emergency Disaster Relief Total Public Safety Economic Environment: Industrial Development Authority _ Human Services: Florida Keys Council Handicapped Rekoendt Bequest Total Human Services - Culture/Recreation: Wilhelmina Harvey Park Circuit Court Family: Alternative Dispute Resolution -Family Alternative Dispute Resolution -Civil Total Circuit Court Family Total Expenditures Excess of Revenues Over/ (Under) Expenditures Variance Favorable Budget Actual (Unfavorable) 598 $ 598 17,845 17,845 -- -- 8,416 8,416 -- 211,496 211,496 806 14,487 13,681 -- 25,810 25,810 18,651 278,652 260,001 17,845 -- 17,845 437,568 16,450 421,118 455,41.3 16,450 438,963 30,271 -- 30,271 11,188 1,381 9,807 25,809 25,809 -- 36,997 27,190 9,807 6,806 -- 6,806 4,390 800 3,590 15,056 -- 15,056 19,446 800 18,646 548,933 44,440 504,493 (530,282) 234,212 764,494 E-51 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL MISCELLANEOUS SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Other Financing Sources/(Uses): Operating Transfers from Other Funds 530,282 -- (530,282) Excess of Revenues and Other Sources Over/(Under) Expenditures and. Other Uses -- 234,212 234,212 Fund Balance, October 1, 1998 Residual Equity Transfer In 614,401 614,400 (1) Fund Balance, September 30, 1999 $ 614,401 $ 848,612 $ 234,211 E-52 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FLORIDA KEYS MARINA- MARATHON SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Budget Revenues: Charges for Services $ -- $ - Investment Income -- Miscellaneous Revenues -- -- Total Revenues -- Expenditures: Current: Culture/Recreation: Marathon Marine Facility _ Excess of Revenues Over/ (Under) Expenditures _ Other Financing Sources/(Uses): Operating Transfers from Other Funds _ Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses Fund Balance, October 1, 1998 Variance Favorable Actual (Unfavorable) 39,189 $ 39,189 2,732 2,732 4,092 4,092 46.013 46,013 125,000 115,090 (125,000) (69,077) 125,000 125,000 - 55,923 9,910 55,923 55,923 Fund Balance, September 30, 1 _399 $ -- $ 55,923 $ 55,923 E-53 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL DEBT SERVICE FUNDS SEPTEMBER 30, 1999 1993 1993 Sales Tax Refunding Refunding Revenue & Improvement Improvement Refunding Bonds-1983 Bonds-1988 Bonds ASSETS Assets: Restricted Assets: Cash and Cash Equivalents Interest Receivable Total Assets LIABILITIES AND FUND EQUITY Liabilities: Payable from Restricted Assets: Accrued Interest Payable Fund Equity: Reserved for Debt Service Total Liabilities and Fund Equity $ 200,577 $ 539,039 $ 287,311 $ 200,577 $ 539,039 $ 287,311 $ -- $ -- $ 435,075 200,577 539,039 (147,764) $ 200,577 $ 539,039 $ 287,311 F-1 Clerk's Revenue Note Total $ 37,402 $ 1,064,329 241 241 $ 37,643 $ 1,064,570 $ -- $ 435,075 37,643 629,495 $ 37,643 $ 1,064,570 a MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 1993 1993 Sales Tax Refunding Refunding Revenue & Improvement Improvement Refunding Bonds-1983 Bonds-1988 Bonds Revenues: Intergovernmental Investment Income Total Revenues Expenditures: Debt Service Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Operating Transfers from Other Funds Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Use Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 -- $ 675,000 $ -- 16,821 13,063 23,985 16,821 688,063 23,985 211,408 662,322 4,604,790 (194,587) 25,741 (4,580,805) -- -- 4,055,000 s (194,587) 25,741 (525,805) 395,164 513,298 378,041 $ 200,577 $ 539,039 $ (147,764) F-3 Clerk's Revenue Note Total 675,000 3,120 56,989 3,120 731,989 75,627 5,554,147 (72,507) (4,822,158) 101,256 4,156,256 28,749 (665,902) 8,894 1,295,397 r $ 37,643 $ 629,495 F-4 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 1993 Refunding Improvement Bonds -1983 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 223,250 $ -- $ (223,250) Investment Income 15,000 16,821 1,821 Total Revenues 238,250 Expenditures: Debt Service: Principal Retirement 200,000 Interest 9,500 Fiscal Charges 366,837 Total Expenditures 576,337 Excess of Revenues Over/ (Under) Expenditures (338,087) Other Financing Sources/(Uses): Reserve for Contingencies (50,000) Operating Transfers from Other Funds -- Total Other Financing Sources/(Uses) (50,000) Excess of Revenues and Other Sources Over/ 16,821 (221,429) 200,000 9,500 1,908 211,408 364,929 364,929 194,587) 143,500 50,000 -- 50,000 (Under), Expenditures and Other Uses (388,087) (194,587) 193,500 Fund Balance, October 1, 1998 395,164 395,164 -- Fund Balance, September 30, 1999 $ _ 7,077 $ 200,577 $ 193,500 F-5 1993 Refunding Improvement Bonds -1988 Sales Tax Revenue & Refunding Bonds --- Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 675,000 $ 675,000 $ -- $ -- $ -- $ 10,000 13,063 3,063 100,000 23,985 (76,015) 685,000 688,063 3,063 100,000 23,985 (76,015) 400,000 400,000 -- 3,630,000 3,630,000 -- 268,470 260,270 8,200 972,300 972,300 72,280 2,052 70,228 100,000 2,490 97,510 740,750 662,322 78,428 4,702,300 4,604,790 97,510 (55,750) 25,741 81,491 (4,602,300) (4,580,805) 21,495 (100,000) -- 100,000 (203,700) -- 203,700 -- 4,706,000 4,055,000 (651,000) (100,000) -- 100,000 4,502,300 4,055,000 (447,300) (155,750) 25,741 181,491 (100,000) (525,805) (425,805) 513,298 513,298 -- 378,041 378,041 -- $ 357,548 $ 539,039 $ 1811491 $ 278,041 $ (147,764) $ (425,805) F-6 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Clerk's Revenue Note Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ -- $ — $ Investment Income -- 3,120 3,120 Total Revenues -- 3,120 3,120 Expenditures: Debt Service: Principal Retirement 50,000 50,000 -- Interest 47,558 21,185 26,373 Fiscal Charges 4,442 4,442 -- Total Expenditures 102,000 75,627 26,373 Excess of Revenues Over/ (Under) Expenditures (102,000) (72,507) 29,493 Other Financing Sources/(Uses): Reserve for Contingencies -- -- Operating Transfers from Other Funds 100,000 101,256 1,256 Total Other Financing Sources/(Uses) 100,000 101,256 1,256 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,000) 28,749 30,749 Fund Balance, October 1, 1998 8,894 8,894 -- Fund Balance, September 30, 1999 $ _ 6,894 $ 37,643 $ 30,749 F-7 Total -- Variance Favorable Budget Actual (Unfavorable) $ 898,250 $ 675,000 $ (223,250) 125,000 56,989 (68,011) 1,023,250 731,989 (291,261) 4,280,000 4,280,000 -- _ 1,297,828 1,263,255 34,573 543,559 10,892 532,667 6,121,387 5,554,147 567,240 r (5,098,137) (4,822,158) 275,979 (353,700) -- 353,700 4,806,000 4,156,256 (649,744) 4,452,300 4,156,256 (296,044) (645,837) (665,902) (20,065) 1,295,397 1,295,397 -- r- $ 649,560 $ 629,495 $ (20,065) F-8 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30, 1999 ASSETS Cash and Cash Equivalents Accounts Receivable Due from Other Funds Due from Other Governmental Units Total Assets LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable Retainage Payable Due to Other Funds Accrued Comp. Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Total Liabilities Fund Equity: Fund Balances Reserved for Encumbrances Fund Balances, Unreserved Total Fund Equity . Total Liabilities and Fund Equity Sales Tax One Cent Bond Clerk's Infrastructure Capital Revenue Surtax Improvements Note Total $ 27,711,039 $ 1,315,136 $ 359,792 $ 29,385,967 10,448 -- -- 10,448 1,166,176 -- 197,746 1,363,922 1,556,098 — -- 1,556,098 $ 30,443,761 $ 1,315,136 $ 557,538 $ 32,316,435 $ 605,811 $ -- 310,051 - 879,925 -- 1,362 -- 18,229 -- 8,875 -- 1,824,253 -- $ 86,086 $ 691,897 -- 310,051 — 879,925 — 1,362 18,229 -- 8,875 86,086 1,910,339 38,512 -- 5,009 43,521 28,580,996 1,315,136 466,443 30,362,575 28,619,508 1,315,136 471,452 30,406,096 30,443,761 $ 1,315,136 $ 557,538 $ 32,316,435 G-1 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Sales Tax One Cent Bond Clerk's Infrastructure Capital Revenue Surtax Improvements Note Total Revenues: Taxes $ 12,996,907 $ — $ -- $ 12,996,907 Charges for Services -- -- 60,000 60,000 Investment Income 1,366,496 50,495 12,386 1,429,377 Miscellaneous 15,016 -- -- 15,016 Total Revenues 14,378,419 50,495 72,386 14,501,300 Expenditures: Capital Outlay: General Government 1,948,691 -- -- 1,948,691 Public Safety 131,259 -- — 131, 25 Transportation 907 -- -- 907 907 -- Human Services 73,468 -- -- 73,468 Culture and Recreation 1,989,114 -- -- 1,989,114 Court Related -- -- 429,446 429,446 Total Expenditures 4.143,439 -- 429,446 4,572,885 — =xcess of Revenues Over/ ,Under) Expenditures 10,234,980 50,495 (357,060) 9,928,415 Other Financing Sources/(Uses): Operating Transfers from Other Funds 1,477,309 -- 87,000 1,564,309 Operating Transfers to Other Funds (8,89C,8Ci} -- (1,256) (8,892,058) Debt Proceeds -- -- 450,000 450,000 Total Other Financing Sources/(Uses) (7,413,493) -- 535,744 (6,877,749) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 2,821,487 50,495 178,684 3,050,666 Fund Balance, October 1, 1998 25,798,021 1,264,641 292,768 27,355,430 Fund Balance, September 30, 1999 $ 28,619,508 $ 1,315,136 $ 471,452 $ 30,406,096 G-2 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 - Revenues: Taxes ,Charges for Services Investment Income Miscellaneous Total Revenues Expenditures: Capital Outlay: General Government Public Safety: Sheriff Facility Projects Fire Facility Projects Total Public Safety Transportation: Construction Management Canal Cleanup Total Transportation Human Services Culture and Recreation Court Related Total Expenditures Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Debt Proceeds Total Other Financing Sources/(Uses) Capital Projects, One Cent Infrastructure Surtax Variance Favorable Budget Actual (Unfavorable) $ 8,800,000 $ 12,996,907 $ 4,196,907 500,000 1,366,496 866,496 -- 15,016 15,016 9,300,000 14,378,419 5,078,419 9,511,589 1,948,691 7,562,898 1,629 1,629 - 895,000 129,630 765,370 896,629 131,259 765,370 344,471 203 344,268 7,000 704 6,296 351,471 907 350,564 102,330 73,468 28,862 5,692,885 1,989,114 3,703,771 16,554,904 4,143,439 (7,254,904) 10,234,980 (2,498,848) 1,003,874 (9,701,370) 1,477, 309 (8,890,802) 12,411,465 17,489,884 2,498,848 473,435 810,568 1,196,344) (7,413,493) 3,782,851 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (18,451,248) 2,821,487 21,272,735 Fund Balance, October 1, 1998 25,798,021 25,798,021 -- Fund Balance, September 30, 1999 $ 7,346,773 $ 28,619,508 $ 21,272,735 G-3 _ Capital Projects, Capital Projects Sales Tax Bond Capital Improvements Clerk's Revenue Note Variance .Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) - 60,000 60,000 -- __ 50,495 50,495 -- 12,386 12,386 50,495 50,495 60,000 72,386.. 12,386 1,080,000 -- 1,080,000 -- -- 1,080,000 -- 1,080,000 - -- 429,446 465,643 ^ 1,080,000 -- 1,080,000 895,089 429,446 465,643 (1,080,000) 50,495 1,130,495 (835,089) (357,060) 478,029 (120,000) -- 120,000 - -- __ _ __ 87,000 87,000 -- -- (1,256) (1,256) -- -- "" __ 449,345 450,000 655 (120,000) -- 120,000 535,089 535,744 655 (1,200,000) 50,495 1,250,495 (300,000) 178,684 478,684 1,264,641 1,264,641 -- 292,768 292,768 -- - $ 64,641 $ 11315,136 $ 1,2502495 $ (7,232) $ 471,452 $ 478,684 - G-4 (Continued) MONROE COUNTY, FLORIDA -BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - ALL CAPITAL PROJECT FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes Charges for Services Investment Income Miscellaneous Total Revenues Expenditures: Capital Outlay: General Government Public Safety: Sheriff Facility Projects Fire Facility Projects Total Public Safety Transportation: Construction Management Canal Cleanup Total Transportation Human Services Culture and Recreation Court Related Total Expenditures Budget $ 8,800,000 $ 60,000 500,000 9,360,000 Total Actual 12,996,907 $ 60,000 1,429,377 15,016 14,501,300 Variance Favorable (Unfavorable) 4,196,907 929,377 15,016 5,141, 300 9,511,589 1,948,691 7,562,898 1,081,629 1,629 1,080,000 895,000 129,630 765,370 1,976,629 131,259 1,845,370 344,471 203 344,268 7,000 704 6,296 351,471 907 350,564 102,330 73,468 28,862 5,692,885 1,989,114 3,703,771 895,089 429,446 465,643 18,529,993 4,572,885 13,957,108 Excess of Revenues Over/ (Under) Expenditures (9,169,993) 9,928,415 19,098,408 Other Financing Sources/(Uses): Reserve for Contingencies (2,618,848) -- 2,618,848 Operating Transfers from Other Funds 1,090,874 1,564,309 473,435 Operating Transfers to Other Funds (9,702,626) (8,892,058) 810,568 Debt Proceeds 449,345 450,000 655 Total Other Financing Sources/(Uses) (10,781,255) (6,877,749) 3,903,506 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (19,951,248) 3,050,666 23,001,914 Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 27,355,430 27,355,430 -- $ 7,404,182 $ 30,4064096 $ 23,001,914 G-5 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS SEPTEMBER 30, 1999 ASSETS Current Assets: Cash and Cash Equivalents Accounts Receivable: Delinquent Waste Collection Fees Allowance for Uncollectible Waste Collection Fees Other Allowance for Other Uncollectible Due from Other Funds Due from Other Governmental Units Total Current Assets Restricted Assets: Cash and Cash Equivalents Property, Plant and Equipment (Net of Accumulated Depreciation) Other Assets: Deferred Charges (Net) Total Assets Municipal Svc Card District Sound Marathon Waste Bridge Airport $ 5,471,618 $ 6,247,838 $ 1,007,533 736,935 — — (685,989) -- -- 444,025 -- 18,359 (52,678) -- -- 160,402 1,034 107,587 8,633,966 -- 123,644 14,708,279 6,248,872 1,257,123 3,800,638 -- 46,521 7,348,233 4,414,791 4,933,085 201,185 -- -- $ 26,058,335 $ 10,663,663 $ 6,236,729 H-1 Key West Airport Total 478,491 $ 13,205,480 -- 736,935 -- (685,989) 241,239 703,623 -- (52,678) 11015,147 1,284,170 1,404,990 10,162,600 3,139,867 25,354,141 2,297,371 6,144,530 7,776,867 24,472,976 -- 201,185 $ 13,214,105 $ 56,172,832 H-2 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET - CONTINUED ALL ENTERPRISE FUNDS SEPTEMBER 30, 1999 Municipal Svc Card District Sound Marathon Waste Bridge Airport LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 5,269,014 $ 2,162 $ 113,856 Retainage Payable -- 28,059 Claims and Judgements Payable 216,608 -- -- Due to Other Funds 392,888 76,000 42,507 Due to Other Governmental Units 1,574 847 5,582 Accrued Comp. Absences Payable 21,844 6,837 791 Accrued Wages and Benefits. Payable 43,574 19,226 10,758 Deposits in Escrow 57,377 -- 6,306 Deferred Revenues 679,819 -- -- Capital Leases Payable 175,252 - -- Other Current Liabilities 18 -- 2 Total Current Liabilities 6,857,968 105,072 207,861 Current Liabilities Payable from Restricted Assets: Accrued Interest Payable 246,644 -- -- Revenue Bonds Payable 405,000 -- Landfill Closure/Post Closure Costs 323,492 - -- Due to Other Funds 150,000 - -- Total Current Liabilities Payable from Restricted Assets 1,125,136 -- -- Long -Term Liabilities: Accrued Comp. Absences Payable 121,108 27,490 24,100 Capital Leases Payable 1,303,331 -- -- Revenue Bonds Payable 7,020,000 -- -- Total Long -Term Liabilities 8,444,439 27,490 24,100 Total Liabilities 16,427,543 132,562 231,961 Fund Equity: Contributed Capital 3,320,948 2,514,741 4,256,063 Retained Earnings: Reserved for Revenue Bond Retirement 1,765,674 -- -- Unreserved 4,544,170 8,016,360 1,748,705 Total Retained Earnings 6,309,844 8,016,360 1,748,705 Total Fund Equity 9,630,792 10,531,101 6,004,768 Total Liabilities and Fund Equity $ 26,058,335 $ 10,663,663 $ 6,236,729 H-3 Key West Airport Total $ 654,766 $ 6,039,798 - 145,908 173,967 -- 216,608 107,622 619,017 -" 164,412 172,415 -- 29,472 35,678 109,236 -` 12,567 76,250 63,057 742,876 -- 175,252 — 2,029 2,049 1,186,039 8,356,940 -- 246,644 _ -- 405,000 -- 323,492 -- 150,000 -- 1,125,136 113,772 286,470 — 1,303,331 -- 7,020,000 113,7:2 8,9109,18;01 1,299,811 18,091,877 6,931,610 17,023,362 -- 1,765,674 4,982,684 19,291,919 4,982,684 21,057,593 11,914,294 38,080,955 $ 13,214,105 $ 56,172,832 H-4 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Operating Revenues: Franchise Fees Tolls Charges for Services Fines and Forfeitures Miscellaneous Total Operating Revenues Operating Expenses: Personal Services Operations Landfill Closure and Post Closure Depreciation and Amortization Total Operating Expenses Operating Income (Loss) Non -Operating Revenues (Expenses): Operating Grants Investment Income Interest Expenses and Fiscal Charges Loss on Disposition of Assets Total Non -Operating Revenues (Expenses) Income (Loss) Before Operating Transfers Operating Transfers: Operating Transfers from Other Funds Operating Transfers to Other Funds Total Operating Transfers Net Income (Loss) Fund Equity - October 1, 1998 Contributed Capital Fund Equity - September 30, 1999 Municipal Svc Card District Sound Marathon Waste Bridge Airport $ 203,022 $ 12,788,814 22,001 13,013,837 1,172,130 -- 1,200 443,212 258 1,767 1,173,588 444,979 980,584 420,539 219,209 40,416,987 101,904 1,637,927 672,285 882,945 169,312 130,559 42,952,801 691,755 1,987,695 (29,938,964) 481,833 (1,542,716) 26,045,403 -- 1,066,130 510,767 290,397 60,898 (593,078) -- -- (1,306) -- (118,732) 25,961,786 290,397 1,008,296 (3,977,178) 772,230 (534,420) 4,458,423 -- 91,387 (1,252,288) (76,000) (282,912) 3,206,135 (76,000) (191,525) (771,043) 696,230 (725,945) 10,393,773 9,834,871 6,708,277 8,062 -- 22,436 $ 9,630,792 $ 10,531,101 $ §,004,768 H-5 Key West Airport Total $ 203,022 -- 1,172,130 2,482,206 15,715,432 4,782 4,782 6,157 30,183 2,493,145 17,125,549 986,657 2,606,989 2,106,986 44,263,804 672,285 100,505 1,283,321 3,194,148 48,826,399 (701,003) (31,700,850) 702,323 27,813,856 171,864 1,033,926 -- (593,078) -- (120,038) 874,187 28,134,666 173,184 (3,566,184) 947,156 5,496,966 (343,532) (1,954,732) 603,624 3,542,234 776,808 (23,950) 9,464,691 36,401,612 1,672,795 1,703,293 $ 11,914,294 $ 38,080,955 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Municipal Svc District Waste Cash flows from operating activities: Cash received for services $ 12,893,939 $ Cash payments to suppliers for goods and services (37,588,702) Cash payments to employees for services (978,480) Other operating revenue 22,001 Net cash provided (used) by operating activities (25,651,242) Card Sound Marathon Bridge Airport 1,172, 520 $ 490,818 (43,500) (1,600,491) (412,995) (218,787) 258 1,767 716,283 (1,326,693) Cash flows from noncapital financing activities: Operating grants received 18,284,377 -- 741,867 Operating transfers from other funds 4,458,423 -- 25,332 Operating transfers to other funds (1,252,288) (76,000) (240,405) Net cash provided (used) by noncapital financing activities Cash flows from capital and related financing activities: Proceeds from capital grants Acquisition and construction of capital assets Principal paid on capital debt Interest paid on capital debt Net cash (used) by capital and related financing activities Cash flows from investing activities: Investment income Net cash provided by investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year 21,490,512 (76,000) 526,794 -- -- 11,240 (53,798) -- (46,553) (540,071) -- (604,328) (1,198,197) (35,313) 510,767 290,397 60,898 510,767 290,397 60,898 (4,848,160) 930,680 (774,314) 14,120,416 5,317,158 1,828,368 $ 9,272,256 $ 6,247,838 $ 1,054,054 '.6 Key West Airport Total ` $ 1,835,461 $ 16,392,738 (1,825,670) (41,058,363) (1,014,100) (2,624,362) 10,939 34,965 (993,370) (27,255,022) 659,283 19,685,527 868,859 5,352,614 (343,532) (1,912,225) 1,184,610 23,125,916 1,487,880 1,499,120 (2,046,670) (2,147,021) -- (540,071) -- (604,323) (558,790) (1,792,300) 171,864 1,033,926 171,864 1,033,926 (195,686) (4,887,480) -` 2,971,548 24,237,490 $ 2,775,862 $ 19,350,010 H-8 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating income (loss) Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation and amortization Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable Due from other funds Due from other governmental units (Decrease)/Increase in: Accounts payable Retainage payable Claims and judgements payable Due to other funds Due to other governmental units Accrued compensated absences Accrued wages and benefits payable Deposits in escrow Other current liabilities Landfill closure/post closure costs Total adjustments Net cash provided (used) by operating activities $ (29,938,964) $ 481,833 $ (1,542,716) 882,945 169,312 130,559 (603) -- 47,606 (113,076) (810) -- 4,732 -- -- 3,158,248 (17,116) 38,225 -- -- 28,059 (5,336) -- 495,562 76,000 -- (86,057) (480) (28,850) 21,844 6,838 791 (19,740) 706 (369) 11,050 -- - 18 -- 2 (61,865) -- -- 4,287,722 234,450 216,023 $ (25,651,242) $ 716,283 $ (1,326,693) SUPPLEMENTAL SCHEDULE OF NON -CASH FINANCING, CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets Loss on disposition of fixed assets $ 8,062 $ $ 1,306 $ -- $ 118,732 H-9 Key West Airport Total $ (701,003) $ (31,700,850) 100,505 1,283,321 68,216 115,219 (713,055) (826,941) (2,206) 2,526 136,352 3,315,709 (86,318) (58,259) -- (5,336) 80,337 651,899 148,916 33,529 (17,306) 12,167 (10,137) (29,540) 300 11,350 2,029 2,049 -- (61,865) (292,367) 4,445,828 $ (993,370) $ (27,255,022) 29,191 $ 37,253 -- $ 120,038 H-10 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT - WASTE ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 439,082 $ 416,823 $ 22,259 Hurricane Georges 28,042,576 27,104,925 937,651 Tropical Storm Mitch 2,789,596 2,446,573 343,023 Hazardous Waste 215,262 107,178 108,084 Recycling Education 73,360 54,964 18,396 Franchise Operations 4,889,524 3,965,742 923,782 Facility Operations 10,000 8,870 1,130 Cudjoe Key Transfer Station 2,172,656 2,140,638 32,018 Cudjoe Key Landfill 252,571 252,429 142 Cudjoe Key Post Closure 74,341 29,931 44,410 Cudjoe Key Lined Post Closure 517,388 -- 517,388 Long Key Transfer Station 2,450,555 2,123,246 327,309 Long Key Landfill 307,967 228,164 79,803 Long Key Post Closure 123,363 7,237 116,126 Key Largo Transfer Station 2,310,054 2,027,492 282,562 Key Largo Landfill 205,391 154,525 50,866 Key Largo Post Closure 70,622 __ 70,622 Pollution Control 557,896 445,388 112,508 Recycling 475,119 371,885 103,234 Renewal and Replacement 1,880,425 -- 1,880,425 Total Operating Expenditures 47,857,748 41,886,010 5,971,738 Non -Operating Expenditures: Operating Grants: Recycling Grant 39,751 39,751 -- DEP Recycling Grant 127,034 85,113 41,921 Litter & Marine Debris Prevention Grant 26,316 25,482 834 Small Counties Recycling 50,000 33,500 16,500 Debt Service: Principal Retirement 570,072 540,071 30,001 Interest Expenses and Fiscal Charges 603,706 593,078 10,628 Capital Outlay 272,192 53,798 218,394 Total Non -Operating Expenditures 1,689,071 1,370,793 318,278 Operating Transfers and Reserves: Reserve for Contingencies 200,000 -- 200,000 Operating Transfers to Other Funds 1,272,000 1,252,288 19,712 Total Operating Transfers and Reserves 1,472,000 1,252,288 219,712 Total Expenditures $ 51,018,819 $ 44,509,091 $ 6,509,728 H-11 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL CARD SOUND BRIDGE ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Card Sound Road & Toll Bridge $ 3,090,720 $ 516,584 $ 2,574,136 — County Engineer 85,711 5,860 79,851 Card Sound Bridge 555,438 -- 555,438 Total Operating Expenditures 3,731,869 522,444 3,209,425 Non -Operating Expenditures: Capital Outlay 1,350 -- 1,350 Operating Transfers and Reserves: -- Reserve for Contingencies 310,781 -- 310,781 Operating Transfers to Other Funds 76,000 76,000 -- — Total Operating Transfers and Reserves 386,781 76,000 310,781 Total Expenditures $ 4,120,000 $ 598,444 $ 3,521,556 H-12 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL MARATHON AIRPORT ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation & Maintenance $ 690,389 $ 652,608 $ 37,781 Non -Operating Expenditures: Operating Grants: Marathon FBO 45,839 -- 45,839 Hurricane Georges 91,359 87,133 4,226 Airport Planning Studies 40 -- 40 Airport Part 150 Noise Study 150,000 -- 150,000 Taxiway 33,286 31,773 1,513 Taxiway Construction 1,314,085 685,326 628,759 Beacon & Tower Rehabilitation 50,000 11,1.31 38,869 Shade Hangars 136,653 -- 136,653 Construction Service/Access Road 181,500 - 181,500 Environmental Mitigation 12,929 12,929 -- Taxiway Lighting 27,294 -- 27,294 Planning Studies II 116,000 113,861 2,139 Taxiway Lite Construction 244,767 228,649 16,118 Environmental Mitigation Construction 56,801 33,726 23,075 General Aviation Parking Apron 50,000 -- 50,000 Capital Outlay 704,081 46,553 657,528 Total Non -Operating Expenditures 3,214,634 1,251,081 1,963,553 Operating Transfers and Reserves: Reserve for Contingencies Operating Transfers to Other Funds Total Operating Transfers and Reserves Total Expenditures 55,376 -- 55,376 285,000 282,912 2,088 340,376 282,912 57,464 $ 4,245,399 $ 2,186,601 $ 2,058,798 H-13 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL KEY WEST AIRPORT ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation & Maintenance $ 1,953,735 $ 1,781,278. $ 172,457 Non -Operating Expenditures: Operating Grants: Hurricane Georges 870,345 601,597 268,748 Airport Planning Studies 146,078 20,251 125,827 Parking Expansion 324,095 -- 324,095 -- Commercial Apron Ph 1 130,365 17,256 113,109 General Aviation Apron Ph 1 64,255 8,499 55,756 Noise Buffer 76,829 -- 76,829 -- Airport Master Plan / ALP 7,110 -- 7,110 Part 150 Noise Study 4,427 118 4,309 East Martello Environmental Enhancement 48,863 4,208 44,655 .- Overlay General Aviation Parking 239,896 -- 239,896 Remote Auto Parking Lot 375,000 -- 375,000 Expand Parking Lot 499,350 5,012 494,338 Radar Design 50,000 -- 50,000 Runway/Taxi Rehabilitation 185,485 74,554 110,931 Sewer Line Road 33,980 33,980 -- _ Environmental Mitigation 13,604 13,604 -- Airport Planning Studies II 10""000 59,075 44,925 Runway/Taxi Lite 478,176 457,697 20,479 Environmental Mitigation Construction 26;524 7,910 18,614 Sewer Line Road Construction 38,359 580 37,779 Commercial Apron Construction II 173,520 4,012 169,508 General Aviation Apron Construction II 109,260 4,012 105,248 Part 150 Implementation 175,000 - 175,000 Capital Outlay 5,712,010 2,046,670 3,665,340 Total Non -Operating Expenditures 9,886,531 3,359,035 6,527,496 Operating Transfers and Reserves: Reserve for Contingencies 178,069 -- 178,069 Operating Transfers to Other Funds 378,936 343,532 35,404 Total Operating Transfers and Reserves 557,005 343,532 213,473 Total Expenditures $ 12,397,271 $ 5,483,845 $ 6,913,426 H-14 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30, 1999 ASSETS Current Assets: Cash and Cash Equivalents Accounts Receivable Due from Other Funds Due from Other Governmental Units Total Current Assets Property, Plant and Equipment (Net, Where Applicable, of Accumulated Depreciation) Total Assets LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable Claims and Judgements Payable Due to Other Funds Due to Other Governmental Units Accrued Compensated Absences Accrued Wages and Benefits Payable Deferred Revenues Other Current Liabilities Total Current Liabilities Long -Term Liabilities: Accrued Compensated Absences Total Liabilities Fund Equity: Contributed Capital Retained Earnings, Unreserved Total Fund Equity Total Liabilities and Fund Equity Worker's Group Risk Compensation Insurance Management Fund Fund Fund $ 2,240,033 $ 4,893,691 $ 3,394,510 -- 70,308 1 548 84 -- 5,756 18,460 -- 2,246,337 4,982,543 3,394,511 1,584 5,251 17,246 $ 2,247,921 $ 4,987,794 $ 3,411,757 $ 73,104 $ 97,665 $ 15,836 902,840 2,266,936 1,477,190 -- -- 1,095,135 38,580 -- 18 4,448 2,892 1,371 5,904 6,200 7,220 -- -- 798,882 2,903 1,215 1,032 1,027,779 2,374,908 3,396,684 11,998 16,932 9,167 1,039,777 2,391,840 3,405,851 621 3,334 73 1,207,523 2,592,620 5,833 1,208,144 2,595,954 5,906 $ 2,247,921 $ 4,987,794 $ 3,411,757 H-15 Fleet Management Fund Total $ 535,028 $ 11,063,262 -- 70,309 233,937 234,569 35,372 59,588 804,337 11,427,728 2,201,262 2,225,343 $ 3,005,599 $ 13,653,071 $ 70,143 $ 256,748 -- 4,646,966 208 1,095,343 106 38,704 6,431 15,142 39,180 58,504 -- 798,882 -- 5,150 116,068 6,915,439 46,413 84,510 162,481 6,999,949 2,672,750 2,676,778 170,368 3,976,344 2,843,118 6,653,122 r $ 3,005,599 $ 13,653,071 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating Revenues: Charges for Services $ 2,277,494 $ 9,138,944 $ 1,251,811 Miscellaneous 203,285 417,007 1,222,146 Total Operating Revenues 2,480,779 9,555,951 2,473,957 Operating Expenses: Personal Services 137,236 141,353 Operations 423,251 1,251,608 Depreciation 748 2,423 Asserted and Paid Claims 1,449,181 7,556,452 179,178 752,470 5,337 527,036 Total Operating Expenses 2,010,416 8,951,836 1,464,021 Operating Income (Loss) 470,363 604,115 1,009,936 Non -Operating Revenues (Expenses): Operating Grants Investment Income 84,432 194,777 116,965 Loss on Disposition of Assets (705) -- (32,084) Total Non -Operating Revenues (Expenses) 83,727 194,777 84,881 Income (Loss) Before Operating Transfers 554,090 798,892 1,094,817 Operating Transfers: Operating Transfers from Other Funds -- __ _ Operating Transfers to Other Funds -- -- (1,094,635) Total Operating Transfers -- -- (1,094,635) Net Income (Loss) 554,090 798,892 182 Fund Equity - October 1, 1998 654,054 1,796,255 5,651 Contributed Capital -- 807 73 Fund Equity - September 30, 1999 $ 1,208,144 $ 2,595,954 $ 5,906 H-17 Fleet Management Fund Total $ 1,969,763 $ 14,638,012 15,559 1,857,997 1,985,322 16,496,009 900,968 1,358,735 -- 1,070,142 3,497,471 281,787 290,295 -- 9,532,669 2,252,897 14,679,170 (267,575) 1,816,839 8,876 8,876 13,485 409,659 (8,347) (41,136) 14,014 377,399 (253,561) 2,194,238 213,867 213,867 — (1,094,635) 213,867 (880,768) (39,694) 1,313,470 2,881,468 5,337,428 1,344 2,224 $ 2,843,118 $ 6,653,122 H-18 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS Worker's Group Risk Compensation Insurance Management Fund Fund Fund Cash flows from operating activities: Cash received for services $ 2,274,432 $ 9,410,487 $ 2,367,382 Cash payments to suppliers for goods and services (1,973,666) (8,676,080) (1,193,428) Cash payments to employees for services (135,255) (138,303) (178,204) Other operating revenue 203,285 417,007 2,021,028 Net cash provided (used) by operating activities 368,796 1,013,111 3,016,778 Cash flows from noncapital financing activities: Operating grants received .- -- Operating transfers from other funds Operating transfers to other funds -- -- (1,094,635) Net cash provided(used) by noncapital financing activities — -- (1,094,635) Cash flows from capital and related financing activities: Acquisition of fixed assets -- -- (41,685) Cash flows from investing activities: Investment income 84,432 194,777 116,965 Net increase(decrease) in cash and cash equivalents 453,228 1,207,888 1,997,423 Cash and cash equivalents at beginning of year 1,786,805 3,685,803 1,397,087 Cash and cash equivalents at end of year $ 2,240,033 $ 4,893,691 $ 3,394,510 H-19 Fleet Management Fund Total $ 1,923,054 $ 15,975,355 (1,077,387) (12,920,561) (905,096) (1,356,858) 15,559 2,656,879 (43,870) 4,354,815 8,876 8,876 213,867 213,867. -- (1,094,635) 222,743 (871,892) (229,481) (271,166) 13,485 409,659 (37,123) 3,621,416 572,151 7,441,846 $ 535,028 $ 11,063,262 H-20 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income(loss) to net cash provided(used) by operating activities: Depreciation Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable Due from other funds Due from other governmental units (Decrease)/Increase in: Accounts payable Claims and judgements payable Due to other funds Due to other governmental units Accrued comp. absences payable Accrued wages and benefits payable Deferred revenues Other current liabilities Total adjustments Net cash provided(used) by operating activities Worker's Group Risk Compensation Insurance Management Fund Fund Fund $ 470,363 $ 604,115 $ 1,009,936 748 2,423 5,337 65 146,630 20,436 (548) (84) -- (2,579) 124,996 -- 29,246 (1,962) .(30,302) (170,912) 139,280 125,094 -- -- 1,095,135 38,580 — (9,746) 4,448 2,892 1,370 (2,467) 158. (396) -- -- 798,882 1,852 (5,337) 1,032 (101,567) 408,996 2,006,842 $ 368,796 $ 1,013,111 $ 3,016,778 SUPPLEMENTAL SCHEDULE OF NON -CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ -- $ 807 $ 73 Loss on disposition of fixed assets $ 705 $ -- $ 32,084 H-21 Fleet Management Fund Total $ (267,575) $ 1,816,839 281,787 290,295 351 167,482 (136,877) (137,509) 89,817 212,234 (2,836) (5,854) 93,462 (4,384) 1,090,751 (25) 28,809 6,431 15,141 (10,559) (13,264) 798,882 (2,453) 223,705 2,537,976 $ (43,870) $ 4,354,815 1,344 $ 2,224 8,347 $ 41,136 H-22 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL WORKER'S COMPENSATION INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 _ Operating Expenditures: Administrative Operations Claims Safety & Loss Control Catastrophic Claims Asserted Claims Total Operating Expenditures Operating Transfers and Reserves: Reserve for Contingencies Total Expenditures Budget $ 125,281 $ 355,564 1,644,797 34,174 100,000 828,199 3,088,015 Variance Favorable Actual (Unfavorable) 125,281 $ -- 355,477 87 1,494,882 149,915 34,028 146 -- 100,000 -- 828,199 2,009,668 1,078,347 15 -- 15 $ 3,088,030 $ 2,009,668 $ 1,078,362 H-23 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL ` GROUP INSURANCE INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 179,733 $ 174,912 $ 4,821 - Operations 1,318,974 1,218,050 100,924 Group Insurance Claims 8,132,491 7,556,452 576,039 Asserted Claims 2,814,747 -- 2,814,747 Total Operating Expenditures 12,445,945 8,949,414 3,496,531 - Operating Transfers and Reserves: 138,018 Reserve for Contingencies 138,018 -- Total Expenditures $ 12,583,963 $ 8,949,414 $ 1.634,549 H-24 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL RISK MANAGEMENT INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Operating Expenditures: Administration Operations Claims Safety and Loss Control Asserted Claims Total Operating Expenditures Non -Operating Expenditures: Capital Outlay Operating Transfers and Reserves: Reserve for Contingencies Operating Transfers to Other Funds Total Operating Transfers and Reserves Total Expenditures Budget $ 194,491 $ 710,100 809,476 41,236 800,000 2,555,303 41,685 Actual Variance Favorable (Unfavorable) 194,269 $ 222 708,021 2,079 516,281 293,195 40,113 1,123 =- 800,000 1,458,684 .1,096,619 41,685 -- 123,147 -- 123,147 1,893,517 1,094,635 798,882 2,016,664 1,094,635 922,029 $ 4,613,652 $ 2,595,004 $ 2,018,648 H-25 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL FLEET MANAGEMENT INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable -- Budget Actual (Unfavorable) Operating Expenditures: Public Works Garage $ 1,067,408 $ 984,634 $ 82,774 Fleet Management Services - Fuel 468,244 415,393 52,851 Operations 584,048 569,380 14,668 Plantation Key Garage 578 3,150 578 1,125 -- 2,025 '® Hurricane Georges Total Operating Expenditures 2,123,428 1,971,110 152,318 Non -Operating Expenditures: 258,526 229,479 29,047 Capital Outlay Operating Transfers and Reserves: 86,498 Reserve for Contingencies 86,498 -- Total Expenditures $ 2,468,452 $ 2,200,589 $ 267,863 H-26 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL FIDUCIARY FUNDS SEPTEMBER 30, 1999 EXPENDABLE TRUST FUNDS Law Court Drug Enforcement Facility Abuse � Trust Fees Trust Total ASSETS - Cash and Cash Equivalents $ 312,484 $ 536,400 $ 21,095 $ 869,979 Due from Other Governmental Units 249,820 3,406 1,185 254,411 r Total Assets $ 562,304 $ 539,806 $ 22,280 $ 1,124,390 LIABILITIES AND FUND BALANCES -- Liabilities: Due to Other Governmental Units $ 332,458 $ -- $ -- $ 332,458 Fund Balance: Reserved for Trust Fund Purposes 229,846 539,806 22,280 791,932 Total Liabilities and Fund Balance $ 562,304 $ 539,806 $ 22,280 $ 1,124,390 1-1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Law Court Drug Enforcement Facility Abuse Trust Fees Trust Total Revenues: _ Charges for Services $ -- $ 43,023 $ 9,233 $ 52,256 Fines & Forfeitures 782,449 -- -- 782,449 Investment Income 17,224 25,281 815 43,320 Total Revenues _ 799,673 68,304 10,048 878,025 Expenditures: Current: Public Safety 1,048,622 -- -- 1,048,622 Excess of Revenues Over/ (Under) Expenditures (248,949) 68,304 10,048 (170,597) Fund Balance, October 1, 1998 478,795 471,502 12,232 962,529 - Fund Balance, September 30, 1999 $ 229,846 $ 539,806 $ 22,280 $ 791,932 W, MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LAW ENFORCEMENT TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable - Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 782,449 $ 782,449 $ -- Investment Income 2,000 17,224 15,224 Total Revenues 784,449 799,673 15,224 Expenditures: -- Current: Public Safety: Law Enforcement Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 1,263,144 1,048,622 214,522 (478,695) (248,949) 229,746 478,795 478,795 -- $ 100 $ 229,846 $ 229,746 1-3 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COURT FACILITY FEES EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 40,000 $ 43,023 $ 3,023 Investment Income 15,000 25,281 10,281 Total Revenues 55,000 68,304 13,304 Expenditures: Current: Court Related: Court Facility 299,075 -- 299,075 Excess of Revenues Over/ (Under) Expenditures (244,075) 68,304 312,379 Other Financing Sources/(Uses): Reserve for Contingencies (42,725) -- 42,725 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (286,800) 68,304 355,104 Fund Balance, October 1, 1998 471,502 471,502 -- Fund Balance, September 30, 1999 $ 184,702 $ 539,806 $ 355,104 1-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 5,000 $ 9,233 $ 4,233 _ Investment Income -- 815 815 Total Revenues 5,000 10,048 5,048 Expenditures: Current: Human Services: Drug AbuseTrust Fund 11,750 -- 11,750 — Excess of Revenues Over/ (Under) Expenditures (6,750) 10,048 16,798 -- Other Financing Sources/(Uses): Reserve for Contingencies (1,000) -- 1,000 -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (7,750) 10,048 17,798 Fund Balance, October 1, 1998 12,232 12,232 -- Fund Balance, September 30, 1999 $ 4,482 $ 22,280 $ 171798 1-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 1999 Total GENERAL FIXED ASSETS: Land Buildings Equipment Construction In Progress 'Total General Fixed Assets INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding 1988 Improvement Revenue Bonds Federal Grants and Shared Revenues State Grants and Shared Revenues Donations General Obligation Bonds Special Revenue Fund Revenues Donations Capital Project Fund: Special Revenue Bonds 1988 Improvement Revenue Bonds 1991 Sales Tax Revenue Bonds Federal Grants and Shared Revenues State Grants and Shared Revenues County Funding Donations Total Investment in General Fixed Assets J-1 $ 28,708,600 81,418,924 28,116,227 3,216,372 $ 141,460,123 $ 16,556,388 62,098 924,242 3,543,406 186,467 2,469,016 18,425,666 3,435,951 1,228,007 1,433, 012 31,953,990 8,892,971 3,125,842 48,800,512 422,555 $ 141,460,123 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30, 1999 Construction Land Buildings Equipment in Progress Total - General Government: $ -- $ -- $ 272,136 $ -- $ 272,136 Legislative Executive -- -- 24,571 -- 24,571 _ Financial and Administrative 439,179 1,090,304 4,420,512 -- 5,949,995 Legal Counsel -- -- 72,016 -- 72,016 Comprehensive Planning 9,462,763 1,912,451 287,804 -- 11,663,018 Other General Government 4,554,088 13,998,114 1,441,873 -- 19,994,075 Total General Government 14,456,030 17,000,869 6,518,912 -- 37,975,811 Public Safety: Law Enforcement 359,962 1,778,865 -- -- 2,138,827 Fire Control 519,135 3,765,421 7,625,511 -- 11,910,067 Detention/Correction 4,858,904 44,483,552 740,763 -- 50,083,219 Protective Inspections -- 14,808 369,720 -- 384,528 Emergency & Disaster Relief Svcs -- 51,874 335,105 -- 386,979 _ Ambulance and Rescue Svcs -- 13,215 1,736,786 -- 1,750,001 Medical Examiner -- -- 18,168 -- 18,168 Other Public Safety -- -- 1,771 -- 1,771 Total Public Safety 5,738,001 50,107,735 10,827,824 -- 66,673,560 Physical Environment: Garbage/Solid Waste Conservation & Resource Mgmt -- -- 169,277 -- 169,277 Other Physical Environment -- -- 3,740 -- 3,740 Total Physical Environment -- -- 173,017 -- 173,017 Transportation: Road and Street Facilities -- 21,147 3,434,639 -- 3,455,786 -- Parking Facilities 799,963 -- -- -- 799,963 Other Transportation Services -- -- 44,302 -- 44,302 -- Total Transportation 799,963 21,147 3,478,941 -- 4,300,051 Economic Environment: -- 04 _ Employment Development -- -- ,7 6,7 Industry Development 369,000 -- 94,773 -- 43,773 Veteran's Services -- -- 33,184 -- 33,184 i Total Economic Environment 369,000 -- 145,661 -- 514,661 J-2 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY - CONTINUED SEPTEMBER 30, 1999 Construction Land Buildings _ Equipment in Progress Human Services: Hospitals -- 34,510 47,557 -- Health 10,500 1,431,421 1,609,522 -- Welfare 8,500 448,338 1,001,539 -- Other -- -- 24,755 -- Total Human Services 19,000 1,914,269 2,683,373 -- Culture and Recreation: Libraries 110,197 3,854,444 513,908 -- Parks and Recreation 6,900,398 1,313,394 399,016 -- Special Recreation Facilities 300,152 232,263 -- -- Other Culture and Recreation 15,859 9,779 904,962 -- Total Culture and Recreation 7,326,606 5,409,880 1,817,886 -- Court Related: General Administration Circuit Court -Criminal Circuit Court -Civil Circuit Court -Civil Circuit Court -Juvenile General Operations County Court -Criminal County Court -Civil County Court -Traffic Total Court Related Construction in Progress Total Total 82,067 3,051,443 1,458,377 24,755 4,616,642 4,478,549 8,612,808 532,415 930,600 14,554,372 -- -- 376,192 -- 376,192 -- -- 261,613 -- 261,613 -- -- 3,029 -- 3,029 -- -- 1,980 -- 1,980 -- -- 43,000 -- 43,000 -- 6,965,024 1,637,691 -- 8,602,715 -- -- 137,455 -- 137,455 -- -- 3,509 -- 3,509 -- -- 6,144 -- 6,144 -- 6,965,024 2,470,613 -- 9,435,637 -- _ -- -- 3,216,372 3,216,372 $ 28,708,600 $ 81,418,924 $ 28,116,227 $ 3,216,372 $ 141,460,123 J-3 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 - October 1, Transfers September 30 1998 Additions Deductions In Out 1999 ---- General Government: Legislative $ 330,316 $ 5,388 $ -- $ 12,864 $ 76,432 $ 272,136 Executive 37,159 3,287 -- - 15,875 24,571 Financial & Administration 4,542,061 281,863 73,368 1,770,126 570,687 5,949,995 -- Legal Counsel 74,050 2,790 -- -- 4,824 72,016 Comprehensive Planning 2,068,061 9,581,167 10,369 43,711 19,552 11,663,018 Other General Government 20,492,441 157,127 11,063 476,629 1,121,059 19,994,075 Total General Government 27,544,088 10,031,622 94,800 2,303,330 1,808,429 37,975,811 Public Safety: Law Enforcement 1,761,837 376,990 -- -- - 2,138,827 Fire Control 11,786,247 434,919 721,272 697,199 287,026 11,910,067 Detention/Correction 49,373,288 210,044 -- 499,887 -- 50,083,219 Protective Inspections 226,610 158,422 15,185 20,180 5,499 384,528 Emergency & Disaster Relief Svcs 426,455 33,769 4,430 31,508 100,323 386,979 Ambulance & Rescue Services 2,121,668 193,410 120,300 268,142 712,919 1,750,001 Medical Examiner 33,216 - 15,048 - - 18,168 Other Public Safety 1,771 -- -- - - 1,771 Total Public Safety 65,731,092 1,407,554 876,235 1,516,916 1,10.5,767 66,673,560 Physical Environment: Garbage/Solid Waste 115,674 8,062 -- -- 123,736 - Conservation & Resource Mgmt 115,507 45,117 - 28,337 19,684 169,277 Other Physical Environment 4,930 3,740 - 4,930 3,740 Total Physical Environment 236,111 56,919 -- 28,337 148,350 173,017 Transportation: Road and Street Facilities 3,394,553 120,819 4,121 2,093 57,558 3,455,786 - Parking Facilities 799,963 - -- -- - 799,963 Other Transportation Services -- 44,302 -- -- - 44,302 Total Transportation: 4,194,516 165,121 4,121 2,093 57,558 4,300,051 Economic Environment: -- 17,704 Employment Development i Industry Development 17,704 507,397 - 8,521 - 54,019 - 2,932 1,058 463,773 Veteran's Services 28,895 7,629 1,516 -- 1,824 33,184 Other Economic Environment 2,932 -- - - 2,932 -- Total Economic Environment 556,928 16,150 55,535 2,932 5,814 514,661 J-4 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Human Services: Hospitals Health Welfare Other Total Human Services Culture and Recreation: Libraries Parks and Recreation Special Recreation Facilities Other Culture and Recreation Total Culture and Recreation Court Related: General Administration Circuit Court -Criminal Circuit Court -Civil Circuit Court -Family Circuit Court -Juvenile General Operations County Court -Criminal County Court -Civil County Court -Traffic Total Court Related Construction in Progress Total October 1, _ Transfers September 30 1998 Additions Deductions In Out 1999 158,243 - -- - 76,176 82,067 2,797,168 569,751 273,447 70,733 112,762 3,051,443 1,449,505 18,402 23,160 71,185 57,555 1,458,377 27,839 -- - - 3,084 24,755 4,432,755 588,153 296,607 141,918 249,577 4,616,642 4,422,699 49,057 -- 150,676 143,883 4,478,549 8,365,457 255,325 4,434 175,132 178,672 8,612,808 532,415 - -- -- -- 532,415 917,819 7,559 -- 5,222 -- 930,600 14,238,390 311,941 4,434 331,030 322,555 14,554,372 418,175 24,133 61,493 22,922 27,545 376,192 218,962 23,401 4,390 39,199 15,559 261,613 3,029 - -- -- - 3,029 - 1,980 -- -- -- 1,980 30,990 4,226 -- 8,484 700 43,000 9,270,961 274,456 283,343 400,097 1,059,456 8,602,715 132,748 4,869 696 534 -- 137,455 2,945 -- -- 564 - 3,509 -- 3,190 - 2,954 - 6,144 10,077,810 336,255 349,922 474,754 1,103,260 9,435,637 1,337,040 2,619,162 739,830 - - 3,216,372 $ 128,348,730 $ 15,532,877 $ 2,421,484 $ 4,801,310 $ 4,801,310 $ 141,460,123 J-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Balance Balance October 1, September 30, 1998 Additions Retirements 1999 General Long -Term Debt Payable: Revenue Bonds Payable: — Refunding Improvement Bonds - Series 1993 (83) $ 200,000 $ -- $ 200,000 $ -- Refunding Improvement Bonds - Series 1993 (88) 5,590,000 -- 400,000 5,190,000 Sales Tax Bonds - Series 1991 7,100,000 -- 3,450,000 3,650,000 Sales Tax Refunding Bonds - Series 1998 17,505,000 -- 180,000 17,325,000 _ Total Revenue Bonds Payable 30,395,000 -- 4,230,000 26,165,000 Florida Local Government Finance Commission Loan 450,000 450,000 50,000 850,000 Accrued Compensated Absences 1,780,740 143,259 -- 1,923,999 Total General Long -Term Debt Payable $ 32,625,740 $ 593,259 $ 4,280,000 $ 28,938,999 J-6 THIS PAGE INTENTIONALLY LEFT BLANK WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1999, and have issued our report thereon dated March 10, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Board's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion -- on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reportin In planning and performing our audit, we considered the Board's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a K-1 condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we considered to be material weaknesses. This report is intended solely for the information and use of the Board of County Commissioners, management and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Kemp & Green, P.A. Certified Public Accountants March 10, 2000 K-2 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP £4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' MANAGEMENT LETTER Clerk Ex Officio Board of County Commissioners Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS In planning and performing our audit of the financial statements of the Board of County Commissioners of Monroe County, Florida ("the Board") for the year ended September 30, 1999, we considered the Board's internal controls in order -- to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. Although our audit was not designed to provide assurance on internal control, we noted certain matters involving internal control and its operation, and are submitting for your consideration related recommendations designed to help the Board make improvements and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to the Board. Reported in Prior Year's Management Letter, Not Implemented as of September 30, 1999 During the course of our audit of the financial statements of the Board of County Commissioners, we noticed appropriate action had been taken upon recommendations and suggested accounting procedures as outlined in the Management Comments section of the Report on Internal Control and Management Comments for the year ended September 30, 1998, except for the following: Ambulance Revenues Observation: Although improvement was noted, several significant delays were noted between the date of ambulance service and the date the ambulance billing — was prepared. Timely billings are necessary to increase collectibility. Recommendation: The cause for the delays should be investigated and resolved by management. K-3 Social Service Grants Payroll Observation: Employees .whose salaries are funded by federal grants are not completing time certifications as required by the Federal Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments. The amount of payroll is not significant to the federal grant. Recommendation: The procedure should be implemented to meet federal funding requirements. Cost Allocation Plan Observation: During 1999, the Board initiated certain transfers, based on a cost allocation study. The amounts of the transfers were not consistent with the results of the study as to the amounts allocated or the funds to which the costs should be allocated Recommendation: The study should be allocated to all funds in a consistent manner, based on the cost allocation study. Costs should not be allocated judgmentally. Current Year Findings Passenger Facility Charge Reports Observation: Numerous differences between the.general ledger and the report of passenger facility 'charge reports submitted to the FAA were noted. It appears that the reports were prepared without reference to the general ledger. Recommendation: The reports should be reconciled to the general ledger before submission to FAA. Any difference should be adjusted on a timely basis. OTHER REQUIRED DISCLOSURES We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Board of County Commissioners of Monroe.County, Florida. K-4 Marva Green was the Auditor in Charge for the audit of the Board of County Commissioners of Monroe County, Florida. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. The Board was not in a state of financial emergency as described in Florida Statutes, Section 218.503(1). This report is intended solely for the information and use of the Board of County Commissioners, management and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. — Kemp & Green, P.A. Certified Public Accountants March 10, 2000 K-5 THIS PAGE INTENTIONALLY LEFT BLANK II' ��,I � i� i �I �� Ii'' I i I�h i�� i � � �� i �:: !€ �;, i �`', �. r; �,, r' i` i i 3!k. 'i 1 �, _�, Via. � ��' �' �+, ��; ii. I .i +'. f�. I.: I;' 11�� . � f �.. t � __ �•, ,�,, i � ��5 .`. i ��, i �.. ', i E �:. ; j;Fl �r r.='. i.. �1 �� h, ,; i ? �i�:i� i �. .-, � i.'+ �4' � 'F�1 ��'; Ii� MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS FINANCIAL STATEMENTS FOR THE YEAR ENDED SEPTEMBER 30, 1999 KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS INTRODUCTORY SECTION Table of Contents FINANCIAL SECTION Independent Auditors' Report COMBINED FINANCIAL STATEMENTS GENERAL PURPOSE FINANCIAL STATEMENTS: Combined Balance Sheet - All Fund Types and Account Groups Combined Statement of Revenues, Expenditures and Changes in Fund . Balances - All Governmental Fund Types and Expendable Trust Funds Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types and Expendable Trust Funds Combined Statement of Revenues, Expenses and Changes in Fund Equity All Proprietary Fund Types Combined Statement of Cash Flows - All Proprietary Fund Types Notes to Combined Financial Statements COMBINING INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES: 'General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual SSoecial Revenue Funds Combining Balance Sheet Combining Statement of Revenues, Expenditures and Changes in Fund Balance Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual: Affordable Housing Programs A-1 Page Al-4 B1-2 C1-4 C5-6 C7-10 C11 C12-13 C14-47 D1-5 E1-7 E8-14 E15 CONTENTS (Continued) Fine and Forfeiture Road and Bridge Law Library Tourist Development, All Districts, Two Cent Tourist Development, Administrative and Promotional, Two Cent Tourist Development, District One, Three Cent Tourist Development, District Two, Three Cent Tourist Development, District Three, Three Cent Tourist Development, District Four, Three Cent Tourist Development, District Five, Three Cent. Governmental Fund Type Grants Impact Fees - Roadways Impact Fees - Parks and Recreation Impact Fees - Libraries Impact Fees - Solid Waste Impact Fees - Police Facilities impact Fees - Fire and EMS Fire and Ambulance, District #1, Lower and Middle Keys Translator System Service District Upper Keys Health Care Special Taxing District Fire and Ambulance, District #6, Key Largo Unincorporated Area Service District - Parks and Recreation Unincorporated Area Service District - Planning, Building and Zoning 911 Enhancement Fees Duck Key Security District Local Housing Assistance Cudjoe Gardens Municipal Service Culvert District Jolly Roger Estates Municipal Service Culvert District Winston Waterway Municipal Service Taxing District Boating Improvement Miscellaneous Florida Keys Marina - Marathon Debt Service Funds Combining Balance Sheet Combining Statement of Revenues, Balances Combining Statement of Revenues, Balances - Budget and Actual Expenditures and Changes in Fund Expenditures and Changes in Fund A-2 Paqe E16.17 E18.19 E20 E21 E22 E23 E24 E25 E26 E27 E28-30 E31 E32 E33 E34 E35 E36 E37 E38 E39 E40 E41 E42-43- E44 E45 E46 E47 E48 E49 E50 E51-52 E53 F1-F2 F3-F4 F5=8 _ CONTENTS (Continued)_ Capital Project Funds Combining Balance Sheet Combining Statement of Revenues, Expenditures and Changes in Fund Balances Combining -Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual PROPRIETARY FUND TYPES: Enterprise Funds Combining Balance Sheet Combining Statement of Revenues, Expenses and Changes in Fund Equity Combining Statement of Cash Flows Schedule of Expenditures - Budget and Actual: " Municipal Service District -Waste Card Sound Bridge, Marathon Airport Key West Airport Internal Service Funds Combining Balance Sheet _ Combining Statement of Revenues, Expenses and Changes in Fund Equity Combining Statement of Cash Flows Schedule of Expenditures - Budget and Actual:. Workers' Compensation.Fund. -- Group Insurance Fund Risk Management Fund Fleet Management Fund FIDUCIARY FUNDS AND ACCOUNT GROUPS: Expendable Trust Funds Combining Balance Sheet - All Fiduciary Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances - All Expendable. Trust Funds Statements of Revenues, Expenditures and Changes in Fund Balance Budget and Actual - Expendable Trust Funds: Law Enforcement Trust Court Facility Fees -- Drug Abuse Trust A-3 Page G1 G2 G3-5 H1-4 H5-6 H7-10 H11 H12 H13 H14 H15.16 H17.18 H19-22 H23 H24 H25 H26 I1 I2 I3 I4 I5 CONTENTS (Continued Pave General Fixed Assets Account Group Schedule of General Fixed Assets by Source J1 Schedule of General Fixed Assets by Function and Activity J2-3 Schedule of Changes in General Fixed Assets by Function and Activity J4-5 Long -Term Debt Account Group Schedule of Changes in General Long -Term Debt J6 OTHER REPORTS Report on Compliance and on Internal Control over Financial Report- ing Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards K1-2 Independent Auditors' Management Letter K3-5 A-4 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP !& GR5,EN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 3,3041-1529 (305) 294-2581 FAX # (305) 29A-4778 INDEPENDENT AUDITORS' REPORT MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the accompanying financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of September 30, 1999 and for the year then ended as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our — responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance. with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements.' An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Board and are not intended to present fairly the financial position of Monroe County, Florida and the results of its operations and the cash flows of its proprietary fund types in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Board as of September.30, 1999, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted _ accounting principles. Our audit was made for the purpose of forming an opinion on the financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the table of contents, which are also the responsibility of the management of the Board, are presented for purposes of additional analysis and are not a required part of the financial statements of the Board. Such additional information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the financial statements taken as a whole. In accordance with Government Auditing Standards, we have also issued a report dated March 10, 2000 on our consideration of the Board's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Kemp & Green, P.A. Certified Public Accountants March 10, 2000 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1999 ASSETS AND OTHER DEBITS Assets: Cash and Cash Equivalents Investments Accounts Receivable: Delinquent Waste Collection Fees Allowance for Uncollectible Waste Collection Fees Other Allowance for Other Uncollectible Mortgages/Notes Receivable Allowance for Mortgage Receivable Inventory Due from Other Funds Due from Other Governmental Units Interest Receivable Restricted Assets: Cash and Cash Equivalents Interest Receivable Property, (Net, Where Applicable of Accumulated Depreciation) Deferred Charges (Net) Other Debits: Amount Available for Debt Service Amount to be Provided for Retire- ment of General Long -Term Debt Total Assets and Other Debits General 21,374,526 $ 370,610 (203,778) 10,388 1,192,878 3,507,538 GOVERNMENTAL FUND TYPES Special Debt Capital Revenue Service Projects 69,764,664 $ -- $ 29,385,967 2,717,863 -- 10,448 (2,302,245) -- -- 2,099,677 -- - (387,274) -- -- 1,870,626 -- 1,363,922 5,365,060 -- 1.556,098 35,391 -- -- - 1,064,329 -- - 241 — $ 26,252,162 $ 79,163,762 $ 1,064,570 $ 32,316,435 C-1 PROPRIETARY FUND TYPES FIDUCIARY FUND TYPES ACCOUNT GROUPS TOTAL General eneraT— Internal Trust Fixed Long -Term Memorandum Enterprise Service & Agency Assets Debt Only $ 13,205,480 $ 11,063,262 $ 869,979 $ -- $ -- $ 145.663,878 736,935 -- -- -- -- 736,935 (685,989) -- -- -- -- -- (685,989) 3,872,853 703,623 70,309 -- -- -- -- (2,558,701) (52,678) -- -- 2,099,677 -- -_-_ -- -- -- (387,274) 10,388 1,284,170 234,569 -- - -- 5,946,165 20,905,295 10,162,600 _- 59,588 -- 254,411 -- 35,391 6,144,530 -- -- -- -- 7,208,859 241 24,472,976 2,225,343 — 141,460,123 — -- 168,158,442 201,185 201,185 -- — -- 629,495 629,495 28,309,504 28,309,504 $ 56,172,832 $ 13,653,071 $ 1,124,390 $ 141,460,123 $ 28,938,999 $ 380,146,344 The notes to the financial statements are an integral part of these statements. C_2 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET -CONTINUED ALL FUND TYPES, AND ACCOUNT GROUPS SEPTEMBER 30, 1999 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects LIABILITIES, FUND EQUITY AND OTHER CREDITS Liabilities: Accounts Payable $ 781,738 $ 5,057,559 $ — $ 691,897 Retainage Payable -- 126,891 -- 310,051 Claims and Judgements Payable -- - Due to Other Funds 1,203,497 1,998,383 — 879,925 Due to Other Governmental Units 285,365 908,502 -- -- Accrued Comp. Absences Pyble 24,353 41,973 -- 1,362 Accrued Wages and Benefits Pyble 622,615 600,996 -- 18,229 Deposits in Escrow 73,888 1,380 -- 8,875 Deferred Revenues -- 3,611,806 -- Capital Leases Payable — - -- — Payable from Restricted Assets: Accrued Interest Payable — -- 435,075 -- Revenue Bonds Payable - Current -- -- - -- Landfill Closure/Post Closure Costs —-- Due to Other Funds — -- -- -- Other Current Liabilities 4,006 2,128 -- -- Long-Term Debt — -- — Total Liabilities 2,995,462 12,349,618 435,075 1,910,339 Fund Equity and Other Credits: Investment in General Fixed Assets — — — — - - Contributed Capital — -- -- — Retained Earnings: Reserved for Rev. Bond Retirement - — -- Unreserved -- -- - - - Fund Balances: Reserved for Encumbrances 93,735 376,545 — 43,521 Reserved for Trust Fund Purposes -- -- -- -- Reserved for Debt Service -- -- 629,495 — Reserved for Little Venice 1,100,000 -- -- - Unreserved, Designated for Beaches — 641,662 — — Unreserved, Undesignated 22,062,965 65,795,937 -- 30,362,575 Total Fund Equity and Other Credits 23,256,700 66,814,144 629,495 30,406,096 Total Liabilities, Fund Equity and Other Credits $ 26,252,162 $ 79,163,762 $ 1,064,570 $ 32,316,435 C-3 TOTAL PROPRIETARY FUND TYPES FIDUCIARY FUND TYPES ACCOUNT GROUPS - PRIMARY GOVERNMENT Genera General Internal Trust Fixed Long -Term Memorandum Enterprise Service & Agency Assets Debt Only $ 6,039,798 $ 256,748 $ -- $ -- $ -- -- $ 12,827,740 610,909 173,967 216,608 -- 4,646,966 -- -- -- -- -- 4,863,574 61.9,017 1,095,343 -- -- 5,796,165 1,737,444 172,415 38,704 332,458 -- -- -- 112,302 29,472 15,142 -- -- -- 1,409,580 109,236 58,504 -- _- -- 160,393 76,250 742,876 -- 798,882 - -- -- -- -- 5,153,564 175,252 175,252 -- "" , 681,719 246,644 - "" 405,000 405,000 405,000 -- _-_ 323,492 -- - __ 123,492 0,000 150,000 -- - - 33 2,049 8,609,801 5,150 34,510 - - - -- '" 23,938,999 37,633,310 18,091,877, 6,999,949 332,458 - 28,938,999 72,053,777 141,460,123 -- 141,460,123 17,023,362 2,676,778 - -- - 19,700,140 -- 1,765,674 1,765,674 - -- -- 23,268,263 19,291,919 3,976,344 -- -- 513,801 791,932 -- -- 791,932 -- 629,495 1,100,000 641,662 118,221,477 38,080,955 6,653,122 791,932 141,460,123 -- 308,092,567 $ 56,172,832 $ 13,653,071 $ 1,124,390 $ 141,460,123 $ 28,938,999 $ 380,146,344 The notes to the financial statements are an integral part of these statements. C-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: _ Taxes $ 15,082,995 $ 52,638,141 S -- $ 12,996,907 Licenses & Permits 486,380 1,639,149 -- Intergovernmental 10,917,056 18,422,442 675,000 — Charges for Services 3,948,511 5,481,054 -- 60,000 Fines & Forfeitures 10,961 1,860.059 — — Investment Income 1,150,153 3,786,186 56,989 1,429,377 Miscellaneous 193,749 1,222,177 — 15,016 - Total Revenues 31,789,805 85,049,208 731,989 14,501,300 Expenditures: Current: General Government 15,999,106 8,172,286 — — Public Safety 1,282,185 51,237,207 — — Physical Environment 250,825 1,923,302 — — Transportation 29,850 5,732,180 — -- Economic Environment 384,431 11,301,928 — — Human Services 3.255,506 3,048,236 — — Culture and Recreation 2,282,571 2,442,860 — — Court Related 5,984,901 872,097 -- - Debt Service -- 5,554,147 — - Capital Outlay — - — 4,572,885 Total Expenditures 29,469,375 84,730,096 5,554,147 4,572,885 Excess of Revenues Over/ (Under) Expenditures 2,320,430 319,112 (4,822,158) 9,928,415 Other Financing Sources/(Uses): Operating Transfers from Other Funds 2,997,027 2,026,727 4,156,256 1,564,309 Operating Transfers to Other Funds (2,772,954) (1,740,773) -- (8,892,058) Debt Proceeds — — — 450,000 Total Other Financing Sources/(Uses) 224,073 285,954 4,156,256 (6,877,749) Excess of Revenues and Other Sources Over/(Under) Expenditures & Other Uses 2,544,503 605,066 (665,902) 3.050,666 Fund Balance, October 1, 1998 21,314,505 65,606,770 1,295,397 27,355,430 " Residual Equity Transfer In 14 614,400 -- - Residual Equity Transfer Out (602,322) (12,092) -- -- __ Fund Balance, September 30, 1999 $ 23,256,700 $ 66,814,144 S 629,495 $ 30,406,096 C-5 FIDUCIARY FUND TYPES TOTAL Expendable Memorandum Trust Only $ $ 80,718,043 -- 2,125, 5.29 -- 30,014,498 52,256 9,541,821 782,449 2,653,469 43,320 6,466,025 1,430,942 878,025 132,950.327 24.171, 392 1,048,622 53,568,014 _ 2,174,127 — 5,762,030 11,686,359 - 6,303,742 4,725,431 -- 6,85098 5,554,147 4,572,885 1,048,622 125,375,125 (170,597) 7,575,202 10, 744, 319 (13,405,785) 450,000 (2,211,466) (170,597) 5,363,736 962,529 116,534,631 -- 614,414 -- (614,414) $ 791,932 $ 121,8W367 The notes to the financial statements are an integral part of these statements C-6 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 GENERAL FUND Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 14,990,516 $ 15,082,995 $ 92,479 Licenses & Permits 200,000 486,380 286,380 Intergovernmental 7,905,100 10,917,056 3,011.,956 Charges for Services 2,933,681 3,948,511 1.014,830 Fines & Forfeitures 228,500 10,961 (217,539) Investment Income 755,000 1,150,153 395,153 Miscellaneous 146,908 193,749 46,841 Total Revenues 27,159,705 31,789,805 4,630,100 Expenditures: Current: General Government Public Safety Physical Environment Transportation Economic Environment Human Services Culture and Recreation Court Related Debt Service Total Expenditures Excess of Revenues Over/(Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Debt Proceeds Total Other Financing Sources/(Uses) Excess of Revenues and Other'Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis Total Adjustments Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - GAAP Basis Fund Balance, October 1, 1998 Residual Equity Transfer In Residual Equity Transfer Out Fund Balance, September 30, 1999 17, 378, 487 15,999,106 1,379,381 1,450,657 1,282,185 168,472 266,323 250,825 15,498 91,050 29,850 61,200 402,445 384,431 18,014 3,862,638 3,255,506 607,132 2,442,276 2,282,571 159,705 6,312,407 5,984,901 327,506 32,206,283 29,469,375 2,736,908 (5,046,578) 2,320,430 7,367,008 (926,087) — 926,087 3,028,090 2,997,027, (31,063) (3,960,991) (2,772,954) 1,188,037 (1,858,988) 224,073 2,083,061 (6,905,566) 2,544,503 9,450,069 (6,905,566) 2,544,503 9,450,069 21,314,505 21,314,505 -- -- 14 14 -- (602,322) (602,322) S 14,408,939 3 23,256,700 $ 8,847,761 C-7 SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS Variance Variance Favorable Favorable "- Budget Actual (Unfavorable) Budget Actual (Unfavorable) S 54,363,026 $ 52,638,141 S (1,724,885) $ -- $ $ 968,000 27,913,881 1,639.149 18,422,442 671,149 (9,491,439) 898,250 - 675,000 -- (223,250) 4,083,044 5,481,054 1,398,010 — -- ` 26,568,846 1,759,765 1,860,059 3,786,186 (24,708,787) 2,026,421 -- 125,000 -- 56,989 '- (68,011) 3,885,626 1"222,177 (2,663,449) — -- "- _. 119,542,188 85,049,208 (34,492,980) 1,023,250 731,989 (291,261) 9,523,448 8,172,286 1,351,162 94,316,216 51,237,207 43,079,009 5,100,277 1,923,302 3,176,975 19,126,701 5,732,180 13,394.521 -- _ 15,521,085 11.301,928 4,219,157 -- '- 6,779,715 3,048,236 3,731,479 — -- 3,629,494 2,442,860 1,186,634 -- 1,024,270 _ 872,097 152,173 -- 6,121,387 5,554,147 -- 567,240 155,021,206 84,730,096 70,291,110 6,121,387 5,554,147 567,240 (35,479,018) 319,112 35,798,130 (5,098,137) (4,822,158) 275,979 (2,016,420) -- 2,016,420 (353,700) 4,806,000 -- 4,156,256 353,700 (649,744) 6,462,354 2,026,727 (4,435,627) _ (1,837,705) (1,740,773) 96,932 — -- _- 2,608,229 285,954 (2,322,275) 4,452,300 4,156,256 (296,044) (32,870,789) 605,066 33,475,855 (645,837) (665,902) (20,065) (32,870,789) 605,066 33,475,855 (645,837) (665,902) (20,065) 65,606,770 65,606,770 -- 1,295,397 1,295,397 -- _ 614,401 614,400 (1) - - r (11,188) (12,092) (904) -- S 33,339.194 S 66,814,144 S 33,474,950 $ 649,560 $ 629,495 S (20,0651 _ The notes to the financial statements are an integral part of these statements C_8 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 CAPITAL PROJECT FUNDS Variance Favorable Revenues: Budget Actual (Unfavorable) Taxes $ 8,800,000 $ 12,996,907 $ 4,196,907 Licenses & Permits Intergovernmental Charges for Services 60,000 60,000 Fines & Forfeitures Investment Income 500,000 1,429,377 929,377 Miscellaneous ic; n i a , c n, c Total Revenues Expenditures: Current: General Government Public Safety Physical Environment Transportation Economic Environment Human Services Culture and Recreation Court Related Debt Service Total Expenditures Excess of Revenues Over/(Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Debt Proceeds Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses- Budgetary Basis Fund Balance, October 1, 1998 Residual Equity Transfer In Residual Equity Transfer Out Fund Balance, September 30, 1999 9,360,000 14,501,300 5,141,300 9,511,589 1,948,691 7,562,898 1,976,629 131,259 1,845,370 351,471 907 350,564 102,330 73,468 28,862 5,692,885 1,989,114 3,703,771 895,089 429,446 465,643 18,529,993 4,572,885 13,957,108 (9,169,993) 9,928,415 19,098,408 (2,618,848) — 2,618,848 1,090,874 1,564,309 473,435 (9,702,626) (8,892,058) 810,568 449,345 450,000 655 (10,781,255) (6,877,749) 3.903,506 (19,951,248) 3,050,666 23,001,914 27,355,430 27,355,430 — S 7,404,182 S 30,406,096 $ 23,001,914 C-9 _ EXPENDABLE TRUST FUNDS TOTAL - MEMORANDUM ONLY Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ __ $ ._ $ - $ 78,153,542 $ 80,718,043 $ 2,564,501 1,168,000 2,125,529 957,529 _ - -- 36,717,231 30.014,498 (6,702,733) 45,000 52,256 7,256 7,121,725 9,541,821 2,420,096 782,449 782,449 -- 27,579,795 2,653,469 (24,926,326) 17,000 43,320 26,320 3,156,765 6,466,025 3,309,260 _ _ - 4,032,534 1,430,942 (2,601,592) 844,449 878,025 33,576 157,929,592 132,950,327 (24,979,265) - 36,413,524 26,120,083 10,293,441 1,263,144 1,048,622 214,522 99,006,646 53,699,273 45,307,373 _ .- 5,366,600 2,174,127 3,192,473 _ _ 19,569,222 5,762,937 13,806,285 15,923,530 11,686,359 4,237,171 11,750 - 11,750 .10,756,433 6,377.210 4,379,223 _ 11,764,655 6,714,545 5,050.110 -- 299,075 - 299,075 8,530,841 7,286,444 1,244,397 _ - - 6,121,387 5,554,147 567,240 1,573,969 1,048,622 525,347 213,452,838 125,375,125 88,077,713 (729,520) (170,597) 558,923 (55,523,246) 7,575,202 63,098,448 (43,725) -- 43,725 (5,958,780) -- 5,958,730' 15,387,318 10,744,319 (4,642,999) (15,501,322) (13,405,785) 2,095,537 _ 449,345 450,000 655 (43,725) - 43,725 (5,623,439) (2,211,466) 3,411,973 (773,245) (170,597) 602,648 (61,146,685) 5,363,736 66,510,421 962,529 962,529 -- 116,534,631 116,534,631 -- _ 614,401 614,414 13 .. (11,188) (614,414) (603,226) $ 189,284 $ 791,932 $ 602,648 $ 55,991,159 $ 121,898,367 $ 65,907,208 The notes to the financial statements are an integral part of these statements. C-10 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Operating Revenues: Franchise Fees Tolls Charges for Services Fines and Forfeitures Miscellaneous Total Operating Revenues Operating Expenses: Personal Services Operations Landfill Closure and Post Closure Depreciation and Amortization Asserted and Paid Claims Total Operating Expenses Operating Income (Loss) Non -Operating Revenues (Expenses): Operating Grants Investment Income Interest Expense and Fiscal Charges Loss on Disposition of Assets Total Non -Operating Revenues (Expenses) Income (Loss) Before Operating Transfers Operating Transfers: Operating Transfers from Other Funds Operating Transfers to Other Funds Total Operating Transfers Net Income (Loss) Fund Equity - October 1, 1998 Contributed Capital Fund Equity - September 30, 1999 Internal Total Enterprise. Service Memorandum Funds Funds Only $ 203,022 $ $ 203,022 1,172,130 1,172,130 15,715,432 14,638,012 30,353,444 4,782 — 4,782 30,183 1,857,997 1,888,180 17,125,549 16,496,009 33,621,558 2,606,989 1,358,735 3,965,724 44,263,804 3,497,471 47,761,275 672,285 — 672.285 1,283,321 290,295 1,573,616 — 9,532,669 9,532,669 48,826,399 14,*679,170 63,505,569 (31,700,850) 1,816,839 (29,884,011) 27,813,856 8,876 27,822,732 1,033,926 409,659 1,443,585 (593,078) — (593,078) (120,038) (41,136) (161,174) 28,134,666 377,399 28,512,065 (3,566,184) 2,194,238 (1,371,946) 5,496,966 213,867 5,710,833 (1,954,732) (1,094,635) (3,049,367) 3,542,234 (880, 768) 2,661,466 (23,950) 1,313,470 1,289,520 36,401,612 5,337,428 41,739,040 1,703,293 2,224 1,705, 517 $ 38,080 955 $ 6,653,122 $ 44,734,077 The notes to the financial statements are an integral part of these statements. C-11 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Cash flows from operating activities: Cash received for services Cash payments to suppliers for goods and services Cash payments to employees for services Other operating revenue Net cash provided (used) by operating activities Cash flows from noncapital financing activities: Operating grants received Operating transfers from other funds Operating transfers to other funds Net cash provided (used) by noncapital financing activities Cash flows from capital and related financing activities: Proceeds from capital grants Acquisition and construction of capital assets Principal paid on capital debt Interest paid on capital debt Net cash used by capital and related financing activities Cash flows from investing activities: Investment Income Net cash provided by investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year Enterprise Funds $ 16.392,738 S (41,058,363) (2,624,362) 34,965 (27,255,022) Internal Total Service Memorandum Funds Only 15,975,355 $ 32,368,093 (12,920,561) (53,978,924) (1,356,358) (3,981,220) 2,656,879 2,691,844 4,354,815 (22,900,207) 19,685,527 8,876 19,694,403. 5,352,614 213,867 5,566,481 (1,912,225) (1,094,635) (3,006,860) 23,125,916 (871,892) 22,254,024 1,499,120 — 1,499,120 (2,147,021) (271,166) (2,418,187) (540,071) -- (540,071) (604,328) -- (604,328) (1,792,300) (271,166) (2,063,466) 1,033,926 409,659 1,443,585 1,033,926 409,659 1,443,585 (4,887,480) 3,621,416 (1,266,064) 24,237,490 7,441,846 31,679,336 $ 19,350,010 S 11,063,262 S 30,413,272 C-12 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities: Depreciation and amortization Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable Due from other funds Due from other governmental units (Decrease)/Increase in: Accounts payable Retainage payable Claims and judgements payable Due to other funds Due to other governmental units Accrued compensated absences Accrued wages and benefits payable Deposits in escrow Deferred revenues Other current liabilities Landfill closure/post closure Total adjustments Net cash provided (used) by operating activities Internal Total Enterprise Service Memorandum Funds Funds Only S (31,700,850) S 1,816,839 S (29,884,011) 1,283,321 290,295 1,573,616 115,219 167,482 282,701 (826,941) (137,509) (964,450) 2,526 212,234 214,760 3,315,709 (5,854) 3,309,855 (58,259) (58,259) _ (5,336) 93,462 88,126 651,899 1,090,751 1,742, 650 33,529 28,809 62,338 12,167 15,141' 27,308 (29,540) (13,264) (42,804) 11,350 — 11,350 -- 798;882 798,882 _ 2,049 (2,453) (404) (61,865) -- (61,865) 4,445,828 2,537,976 6,983,804 S (27,255,022) $ 4,354,815 S (22,900,297) SUPPLEMENTAL SCHEDULE OF NON -CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets S 37,253 S 2,224 S 39,477 Loss on disposition of fixed assets S 120,038 S 41,136 $ 161,174 The notes to the financial statements are an integral part of these statements. C-13 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of the _ Board of County Commissioners of Monroe County, Florida (the "Board') have been designed to conform to generally accepted accounting principles as applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB). GASB embodies the official pronouncements previously issued by the National Council on Governmental Accounting.(NCGA). - Proprietary funds apply Financial Accounting Standards Boards (FASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before November 30, 1989, unless those pronouncements conflict with or _ contradict GASB pronouncements, in which case, GASB prevails. The following is a summary of the significant accounting policies. _ Reporting Entity - Monroe County is a Non -Charter County established under the Constitution and the laws of the State of Florida. There are six offices elected County -wide, which are as follows: Board of County Commissioners, _ composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides all the funding used by the separate _ Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting _ system for the operations of the County and the Clerk of Circuit Court, which are included in the General Fund, but excluding those of the Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector, each of which maintains its own accounting system. The Board is not a legally separate or fiscally independent unit of the County. Accordingly, it is considered a part of Monroe County's primary government and is included as such in the Monroe County Comprehensive Annual Financial Report. _ Services provided by the Board and accounted for within these -financial statements include health and social services, emergency medical services, cultural and recreational programs, solid waste services and other _ governmental services. C-14 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Basis of Presentation - The accounts of the Board are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions or administrative action. The operations of each fund are accounted for with a set of separate self -balancing accounts comprised of its assets, liabilities, equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by type in the financial statements. The following fund types and account groups are used by the Board: Governmental Funds: General Fund - The General. Fund is the general operating fund of the Board. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. Special Revenue Funds - Special Revenue Funds are used to account for the - proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds - Debt Service Funds are used to account for the payment of principal, interest, and other expenditures related to long-term debt, other than bonds and loans payable from the operations of Proprietary Funds. Capital Project Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds - Enterprise are financed and operated in a where the stated intent is that Funds are used to account for operations that manner similar to private business enterprises, the cost (expenses, including depreciation) of C-15 MONROE COUNTY._ FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for capital maintenance, public policy, management control, accountability or other purposes. — Internal Service Funds - Internal Service Funds are used to account or the financing of goods or services provided by one department to other departments of the Board or to other governmental units on a cost reimbursement basis. Fiduciary Funds: Expendable Trust Funds Expendable Trust Funds are generally used ddshin instances where legally mandated or where a formal legal trustee P exists. Both principal and income may be expended in the course of their designated operations. w Agency Funds Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for individuals, private organizations, other governments, or.other funds. Account Groups: General Fixed Assets Account Group - This account is established to account — for all fixed assets of the Board, other than those accounted for in the Enterprise and Internal Service Funds: General Long -Term Debt Account Group - This account grmovernmentalFunds. u�is ishedto account for the long-term debt of the Board financed fro _ Basis of Accounting - The accounting and financial reporting treatmentplied to a fund is determined by its measurement focus. All Governmental unp Expendable Trust Funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and C-16 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 -.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e.. expenditures and other financing uses) in net current assets. All Proprietary Funds are accounted for on a flow. of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity (i.e., net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund -type operating statements present increases (e.g., revenue) and decreases (e.g., expenses) in net total assets. Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of _ accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become susceptible to accrual - that is, when they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are _ treated as susceptible to accrual under the modified accrual basis. Receivables related to these revenues are not recognized unless they are collectible within 60 days after the fiscal year end. Expenditures and transfers out are recorded when the related fund liability is incurred. Exceptions to this general rule include: (1) the long term portion of accumulated sick pay, vacation pay, and compensatory time, which is not -- recorded as an expenditure; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and (3) principal and interest C-17 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) on long-term debt, which are recognized when due. Budgets for Governmental Funds are also prepared on the modified accrual basis, with certain exceptions described under budgets and budgetary data. In applying the susceptibility -to -accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i.e., revocable only for failure to comply with prescribed compliance requirements, such as equal employment oppo rtunity. These resources are reflected as revenues at the time of receipt or earlier if they — meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings and most fines and forfeitures are recorded as earned since they are measurable and available. .� Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. The preparation of financial statements in conformity with generally accepted accounting principles, as applicable to governmental units, requires management to make use of estimates that affect the reported amounts in the financial statements. Actual results could differ from estimates. _ Budgets and Budgetary. Data - The following are the statutory procedures followed by the Board of County Commissioners in establishing the budget for the Board. C-18 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 1) 1 On or before May 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board of County Commissioners a tentative budget for their respective offices for the ensuing fiscal year. 2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the County Budget Officer submits to the Board a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to obtain taxpayer comments. 4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. 5) Prior to, or on September 30, the Board's budget., is legally .enacted through passage of a resolution. Accordingly all fund types have an adopted budget as required by Florida Statute 129.03. All funds have legally adopted budgets except as described in Note 13, Budgetary - GAAP Reporting Reconciliation. 6) During the year, the Office of Management and Budget acts on -- intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of Board operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Board during the year in a legally permissible manner. 7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of total fund budgets are unlawful. However, because the Board acts on all budget changes between cost centers, this becomes the level of control. _ 8) Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. C-19 "M MONROE COUNTY FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 9) Budgets for all funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes, mortgage loans made by governmental funds and revenues and expenditures relative to debt and capital outlay for proprietary funds. Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Inventory - Inventory in the General Fund consists of certain supplies which are stated at cost using the moving average cost method. The inventory is determined by an annual physical count. No reserve has been established within the General Fund balance as the consumption method is used to account for this inventory. Investments - Investments are stated at fair value in accordance with GASB 31. The Board pools cash and investments, excluding those requiring or benefiting by separate investment. This gives the Board the ability to maximize its yield on the short-term investment of cash, increasing its income accordingly. Interest earned on pooled investments is allocated to the participating funds based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. General Fixed Assets General Fixed Assets are recorded as expenditures in the General Fund, Special Revenue Funds, Capital Project Funds and other Governmental Fund types at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems have not been capitalized. Gifts or contributions are recorded in General Fixed Assets at estimated fair market value at the time received. There is no depreciation expense recorded on General Fixed Assets. C-20 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise and Internal Service Fund Fixed Assets are stated at cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows: Life - Years Buildings and Other Improvements 7-40 Machinery and Equipment 3-10 Improvements other than Buildings 50 Depreciation of Contributed Assets '- Depreciation recognized on assets acquired or constructed through grants externally restricted for capital -- acquisitions is recorded as an operating expense in the related proprietary funds. Capital Lease Obligations -.Capital lease obligations for non -Enterprise Funds are accounted for in the General Long -Term Debt Account Group. The capitalized lease obligations are stated at the original fair market value of leased assets capitalized, less payments since the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an asset is acquired by capital lease, the expenditure for the asset and the offsetting amount of the financing source are. reflected in the Statement of Revenues, -Expenditures, and Changes in Fund Balance. Assets acquired under _ capital leases in non -Enterprise Funds are accounted for in the General Fixed Asset Account Group. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. -- Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances - Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the applicable appropriation, is employed in the Governmental and Expendable Trust.Fund types. Encumbrances are not the equivalent of expenditures: therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. C-21 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS -- SEPTEMBER 30. 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Taxes become delinquent on April ist of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of -- each year. No accrual for the property tax levy becoming due in November of 1999 is included in the accompanying financial statements, since such taxes are collected to finance expenditures of the subsequent period. Compensated Absences - Board policy grants employees annual leave and sick leave. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general, sick leave payments are granted upon termination of employment to _ employees with five years or more of credited service, subject to percentage and maximum hour limitations as determined by the Board. Accumulated annual leave, sick leave, and related benefits are accrued in Governmental Fund Types to the extent that such amounts would normally be liquidated with expendable _ available financial resources. The remaining liability is reflected in the General Long -Term Debt Account Group. The accumulated leave in Proprietary Fund Types is reflected in the Funds financial statements on the accrual basis. Cash and Cash Equivalents - For purposes of the statement of cash flows, the Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements - Overview - Total columns on the. Combined Statements - Overview (General Purpose Financial Statements) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present .financial position, results of operations, or cash flows in conformity with generally accepted accounting principles, and such data is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. C-22 MONROE COUNTY FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 2 - CASH AND CASH EQUIVALENTS Cash and cash equivalents consist of the following at September 30, 1999: Amount Invested in County's Pooled Cash Program Demand Deposits Cash and Cash Equivalents $ 142.605,509 3,058,369 $ 145,663,878 Restricted Cash and Cash Eauivalents $ 1,788,320 5,420,539 Total $ 144.393,829 8,478,908 S 7,208,859 $ 152,872,737 Florida Statute 125.31 authorizes the Board to invest surplus funds in the following: CT) the Local Government Surplus Funds Trust Fund under the management of the State Board of Administration b) the Florida Counties Investment Trust Fund under the sponsorship of the Florida Association of Counties and the Florida Association of Court Clerks Comptrollers c) negotiable direct obligations of, or obligations of which the principal and interest are unconditionally guaranteed by, the U.S. Government d) interest bearing time deposits or savings accounts in banks and savings and loans organized under .'state laws or doing business and situated in the state, provided collateral requirements are met e) obligations of the Federal Home Loan Mortgage Corporation C-23 MONROE COUNTY FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 2 - CASH AND CASH EQUIVALENTS (Continued) f) obligations of the Federal National Mortgage Association g) commercial paper of U.S. corporations having a rating of at least two of the following three ratings: A-1, P-1 and F-1, as rated by Standard & Poors, Moody's and Fitch Investors Service rating services h) Bankers' acceptances that are eligible for purchase by the Federal Reserve Banks and have a letter of credit rating of AA or better i) Tax-exempt obligations of the State of Florida and its various local governments, including Monroe County. Tax exempt obligations with _a rating of A or less, must be an insured issue through MBIA or an equivalent company. Issues rated A+ or higher may or may not carry an insurance backing. The Board invests funds throughout the year with the Local Government Surplus " Funds Trust Fund (SBA), an investment pool administered by the State Board of Administration, under the regulatory oversight of the State of Florida. Throughout the year and as of September 30, 1999, the SBA contained certain floating and adjustable rate securities which were indexed based on the prime rate'and/or one and three month LIBOR rates. These investments represented .� 10% of the SBA's portfolio at September 30, 1999. The SBA met the criteria to be "2A-7Like" as defined in GASB 31 at September 30, 1999. Therefore, the investment was valued at amortized cost and the fair value -at September 30, 1999 was the account balance at that time. Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. C-24 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 1999 consist of the following: Affordable Housing Programs: Second Mortgages Receivable from individuals, collateralized by land and buildings, payable in monthly installments of $3,622 including interest at 3�, final payment due March 1, 2004. $ 387,274 Second Mortgages Receivable from individuals, collateralized by personal residences. The entire amount of the mortgage will be forgiven over a ten year period at a rate of one fifth per year, beginning on the 7th anniversary of the completion of the construction of the improvements funded by the mortgage, provided. that the mortgagor complies with the ._ Mortgage covenants. 233,823 Second Mortgages Receivable from individuals, collateralized by' personal residences. The entire balance of the mortgage will be forgiven over a ten year period at a rate of ten percent per year upon the anniversary of the mortgage, provided that the mortgagor complies with the Mortgage covenants. The Mortgages are interest free. 39,619 Local Housing Assistance: Second Mortgages Receivable from individuals, collateralized by personal residences. Commencing in year sixteen of the mortgage, principal and accrued interest at U will be forgiven at the rate of 6.66X annually. The entire principal balance and accrued interest will be forgiven at the end of year thirty. If the residence is sold before the initiation of the forgiveness period, the full amount of the mortgage and accrued interest is due at closing. 207,023 D&W MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS _ SEPTEMBER 30, 1999 NOTE 3 - MORTGAGES RECEIVABLE (Continued) Second Mortgages Receivable from individuals, collateralized by personal residences. .Principal payments shall be deferred for the term of the first mortgage loan, -or until the date the last payment is due on the first mortgage. Interest is not charged on the mortgages unless the mortgagor is in default, in which case the interest rate is 12% per annum from the date - when payment of the second is due. In the event the home is sold, transferred, rented, refinanced or the first mortgage loan is satisfied, the entire mortgage balance is due. 1,067,340 Second Mortgages Receivable from individuals, collateralized - by personal residences. The entire balance of the mortgage will be forgiven over a ten year period at the rate of ten percent per year upon the anniversary of the mortgage, provided that the mortgagor complies with the mortgage covenants. The mortgages are interest free. 129,598 Mortgages Receivable due from individual, collateralized by personal residence, payable in annual installments of $1,500 over a ten year period, interest free. 15,000 Note Receivable from local government, collateralized by project revenues, payable August 2000, interest free. 20,000 $ 2 099,677 Except for the local housing assistance mortgages, the mortgages receivable - are equally offset by a fund balance reserve which indicates that they do not constitute available spendable resources" even though it is a component of _ total assets. The local housing assistance mortgages are offset by a related deferred revenue account. C-26 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 4 - INTERFUND BALANCES Individual fund interfund receivable and payable balances at September, 30, 1999 are as follows: Interfund Interfund Fund Receivable Payable General Fund $ 1,192,878 $ 1,203,497 Special Revenue Funds: Fine and Forfeiture 7,932 899 Road and Bridge 12,298 516,469 Tourist Development, All Districts, Two Cents 12,041 - Tourist Development. Admin. & Promotional, Two Cents 18,294 Tourist Development, District # One, Three Cents 3.978 Tourist Development, District # Two, Three Cents 319 Tourist Development, District # Three, Three Cents 948 Tourist Development, District # Four, Three Cents 993 Tourist Development. District # Five, Three Cents 1,338 - Governmental Fund Type Grants 1,659,907 1,286,918 Impact Fees. Parks and Recreation 3,608 - Impact Fees. Police Facilities 32.740 Upper Keys Health Care - 14,738 Unincorp. Area Service District, Parks and Recreation 222 3,416 Planning, Building and Zoning 119,630 Boating Improvement 5,279 Miscellaneous Special Revenues 167,042 1,870,626 1,998,383 Capital Project Funds: One Cent Infrastructure Surtax 1,166,176 879,925 Clerk's Revenue Note 197,746 1,363,922 879.925 Enterprise Funds: Municipal Service District - Waste. 160,402 542,888 Card Sound Bridge 1,034 76,000 Marathon Airport 107,587 42,507 Key West Airport 1,015,147 107,622 1,284,170 769,017 C-27 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 — NOTE 4 - INTERFUND BALANCES (Continued) Internal Service Funds: Worker's Comp. Group Insurance Risk Management — Fleet Management NOTE 5 - RESTRICTED ASSETS 548 84 1,095,135 233,937 208 234,569 1,095,343 $ 5.946,165 $ 5,946,165 Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District - Waste — Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1993/83, Refunding Improvement Revenue Bonds, Series 1993/88, Sales Tax Revenue and Refunding Bonds, Series 1991 and 1998, Clerk's Revenue Note and Airport Passenger Facility Charges. Total restricted assets as of September 30, 1999 are as follows: Cash and — Cash Equiv._ Enterprise Fund - Municipal Service District - Waste — Renewal and Replacement Fund 1;8755 Sinking Funds 6535, 63 ,563 Landfill Closure Escrow 1,788,320 _ 3.800,638 Enterprise Fund - Marathon Airport 46.521 Passenger Facility Charge Funds Enterprise Fund - Key West Airport Passenger Facility Charge Funds 2,297 ,371 Refunding Improvement Revenue Bonds. Series 1993/83 Debt Service Fund 200,577 Sinking Fund C-28 MONROE COUNTY, FLORIDA BOARD OF COUNTY.COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 5 - RESTRICTED ASSETS (Continued) Refunding Improvement Revenue Bonds, Series 1993/88 Debt Service Fund Sinking Fund Sales Tax Revenue and Refunding Bonds, Debt Service Fund Sinking Fund Clerk's Revenue Note Contingency Fund Interest Receivable 539,039 287,311 37,402 241 37,643 t 7.209.100 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE Reserves representing the excess of amounts provided for certain restricted asset accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 1999`: Enterprise Funds Municipal Service District — Waste: Reserved for Debt Service $ 406,919 Reserved for Renewal and Replacement 1,358,755 1,765,674 C-29 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE (Continued) Debt Service Funds Refunding Improvement Revenue Bonds, Series 1993/83 Reserved for Debt Service 200,577 Refunding Improvement Revenue Bonds, Series 1993/88 Reserved for Debt Service 539,039 Sales Tax Revenue and Refunding Bonds, Series 1991 and 1998 Reserved for Debt Service (147,764) i Clerk's Revenue Note, 37,643 Reserved for Debt Service 629,495 2,395.169 -- Retained earnings and fund balances are reserved to the extent of the. -excess of restricted assets over liabilities payable from restricted assets as follows: Total restricted assets $ 7,209,100 Less: Restricted assets for which retained earnings are not required to be reserved 4,132,212 Liabilities payable from restricted assets 681,719 $ 2.395,169 A portion of the unreserved fund balance in Special Revenue Fund, Tourist Development District #One, Three Cent has been designated for various beach nourishment projects. The Board has also designated a portion of the fund balance in the general fund to guarantee debt incurred by the Florida Keys Aqueduct Authority (FKAA). FKAA is developing construction design plans for a wastewater treatment facility to be located in Marathon. C-30 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 7 - PROPERTY The following is a summary of changes in General Fixed Assets for the year. ended September 30, 1999: 1998 Additions Deductions 1999 Land $ 21,044,144 $ 7,664,456 S - S 28.708,600 Buildings 79.077.915 2,613,941 272.932 81.418.924 Equipment 26.889,631 2.615.318 1.408,722 28.116,227 Construction in Progress: Courthouse Renovations 499,469 1,568,940 - 2.068,409 Other Construction 837,571 1,050,222 739,830 1,147,963 $128,348,730 S 15,532,877 S 2,421,484 $141,460,123 An additional $5,273,168 will be required to complete the construction projects under present contractual agreements. It is the Board's policy to not capitalize interest on construction projects financed with debt proceeds. Proprietary funds property, plant and equipment consist of the following at September 30, 1999: Internal Enterprise Service Funds Funds Land $ 6,132.875 $ 54,000 Buildings and Improvements 13,244,859 1.722',854 Equipment 16,133,367 2,014,531 Construction in Progress 6,344,535 Total Property 41,855,636 3.791,385 Less Accumulated Depreciation 17,382,660 1,566,042 Net Property $ 24.472.976 S 2,225,343 C-31 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30,_1999 NOTE 8 - LONG-TERM DEBT _ The following is a summary of changes in long-term debt for the year ended September 30, 1999: Debt Debt _ 1998 Issued Retired 1999 General Long -Term _ Debt Group Revenue Bands $ 30,395,000 E - E 4,230,000 b 26,165,000 Loans Payable 450,000 450,000 50,000 850,000 Accrued Compensated 1,780,740 143,259 - 1,923 , 999 Absences Subtotal 32.625.740 593,259 4 280,000 28,938,999 Proprietary Funds Revenue Bonds 7,800,000 - 375,000 7,425,000 Accrued Compensated 370,980 Absences 365.380 5.600 - Capitalized Lease 165.071 .1.478.583 Obligation 1,643,654 _ - Subtotal 9.809.034 5,600 540, 771 9274,563 — Total $ 42.434 774 $ 598,859 S 4 820,071 $ 38 213.562 Bonds payable at September 30, 1999 from Proprietary Funds are composed of the following issues: Enterprise Revenue Bonds - $9,570,000 1991 Municipal Service District Refunding Improvement Bonds due in annual install- ments of $405,000 to $735,000 on October 1, 1999 to October 1, $ 7 425.000 2011; interest at 6.30% to 6.75% C-32 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - LONG-TERM DEBT (Continued) Bonds payable. at September 30, 1999 from Governmental Funds are composed of _ the following issues: Revenue Bonds - $42,415,000 1991 Sales Tax Revenue Bonds, Series 1991 due on April 1, 2000; interest at 5.8X $ 3,650,000 Revenue Bonds - $7,230,000 1993 Refunding Revenue Bonds, Series 1993 due in installments of $420,000 to $640,000 on _ December 1, 1999 to December 1, 2008; interest at 4.5X to 5.OX 5,190,000 Revenue Bonds $17,505,000 1998 Sales Tax Refunding Revenue Bonds, Series 1998 due in -installments of $185,000. to $4,525,000 on April 1, 2000 to April 2004; interest at 3.75X to 4.25X 17,325,000 $ 26,165,000 The loan payable at September 30, 1999 from Governmental Funds is composed of the following issue: Loan Payable - $850,000 Florida Local Government finance Commission Loan due in semiannual installments of $100,000 to $150,000 March 2000 to September 2003: interest due monthly based on the blended market rate of commercial paper. $ 850,000 C-33 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - LONG-TERM DEBT (Continued) Debt Service Funding Requirements The total annual debt service funding requirements for all bonds outstanding (net of sinking fund balances) at September 30, 1999, consisting of interest payments of $7,117,724 :and principal payments of $33,615,000 are as follows: Revenue Bonds Year Ended Proprietary Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 2000 $ 893.380 6.30X - 6.75X $ 5.268.309 3.75% 5.8010 2001 896,605 6.40% - 6.75X 5.375.021 3.75% 5.00% 2002 892.485 6.50X - 6.75X 5.366.574 3.75% - 5.00X 2003 891,285 6.60% - 6.75% 5,371,274 3.80% - 5.00% 2004 887.625 6.75X 5,370.594 3.881'0" 5.001-4 2005.2009 4.410,412 6.75X 2.685.000 5.00X 2010-2011 1,477,700 6.75% Total $10,349,492 $29�436. 772 Year Ended Loans Payable Total September 30 Amount Interest Rate 2000 S 239,168 5.00% $ 6,400,857 2001 229,167 5.00X 6,500,793 2602 219,165 5.00% 6,473,224 2003 258,960 5.00% 6,521,519 2004 - 6,258.219 2005-2009 - 7,095,412 2010-2011 1.477.700 Total $946.460 $40.7_ 32.7?4 The amount available in the Debt Service Funds to service the Series 1991, 1993/88 and 1998 revenue bonds and the 1998 loan is $629.495. C-34 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - LONG-TERM DEBT (Continued) Restrictive Covenants and Collateral Requirements - The 1993/88 Refunding Improvement Revenue Bonds are payable from and collateralized by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for Counties paid by the State of Florida. The 1991 Municipal Service District Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of (i) charges for service levied annually against residential property within the Monroe County Municipal Service District (the "District"),- Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii) payments received from franchisee solid waste collectors with respect to commercial property within the District,-,(iii) all other non ad valorem funds received by the District with respect to furnishing services of the.solid waste facilities to the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain -+ investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, among other things, to establish rates and to collect fees and charges which will be sufficient at all times to pay 110X of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all -- reserve or other payments including the cost of Operation and Maintenance and deposits for Renewal and Replacements of the Facilities. The Municipal Service District was in compliance with those covenants: for the year ended -- September 30, 1999. The Bonds and the interest payable thereon will not constitute a general obligation of the District, Monroe County or the State of Florida, or a pledge of the faith and credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest or premium thereon, shall be payable from the ad valorem tax revenues of the District, Monroe County, pr the State of Florida. The 1991 Sales Tax Revenue Bonds and the 1998 Sales Tax Refunding Revenue Bonds are payable from and collateralized by a lien and pledge of the portion of the proceeds of the one cent local government infrastructure sales surtax on deposit in the trust fund established for the County in the Florida State -- C-35 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - LONG-TERM DEBT (Continued) Treasury, allocated for and distributed monthly to the Board. Florida Local Government Finance Commission - The Florida Local Government Finance Commission was created pursuant to the Florida Interlocal Cooperation Act of 1969, Section 163.01 Florida Statutes, as amended through an interlocal agreement dated as of February 19, 1991, initially among three Florida counties for the purpose of financing or refinancing capital projects for each member (borrower). Under the Interlocal Agreement, the specific purpose of the Commission is to enable a limited number of participating public agencies to benefit from the economies of scale associated with large commercial paper financing and to assist governmental units in developing and structuring financing programs. Each borrower's liability is the several liability of that borrower, expressly limited to its loan repayments and each borrower has no joint liability with any other borrower or the Commission for any of their respective liabilities. NOTE 9 - DEFEASANCE OF DEBT The following schedule reflects the outstanding principal on refunded bonds,. by issue, as of September 30, 1999: $8,000.000 Municipal Service District Improvement Revenue Bonds, Series 1980; defeased on December 6. 1985 using proceeds from the $9.211.774 Municipal Service District Refunding Improvement Bonds. Series 1985 $ 6,170,000 $9,211.774 Municipal Service District Refunding Improvement Bonds, Series 1985: defeased on April 1. 1991 using proceeds from the Municipal Service — District Refunding Improvement Bonds, Series 1991 5.739,140 _ Total Municipal Service District Bonds s 11 909,140 C-36 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 9 - DEFEASANCE OF DEBT (Continued) $4.585,000 Card Sound Road and Bridge Improvement Revenue Bonds, Series 1993: defeased on March 8. 1994 using available cash S 3,375.000 $2,155.000 Refunding Improvement Revenue Bonds, Series 1983 defeased on January 1. 1993 using proceeds from the Refunding Improvement Revenue Bonds, Series 1993/83 $ 1,500,000 $5.000,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the Refunding Revenue Bonds. Series 1993/88 4,810,000 $42,415.000 1991 Sales Tax Revenue Bonds, Series 1991 partially defeased on February 5, 1998 using proceeds from the Sales Tax Refunding Revenue Bonds, Series 1998 16,870,000 Total General Revenue Bonds S 23.180,000 NOTE 10 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the Municipal Service District Enterprise Fund. The future minimum payments under capitalized leases consist of the following at September 30, 1999: Proprietary Fiscal year ending September 30: Funds 2000 $ 259,200 2001 259,200 2002 259,200 2003 259,200 2004 259,200 Thereafter 518,397 Total minimum payments 1,814,397 Amounts representing interest 335,814 Present value of net minimum lease payments $ 1,478,583 C-37 MONROE COUNTY FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS - SEPTEMBER 30, 1999 NOTE 10 - LEASE OBLIGATIONS (Continued) Leased property which has been capitalized as of September 30, 1999 is as follows: Proprietary Funds $ 2 335.830 Rental expense under cancelable operating leases for the current year amounted to $1,532,719. NOTE 11 - CONTRIBUTED CAPITAL Contributed capital consists of contributions from other funds to proprietary funds and capital funds from federal and state agencies. Contributed capital activity is as follows for the year ended September 30, 1999: Municipal Service District Card Sound Bridge Marathon Airport Key West Airport Workers' Compensation Group Insurance Fund Risk Management Fund Fleet Management 1998_ Additions 1999 $ 3,312,886 $ 8,062 $ 3,320,948 2,514,741 - 2,514,741 4,233,627 22,436 4,256,063 5,258,815 1,672,795 6,931,610 621 - 621 2,527 807 3,334 73 73 2,671,406 1,344 2 672.750 $17.994.623 $ 1 705,517 $19 700.140 C =.38 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 Note 12 - FUND DEFICITS The Sales Tax Revenue and Refunding Bonds Debt Service Fund has an accumulated deficit of $147,764 as a result of a transfer made one day later than originally scheduled. The deficit was eliminated October 1, 1999. NOTE 13 - SEGMENTS OF ENTERPRISE ACTIVITIES Municipal Service District operating revenues are generated primarily by billings for mandatory garbage collection. Card Sound Bridge operating revenues are generated through tolls for the use of the Bridge. Revenues in the Key West and Marathon Airports are generated by rents and user fees. The key financial data for the year ended September 30, 1999 for the above_ services are as follows: Operating Revenues Operating Expenses Depreciation and Amortization Total Operating Expenses Operating Income (Loss) Operating Grants Investment Income Interest Expense and Other Debt Service Costs Loss on Disposition of Assets Operating Transfers In Operating Transfers Out Net Income (Loss) Fund Equity. 1998 Contributed Capital Fund Equity, 1999 Municipal Card Service Sound District Bridge S 13,013,837 S 1,173,588 42,069.856 522.443 882,945 169,312 42,952,801 691.755 (29.938,964) 481,833 26,045.403 510,767 290.397 (593,078) (1.306) 4,458.423 (1,252,288) (76,000) (771.043) 696.230 10,393,773 9,834,871 8,062 S 9,630,792 S 10,531,101 Marathon Airport S 444,979 1.857,136 130,559 1,987,695 (1,542,716) 1.066.130 60.898 (118,732) 91.387 (282,912) (725.945) 6.708,277 22.436 $ 6,004,768 Key West Airport S 2,493,145 3.093.643 100,505 3,194,148 (701.003) 702,323 171,864 947.156 (343,532) 776,808 9.464.691 1.672.795 $ 11�914, 2944 Total" i 17,125,549 47.543.078 1,283,321 48,826,399 (31.700.850) 27.813.856 1.033,926 (593.078) (120,038) 5,496,966 (1,954,732) (23.950) 36.401.612 1,703,293 i 38 080 955 C-39 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS _._ SEPTEMBER 30, 1999 ` NOTE 13 - SEGMENTS OF ENTERPRISE ACTIVITIES (Continued) Assets $ 26�058,335 f 10,663,663 S 6,236 729 S 13,214,105 f 5 Long -Term Debt f100 f 113.772 S 8,609 Acquisition and Construction of Property f 61 860 f 2.252,457 S 2.360.871 Net Working Capital S 7 1 i 6� 143 800 S 1� 49 262 S 1.953,828 S 16.997,201 Net Increase (Decrease) in Cash Flows S (4�848.160) 53080 S (7-74.314) f (195.686) S (4,881,480) NOTE 14 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General, Special Revenue, Debt Service, Capital presents t and comparisons ofe Trust Funds for the thelegally adopted budget withear adctual dattaron0a 1999 presents c p n budgetary basis. Because certain accounting principles applied for purposes of developing data ` on a budgetary basis.differ from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective differences in the Excess of Revenues and Other Sources over Expenditures and Other Uses for the year ended September 30, 1999 is presented as follows: Special Debt Capital Expendable General Revenue Service gJects Trust Excess of revenues and other sources over (under) expenditures and other uses - budgetary basis f 2,544.503 f 605.066 f (665.902) $3,050.666 S (170,597) Adjustments: To adjust for mortgages receivable (24.276) To adjust for mortgage loans made 24.276 ----_— Total Adjustments Excess of revenues and other sources over (under) expenditures and other uses - GAAP basis 2.5--� f 605.066 S 6� 6 ) S 3 000,666 S (170.597) C-40 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 15 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 1999 consisted of the following: Operating Operating Fund Transfers In Transfers Out General Fund S 2,997,027 $ 2,772,954 Special Revenue Funds: Road and Bridge 531.825 Law Library 33.741 Tourist Development Admin and Promotional. Two Cent 44.000 Tourist Development District One. Three Cent 6.050 Tourist Development District Two. Three Cent 550 Tourist Development District Three. Three Cent 1,210 Tourist Development District Four, Three Cent 1.430 Tourist Development District Five. Three Cent 1.760 Governmental Fund Type Grants 1,848,294 1,003,874 Upper Keys Health Care, Special Taxing District 14.737 Parks and Recreation 1.790 Planning. Building and Zoning 118,130 Jolly Roger Estates Municipal Service District 19.692 Boating Improvement 15.417 . Florida Keys Marine . Marathon 125,000 Debt Service Funds: Sales Tax and Refunding Bonds Clerk's Revenue Note Capital Projects Funds: One Cent Infrastructure Surtax Clerk's Revenue Note Enterprise Fund: Municipal Service District Waste Card Sound Bridge Marathon Airport Key West Airport 2,026,727 1,740,773 4.055.000 101,256 4,156,256 1,477.309 8.890.802 87,000 1.256 1,564,309 8,892,058 4.458.423 1.252,288 76.000 91,387 282.912 947,156 343,532 5,496,966 1,954,732 C-41 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1999 NOTE 15 - INTERFUND TRANSFERS (Continued) Internal Service Fund: 1,094.635 Risk Management Fund Fleet Management Fund 213,867 213,867 1.094,635 16.455.152 s 16,455.152 NOTE 16 - RISK MANAGEMENT The Board is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets: errors and omissions; injuries to employees: and natural disasters. During the fiscal years ended 1976, 1984 and 1988, the Board established the Worker's -Compensation, Group Insurance, and Risk Management Funds, respectively, as internal service funds to account for and finance its uninsured risks of loss. Under these programs, the Worker's Compensation provides $250,000 coverage per claim. The Group Insurance Fund provides coverage up to $85,000 for each medical claim. Risk Management provides $100,000 for each general liability, public official liability and auto liability claim for a100,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The Board purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. All funds of the Board participate in the programs and make payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims. The claims liabilities reported at September 30, 1999 are based on the requirements of Governmental Accounting Standards Board Statement No. 10, which requires that a liability for claims be reported if information prior to the issuance of the financial statements indicates that it is probable that liability has been incurred at the date of the financial statements and the amount of the loss can be reasonably estimated. Changes in the claims liability amounts in fiscal year 1998 and 1999 were: C-42 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMEER 30, 1999 NOTE 16 - RISK MANAGEMENT (Continued) Worker's Group Risk Compensation Insurance Management Total Balance at September 30, 1997 f 978.199 f 2,139,188 f 1,265,608 f 4.382,995 Current year claims and changes in estimates 1,271,539 7,092,186 425,656 8,789,381 Claim payments (1,175,986) (7,103,718) (339,168) (8.618,872) Balance at September 30, 1998 1,073,752 2,127,656 1.352.096 4.553.504 Current year claims and changes in estimate 1,449,181 7,556.452 527.036 9,532.669 Claim payments (1,620,093) (7,417,172) (401,942) (9,439,207) Balance at September 30, 1999 3 902.840 f 2 2 936 S 1,44777.190 f 4,666 NOTE 17 RETIREMENT PLAN Substantially all full- - time Board employees are participants in the Florida Retirement System, "the System", a multiple -employer, cost -sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 610,846 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5X reduction in benefits for each year prior to the normal retirement age. Retirement benefits are based on age, average compensation and years -of -service credit where average compensation is computed as the average of an individual's five highest years of earnings. Employees are not required to contribute to this retirement system. The Board has no responsibility to the System other than to make the periodic C-43 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 17 - RETIREMENT PLAN (Continued) payments required by state statutes. The Florida Division of Retirement issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C. Tallahassee, FL 32399-1560. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 10.15X, special risk employees, 21.16X, and elected officials, 17.99%. The Board's contributions made during the years ended September 30, 1999, 1998, and 1997 were $3,160,000, $3,704,000 and $3,671,000, respectively, equal to actuarially determined contribution 'requirements for each year. NOTE 18 - POST RETIREMENT BENEFITS OTHER THAN PENSION In addition to the retirement plan described in the previous note, the Board provides post retirement health care benefits in accordance with state statutes to all employees who retire from the Board on or after attaining age 62 with at least 10 years of service, and who are enrolled in the Board's group health plan. Currently 213 retirees are eligible for this post employment benefit. Expenditures for post retirement health care benefits are recognized as the premiums are paid. During the year ended September 30, 1999, expenditures of $120,454 were recognized for post retirement health _ care. NOTE 19 - DEFERRED COMPENSATION PLAN The Board offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, _ retirement, death, or unforeseeable emergency. C-44 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 20 - SUBSEQUENT EVENTS Incorporation of Marathon - Effective November 30, 1999, the portion of Monroe County located in the Middle Keys between Mile Marker, 47 and 60 was incorporated as the City of Marathon Beginning in fiscal year 2000, the incorporation of Marathon will have an undetermined effect on certain local and state shared revenues previously received by the Board. The redistribution of the revenues will occur by operation of law and by mutual agreement between Marathon and the Board. The full extent of the revenue redistribution is not known at March 10, 2000. The incorporation will also affect the delivery of government services and the ownership of infrastructure within the incorporated area. The Board and Marathon are negotiating interlocal agreements which will transfer certain infrastructure and provide for a transition of certain government services from the Board to Marathon. NOTE 21 - RECOGNITION OF CLOSURE AND POST CLOSURE COST State and federal laws require final cover and closure as well as post closure care of the County's landfills. Recognition of the liability for closure and post closure costs is based on the landfill capacity used to date. The landfill capacity of the County's previously operated landfills is 100X used and has no remaining landfill life. Closure of these landfills was substantially completed during the year ended September 30, 1994. The County has another landfill site which has never been used. Accordingly, no future closure cost is accruable except for post closure costs estimated to be incurred in the coming year. The Florida Department of Environmental Protection approved a post closure _ operating plan which permits the County to fund closure and post closure costs as an operating expense using annual appropriations. The landfill is required by state and federal laws and regulations to make annual contributions to a cash escrow account to meet financial assurance requirements. The landfill is in compliance with these requirements at September 30, 1999 with cash and investments of $1,788,320 held for these purposes. In the event closure -- escrows and interest earnings prove inadequate due to inflation, changes in technology or additional post closure care requirements, these costs may need to be covered by charges to service users. - C-45 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 22 - LITIGATION The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the Board, these suits and claims should not result in judgements or settlements which, in _ aggregate, would have a material adverse effect on the Board's financial condition. NOTE 23 - COMMITMENTS AND CONTINGENCIES Grant Programs The Board participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors.or their representatives. As of March 10, 2000 there were no material questioned or disallowed costs as a result of grant audits in process or completed. _ Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The. Board has estimated that there will be no significant liability for arbitrage rebate. Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees may be refunded within one year following the end of _ the sixth year from the date on which the impact fee was paid or within three months of the noncommencement of construction. Industrial Development Bonds - By resolution adopted February 21, 1995, the Board authorized the issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo Utility Corporation Project. The bonds were -- subsequently issued March 9, 1995 and are secured by a mortgage on certain real estate owned by The North Key Largo Utility Corporation. These bonds do not constitute an obligation of the Board. _ By resolution adopted April 9, 1999, the Board of County Commissioners acting as the Monroe County Industrial Development Authority approved the issuance of $8,000,000 of Industrial Development Revenue Bonds for the Key West Brewery, C-46 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 23 - COMMITMENTS AND CONTINGENCIES (Continued) Inc. The bonds were issued in two series, Series 1999A in the amount of $5,850,000 due January 1. 2030 and Series 1999B in the amount of $1,500,000 due January 1, 2009. The bonds are secured by mortgages on certain real estate owned by the Key West Brewery. Inc. and do not constitute an obligation of the Board. C-47 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes $ Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Income Miscellaneous Total Revenues Expenditures: Current: General Government: Board of County Commissioners County Administrator Public Works Management Public Safety Management Community Services Management County Attorney Office of Management & Budget Information Systems Personnel Vehicle Replacement Public Works Facilities Maintenance ADA Compliance Value Adjustment Board Community Services -Marine Projects Promotional Advertising Tax Increment Payment Quasi External Services Clerk to BOCC-Financial Package Clerk to Board of County Commissioners Internal Audit TDC Audit Function Insurances-Clrk BOCC, Internal & TDC Audit Tax Collector Property Appraiser Supervisor of Elections Insurances -Supervisor of Elections Budget 14,990,516 200,000 7,905,100 2,933,681 228,500 755,000 146,908 27,159,705 1,248, 550 369,781 151,324 175,592 83,111 844,722 472,473 1,244,802 383,770 12,200 4,207,089 20,000 15,000 65,440 5,000 29,066 22,000 51,680 834,196 136,067 128,250 148,768 3,342,444 2,479,610 825,532 82,020 Variance Favorable Actual (Unfavorable) $ 15,082,995 486,380 10,917,056 3,948,511 10,961 1,150,153 193,749 31,789,805 1,209,012 327,293 148,919 169,747 82,862 613,321 452,136 1,178,301 .353,682 3,768,433 16,731 7,566 63,751 1,873 29,066 17,745 7,664 828,937 121,440 97,759 148,768 3,183,627 2,319,805 768,648 82,020 Total General Government 17,378,487 15,999,106 D-1 $ 92,479 286,380 3,011,956 1,014,830 (217,539) 395,153 46,841 4,630,100 39,538 42,488 2,405 5,845 249 231,401 20,337 66,501 30,088 12,200 438,656 3,269 7,434 1,689 3,127 4,255 44,016 5,259 14,627 30,491 158,817 159,805 56,884 1,379,381 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) _ Public Safety: Hurricane 12,000 4,852 7,148 Communications 518,202 480,158 38,044 Emergency Medical Services Administration 157,837 132,194 25,643 Emergency Management 207,331 194,668 12,663 Marathon EOC 68,760 48,904 19,856 Radiological Emergency Preparedness 119,181 75,263 43,918 Emergency Medical Air Transportation 20,000 -- 20,000 Medical Examiner 297,464 296,264 1,200 Red Cross Lower Keys 49,882 49,882 -- Total Public Safety 1,450,657 1,282,185 168,472 Physical Environment: Extension Service 181,392 165,894 15,498 Islamorada Franchise Fees 84,931 84,931 -- Total Physical Environment 266,323 250,825 15,498 Transportation: County Engineer 91,050 29,850 61,200 „- Economic Environment: Literacy Volunteers of America 10,000 10,000 -- Veteran's Affairs 392,445 374,431 18,014 Total Economic Environment 402,445 384,431 18,014 Human Services: Health Care Respite Act 100,000 - 100,000 Hospice of the Florida Keys 49,764 49,764 -- Public Works Animal Shelter 692,521 634,084 58,437 Bayshore Manor 433,590 404,633 28,957 Rural Health Network Van 50,000 50,000 -- Middle Keys Guidance Clinic 498,900 498,853 47 Upper Keys Guidance Clinic 87,444 87,444 - Care Center for Mental Health 213,616 212,573 1,043 The Heron 24,882 24,734 148 _ Monroe County Assoc for Retarded Citizens 30,550 30,550 - Older Americans Volunteer Program 4,000 386 3,614 r Legal Aid 17,500 13,619 3,881 D-2 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Welfare Administration 647,469 586,569 60,900 Welfare Services 799,500 530,015 269,485 Hurricane Relief for Elderly 39,806 -- 39,806 Big Brothers\Big Sisters 20,911 20,911 -- Florida Keys Children Shelter 26,569 26,569 -- Wesley House 24,882 24,882 - Help Line 20,901 20,901 -- Domestic Abuse Shelter 22,891 22,891 -- Florida Keys Outreach Coalition 7,962 7,962 - Salvation Army 25,000 -- 25,000 Healthy Kids Program 21,350 8,166 13,184 Shared Services 2,500 -- 2,500 Bayshore Donations 130 -- 130 Total Human Services 3,862,638 3,255,506 607,132 Culture and Recreation: Heart of the Keys Recreation 18,000 18,000 -- Big Pine Athletic Association 18,000 18,000 Boys and Girls Club 30,000 29,987 13 Boys and Girls Club -Upper Keys 23,600 10,653 12,947 Higgs Beach Maintenance 113,325 97,534 15,791 Monroe County Museums 17,579 5,239 12,340 Lower Keys AARP 1,995 1,446 549 Middle Keys AARP 1,995 1,995 -- Upper Keys AARP 15 1 14 Big Pine Key AARP 1,995 1,966 29 Fine Arts Council 45,000 45,000 -- Historic Keys Foundation 30,000 30,000 -- Library Admin Support 466,115 446,972 19,143 Library Key West 572,509 560,971 11,538 Library Key West Donations 24,434 9,071 15,363 Library Marathon 255,274 232,105 23,169 Library Marathon Donations 5,844 1,521 4,323 Library Islamorada 247,522 245,178 2,344 Library lslamorada Donations 5,220 4,113 1,107 Library Key Largo 359,004 340,126 18,878 Library Key Largo Donations 9,663 1,776 7,887 Library Big Pine Key 182,621 178,540 4,081 Library Big Pine Key Donations 12,566 2,377 10,189 Total Cultural and Recreation 2,442,276 2,282,571 159,705 D-3 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Court Related: Clerk of the Court -Records Management 201,868 198,204 3,664 Clerk of the Court -Recording 285,245 278,820 6,425 Clerk of the Court -Administrative 240,875 237,364 3,511 _ Clerk of the Court -Jury Management 55,455 52,963 2,492 Clerk of the Circuit Court -Criminal 493,233 489,810 3,423 Clerk of the Circuit Court -Civil 272,949 272,275 674 Clerk of the Circuit Court -Family 124,684 123,123 1,561 Clerk of the Circuit Court -Juvenile 74,109 70,401 3,708 Clerk of the Circuit Court -Probate 45,944 42,327 3,617 Clerk of the Court -Information Systems 564,180 560,816 3,364 Clerk of the County Court -Criminal 359,285 357,028 2,257 Clerk of the County Court -Civil 141,997 139,511 2,486 Clerk of the County Court -Traffic 453,857 448,119 5,738 Insurances -Jury Management 17,753 7,905 9,848 Insurances -Administration 19,217 18,832 385 Insurances -Circuit Criminal 90,021 90,021 -- i Insurances -Information Systems 39,718 39,718 -- Insurances-Circuit Civil 52,998 52,998 -- Insurances-Circuit Family 2,331 2,049 282 Insurances -Circuit Juvenile 13,071 13,071 -- Insurances-Circuit Probate 6,613 6,613 Insurances -Records Management/Recording 85,651 84,832 819 -` Insurances -County Criminal 71,405 71,405 Insurances -County Civil 29,255 29,255 -- Insurances-County Traffic 95,367 95,367 -- - State Attorney 152,729 132,102 20,627 Public Defender 214,668 214,241 427 Court Administration 76,605 68,786 7,819 Court Admin-Judicial Support 286,653 281,622 5,031 Court Admin-Staff Attorney 8,482 6,419 2,063 Court Admin-Jury Management 8,192 8,192 -- Court Admin-Masters 9,378 3,563 5,815 Court Admin-Masters 9,778 338 9,440 Court Admin-Circuit Court Reporter Services 385,632 313,442 72,190 Court Admin-Witness Coordination 34,758 33,611 1,147 Court Admin-Circuit Drug Court 167,892 149,041 18,851 Court Admin-Pretrial Release 444,301 433,705 10,596 Court Admin-Other Circuit Court Criminal Cost 15,431 13,072 2,359 Court Admin-Pro Se Services 100,903 94,989 5,914 Court Admin-CustodyNisit Evaluation 15,000 14,937 63 Court Admin-Guardian Ad Litem 142,597 131,968 10,629 Court Admin-Other Circuit Court Juvenile 90,829 83,934 6,895 D-4 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Court Admin-Clinical Evaluations Court Admin-Masters Hearing Officers Court Admin-Attorney's Fees Court Admin-Other Circuit Court Probate Costs* Court Admin-Information Systems Court Admin-County Court Interpreters Court Admin-Other County Court Criminal Cost Total Court related Total Expenditures Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Total Other Financing Sources(Uses) Excess of Revenues and Other Sources s Variance Favorable Budget Actual (Unfavorable) 18,320 18,320 -- 17,463 13,308 4,155 26,200 11,783 14,417 31,270 29,606 1,664 172,488 106,401 66,087 36,357 33,427 2,930 9,400 5,267 4,133 6,312,407 5,984,901 327,506 32,206,283 29,469,375 2,736,908. (5,046,578) 2,320,430 7,367,008 (926,087) 926,087 3,028,090 2,997,027 (31,063) (3,960,991) (2,772,954) 1,188,037 (1,858,988) 224,073 2,083,061 Over/(Under) Expenditures and Other Uses (6,905,566) 2,544,503 9,450,069 Fund Balance, October 1, 1998 21,314,505 21,314,505 -- Residual Equity Transfer In - 14 14 Residual Equity Transfer Out -- (602,322) (602,322) Fund Balance, September 30, 1999 $ 14,408,939 $ 23,256,700 $ 8,847,761 D-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS SEPTEMBER 30, 1999 Affordable Fine Road Housing and and Law - Programs Forfeiture Bridge Library ASSETS -- Assets: Cash and Cash Equivalents $ 127,570 $ 13,151,861 $ 14,117,215 $ 30,926 Accounts Receivable: -- 132 118 -- Other Allowance for Other Uncollectible Mortgages/Notes Receivable 660,716 -- -- __ Allowance for Mortgage Receivable (387,274) -- -- Due from Other Funds -- 7,932 1,648,441 12,298 455,858 -- 3,180 Due from Other Governmental Units -- _ Interest Receivable Total Assets $ 401,012 $ .4,808,366 $ 14,585,489 $ 34,106 LIABILITIES AND FUND EQUITY ._ Liabilities: Payable $ -- $ 120,954 $ 158,243 $ 1,546 .Accounts Retainage Payable -- -- 899 75,074 516,469 _ -_ 1ue to Other Funds -- 12,747 2,215 -- Due to Other Governmental Units -- 8,803 - Accrued Comp. Absences Payable -- -- 21,748 119,576 1,621 Accrued Wages and Benefits Paya"die -- Deposits in Escr_�•N -- -- 300 -- Deferred Revenues 273,442 -- 774 '- 136 - Other Current Liabilities -- i Total Liabilities 273,442 157,122 880,816 3,167 Fund Equity: Fund Balances: -- 105,581 -- Reserved for Encumbrances -- - Unreserved, Designated for Beaches -- Unreserved, Undesignated 127,570 -- 14,651,244 13,599,092 30,939 Total Fund Equity 127,570 14,651,244 13,704,673 30,939 Total Liabilities and Fund Equity $ 401,012 $ 14,808,366 $ 14,585,489 $ 34,106 E-1 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1999 Tourist Tourist Dev. Tourist Development, Admin. & Development, All Districts, Promotional, District #One, Two Cent Two Cent Three Cent ASSETS Assets: Cash and Cash Equivalents Accounts Receivable: Other Allowance for Other Uncollectible Mortgages/Notes Receivable Allowance for Mortgage Receivable Due from Other Funds Due from Other Governmental Units Interest Receivable Total Assets LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable Retainage Payable Due to Other Funds Due to Other Governmental Units Accrued Comp. Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Deferred Revenues Other Current Liabilities Total Liabilities Fund Equity: Fund Balances: Reserved for Encumbrances Unreserved, Designated for Beaches Unreserved, Undesignated Total Fund Equity Total Liabilities and Fund Equity Tourist Development, District #Two, Three Cent $ 3,199,543 $ 3,474,989 $ 2,929,628 $ 261,615 2 184 -- -- 12,041 -- 3,978 319 24,807 51,405 19,890 1,949 $ 3,236,393 $ 3,526.578 $ 2,953,496 $ 263,883 $ 231,491 $ 152,516 $ 184,370 $ 10,083 -- 18,294 -- -- 5,842 891 919 23 - 167 2,666 959 798 35 -- -- -- 237,535 174,367 186,248 10,904 -- -- 641,662 -- _ 2,998,858 3,352,211 2,125,586 252,979 2,998,858 3,352,211 2,767,248 252,979 $ 3,236,393 $ 3,526,578 $ 2,953,496 $ 263,883 E-2 Tourist Development, Tourist Development, Tourist Development, Governmental Impact Fees, Parks Dist. #Three, Dist. #Four, District #Five, Three Cent Fund Type Grants Impact Fees,. Roadways and Recreation Three Cent Three Cent $ 387,503 $ 607,539 $ 841,832 $ 5,257,901 $ 6,971,549 $ 732,666 -- 10,070 948 993 1,338 1,659,907 -- 3,608 4,817 5,217 6,232 2,954,506 2,848 -- $ 393,268 $ 613,749 $ 849,402 $ 9,882,384 $ 6,974,397 $ 736,274 15,725 $ 56 60 15,841 12,444 $ 56 65 12,565 17,619 $ 3,257,695 $ 23,057 _- 1,286,918 75 871,341 74 80,753 700 1,861,692 100 17,768 7,382,261 30,487 $ 340 -_ 2,278 30,487 2,618 202,951 377,427 601,184 831,634 2,297,172 6,943,910 733,656 377,427 601,184 831,634 2,500,123 6,943,910 733,656 $ 393,268 $ 613,749 $ 849,402 $ 9,882.384 $ 6;974,397 $ 736,2 44 E-3 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1999 ASSETS Assets: Cash and Cash Equivalents Accounts Receivable: Other Allowance for Other Uncollectible Mortgages/Notes Receivable Allowance for Mortgage Receivable Due from Other Funds Due from Other Governmental Units Interest Receivable Total Assets LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable Retainage Payable Due to Other Funds Due to Other Governmental Units Accrued Comp. Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Deferred Revenues Other Current Liabilities Total Liabilities Fund Equity: Fund Balances: Impact Fees, Impact Fees, Impact Fees, Impact Fees, Police Fire and Libraries Solid Waste Facilities EMS $ 284,534 $ 183,743 $ 559,227 $ 199,398 2,178 576 135 945 $ 286,712 $ 184,319 $ 559,362 $ 200,343 $ 9,740 $ 64 $ 150 $ 105 -- -- 32,740 -- 9,740 64 32,890 105 Reserved for Encumbrances -- 18,964 -- -- Unreserved, Designated for Beaches Unreserved, Undesignated 276,972 165,291 526,472 200,238 Total Fund Equity 276,972 184,255 526,472 200,238 Total Liabilities and Fund Equity $ 286,712 $ 184,319 $ 559,362 $ 200,343 E-4 Fire & Amb. Translator Upper Keys Unincorp. Unincorp. District #1, System Health Care Fire & Amb. Area Service Area Service Lower and Service Special District #6, District, Dist., Planning, Middle Keys District Taxing Dist. Key Largo Parks & Rec. Bldg. & Zoning $ 1,842,583 $ 34,538 $ 3,804,948 $ 614,454 $ 887,967 $ 6,318,828 2,680,003 -- 637 4 -- 5 (2,302,245) _. -- -- -- -- 222 -- 46,602 -- -- 6,728 14,702 63,139 $ 2,266,943 $ 34,538 $ 3,805,585 $ c21,186 $ 902,891 $ 6,381,972 $ 413,135 $ 16,090 $ 4,804 $ 37,211 $ 40,662 $ 120,592 -_14,738 - 3,416 119,630 206 1,258 732 4,670 1,349 537 2,323, 26,781 153,008 -- 4,562 1,938 25,799 182,902 1,440 261 523 299 _ 568,061 16,090 25,659 41,205 73,455 456,314 8,027 9,510 272 4,944 9,870 4,378 1,690,855 8,938 3,779,654 575,037 819,566 5,921,280 1,698,882 18,448 3,779,926 579,981 829,436 5,925,658 $ 2,266,943 $ 34,538 $ 3,805,585 $ 621,186 $ 902,891 $ 6,381,972 E-5 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1999 ASSETS Assets: Cash and Cash Equivalents. Accounts Receivable: Other Allowance for Other Uncollectible Mortgages/Notes Receivable Allowance for Mortgage Receivable Due from Other Funds Due from Other Governmental Units Interest Receivable Total Assets LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable Retainage Payable Due to Other Funds Due to Other Governmental Units Accrued Comp. Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Deferred Revenues Other Current Liabilities Total Liabilities Fund Equity: Fund Balances: 911 Duck Key Local Enhancement Security Housing Fees District Assistance Cudjoe Gardens Municip. Svc. $ 378,304 $ 102,126 $ 1,051,694 $ 82,593 26,708 -- -- __ -- -- 1,438,961 -- -- 1 32,869 -- -- -- 35,391 -- $ 405,012 $ 102,127 $ 2,558,915 $ 82,593 $ 85,874 $ 5,124 $ 3,289 $ 46,996 -- -- -- 19,007 -- -- 5,229 -- - - 1,053 -- -- -- 1,776 -- -- -- -- -- 1,438,961 - 88,703 5,124 1,447,479 66,003 Reserved for Encumbrances -- -- -- 4,030 Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated 316,309 97,003 1,111,436 12,560 Total Fund Equity 316,309 97,003 1,111,436 16,590 _ Total Liabilities and Fund Equity $ 405,012 $ 102,127 $ 2,558,915 $ 82,593 E-6 Jolly Roger Estates Winston Miscellaneous Florida Municip. Svc. .Waterway Municip. Svc. Boating Special Keys Marina- Marathon Total CuIv. Dist. Taxing Dist. Improvement Revenue $ 22,475 $ -- $ 507,460 $ 725,866 $ 71,589 $ 69,764,664 __ __ 2,717,863 - -- -- -_ __ -- (2,302,245) -- 2,099,677 -' -- __ __ (387,274) 167,042 -- 1,870,626 18,035 -- 5,365,060 -- '- __ -- 35,391 $ 22,475 $ -- $ 507,460 $ 910,943 $ 71,589 $ 79,161762 $ 15,000 $ -- $ 24,650 $ 26,060 $ 14,500 $ -- 5,057,559 126,891 7,475 - -- 5,279 -- -- -- 1,998,383 -- - 324 908,502 1,127 -- __ 41,973 -- _ 2,057 -- 462 600,996 380 1,380 36,271 -- 3,611,806 -- - -- - 2,128 22,475 -- 33,113 62,331 15,666 12,349,618 8,018 -- -- 376,545 _ __ 641,662 466,329 848,612 55,923 65,795,937 474,347 848,612 55,923 66,814,144 $ 22,475 $ -- $ 507,460 $ 910,943 $ 71,589 $ 79,163,762 E-7 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE T ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Affordable Fine Road Housing and and Law Programs Forfeiture Bridge Library Revenues: Taxes $ — $ 31, 562,137 $ 1,747,235 $ -- Licenses & Permits Intergovernmental -- 91,128 3,268,030 — Charges for Services -- 3,129,822 21,872 42,810 Fines & Forfeitures — 1,590,086 — Investment Income 6,274 881,222 706,194 769 Miscellaneous -- 19,531 90,340 — Total Revenues 6,274 37,273,926 5,833,671 43,579 Expenditures: Current: General Government — 71,825 Public Safety — 35,959,708 Physical Environment _ Transportation — — 4,873,219 — Economic Environment — 95,787 — Human Services — — 782,768 -- Culture and Recreation Court Related — 532,657 — 67,203 Total Expenditures — 36,564,190 5,751,774 67,203 Excess of Revenues Over/ - (Under) Expenditures 6,274 709,736 81,897 (23,624) Other Financing Sources/(Uses): - Operating Transfers from Other Fund — — 33,741 Operating Transfers to Other Funds — (531,825) -- Total Other Financing Sources/(Use. — - (531,825) 33,741 Excess of Revenues and Other _ Sources Over/(Under) Expenditures & Other Uses 6,274 709,736 (449,928) 10,117 Fund Balance, October 1, 1998 121,296 13,952,696 14,154,601 20,822 Residual Equity Transfer In — — Residual Equity Transfer Out -- (11,188) -- -- Fund Balance, September 30, 1999 $ 127,570 $ 14,651,244 $ 13,704,673 $ 30,939 -_ E-8 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Tourist Tourist Dev. Tourist Tourist Development, Admin. & Development, Development, All Districts, Promotional, District #One, District #Two, Two Cent Two Cent Three Cent Three Cent Revenues: Taxes $ 2,228,138 $ 4,617,140 $ 1,847,792 $ 159,535 Licenses & Permits -- -- -- Intergovernmental Charges for Services -- 26,831 55,599 '- 22,251 1,921 Fines &Forfeitures Investment Income -- 147,257 -- 152,681 -- 132,799 12,345 Miscellaneous -- 32,855 -- -- Total Revenues -2,402,226 4,858,275 2,002,842 173,801 Expenditures: Current: General Government -- -- `- �- Public Safety Physical Environment -- Transportation Economic Environment -- 2,063,038 5,037,373 `- 1,769,739 191,217 Human Services Culture and Recreation -- '• _ Court Related _��_ Total Expenditures 2,083,038 51037,373 1,769,739 191,217 Excess of Revenues Over/ (Under) Expenditures 319,188 (179,098) 233,103 (17,416) Other Financing Sources/(Uses): Operating Transfers from Other Funds -- -- -" -- (550) Operating Transfers to. Other Funds -- (44,000) (6,050) Total Other Financing Sources/(Uses -- (44,000) (6,050) (550) Excess of Revenues and Other Sources Over/(Under) Expenditures & Other Uses 319,188 (223,098) 227;053 (17,966) Fund Balance, October 1, 1998 2,679,670 3,575,309 2,540,195 270,945 Residual Equity Transfer In Residual Equity Transfer Out -- -- ""- Fund Balance, September 30, 1999 $ 2,998,858 $ 3,352,211 $ 2,767,248 $ 252,979 E-9 Tourist Tourist Tourist Development, Development, Development, Governmental Impact Fees, Dist. #Three, Dist. #Four, District #Five, Fund Type Impact Fees, Parks and Three Cent Three Cent Three Cent Grants Roadways Recreation $ 397,033 $ 446,426 $ 571,851 $ -- $ -- -- -- 13,937,944 -- -- 4,781 5,376 6,886 92,857 -- -- 18,814 28,758 38,021 310,990 351,486 --36,292 -- -- -- 246,262 277,297 110,390 420,628 480,560 616,758 14,588,053 628,783 146,682 - -- -- 6,101,390 -- -- -- -- 5,313,527 -- -- -- 847,805 -- -- -- -- -- 147,841 711,120 481,432 442,078 500,629 238,601 -- -- -- -- 2,047,206 -- -- -- -- 1,053,889 -- 98,925 -- -- -- 271,437 -- 481,432 442,078 500,629 16,021,696 711,120 98,925 (60,804) 38,482 116,129 (1,433,643) (82,337) 47,757 -- -- -- 1,848,294 -- -- (1,210) (1,430) (1,760) (1,003,874) -- -- (1,210) (1,430) (1,760) 844,420 -- (62,014) 37,052 114,369 (589,223) (82,337) 47,757 439,441 564,132 717,265 3,089,346 7,026,247 685,899 601,184 $ 6,943,910 $ 733,656 -- $ 377,427 $ 831,634 $ 2,500,123 $ E-10 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Impact Fees, Impact Fees, Impact Fees, Impact Fees, Police Fire and Libraries Solid Waste Facilities EMS Revenues: $ Taxes Licenses & Permits Intergovernmental _ Charges for Services Fines & Forfeitures 17,328 10,319 35,194 9,377 Investment Income 101,171 20,195 49,854 30,726 Miscellaneous Total Revenues 118,499 30,514 85,048 40,103 Expenditures: Current: - General Government 350,787 18,210 Public Safety "' 45,194 Physical Environment -- -- Transportation - Economic Environment Human Services Culture and Recreation 99,578 Court Related Total Expenditures 99,578 45,194 350,787 18,210 Excess of Revenues Over/ 18,921 (14,680) (265,739) 21,893 (Under) Expenditures Other Financing Sources/(Uses): Operating Transfers from Other Funds - Operating Transfers to Other Funds -- Total Other Financing Sources/(Uses -- -- "" Excess of Revenues and Other Sources Over/(Under) Expenditures 18,921 (14,680) (265,739) 21 893 & Other Uses Fund Balance, October 1, 1998 258,051 198,935 792,211 178,345 - Residual Equity Transfer In Residual Equity Transfer Out - Fund Balance, September 30, 1999 $ 276,972 $ 184,255 $ 526,472 & $ 200,238 E-11 Fire & Amb. District #1, Lower and Middle Keys $ 3,296,089 $ 16,275 1,297,236 143,764 3,451 4,756,815 181,631 5,196,090 Translator Upper Keys Unincorp. Unincorp. System Health Care Fire & Amb. Area Service Area Service Service Special District #6, District, Dist.,Planning, - District Taxing Dist. Key Largo Parks & Rec. Bldg. & Zoning 71 $ -- 195 $ 521,897 $ 1,019,686 $ 4,222,916 -- -- -- 1,638,551 "" -- 1,734 6,760 -' -- 6,620 46,482 341,662 1,695 190,590 35,095 56,807 58,477 332,581 -- 3,939 122 31,149 10,793 1,766 194,724 563,734 1,155,858 6,611,740 25,846 5,377,721 25,846 (620.906) (24,080) 25,655 -- -- 470,928 -- 191,072 -- -- 1,075,378 191,072 496,583 1,075:378 3,652 67,151 1,789,722 3,074,060 576,900 5,440.682 80,480 1,171, 058 (14,737) -- (1,790) (118,130) (14,737) -- (1,790) (118,130) (620,906) (24,080) (11,085) 67,151 78,690 1,052,928 2,319,788 42,523 3,791,011 512,830 751,636 4,872,730 -- -- -- -- (890) -- $ 1,698,882 $ 18,448 $ 3,779,926 $ 579,981 $ 829,436 $ 5,9251658 - E-12 (Continued) -- MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND -- CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Cudjoe 911 Duck Key Local Gardens Enhancement Security Housing Municip. Svc. Fees District Assistance Culv. Dist. Revenues: $ -- $ -- $ -- $ Taxes Licenses & Permits •- '- -- 911,909 -- Intergovernmental -- Charges for Services 330,443 -- -- Fines &.Forfeitures Investment Income -- 34,443 5,749 37,459 9,146 Miscellaneous — 69,328 94,872 -- Total Revenues 364,886 75,077 1,044,240 9,146 Expenditures: Current: General Government -- 2,053 -- -- Public Safety 753,189 58,412 -- -- -- 193,C33 Physical Environment -- •- Transportation •- '- -- 462,034 -- Economic Environment -- Human Services Culture and Recreation -- -- -" Court Related Total Expenditures 753,189 60,475 462,034 193,033 Excess of Revenues Over/ (Under) Expenditures (388,303) 14,602 582,206 (183,887) Other Financing Sources/(Uses): Operating Transfers from Other Funds Operating Transfers to Other Funds -- -- _ "- Total Other Financing Sources/(Uses -- -- "- Excess of Revenues and Other Sources Over/(Under) Expenditures (388,303) 14,602 582,206 (183,887} & Other Uses Fund Balance, October 1, 1998 704,612 82,401 529,230 200,477 Residual Equity Transfer In -- -' - Residual Equity Transfer Out -- -- '- Fund Balance, September 30, 1999 $ 3162309 $ 97,003 $ 1,111,436 $ 16,590 E-13 Jolly Roger Winston Estates Waterway Miscellaneous Florida Municip..Svc. Municip. Svc. Boating Special Keys Marina- - Culy. Dist. Taxing Dist. Improvement Revenue Marathon Total - $ $ - $ -- $ $ 52,638,141 - -- - 598 -- 1,639,149 -- -- 170,817 17,845 - 18,422,442 '- - -- 8,416 39,189 5,481,054 - '- - - 211,496 -- 1,860,059 3,405 184 21,929 14,487 2,732 3,786,186 - - - 25,810 4,092 1,222,177 3,405 184 192,746 278,652 46,013 85,049,208 -- - - - - 8,172,286 - - 16,450 - 51,237,207 98,314 36,743 125,313 - -- 1,923,302 - - - -- - 5,732,180 - - - -- - 11,301,928 - - - 27,190 -- 3,048,236 - - 115,090 2,442,860 "- -- - 800 - 872,097 98,314 36,743 125,313 44,440 115,090 84,730,096 (94,909) (36,559) 67,433 234,212 (69,077) 319,112 19,692 - - - 125,000 2,026,727 -- (15,417) - - (1,740,773) - - 19,692 - (15,417) -- 125,000 285,954 (75,217) (36,559) 52,016 234,212 55,923 605,066 75,217 36,573 422,331 - - 65,606,770 -- -- -- 614,400 -- 614,400 - (14) -- - __ (12,092) $ -- $ -- $ 474,347 $ 848,612 $ 55,923 $ 66,814,144 -^ E14 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: $ -- $ 6,274 $ 6,274 Investment Income Expenditures: Current: Economic Environment: 50,000 -- 50,000 Affordable Housing Initiatives 16,126 Elderly Homeowner Rehabilitation 16,126 -- 26,472 Rental Rehab 26,472 -- Total Expenditures 92,598 -- 92,598 Excess of Revenues Over/ (92,598) 6,274 98,872 (Under) Expenditures Other Financing Sources/(Uses): 5,000 Reserve for Contingencies (5,000) -- Excess of Revenues and Other Sources 6,274 103,872 Over/(Under) Expenditures and Other Uses (97,598) Fund Balance, October 1, 1998 121,296 121,296 Fund Balance, September 30, 1999 $ 23,698 $ 127,570 $ 103,872 E-15 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes Intergovernmental Charges for Services 'Fines and Forfeitures Investment Income Miscellaneous Total Revenues Expenditures: Current: General Government: Tax Increment Payment Vehicle Replacement Total General Government Public Safety: Sheriffs Budget Sheriffs Group Insurance LEEA Funds Sheriffs HIDTA Grants Sheriffs Off -Duty Program Sheriffs Alcohol Beverage & Tobacco Sheriffs Airport Services Sheriffs Federal Asset Sharing Progra Jail Operations Public Works Correction Facilities Keys to Recovery Program Total Public. Safety Court Related: Sheriff Extradition Court Reporting Services Clinical Evaluations Court Interpreters Witness Coordination Expert Witness Fees Public Defender Conflicts Other Circuit Court Criminal Costs Total Court Related Total Expenditures Variance Favorable Budget Actual (Unfavorable) $ 32,384,175 $ 31,562,137 $ (822,038) 9,641,852 91,128 (9,550,724) 2,097,012 3,129,822 1,032,810 26,543,846 1,590,086 (24.953,760) 621,696 881,222 259,526 7,000 19,531 12,531 71,295,581 37,273,926 (34,021,655) 71,825 71,825 2,919 -- 74,744 71,825 2,919 2,919 30,949,524 m 30,949,524 -- 3,782,263 3,689,485 92,778 75,000 75,000 - 9,606,852 - 9,606,852 5,433 -- 5,433 64,882 -- 64,882 309,696 -- 309,696 25,282,357 -- 25,282,357 109,229 107,117 2,112 1,185,280 1,070,100 115,180 68,482 68,482 -- 71,438,998 35,959,708 35,479,290 76,500 49,780 26,720 81,000 75,607 5,393 50,000 36,285 13,715 34,000 33,359 641 77,495 77,485 10 56,500 51,701 4,799 244,000 190,705 53,295 23,500 17,735 5,765 642,995 532,657 110,338 72,156,737 36,564,190 35,592,547 E-16 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues Over/ _e (Under) Expenditures (861,156) 709,736 1,570,892 Other Financing Sources/(Uses): Reserve for Contingencies (849,011) -- 849,011 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,710,167) 709,736 2,419,903 Fund Balance, October 1, 1998 13,952,696 13,952,696 -- Residual Equity Transfer Out (11,188) (11,188) -- Fund Balance, September 30, 1999 $ 12,231,341 $ 14,651,244 $ 2,419,903 E-17 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 4,050,000 $ 1,747,235 $ (2,302,765) Intergovernmental -- 3,268,030 3,268,030 Charges for Services 19,500 21,872 2,372 Investment Income 500,000 706,194 206,194 Miscellaneous 33,000 90,340 57,340 Total Revenues 4,602,500 5,833,671 1,231,171 Expenditures: Current: Transportation: Road Department 2,913,785 2,201,032 712,753 Boot Key Bridge 144,390 105,557 38,833 County Engineer 692,636 256,282 436,354 Local Option Gas Tax: Street Lighting 300,784 204,544 96,240 Local Option Gas Tax Projects- 1,578,880 89,930 1,488,950 80% Gas Tax 7,106,168 1,910,463 5,195, 705 In -House Projects 250,000 105,411 144,589 Total Transportation 12,986,643 4,873.219 8,f13,424 Economic Environment: Veteran's Affairs Transportation 101,474 95,787 5,687 Human Services: Guidance Clinic Transport 13,000 13,000 -- Transportation - Human Services 910,428 769,768 140,660 Total Human Services 923,428 782,768 140,660 Total Expenditures 14,011,545 5,751,774 8,259,771 Excess of Revenues Over/ (Under) Expenditures (9,409,045) 81,897 9,490,942 Other Financing Sources/(Uses): Reserve for Contingencies (448,863) -- 448,863 Operating Transfers to Other Funds (558,493) (531,825) 26,668 E-18 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Total Other Financing Sources/(Uses) (1,007,356) (531,825) 475,531 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (10,416,401) (449,928) 9,966,473 Fund Balance, October 1, 1998 14,154,601 14,154,601 -- Fund Balance, September 30, 1999 3,738,200 S 13,704,673 $ 9,966,473 E-19 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 35,000 $ 42,810 $ 7,810 Investment Income 500 769 269 Total Revenues 35,500 43,579 8,079 Expenditures: Current: Court Related: Judicial Support 77,242 67,203 10,039 Excess of Revenues Over/ (Under) Expenditures (41,742) (23,624) 18,118 Other Financing Sources/(Uses): Reserve for Contingencies (224) -- 224 Operating Transfers from Other Funds 33,741 33,741 -- Total Other Financing Sources/(Uses) 33,517 33,741 224 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (8,225) 10,117 18,342 Fund Balance, October 1, 1998 20,822 20,822 — -Fund Balance, September 30, 1999 $ 12,597 $ 30,939 $ 18,342 E-20 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,864,816 $ 2,228,138 $ 363,322 Charges for Services -- 26,831 26,831 Investment Income -- 147,257 147,257 Total Revenues 1,864,816 2,402,226 537,410 Expenditures: Current: Economic Environment: Cultural Umbrella Fishing Umbrella Dive Umbrella Operations Catastrophic Emergency Total Expenditures Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 450,000 357,235 550,800 470,119 200,000 190,764 1,245,776 1,064,920 464,172 -- 92,765 80,681 9,236 180,856 464,172 2,910,748 2,083,038 827,710 (1,045,932) 319,188 1,365,120 2,679,670 2,679,670 $ 1,633,738 $ 2.998,858 $ 1,365,120 E-21 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, ADMINISTRATIVE AND PROMOTIONAL, TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes Charges for Services Investment Income Miscellaneous Total Revenues Expenditures: Current: Economic Environment: Advertising and Promotion Administrative Services Catastrophic Emergency Total Expenditures Excess of Revenues Over/ (Under) Expenditures Other Financing Sources/(Uses): Operating Transfers to Other Funds Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,802,923) (223,098) 1,579,825 Fund Balance, October 1, 1998 3,575,309 3,575,309 -- Fund Balance, September 30, 1999 $ 1,772,386 $ 3,352,211 $ 1,579,825 Variance Favorable Budget Actual (Unfavorable) 3,864,266 $ 4,617,140 $ 752,874 -- 55,599 55,599 -- 152,681 152,681 -- 32,855 32,855 3,864,266 4,858,275 994,009 4,789,562 4,628,441 161,121 425,804 408,932 16,872 407,823 -- 407,823 5,623,189 5,037,373 585,816 (1,758,923) (179,098) 1,579,825 (44,000) (44;000) -- E-22 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #ONE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,570,897 $ 1,847,792 $ 276,895 - Charges for Services -_ -- 22,251 132,799 22,251 132,799 Investment Income Total Revenues 1,570,897 2,002,842 431,945 Expenditures: - Current: Economic Environment: 49,221 44,099 5,122 TDC Administrative Tourist Information Services 207,000 207,000 -- Bricks and Mortar 253,726 567,753 207,031 256,754 10,99 319 , Special Events Promotion and Advertising 1,136,109 1.054,855 54 81,254 Beaches 550,000 -- 550,000 253,937 Catastrophic Emergency 253,937 -- Total Expenditures 3,017,746 1,769,739 1,248,007 Excess of Revenues Over/ (Under) Expenditures (1,446,849) 233,103 1,679,952 ,. Other Financing Sources/(Uses): Operating Transfers to Other Funds (6,050) (6,050) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,452,899) 227,053 1,679,952 Fund Balance, October 1, 1998 2,540,195 2,540,195 -- Fund Balance, September 30, 1999 $ 1,087,296 $ 2,767,248 $ 1,679,952 E-23 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #TWO, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 149,374 $ 159,535 $ 10,161 Charges for Services -- 1,921 1,921 Investment Income -- 12,345 12,345 Total Revenues 149,374 173,801 24,427 Expenditures: Current: Economic Environment: TDC Administrative 5,957 4,127 1,830 Tourist Information Services 54,000 54,000 -- Bricks and Mortar 144,286 74,214 70,072 Special Events 14,223 4,028 10,195 Promotion and Advertising 103,493 54,848 48,645 Catastrophic Emergency 9,783 -- 9,783 Total Expenditures 331,742 191,217 140,525 Excess of Revenues Over/ (Under) Expenditures (182,368) (17,416) 164,952. Other Financing Sources/(Uses): Operating Transfers to Other Funds (550) (550) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (182,918) (17,966) 164,952 Fund Balance, October 1, 1998 270,945 270,945 -- Fund Balance, September 30, 1999 $ 88,027 $ 252,979 $ 164,952 E-24 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#THREE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: $ 336,572 $ 397,033 $ 60,461 Taxes Charges for Services -- 4,781 4,781 Investment Income -- 18,814 18,814 Total Revenues 336,572 420,628 84,056 Expenditures: ` Current: Economic Environment: 12,883 9,090 3,793 TDC Administrative Tourist Information Services 80,000 80,000 ~ Bricks and Mortar 100,991 69,002 30,000 31,989 9,161 Special Events -- Promotion and Advart:sing 39,161 350,284 293,340 56,944 Catastrophic Emergency 39,322 -- 39,322 Total Expenditures 622,641 481,432 141,209 Excess of Revenues Over/ (286,069) (60,804) 225,265 _ (Under) Expenditures Other Financing Sources/(Uses): Operating Transfers to Other Funds (1,210) (1,210) -- Excess of Revenues and Other Sources Over/ (62,014) 225,265 (Under) Expenditures and Other Uses (287,279) Fund Balance, October 1, 1998 439,441 439,441 -- Fund Balance, September 30, 1999 $ 152,162 $ 377,427 $ 225,265 E-25 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #FOUR, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 353,656 $ 446,426 $ 92,770 Charges for Services -- 5,376 5,376 Investment Income __ 28,758 28,758 Total Revenues 353,656 480,560 126,904 Expenditures: Current: Economic Environment: TDC Administrative 14,649 10,356 4,293 Tourist Information Services 80,000 80,000 -- Bricks and Mortar 91,979 4,773 87,206 Special Events 59,750 4,965 54,785 Promotion and Advertising 342,915 341,984 931 Catastrophic Emergency 122,904 -- 122,904 Total Expenditures 712,197 442,078 270,119 Excess of Revenues Over/ (Under) Expenditures (358,541) 38,482 397,023 Other Financing Sources/(Uses): Operating Transfers to Other Funds (1,430) (1,430) - Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (359,971) 37,052 397,023 Fund Balance, October 1, 1998 564,132 564,132 -- Fund Balance, September 30, 1999 $ 204,161 $ 601,184 $ 397,023 E-26 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT #FIVE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable -- Budget Actual (Unfavorable) Revenues: $ 456,034 $ 571,851 $ 115,817 Taxes -- 6,886 6,886 Charges for Services -- 38,021 38,021 investment Income Total Revenues 456,034 616,758 160,724 Expenditures: -` Current: Economic Environment: 37 12,693 3,944 TDC Administrative - Tourist Information Services ,000 93 ,000 93,000 -- 170,723 Bricks and Mortar 208,192 37,469 14,412 Special Events Promotion and. Advertising 14,412 477,731 -- 357,467 120,264 Catastrophic Emergency 66,702 -- 66,702 - Total Expenditures 876,674 500,629 376,045 Excess of Revenues Over/ (420,640) 116,129 536,769 _ (Under) Expenditures Other Financing Sources/(Uses): (1.,760 ) -- Operating Transfers to Other Funds (1,760} Excess of Revenues and Other Sources Over/ 114,369 536,769 _ (Under) Expenditures and Other Uses (422,400) Fund Balance, October 1, 1998 717,265 717,265 -- Fund Balance, September 30, 1999 $ 294,865 $ 831,634 $ 536,769 E-27 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Intergovernmental Charges for Services Investment Income Miscellaneous Total Revenues Expenditures: Current: General Government: Anti -Drug Program Admin. I Florida Communities Trust-R000 Total General Government Public Safety: Inmate Intervention/Residential Program I Hazardous Material Plan Update Hurricane Andrew Recovery FEMA-Hurricane Georges FEMA-Tropical Storm Mitch Emergency Management Base Grant EMA State and Local Assistance Nutrition Center Shutters EMS Award Grant Local Mitigation Strategy Project Canal Cleanup Total Public Safety Physical Environment: Sewage Treatment & Disposal Systems Sanitary Wastewater Master Plan Special Waterways Program Derelict Vessels 1999 SWPP- CM/BR 1999 Stormwater Management Plan Sentinel Fisheries Program SWPP Installation & Maintenance Total Physical Environment Variance Favorable Budget Actual (Unfavorable) $ 17,541,272 $ 13,937,944 $ (3,603,328) 177,883 92,857 (85,026) 13,458 310,990 297,532 3,187,626 246,262 (2,941,364) 20,920,239 14,588,053 (6,332,186) 19,000 -- 19,000 6,119,390 6,101,390 18,000 6,138,390 6,101,390 37,000 112,193 112,193 -- 6,069 1,826 4,243 379,482 379,462 20 4,459,914 1,918,807 2,541,107 147,162 91,796 55,366 102,225 86,892 15,333 28,940 19,034 9,906 310,375 12,000 298,375 375,268 -- 375,268 110,251 47,052 63,199 4,798,807 2,644,465 2,154,342 10,830,686 5,313,527 5,517,159 1,803,398 331,860 1,471,538 1,385,491 312,884 1,072,607 118,418 41,060 77,358 61,800 57,448 4,352 20,875 13,400 7,475 80,278 58,269 22,009 30,273 17,236 13,037 15,648 15,648 -- 3,516,181 847,805 2,668,376 E-28 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Transportation: Transportation Study Plan Update 240,660 98,639 142,021 Bicycle & Pedestrian Plan II 4,900 4,900 -- Overseas Heritage Trail 180,000 -- 180,000 Bicycle Pedestrian Coordination 71,000 -- 71,000 Dept Of Transportation Aerolite Bus 48,000 44,302 3,698 Total Transportation 544,560 147,841 396,719 - Economic Environment: JTPA Summer Youth Emplymnt & Training 219,135 94,869 124,266 JTPA Liaison 27,437 26,389 1,048 -� JTPA Title IIA111C/lll Intake Services 124,917 117,343 7,574 Total Economic Environment 371,489 238,601 132,888 Human Services: Heron Residential Program 44,128 43,484 644 Senior Community Serv. Employment 470,951 248,525 222,426 Title III-B Support Services 110,388 58,358 52,030 Title III -CI Congregate Meals 282,731 203,936 78,795 Title III-CII Home Delivered Meals 335,284 227,241 108,043 Title III-D In -Home Services , 44,306 32,406 11,900 Alzheimer's Disease Initiative 124,195 71,131 53,064 _ Community Care for Disabled Adults 230,740 119,117 111,623 Community Care for the Elderly 1,387,161 762,518 624,643 Home Care for the Elderly 34,173 17,852 16,321 _ Teenline 19,465 15,294 4,171 Sunshine House 53,984 53,984 -- Juvenile Community Intervention 45,014 45,014 -- Florida Keys Youth Council 10,000 -- 10,000 _ Low Income Home Energy Program 199,245 148,346 50,899 Total Human Services 3,391,765 2,047,206 1,344,559 Culture and Recreation: Library Automation Enhancement 50,000 50,000 -- Gates Center FPR Tech Access 43,374 -- 43,374 Florida Communities Trust -Swartz #2 1,003,889 1,003,889 -- Sombrero Beach Restrooms 91,375 -- 91,375 _ Artificial Reef Program 50,000 -- 50,000 Total Cultural and Recreation 1,238,638 1',053,889 184,749 E-29 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Court Related: Court Reporter Grant -in -Aid - Circuit Drug Court Improvement & Enhancement Juvenile Drug Court lmprov. & Enhancement Local Law Enforcement Block Grant Court Reporter Grant -in -Aid - County Traffic Infraction Hearing Office Total Court Related Total Expenditures Excess of Revenues Over/(Under) Expenditures Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds Operating Transfers to Other Funds Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) 17,899 17,899 -- 123,660 121,909 1,751 42,635 40,002 2,633 51,523 51,523 19,500 19,500 -- 29,370 20,604 8,766 284,587 271,437 13,150 26,316,296 16,021,696 10,294,600 (5,396,057) (1,433,643) 3,962,414 (89,957) -- 89,957 5,753,639 1,848,294 (3,905,345) (1,003,874) (1,003,874) -- 4,659,808 844,420 (3,815,388) (736,249) (589,223) 147,026 3,089,346 3,089,346 -- $ 2,353,097 $ 2,500,123 $ 147,026 E-30 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 168,500 $ 351,486 $ 182,986 Miscellaneous 247,000 277,297 30,297 Total Revenues 415,500 628,783 213,283 Expenditures: Current: — Transportation: Fair Share Improvement County Wide 3,154,048 -- 3,154,048 Fair Share Improvement Dist 1 230,206 — 230,206 -- Fair Share Improvement Dist 2 814,078 633 813,445 Fair Share Improvement Dist 3 597,422 30,487 566,935 Fair Share Improvement Key Colony Beach 119,744 -- 119,744 — Fair Share ;mprovement Islamorada 680,000 680,000 -- Total Expenditures 5,595,498 711,120 4,884,378 Excess of Revenues Over/ (Under) Expenditures (5,179,998) (82,337) 5,097,661 Other Financing Sources/(Uses): Operating Transfers to Other Funds (60,000) -- 60,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (5,239,998) (82,337) 5,157,661 Fund Balance, October 1, 1998 7,026,247 7,026,247 -- Fund Balance, September 30, 1999 $ 1,786,249 $ 6,943,910 $ 5,157,661 E-31 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment income $ 18,500 $ 36,292 $ 17,792 Miscellaneous 49,000 110,390 61,390 Total Revenues 67,500 146,682 79,182 Expenditures: Current: Culture and Recreation: _ Fair Share Improvement Dist 1 125,974 -- .125,974 Fair Share Improvement Dist 2 130,099 340 129,759 Fair Share Improvement Dist 3 228,761 340 228,421 Fair Share Improvement Key Colony Beach 1,425 -- 1,425 Fair Share Improvement Islamorada 28,245 28,245 -- Fair Share Improvement Veteran's Park 70,000 70,000 -- Total Expenditures 584,504 98,925 485,579 Excess of Revenues Over/ (Under) Expenditures (517,004) 47,757 564,761 Fund Balance, October 1, 1998 685,899 685,899 -- Fund Balance, September 30, 1999 $ 168,895 $ 733,656 $ 564,761 E-32 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Investment Income Miscellaneous Total Revenues Expenditures: - Current: Culture and Recreation: Fair Share Improvement County Wide -- Fair Share Library Materials Fair Share Library Automation - Total Expenditures Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) $ 2,000 $ 17,328 $ 15,328 110,000 101,171 (8,829) 112,000 118,499 6,499 306,400 484 305,916 50,000 49,094 906 50,000 50,000 -- 406,400 99,578 306,822 (294,400) 18,921 313,321 258,051 258,051 -- $ (36,349) $ 276,972 $ 313,321 E-33 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Investment Income Miscellaneous Total Revenues Expenditures: Current: Physical Environment: Fair Share Improvement Projects Hazardous Waste Covers MSD Accounting System Total Expenditures Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Budget $ 3,000 $ 15,000 18,000 Variance Favorable Actual (Unfavorable) 10,319 $ 7,319 20,195 5,195 30,514 12,514 61,002 128 60,874 70,000 17,150 52,850 35,000 27,916 7,084 166,002 45,194 120,808 (148,002) (14,680) 133,322 198,935 198,935 -- $ 50,933 $ 184,255 $ 133,322 E-34 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Investment Income -- Miscellaneous Total Revenues Expenditures: Current: Public Safety: Fair Share Improvement County Wide Detention Facility Plantation Key Total Expenditures -- Excess of Revenues Over/ (Under) Expenditures •— Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Budget $ 25,000 $ 40,000 65,000 Variance Favorable Actual (Unfavorable) 35,194 $ 10,194 49,854 9,854 85,048 20,048 1,000 300 700 454,860 350,487 104,373 455,860 350,787 105,073 (390,860) (265,739) 125,121 . 792,211 792,211 -- $ 401,351 $ 526,472 $ 125,121 E-35 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - FIRE AND EMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 5,900 $ 9,377 $ 3,477 Miscellaneous 17,000 30,726 13,726 Total Revenues 22,900 40,103 17,203 Expenditures: Current: Public Safety: Fair Share Improvement Dist 1 49,416 -- 49,416 Fair Share Improvement Dist 2 19,988 105 19,883 Fair Share Improvement Dist 3 58,546 105 58,441 Fair Share Improvement Key Colony Beach 6,532 -- 6,532 Fair Share Improvement Islamorada 18,000 18,000 -- Total Expenditures 152,482 18,21,0 134,272 Excess of Revenues Over/ _ (Under) Expenditures (129,582) 21,893 151,475 Fund Balance, October 1, 1998 178,345 178,345 Fund Balance, September 30, 1999 $ 48,763 $ 200,238 $ 151,475 E-36 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT 41 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 3,395,113 $ 3,296,089 $ (99,024) Intergovernmental 10,000- 16,275 6,275 Charges for Services 1,283,000 1,297,236 14,236 Investment Income 100,000 143,764 43,764 _ Miscellaneous -- 3,451 3,451 Total Revenues 4,788,113 4,756,815 (31,298) Expenditures: Current: General Government: Tax Collector 162,000 95,697 66,303 Property Appraiser 95,000 85,934 9,066 i Total General Government 257,000 181,631 75,369 Public Safety: District 1 Central Services 37,611 37,309 .302 Fire Rescue - Central 2,354,448 1,782,626 571,822 Lower & Middle Keys Ambulance District 3,488,732 3,376,155 112,577 Total Public Safety 5,880,791 5,196,090 684,701 r Total Expenditures 6,137,791 5,377,721 760,070 Excess of Revenues Over/ _ (Under) Expenditures (1,349,678) (620,906) 728,772 Other Financing Sources/(Uses): -i Reserve for Contingencies (111,133) -- 111,133 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,460,811) (620,906) 839,905 Fund Balance, October 1, 1998 2,319,788 2,319,788 -- Fund Balance, September 30, 1999 $ 858,977 $ 1,698,882 $ 832,9 55 E-37 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE: FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Taxes Investment Income Total Revenues Expenditures: Current Public Safety: Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Budget 40,000 Variance Favorable Actual (Unfavorable) 71 $ 71 1,695 1,695 1,766 1,766 25,846 14,154 , (40,000) (24,080) 15,920 42,528 42,528 -- $ 2,528 $ 18,448 $ 15,920 E-38 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES; EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: $ -- $ 195 $ 195 Taxes -- Investment Income 100,000 190,590 90,590 Miscellaneous -- 3,939 3,939 Total Revenues 100,000 194,724 94,724 Expenditures: Current: General Government: 100 Tax Collector Fees 100 -- Human Services: Trauma Care Administration 143,794 84,3c- , 437 -- Transportation and Trea l z-.is 1,248,586 104,618 68 1,143,968 Pre -Transportation Hospital & Physical Care 147,879 2,097 145,782 Upgrading Facilities & Staff Services 887,266 -- 887,266 Total Human Services 2,427,525 191,072 2,236,453 Total Expenditures 2,427,625 191,072 2,236,553 Excess of Revenues Over/ (Under) Expenditures (2,327,625) 3,652 2,331,277 Other Financing Sources/(Uses): 101,375 Reserve for Contingencies Operating Transfers to Other Funds (101,375) (16,000) -- (14,737) 1,263 Total Other Funding Sources/(Uses) (117,375) (14,737) 102,638 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,445,000) (11,085} 2,433,915 Fund Balance, October 1, 1998 3,791,011 3,791,011 -- '® Fund Balance, September 30, 1999 $ 1,346,011 $ 3,779,926 $ 2,433,915 E-39 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT #6 - KEY LARGO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 536,108 $ 521,897 $ (14,211) Charges for Services -- 6,620 6,620 Investment Income 15,000 35,095 20,095 Miscellaneous -- 122 122 Total Revenues 551,108 563,734 12,626 Expenditures: Current: General Government: Tax Collector Fees 24,000 15,057 8,943 - Property Appraiser Fees 12,000 10,598 1,402 Total General Government 36,000 25,655 10,345 Public Safety: Key Largo Volunteer Ambulance 317,511 272,412 45,099 _ Key Largo Volunteer Fire Dept. 376,351 198,516 177,835 Total Public Safety 693,862 470,928 222,934 Total Expenditures 729,862 496,583 233,279 Excess of Revenues Over/ (Under) Expenditures (178,754) 67,151 245,905 . Other Financing Sources/(Uses): Reserve for Contingencies (10,000) -- 10,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (188,754) 67,151 255,905 Fund Balance, October 1, 1998 512,830 512,830 -- Fund Balance, September 30, 1999 $ 324,076 $ 579,981 $ 255,905 E-40 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Revenues: Taxes Intergovernmental Charges for Services Investment Income Miscellaneous Total Revenues Budget $ 1,050,464 $ 25,000 25,000 10,000 1,110,464 Favorable Actual (Unfavorable) 1,019,686 $ (30,778) 1,734 1,734 46,482 21,482 56,807 31,807 31,149 21,149 1,155,858 45,394 Expenditures: Current: Culture and Recreation: Parks & Beaches Unincorporated 1,254,151 1,075,378 188,773 Vehicle Replacement 3,995 -- 3,995 Total Expenditures 1,268,146 1,075,378 192,768 Excess of Revenues Over/ (Under) Expenditures (157,682) 80,480 238,162 Other Financing Sources/(Uses): Reserve for Contingencies (14,005) -- 14,005 Operating Transfers to Other Funds (7,790) (1,790) 6,000 Total Other Financing Sources/(Uses) (21,795) (1,790) 20,005 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (179,477) 78,690 258,167 Fund Balance, October 1, 1998 751,636 751,636 -- Residual Equity Transfer Out -- (890) (890) Fund Balance, September 30, 1999 $ 572,159 $ 829,436 $ 257,277 E-41 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 4,351,551 $ 4,222,916 $ (128,635) Licenses and Permits 968,000 1,638,551 670,551 Intergovernmental 4,000 6,760 2,760 Charges for Services 140,300 341,662 201,362 Fines and Forfeitures 25,000 58,477 33,477 Investment Income 150,000 332,581 182,581 Miscellaneous 5,000 10,793 5,793 Total Revenues 5,643,851 6,611,740 967,889 Expenditures: Current: General Government: Tax Collector Fees 185,000 119,283 65,717 Property Appraiser Fees 135,000 125,473 9,527 County Attorney 69,982 -- 69,982 Planning and Zoning 1,479,791 1,120,382 359,409 2010 Comprehensive Plan 595,870 8,050 587,820 Planning Commission 49,206 40,794 8,412 Growth Management 434,544 366,333 68,211 ROGO Implementation 20,000 -- 20,000 Planning and Building Refunds 30,000 9,407 20,593 Vehicle Replacement 15,621 -- 15,621 Total General Government 3,015,014 1,789,722 1,225,292 Public Safety: Building Department 1,781,393 1,623,589 157,804 Code Enforcement 1,141,308 1,065,070 76,238 Fire & Rescue Coordinator 241,696 180,556 61,140 Fire Marshall 257,245 204,845 52,400 Total Public Safety 3,421,642 3,074,060 347,582 Physical Environment: Environmental Resources 406,746 392,524 14,222 Marine Resources 187,073 184,376 2,697 Total Physical Environment 593,819 576,900 16,919 Total Expenditures 7,030,475 5,440,682 1,589,793 E-42 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues Over/ (Under) Expenditures (1,386,624) 1,171,058 2,557,682 Other Financing Sources/(Uses): -- Reserve for Contingencies (352,052) -- 352,052 Operating Transfers to Other Funds (118,130) (118,130) -- Total Other Financing Sources/(Uses) (470,182) (118,130) 352,052 Excess of Revenues and Other Sources Over/ — (Under) Expenditures and Other Uses (1,856,806) 1,052,928 2,909,734 Fund Balance, October 1, 1998 4,872,730 4,872,730 -- Fund Balance, September 30, 1999 $ 3,015,924 $ 5,925,658 $ 2,909,734 E-43 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL 911 ENHANCEMENT FEES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Revenues: Charges for Services Investment Income Total Revenues Expenditures: Current: Public Safety: 911 Emergency System Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 Variance Favorable Budget Actual (Unfavorable) $ 305,349 $ 330,443 $ 25,094 5,000 34,443 29,443 310,349 364,886 54,537 854,832 753,189 101,643 (544,483) (388,303) 156,180 704,612 704,612 -- $ 160,129 $ 316,309 $ 156,180 E-44 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance - Favorable Budget Actual (Unfavorable) Revenues: -- Investment Income $ 2,000 $ 5,749 $ 3,749 Miscellaneous 65,000 69,328 4,328 -- Total Revenues 67,000 75,077 8,077 Expenditures: — Current: General Government: Tax Collector Fees 2,200 2,063 137 Public Safety: Island Security 91,650 58,412 33,238 Total Expenditures 93,850 60,475 33,375 Excess of Revenues Over/ (Under) Expenditures (26,850) 14,602 41,452 Other Financing Sources/(Uses): Reserve for Contingencies (9,800) -- 9,800 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (36,650) 14,602 51,252 Fund Balance, October 1, 1998 82,401 82,401 -- Fund Balance, September 30, 1999 $ 45,751 $ 97,003 $ 51,252 E-45 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 536,912 $ 911,909 $ 374,997 Investment Income -- 37,459 37,459 - Miscellaneous 100,000 94,872 (5,128) Total Revenues 636,912 1,044,240 407,328 Expenditures: Current: Economic Environment: Home Ownership/Rehab Existing 427,818 132,380 295,438 Home Ownership/Fair Housing 24,000 20,057 3,943 Administration 57,698 57,698 -- Rental Rehabilitation 120,800 71,339 49,461 Poinciana 100,000 100,000 -- Disaster Mitigation/Recovery 100,000 80,560 19,440 Total Expenditures 830,316 462,034 368,282 Excess of Revenues Over/ (Under) Expenditures (193,404) 582,206 775,610 Other Financing Sources/(Uses): Reserve for Contingencies (25,000) -- 25,000 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis (218,404) 582,206 800,610 - Adjustment for Mortgage Receivables -- (24,276) (24,276) Adjustment for Mortgage Loans Made -- 24,276 24,276 - Total Adjustments - -- - Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - GAAP Basis (218,404) 582,206 800,610 Fund Balance, October 1, 1998 529,230 529,230 -- Fund Balance, September 30, 1999 $ 310,826 $ 1,111,436 $ 800,610 E-46 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CUDJOE GARDENS MUNICIPAL SERVICE CULVERT DISTRICT SPECIAL REVENUE FUND - FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable �- Budget Actual (Unfavorable) Revenues: investment Income $ -- $ 9,146 $ 9,146 Total Revenues Expenditures: Current: Physical Environment: Cudjoe Gardens Culverts Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 -- 9,146 9,146 200,477 193,033 7,444 (200,477) (183,887) 16,590 200,477 200,477 -- 16,590 $ 16,590 E-47 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL JOLLY ROGER ESTATES MUNICIPAL SERVICE CULVERT DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 3,405 $ 3,405 $ -- Total Revenues 3,405 3,405 -- Expenditures: Current: Physical Environment: Jolly Roger Estates Culverts 98,314 98,314 -- Excess of Revenues Over/ (Under) Expenditures (94,909) (94,909) -- Other Financing Sources/(Uses): Operating Transfers from Other Funds 19,692 19,692 -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (75,217) (75,217) -- Fund Balance, October 1, 1998 75,217 75,217 Fund Balance, September 30, 1999 $ - $ $ E-48 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND + _ CHANGES IN FUND BALANCE - BUDGET AND ACTUAL WINSTON WATERWAY MUNICIPAL SERVICE TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable -- Budget Actual (Unfavorable) Revenues: Investment Income $ -- $ 184 $ 184 Expenditures: Current: Physical Environment: Special Assessment Refund — Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Residual Equity Transfer Out Fund Balance, September 30, 1999 40,000 36,743 3,257 (40,000) (36,559) 3,441 36,573 36,573 -- (14) (i4) $ (3,97) $ -- $ 3,427 E-49 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL BOATING IMPROVEMENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 162,000 $ 170,817 $ 8,817 Investment Income -- 21,929 21,929 Total Revenues 162,000 192,746 30,746 Expenditures: Current: Physical Environment: Channel Marker 2 Bonefish Bay 2,000 2,000 -- Navigation Boot/Sisters 8,225 8,225 -- Navigation Lake Pg/Layton 10,375 10,375 -- Piling Caps 1,513 -- 1,513 Derelict Vessels -Marathon 23,985 -- 23,985 Boating Improvement 115,496 -- 115,496 Marine Debris Removal 7,325 2,513 4,812 Boating Improvement Funds 49,530 48,616 914 Coco Plum Channel Markers 1,750 1,750 -- Derelict Vessels Zone 1 50,000 12,180 37,820 Derelict Vessels Zone 2 50,000 -- 50,000 Derelict Vessels Zone 3 50,000 2,128 47,872 DV03A2591, 2605, 2603 9,600 9,600 -- - Aids to Navigation 4,735 -- 4,735 DV Hurricane Georges 25,000 24,977 23 Pump -Out and Dump Station 1 23,450 2,949 20,501 Sunset Point Boat Ramp 2,500 -- 2,500 Other Uses Fund 157 50,000 -- 50,000 Total Expenditures 485,484 125,313 360,171 Excess of Revenues Over/ (Under) Expenditures (323,484) 67,433 390,917 Other Financing Sources/(Uses): Operating Transfers to Other Funds (18,418) (15,417) 3,001 Excess of Revenues and Other Sources _ Over/(Under) Expenditures and Other Uses (341,902) 52,016 393,918 Fund Balance, October 1, 1998 422,331 422,331 -- Fund Balance, September 30, 1999 $ 80,429 $ 474,347 $ 393,918 E-50 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL MISCELLANEOUS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 r Variance Favorable Budget Actual (Unfavorable) Revenues: Licenses and Permits $ "" $ 598 $ 598 Intergovernmental 17,845 -- 17,845 8,416 -- 8,416 Charges for Services -- 211,496 211,496 Fines and Forfeitures 806 14,487 13,681 Investment Income -- 25,810 25,810 Miscellaneous Revenues Total Revenues 18,651 278,652 260,001 Expenditures: - Current: Public Safety: 17,845 -- 17,845 Law Enforcement Emergency Disaster Relief 437,558 16,450 421,118 Total Public Safety 455,413 16,450 438,963 Economic Environment: Industrial Development Authority 30,271 -- 30,271 Human Services: Florida Keys Council Handicapped 11,188 1,381 9,807 Rekoendt Bequest 25,809 25,809 -- Total Human Services 36,997 27,1.90 9,807 Culture/Recreation: 6,806 -- 6,806 Wilhelmina Harvey Park Circuit Court Family: Alternative Dispute Resolution -Family 4,390 800 3,590 Alternative Dispute Resolution -Civil 15,056 -- 15,056 Total Circuit Court Family 19,446 800 18,646 Total Expenditures 548,933 44,440 504,493 Excess of Revenues Over/ (530,282) 234,212 764,494 -- (Under) Expenditures E-51 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND _ CHANGES IN FUND BALANCE - BUDGET AND ACTUAL MISCELLANEOUS SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Other Financing Sources/(Uses): Operating Transfers from Other Funds 530,282 -- (530,282) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses -- 234,212 234,212 Fund Balance, October 1, 1998 Residual Equity Transfer In 614,401 614,400 (1) Fund Balance, September 30, 1999 $ 614,401 $ 848,612 $ 234,211 E-52 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FLORIDA KEYS MARINA- MARATHON SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable - Budget Actual (Unfavorable) Revenues: Charges for Services -- $ 39,189 $ 39,189 Investment Income -- 2,732 2,732 Miscellaneous Revenues -- 4,092 4,092 Total Revenues -- 46,013 46,013 Expenditures: Current: Culture/Recreation: Marathon Marine Facility 125,000 115,090 9,910 Excess of Revenues Over/ (Under) Expenditures (125,000) (69,077) 55,923 Other Financing Sources/(Uses): Operating Transfers from Other Funds 125,000 125,000 -- _ Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses - 55;923 55,923 Fund Balance, October 1, 1998 -- _. -- Fund Balance, September 30, 1 z"c9 -- 55,923 55,923 E-53 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL DEBT SERVICE FUNDS SEPTEMBER 30, 1999 1993 1993 Sales Tax Refunding Refunding Revenue & Improvement Improvement Refunding Bonds-1983 Bonds-1988 Bonds ASSETS Assets: Restricted Assets: Cash and Cash Equivalents $ 200,577 $ 539,039 $ 287,311 Interest Receivable -- Total Assets $ 200,577 $ 539,039 $ 287,311 LIABILITIES AND FUND EQUITY Liabilities: Payable from Restricted Assets: Accrued Interest Payable $ -- $ -- $ 435,075 Fund Equity: Reserved for Debt Service 200,577 539,039 (147,764) Total Liabilities and •Fund Equity $ 200,577 $ 539,039 $ 287,311 F-1 Clerk's Revenue Note Total $ 37,402 $ 1,064,329 241 241 $ 37,643 $ 1,064,570 $ — $ 435,075 37,643 629,495 $ 37,643 $ 1,064,570 F-2 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 1993 1993 Sales Tax Refunding Refunding Revenue & Improvement Improvement Refunding Bonds-1983 Bonds-1988 Bonds Revenues: Intergovernmental $ -- $ 675,000 $ -- Investment Income 16,821 13,063 23,985 Total Revenues 16,821 688,063 23,985 Expenditures: Debt Service 211,408 662,322 4,604,790 Excess of Revenues Over/ (Under) Expenditures (194,587) 25,741 (4,580,805) Other Financing Sources/(Uses): Operating Transfers from Other Funds -- -- 4,055,000 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (194,587) 25,741 (525,805) Fund Balance, October 1, 1998 395,164 513,298 378,041 Fund Balance, September 30, 1999 $ _ 200,577 $ 539,039 $ (147,764) F-3 Clerk's Revenue Note Total 675,000 3,120 56,989 3,120 731,989 _. 75,627 5,554,147 _. (72,507) (4,822,158) 101,256 4,156,256 28,749 (665,902) 8,894 1,295,397 $ 37,643 $ 629,495 F-4 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES 1N FUND BALANCES - BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 1993 Refunding Improvement Bonds -1983 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 223,250 $ -- $ (223,250) Investment Income 15,000 16,821 1,821 Total Revenues 238,250 16,821 (221,429) Expenditures: Debt Service: Principal Retirement 200,000 200,000 -- Interest 9,500 9,500 -- Fiscal Charges 366,837 1,908 364,929 Total Expenditures 576,337 211,408 364,929 Excess of Revenues Over/ (Under) Expenditures (338,087) (194,587) 143,500 Other Financing Sources/(Uses): Reserve for Contingencies (50,000) Operating Transfers from Other Funds -- Total Other Financing Sources/(Uses) (50,000) Excess of Revenues and Other Sources Over/ 50,000 50,000 (Under) Expenditures and Other Uses (388,087) (194,587) 193,500 Fund Balance, October 1, 1998 395,164 395,164 -- Fund Balance, September 30, 1999 $ 7,077 $ 200,577 $ 193,500 F-5 1993 Refunding Improvement Bonds - 1988 Sales Tax Revenue & Refunding Bonds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) _ $ 675,000 $ 675,000 $ -- $ -- $ -- $ -- 10,000 13,063 3,063 100,000 23,985 (76,015) 685,000 688,063 3,063 100,000 23,985 (76,015) 400,000 400,000 -- 3,630,000 3,630,000 -- 268,470 260,270 8,200 972,300 972,300 -- 72,280 2,052 70,228 100,000 2,490 97,510 740,750 662,322 78,428 4,702,300 4,604,790 97,510 (55,750) 25,741 81,491 (4,602,300) (4,580,805) 21,495 (100,000) -- 100,000 (203,700) -- 203,700 -- 4,706,000 4,055,000 (651,000) (100,000) - 100,000 4,502,300 4,055,009 (447,300) (155,750) 25,741 181,491 (100,000) (525,805) (425,805) 513,298 513,298 -- 378,041 378,041 -- -" $ 357,548 $ 539,039 $ 181,491 $ 278,041 $ (147,764) $ (425,805) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Clerk's Revenue Note __Budget Revenues: Intergovernmental $ __ $ Investment Income Total Revenues Expenditures: Debt Service: Principal Retirement Interest Fiscal Charges Variance Favorable Actual (Unfavorable) 3,120 3,120 3,120 3.120 50,000 50,000 -- 47,558 21,185 26,373 4,442 4,442 Total Expenditures 102,000 75,627 26,373 Excess of Revenues Over/ (Under) Expenditures (102,000) (72,507) 29,493 Other Financing Sources/(Uses): Reserve for Contingencies -- Operating Transfers from Other Funds 100,000 101,256 1,256 Total Other Financing Sources/(Uses) 100,000 101,256 1,256 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,000) 28,749 30,749 Fund Balance, October 1, 1998 8,894 8,894 -- Fund Balance, September 30, 1999 $ 6,894 $ 37,643 $ 30,749 F-7 Total - Variance Favorable Budget Actual (Unfavorable) $ 898,250 $ 675,000 $ (223,250) 125,000 56,989 (68,011) 1,023,250 731,989 (291,261) 4,280,000 4,280,000 — 1,297,828 1,263,255 34,573 543,559 10,892 532,667 6,121,387 5,554,147 567,240 (5,098,137) (4,822,158) 275,979 (353,700) -- 353,700 4,806,000 4,156,256 (649,744) 4,452,300 4,156,256 (296,044) (645,837) (665,902) (20,065) 1,295,397 1,295,397 — $ 649,56.0_ $ 629,495 $ (20,065) F-8 MONROE COUNTY; FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30, 1999 ASSETS Cash and Cash Equivalents Accounts Receivable Due from Other Funds Due from Other Governmental Units Total Assets LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable Retainage Payable Due to Other Funds Accrued Comp. Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Total Liabilities Fund Equity: Fund Balances Reserved for Encumbrances Fund Balances, Unreserved Total Fund Equity Total Liabilities and Fund Equity One Cent Infrastructure _Surtax Sales Tax Bond Clerk's Capital Revenue Improvements Note Total $ 27,711,039 $ 1.315,136 $ 359,792 $ 29,385,967 10,448 — — 10,448 1,166,176 -- 197,746 1,363,922 1,556,098 — — 1,556,098 $ 30,443,761 $ 1,315,136 $ 557,538 $ 32,316,435 $ 605,811 $ — $ 86,086 $ 691,897 310,051 , — — 310,051 879,925 -- — 879,925 1,362 — — 1,362 18,229 — — 18,229 8,875 — 8,875 1,824,253 -- 86,086 1,910,339 38,512 — 5,009 43,521 28,580,996 1,315,136 466,443 30,362,575 28,619,508 1,315,136 471,452 30.406,096 $ 30,443,761 $ 1,315,136 $ 557,538 $ 32,316,435 G-1 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Sales Tax One Cent Bond Clerk's Infrastructure Capital Revenue Surtax Improvements . Note Total Revenues: Taxes $ 12,996,907 $ — $ -- $ 12,9 Charges for Services — -- 1,366,496 50,495 60,000 12,386 60,0 60,000 1,429,377 Investment Income 15,016 -- -- 15,016 Miscellaneous Total Revenues 14,378,419 50,495 72,386 14,501,300 Expenditures: Capital Outlay: General Government 1,948,691 — — 1,948,691 Public Safety 131,259 — -- 259 131,907 Transportation 907 — 73,468 -- — -- 68 73,468 Human Services Culture and Recreation 1,989,114 — — 1,989,114 Court Related -- — 429,446 429,446 Total Expenditures 4,143,439 — 429,446 4,572,885 =xcess of Revenues Over/ Under) Expendit.res 10,234,980 50,•195 (357,060) 9,928,415 Other Financing Sources/(Uses): Operating Transfers from Other Funds 1,477,309 — 81,256 309 1,892,058 Operating Transfers to Other Funds (8,890,802) — (1,256) (8,892,058) 450,000 Debt Proceeds — — 450,000 Total Other Financing Sources/(Uses) (7,413,493) 535,744 (6,877,749) Excess of Revenues and Other Sources E d't res and Over/(Under) xpen i u Other Uses 2,821,487 50,495 178,684 3,050,666 Fund Balance, October 1, 1998 25,798,021 1,264,641 292,768 27,355,430 Fund Balance, September 30, 1999 $ 28,619,508 $ 1,315,136 $ 471,452 $ 30,406,096 G-2 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Capital Projects, One Cent_ Infrastructure Surtax Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 8,800,000 $ 12,996,907 $ 4,196,907 Charges for Services -- -- Investment Income 500,000 1,366,496 866,496 Miscellaneous -- 15,016 15,016 Total Revenues 9,300,000 14,378,419 5,078,419 Expenditures: Capital Outlay: General Government 9,511,589 1,948,691 7,562,898 Public Safety: Sheriff Facility Projects 1,629 1,629 - Fire Facility Projects 895,000 129,630 765,370 - Total Public Safety 896,629 131,259 765,370 Transportation: Construction Management 344,471 203 344,268 - Canal Cleanup 7,000 704 6,296 Total Transportation 351,471 907 350,564 Human Services 102,330 73,468 28,862 Culture and Recreation 5,692,885 1,989,114 3,703,771 Court Related -_ Total Expenditures 16,554,904 4,143,439 12,411,465 Excess of Revenues Over/ (Under) Expenditures (7,254,904) 10,234,980 17,489,884 Other Financing Sources/(Uses): Reserve for Contingencies (2,498,848) -- 2,498,848 Operating Transfers from Other Funds 1,003,874 1,477,309 473,435 Operating Transfers to Other Funds (9,701,370) (8,890,802) 810,568 Debt Proceeds Total Other Financing Sources/(Uses) (11,196,344) (7,413,493) 3,782,851 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (18,451,248) 2,821,487 21,272,735 Fund Balance, October 1, 1998 25,798,021 25,798,021 -- Fund Balance, September30, 1999 $ 7,346,773 $ 28,619,508 $ 21,272,735 G-3 Capital Projects, Capital Projects Sales Tax Bond Capital Improvements Clerk's Revenue Note Variance Variance _ Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) -- 60,000 60,000 - 50,495 50,495 - `12,386 12,386 50,495 50,495 60,000 72,386 12,386 1,080,000 - 1,080,000 - - - 1,080,000 -- 1,080,000 -- -- - 429,446 465,643 1,C80,000 - 1,080,000 895,089 429,446 465,643 A (1,080,000) 50,495 1,130,495 (885,089) (357,060) 478,029 (120,000) -- 120,000 -- -- 87,000 -- 87,000 - __ -- -- (1,256) (1,256) -- -- __ _ -_ 449,345 450,000 655 (120,000) -- 120,000 535,089 535,744 655 (1,200,000) 50,495 1,250,495 (300,000) 178,684 478,684 1,264,641 1,264,641 -- 292,768 292,768 -- $ 64,641 $ 1,315,136 $ 1,250,495 $ (7,232) $ 471,452 $ 478,684 - G-4 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - ALL CAPITAL PROJECT FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Total Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 8,800,000 $ 12,996,907 $ 4,196,907 Charges for Services 60,000 60,000 — Investment Income 500,000 1,429,377 929,377 Miscellaneous -- 15,016 15,016 Total Revenues 9,360,000 14,501,300 5,141,300 Expenditures: Capital Outlay: General Government 9,511,589 1,948,691 7,562,898 Public Safety: Sheriff Facility Projects 1,081,629 1,629 1,080,000 Fire Facility Projects 895,000 129,630 765,370 Total Public Safety 1,976,629 131,259 1,845,370 Transportation: Construction Management 344,471 203 344,268 Canal Cleanup 7,000 704 6,296 Total Transportation 351,471 907 350,564 Human Services 102,330 73,468 28,862 Culture and Recreation 5,692,885 1,989,114 3,703,771 Court Related 895,089 429,446 465,643 Total Expenditures 18,529,993 4,572,885 13,957,108 Excess of Revenues Over/ (Under) Expenditures (9,169,993) 9,928,415 19,098,408 Other Financing Sources/(Uses): Reserve for Contingencies (2,618,848) — Operating Transfers from Other Funds 1,090,874 1,564,309 Operating Transfers to Other Funds (9,702,626) (8,892,058) Debt Proceeds 449,345 450,000 Total Other Financing Sources/(Uses) (10,781,255) (6,877,749) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (19,951,248) 3,050,666 2,618,848 473,435 810,568 655 3,903,506 23,001,914 Fund Balance, October 1, 1998 27,355,430 27,355,430 -- Fund Balance, September 30, 1999 $ 7,404,182 $ 30,406,096 $ 23,001,914 G-5 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS SEPTEMBER 30, 1999 ASSETS Current Assets: Cash and Cash Equivalents Accounts Receivable: Delinquent Waste Collection Fees Allowance for Uncollectible Waste Collection Fees Other Allowance for Other Uncollectible Due from Other Funds Due from Other Governmental Units Total Current Assets Restricted Assets: Cash and Cash Equivalents Property, Plant and Equipment (Net of Accumulated Depreciation) Other Assets: Deferred Charges (Net) Total Assets Municipal Svc Card District Sound Marathon Waste Bridge Airport $ 5,471,618 $ 6,247,838 $ 1,007,533 736,935 -- _ (685,989) -- -- 444,025 -- 18,359 (52,678) -- -- 160,402 1,034 107,587 8,633,966 -- 123,644 14,708,279 6,248,872 1,257,123 3,800,638 -- 46,521 7,348,233 4,414,791 4,933,085 201,185 -- -- $ 26,058,335 $ 10,663,663 $ 6,236,729 H-1 .� Key West Airport Total $ 478,491 $ 13,205,480 736,936 (685,989) 241,239 703,623 (52,678) 1,015,147 1,284,170 1,404,990 10,162,600 3,139,867 25,354,141 2,297,371 6,144,530 - 7,776,867 24,472,976 _ 201,185 $ 13,214,105 $ 56,172, 832 H_2 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET - CONTINUED ALL ENTERPRISE FUNDS SEPTEMBER 30, 1999 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable Retainage Payable Claims and Judgements Payable Due to Other Funds Due to Other Governmental Units Accrued Comp. Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Deferred Revenues Capital Leases Payable Other Current Liabilities Total Current Liabilities Municipal Svc District Waste Card Sound Marathon Bridge Airport $ 5,269,014 $ 2,162 $ 113,856 -- 28,059 216,608 392,888 76,000 42,507 1,574 847 5,582 21,844 6,837 791 43,574 19,226 10,758 57,377 - 6,306 679,819 - 175,252 - - 18 - 2 6,857,968 105,072 207,861 Current Liabilities Payable from Restricted Assets: Accrued Interest Payable 246,644 Revenue Bonds Payable 405,000 Landfill Closure/Post Closure Costs 323,492 Due to Other Funds 150,000 Total Current Liabilities Payable from Restricted Assets 1,125,136 Long -Term Liabilities: Accrued Comp. Absences Payable Capital Leases Payable Revenue Bonds Payable Total Long -Term Liabilities . Total Liabilities Fund Equity: Contributed Capital Retained Earnings: Reserved for Revenue Bond Retirement Unreserved Total Retained Earnings Total Fund Equity Total Liabilities and Fund Equity 121,108 27,490 24,100 1,303,331 - - 7,020,000 - - 8,444,439 27,490 24,100 16,427,543 132,562 231,961 3,320,948 2,514,741 4,256,063 1,765,674 - _- 4,544,170 8,016,360 1,748,705 6,309,844 8,016,360 1,748,705 9,630,792 10,531,101 6,004,768 $ 26,058,335 $ 10,663,663 $ 6,236,729 H-3 Key West Airport Total $ 654,766 $ 6,039,798 145,908 173,967 _ 216,608 107,622 619,017 164,412 172,415 29,472 35,678 109,236 -- 12,567 76,250 63,057 742,876 175,252 2,029 2,049' 1,186,039 8,356,940 246,644 405,000 _ 323,492 150,000 -- 1,125,136 113,772 286,470 -- 1,303,331 7,020,000 113,772 8,609,801 i 1,299,811 18,091,877 6,931,610 17,023,362 1,765,674 4,982,684 19,291,919 4,982,684 21,057,593 11,914,294 38,080,955 $ 13,214,105 $ 56,172,832 H-4 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Operating Revenues: Franchise Fees Tolls Charges for Services Fines and Forfeitures Miscellaneous - Total Operating Revenues Operating Expenses: Personal Services Operations Landfill Closure and Post Closure Depreciation and Amortization Total Operating Expenses Operating Income (Loss) Non -Operating Revenues (Expenses): Operating Grants Investment Income Interest Expenses and Fiscal Charges Loss on Disposition of Assets Total Non -Operating Revenues (Expenses) Income (Loss) Before, Operating Transfers Operating Transfers: Operating Transfers from Other Funds Operating Transfers to Other Funds Total Operating Transfers Net Income (Loss) Fund Equity - October 1, 1998 Contributed Capital Fund Equity - September 30, 1999 Municipal Svc Card District Sound Marathon Waste Bridge Airport $ 203,022 $ -- $ -- 1,172,130 12,788,814 1,200 22,001 258 13,013,837 1,173,588 980,584 40,416,987 672,285 882,945 42,952,801 (29,938,964) 26,045,403 510,767 (593,078) (1,306) 25, 961, 786 (3,977,178) 443,212 1,767 444,979 420,539 219,209 101,904 1,637,927 169,312 130,559 691,755 1,987,695 481,833 (1,542,716) 290,397 290,397 772,230 1,066,130 60,898 (118,732) 1,008,296 (534,420) 4,458,423 - 91,387 (1,252,288) (76,000) (282,912) 3,206,135 (76,000) (191,525) (771,043) 696,230 (725,945) 10,393,773 9,834,871 6,708,277 8,062 -- 22,436 9,630,792 $ 10,531,101 $. 6,004,768 H-5 Key West Airport Total 1,172,130 2,482,206 15,715,432 4,782 4,782 6,157 30,183 2,493,145 11,125,549 986,657 2,606,989 2,106,986 44,263,804 _ 672,285 100,505 1,283,321 3,194,148 48,826,399 (701,003) (31,700,850) -- 702,323 27,813,856 171,864 1,033,926 -- (593,078) -- -- (120,038) 874,187 28,134,666 173,184 (3,566,184) 947,156 5,496,966 (343,532) (1,954,732) 603,624 3,542,234 776,808 (23,950) 9,464,691 36,401,612 1,672,795 1,703,293 _ $ 11,914,294 $ 38,080,955 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Municipal Svc Card District Sound Marathon Waste Bridge Airport Cash flows from operating activities: Cash received for services $ 12,893,939 $ 1,172,520 $ 490,818 Cash payments to suppliers for goods and services (37,588,702) (43,500) (1,600,491) Cash payments to employees for services (978,480) (412,995) (218,787) Other operating revenue 22,001 258 1,767 Net cash provided (used) by operating activities Cash flows from noncapital financing activities; Operating grants received Operating transfers from other funds Operating transfers to other funds Net cash provided (used) by noncapital financing activities Cash flows from capital and related financing activities: Proceeds from capital grants Acquisition and construction of capital asset Principal paid on capital debt Interest paid on capital debt Net cash (used) by capital and related financing activities Cash flows from investing activities: Investment income Net cash provided by investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year (25,651,242) 716,283 (1,326,693) 18,284,377 s -- 741,867 4,458,423 -- 25,332 (1,252,288) (76,000) (240,405) 21,490,512 (76,000) 526,794 -- -- 11,240 (53,798) — (46,553) (540,071) (604,328) (1,198,197) -- (35,313) 510,767 290,397 60,898 510,767 290,397 60,898 (4,848,160) 930,680 (774,314) 14,120,416 5,317,158 1,828,368 $ 9,272,256: $ 6,247,838 $ 1,054,054 H-7 Key West Airport Total $ 1,835,461 $ 16,392,738 (1,825,670) (41,058,363) (1,014,100) (2,624,362) " 10,939 34,965 (993,370) (27,255,022) 659,283 19,685,527 868,859 5,352,614 (343,532) (1,912,225) 1,184,610 23,125,916 1,487,880 1,499,120 (2,046,670) (2,147,021) -- (540,071) -- (634,328) (558,790) (1,792,300) 171,864 1,033,926 171,864 1,033,926 (195,686) (4,887,480) 2,971-,548 24,237,490 $ 2,775,862 $ 19,350,010 H-8 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating income (loss) $ (29,938,964) $ 481,833 $ (1,542,716) Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation and amortization 882,945 169,312 130,559 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable (603) — 47,606 Due from other funds (113,076) (810) -- Due from other governmental units 4,732 _ _ (Decrease)/Increase in: Accounts payable 3,158,248 (17,116) 38,225 Retainage payable — — 28,059 Claims and judgements payable (5,336) -- Due to other funds 495,562 76,000 -- Due to other governmental units (86,057) (480) (28,850) Accrued compensated absences 21,844 6,838 791 Accrued wages and benefits payable (19,740) 706 (369) Deposits in escrow 11,050 Other current liabilities 18 _ 2 Landfill closure/post closure costs (61,865) — Total adjustments 4,287,722 234,450 216,023 Net cash provided (used) by operating activities $ _ (25,651,242) $ 716,283 $ (1,326,693) SUPPLEMENTAL SCHEDULE OF NON -CASH FINANCING, CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 8,062 $ Loss on disposition of fixed assets $ 1,306 $ -- $ 118,732 H-9 Key West Airport Total (701,003) $ (31,700,850) 100,505 1,283,321 68,216 115,219 (713,055) (826,941) (2,206) 2,526 136,352 3,315,709 (86,318) (58,259) (5,336) 80,337 651,899 148,916 33,529 (17,306) 12,167 (10,137) (29,540) 300 11,350 2,029 2,049 (61,865) (292,367) 4,445,828 (993,370) $ (27,255,022) 29,191 $ 37,253 120,038 H-10 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT - WASTE ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Operating Expenditures: Administration Hurricane Georges Tropical Storm Mitch Hazardous Waste Recycling Education Franchise Operations Facility Operations Cudjoe Key Transfer Station Cudjoe Key Landfill Cudjoe Key Post Closure Cudjoe Key Lined Post Closure Long Key Transfer Station Long Key Landfill Long Key Post Closure Key Largo Transfer Station Key Largo Landfill Key Largo Post Closure Pollution Control Recycling Renewal and Replacement Total Operating Expenditures Variance Favorable Budget Actual (Unfavorable) $ 439,082 $ 416,823 $ 22,259 28,042,576 27,104,925 937,651 2,789,596 2,446,573 343,023 215,262 107,178 108,084 73,360 54,964 18,396 4,889,524 3,965,742 923,782 10,000 8,870 1,130 2,172,656 2,140,638 32,018 252,571 252,429 142 74,341 29,931 44,410 517,388 -- 517,388 2,450,555 2,123,246 327,309 307,967 228,164 79,803 123,363 7,237 116,126 2,310,054 2,027,492 282,562 205,391 154-1525 50,866 70,622 -- 70,622 557,896 445,388 112,508 475,119 371,885 103,234 1,880,425 - 1,880,425 47,857,748 41,886,010 5,971,738, Non -Operating Expenditures: Operating Grants: Recycling Grant 39,751 DEP Recycling Grant 127,034 Litter & Marine Debris. Prevention Grant 26,316 Small Counties Recycling 50,000 Debt Service: Principal Retirement 570,072 Interest Expenses and Fiscal Charges 603,706 Capital Outlay 272,192 Total Non -Operating Expenditures 1,689,071 Operating Transfers and Reserves: Reserve for Contingencies Operating Transfers to Other Funds Total Operating Transfers and Reserves Total Expenditures 39,751 -- 85,113 41,921 25,482 834 33,500 16,500 540,071 593,078 53,798 1,370,793 200,000 -- 1,272,000 1,252,288 1,472,000 1,252,288 30,001 10,628 218,394 318,278 200,000 19,712 219,712 $ 51,018,819 $ 44,509,091 $ 6,509,728 H-11 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL CARD SOUND BRIDGE ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Card Sound Road & Toil Bridge $ 3,090,720 $ 516,584 $ 2,574,136 _ County Engineer 85,711 5,860 79,851 Card Sound Bridge 555,438 — 555,438 Total Operating Expenditures 3,731,869 522,444 3,209,425 Non -Operating Expenditures: 1,350 Capital Outlay 1,350 -- Operating Transfers and Reserves: 310,781 Reserve for Contingencies 310,781 -- Operating Transfers to Other Funds 76,000 76,000 -- Total Operating Transfers and Reserves 386,781 76,000 310,781 Total Expenditures $ 4,120,000 $ 598,444 $ 3,521,556 H-12 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL MARATHON AIRPORT ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation & Maintenance $ 690,389 $ 652,608 $ 37,781 Non -Operating Expenditures: Operating Grants: Marathon FBO 45,839 -- 45,839 Hurricane Georges 91,359 87,133 4,226 Airport Planning Studies 40 -- 40 Airport Part 150 Noise Study 150,000 -- 150,000 Taxiway 33,286 31,773 1,513 Taxiway Construction 1,314,085 685,326 628,759 Beacon& Tower Rehabilitation 50,000 11,131 38,869 Shade Hangars 136,653 - 136,653 Construction Service/Access Road 181,500 - 181,500 Environmental Mitigation 12,929 12,929 - Taxiway Lighting 27,294 - 27,294 Planning Studies II 116,000 113,861 2,139 Taxiway Lite Construction 244,767 228,649 16,118 Environmental Mitigation Construction 56,801 33,726 23,075 General Aviation Parking Apron 50,000 -- 50,000 Capital Outlay 704,081 46,553 657,528 Total Non -Operating Expenditures 3,214,634 1,251,081 1,963,553 Operating Transfers and Reserves: Reserve for Contingencies 55,376 -- 55,376 Operating Transfers to Other Funds 285,000 282,912 2,088 Total. Operating Transfers and Reserves 340,376 282,912 57,464 Total Expenditures $ 4,245,399 $ 2,186,601 $ 2,058,798 H-13 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL KEY WEST AIRPORT ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation & Maintenance $ 1,953,735 $ 1,781,278 $ 172,457 Non -Operating Expenditures: Operating Grants: " Hurricane Georges 870,345 601,597 268,748 Airport Planning Studies 146,078 20,251 125,827 324,095 Parking Expansion - Commercial Apron Ph l 324,095 130,365 -- 17,256 113,109 General Aviation Apron Ph 1 64,255 8,499 55,756 76,829 Noise Buffer 76,829 7,110 - -- 7,110 Airport Master Plan / ALP 4,427 118 4,309 Part 150 Noise Study East Martello Environmental Enhancement 48,863 4,208 44,655 - Overlay General Aviation Parking 239,896 -- 239,896 375,000 Remote Auto Parking Lot 375,000 499,350 -- 5,012 494,333 Expand Parking Lot 50,000 50,000 -- Radar Design Runway/Taxi Rehabilitation 185,485 74,554 Sewer Line Road 33,980 33,980 -110,931 -- Environmental Mitigation 13,604 104,000 13,604 59,075 -- 44,925 Airport Planning Studies II 478,176 4.57,697 20,47-3 Runway/Taxi Lite Environmental Mitigation Construction 26,524 7,910 18,614 Sewer Line Road Construction 38,359 580 4,012 37,779 169,508 Commercial Apron Construction II 173,520 4,012 105,248 General Aviation Apron Construction II 109,260 175,000 Part 150 Implementation 175,000 5,712,010 2,046,670 3,665,340 Capital Outlay Total Non -Operating Expenditures 9,886,531 3,359,035 6,527,496 Operating Transfers and Reserves: 178,069 Reserve for Contingencies 178,069 378,936 -- 343,532 35,404 Operating Transfers to Other Funds Total Operating Transfers and Reserves 557,005 343,532 213,473 Total Expenditures $ 12,397,271 $ 5,483,845 $ 6,913,426 H-14 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30, 1999 Worker's Group Risk Compensation Insurance Management ASSETS Fund Fund Fund Current Assets: Cash and Cash Equivalents $ 2,240,033 $ 4,893,691 $ 3,394,510 Accounts Receivable -- 70,308 1 Due from Other Funds 548 84 Due from Other Governmental Units 5,756 18,460 -- Total Current Assets 2,246,337 4,982,543 3,394,511 Property, Plant and Equipment (Net, Where Applicable, of Accumulated Depreciation) 1,584 5,251 17,246 Total Assets $ 2,247.921 $ 4,987,794 $ 3,411,757 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 73,104 $ 97,665 $ 15,836 Claims and Judgements Payable 902,840 2,266,936 1,477,190 Due to Other Funds -- -- 1,095,135 Due to Other Governmental Units 38,580 -- 18. Accrued Compensated Absences 4,448 2,892 1,371 Accrued Wages and Benefits Payable 5,904 6,200 7,220 Deferred Revenues -- 798,882 Other Current Liabilities 2,903 1,215 1,032 Total Current Liabilities 1,027,779 2,374,908 3,396,684 Long -Term Liabilities: Accrued Compensated Absences 11,998 16,932 9,167 Total Liabilities 1,039,777 2,391,840 3,405,851 Fund Equity: Contributed Capital 621 3,334 73 Retained Earnings, Unreserved 1,207,523 2,592,620 5,833 Total Fund Equity 1,208,144 2,595,954 5,906 Total Liabilities and Fund Equity $ 2,247,921 $ 4,987,794 $ 3,411,757 H-15 Fleet Management Fund Total $ 535,028 $ 11,063,262 -- 70,309 233,937, 234,569 35,372 59,588 804,337 11,427,728 2,201,262 2,225,343 $ 3,005,599 $ 13,653,071 70,143 $ 256,748 - 4,646,966 208 1,095,343 106 38,704 6,431 15,142 39,180 58,504 `- - 798,882 -- 5,150 -- 116,068 6,915,439 - 46,413 84,510 162,481 6,999,949 2,672,750 2,676,778 170,368 3,976,344 2,843,118 6,653,122 - $ 3,005,599 $ 13,653,071 H-16 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating Revenues: Charges for Services $ 2,277,494 $ 9,138,944 $ 1,251,811 Miscellaneous 203,285 417,007 1,222,146 Total Operating Revenues 2,480,779 9,555,951 2,473,957 Operating Expenses: Personal Services 137,236 141,353 Operations 423,251 1,251,608 Depreciation 748 2,423 Asserted and Paid Claims 1,449,181 7,556,452 Total Operating Expenses 2,010,416 8,951,836 Operating Income (Loss) 470,363 604,115 Non -Operating Revenues (Expenses): Operating Grants -- - Investment Income 84,432 194,777 Loss on Disposition of Assets (705) — Total Non -Operating Revenues (Expenses) 83,727 194,777 Income (Loss) Before Operating Transfers 554,090 798,892 Operating Transfers: Operating Transfers from Other Funds -- -- Operating Transfers to Other Funds -- -- Total Operating Transfers -- Net Income (Loss) 554,090 798,892 Fund Equity - October 1, 1998 654,054 1,796,255 Contributed Capital — 807 179,178 752,470 5,337 527,036 1,464,021 1,009,936 116,965 (32,084) 84,881 1,094,817 (1,094,635) (1,094,635) 182 5,651 73 Fund Equity September 30, 1999 $ 1,208,144 $ 2,595,954 $ 5,906 H-17 Fleet Management Fund Total $ 1,969,763 $ 14,638,012 15,559 1,857,997 1,985,322 16,496,009 900,968 1,358,735 1,070,142 3,497,471 281,787 290,295 -- 9,532,669 2,252,897 14,679,170 (267,575) 1,816,839 8,876 8,876 13,485 409,659 (8,347) (41,136) 14,014 37 7,3C-9 (253,561) 2,194,238 213,867 213,867 — (1,094,635) 213,867 (880,768) (39,694) 1,313,470 2,881,468 5,337,428 1,344 2,224 $ 21843,118 $ 6,653,122 H-18 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS _ ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS, Worker's Group Risk Compensation Insurance Management Fund Fund Fund Cash flows from operating activities: Cash received for services $ 2,274,432 $ 9,410,487 $ 2,367,382 Cash payments to suppliers for goods and services (1,973,666) (8,676,080) (1,193,428) Cash payments to employees for services (135,255) (138,303) (178,204) Other operating revenue 203,285 417,007 2,021,028 Net cash provided (used) by operating activities 368,796 1,013,111 3,016,778 Cash flows from noncapital financing activities: Operating grants received — '- Operating transfers from other funds -- -- - - (1,094,635) Operating transfers to other funds -- Net cash provided(used) by noncapital -- financing activities -- -- (1,094,635) Cash flows from capital and related financing -- activities: — (41,685) Acquisition of fixed assets — Cash flows from investing activities: 84,432 194,777 116,9no Investment income Net increase(decrease) in cash and 453,228 1,207,888 1,997,423 cash equivalents Cash and cash equivalents at beginning of year 1,786,,805 3,685,803 1,397,087 r Cash and cash equivalents at end of year $ 2,240,033 $ 4,893,891 $ 3,394,510 H-19 Fleet Management Fund Total $ 1,923,054 $ 15,975,355 (1,077,387) (12,920,561) (905,096) (1,356,858) 15,559 2,656,879 (43,870) 4,354,815 8,876 8,876 213,867 213,867 -- (1,094,635) 222,743 (871,892) (229,481) (271,166) 13,485 409,659 (37,123) 3,621,416 572,151 7,441,846 $ 535,028 $ 11,063,262 H-20 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating income (loss) Adjustments to reconcile operating income(loss) to net cash provided(used) by operating activities: Depreciation Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable Due from other funds Due from other governmental units (Decrease)/Increase in: Accounts payable Claims and judgements payable Due to other funds Due to other governmental units Accrued comp. absences payable Accrued wages and benefits payable Deferred revenues Other current liabilities Total adjustments Net cash provided(used) by operating activities $ 470,363 $ 604,115 $ 1,009,936 748 65 (548) (2,579) 29,246 (170,912) 38,580 4,448 (2,467) 1,852 (101,567) 2,423 146,630 (84) 124,996 (1,962) 139,280 2,892 158 (5,337) 408,996 5,337 20,436 (30,302) 125,094 1,095,135 (9,746) 1,370 (396) 798,882 1,032 2,006,842 $ 368,796 $ 1,013,111 $ 3,016,778 SUPPLEMENTAL SCHEDULE OF NON -CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ -- $ Loss on disposition of fixed assets $ 705 $ H-21 807 $ 73 32,084 Fleet Management Fund Total $ (267,575) $ 1,816,839 281,787 290,295 351 167,482 (136,877) (137,509) 89,817 212,234 _ (2,836) (5,854) -- 93,462 (4,384) 1,090,751 -' (25) 28,809 6,431 15,141 (10,559) (13,264) 798,882 -- (2,453) -- 223,705 2,537,976 -- $ (43,870) $ 4,354,815 $ 1,344 $ 2,224 $ 8,347 $ 41,136 H-22 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL WORKER'S COMPENSATION INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administrative $ 125,281 $ 125,281 $ -- Operations 355,564 355,477 87 Claims 1,644,797 1,494,882 149,915 Safety & Loss Control 34,174 34,028 146 Catastrophic Claims 100,000 — 100,000 Asserted Claims 828,199 -- 828,199 Total Operating Expenditures 3,088,015 2,009,668 1,078,347 Operating Transfers and Reserves: Reserve for Contingencies 15 -- 15 Total Expenditures $ 3,088,030 $ 2,009,668 $ 1,078,362 H-23 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL GROUP INSURANCE INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Operating Expenditures: Administration Operations Group Insurance Claims Asserted Claims Total Operating Expenditures Operating Transfers and Reserves: Reserve for Contingencies "- Total Expenditures Variance Favorable Budget Actual (Unfavorable) $ 179,733 $_ 174,912 $ 4,821 1,318,974 1,218,050 100,924 8,132,491 7,556,452 576,039 2,814,747 -- 2,814,747 12,445,945 8,949,414 3,496,531 138,018 -- 138,018 $ 12,583,963 $ 8,949,414 $ 3,634,549 H-24 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL RISK MANAGEMENT INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Operating Expenditures: Administration Operations Claims Safety and Loss Control Asserted Claims Total Operating Expenditures Nan -Operating Expenditures: Capital Outlay Operating Transfers and Reserves: Reserve for Contingencies Operating Transfers to Other Funds Total Operating Transfers and Reserves Total Expenditures Variance Favorable Budget Actual (Unfavorable) $ 194,491 $ 194,269 $ 222 710,100 708,021 2,079 809,476 516,281 293,195 41,236 40,113 1,123 800,000 -- 800,000 2,555,303 1,458,684 1,096,619 41,685 41,685 -- 123,147 -- 123,147 1,893,517 1,094,635 798,882 - 2,016,664 1,094,635 922,029 $ 4,613,652 $ 2,595,004 $ 2,018,648 H-25 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL FLEET MANAGEMENT INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Public Works Garage $ 1,067,408 $ 984,634 $ 82,774 Fleet Management Services - Fuel 468,244 415,393 52,851 Operations 584,048 569,380 14,668 Plantation Key Garage 578 578 — Hurricane Georges 3,150 1,125 2,025 Total Operating Expenditures 2,123,428 1,971,110 152,318 Non -Operating Expenditures: Capital Outlay 258,526 229,479 29,047 Operating Transfers and Reserves: Reserve for Contingencies 86,498 -- 86,498 Total Expenditures $ 2,468,452 $ 2,200,589 $ 267,863 H-26 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL FIDUCIARY FUNDS SEPTEMBER 30, 1999 EXPENDABLE TRUST FUNDS Law Court Drug Enforcement Facility Abuse Trust Fees Trust Total ASSETS Cash and Cash Equivalents $ 312,484 $ 536,400 $ 21,095 $ 869,979 y Due from Other Governmental Units 249,820 3,406 1,185 254,411 Total Assets $ 562,304 $ 539,806 $ 22,280 $ 1,124,390 LIABILITIES AND FUND BALANCES Liabilities: Due to Other Governmental Units $ 332,458 $ -- $ — $ 332,458 Fund Balance: Reserved for Trust Fund Purposes 229,846 539,806 22,280 . 791,932 Total Liabilities and Fund Balance $ 562,304 $ 539,806 $ 22,280 $ 1,124,390 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND - CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Law Court Drug Enforcement Facility Abuse Trust Fees Trust Total Revenues: Charges for Services $ -- $ 43,023 $ 9,233 $ 52,256 Fines & Forfeitures 782,449 -- -- 782,449 Investment Income 17,224 25,281 815 43,320 Total Revenues 799,673 68,304 10,048 878,025 Expenditures: Current: Public Safety 1,048,622 -- -- 1,048,622 Excess of Revenues Over/ (Under) Expenditures (248,949) 68,304 10,048 (170,597) Fund Balance, October 1, 1998 478,795 471,502 12,232 962,529 Fund Balance, September 30, 1999 $ 229,846 $ 539,806 $ 22,280 $ 7911932 - - 1-2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LAW ENFORCEMENT TRUST EXPE -- NDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance - Favorable Budget Actual (Unfavorable) . _ Revenues: Fines and Forfeitures $ 782,449 $ 782,449 $ -- Investment Income 2,000 17,224 15,224 _ Total Revenues 784,449 799,673 15,224 _ Expenditures: Current: Public Safety: Law Enforcement Excess of Revenues Over/ (Under) Expenditures Fund Balance, October 1, 1998 Fund Balance, September 30, 1999 1,263,144 1,048,622 214,522 (478,695) (248,949) 229,746 478,795 478,795 -- $ 100 $ 229,846 $ 229,746 1-3 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND - CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COURT FACILITY FEES EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actua! (Unfavorable) Revenues: Charges for Services $ 40,000 $ 43,023 $ 3,023 Investment Income 15,000 25,281 10,281 _ Total Revenues 55,000 68,304 13,304 Expenditures: Current: Court Related: Court Facility 299,075 -- 299,075 _ Excess of Revenues Over/ (Under) Expenditures (244,075) 68,304 312,379 Other Financing Sources/(Uses): Reserve for Contingencies (42,725) -- 42,725 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (286,800) 68,304 355,104 Fund Balance, October 1, 1998 471,502 471,502 — Fund Balance, September 30, 1999 $ 184,702 $ 539,806 $ 355,104 1-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Variance _ Favorable Budget Actual (Unfavorable) Revenues: _ Charges for Services $ 5,000 $ 9,233 $ 4,233 Investment Income -- 815 815 Total Revenues 5,000 10,048 5,048 Expenditures: Current: Human Services: Drug AbuseTrust Fund 11,750 -- 11,750 "— Excess of Revenues Over/ (Under) Expenditures (6,750) 10,048 16,798 Other Financing Sources/(Uses): Reserve for Contingencies (1,000) -- 1,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (7,750) 10,048 17,798 -- Fund Balance, October 1, -1998 12,232 12,232 -- Fund Balance, September 30, 1999 $ 4,482 $ 22,280 $ 17,798 1-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 1999. GENERAL FIXED ASSETS: Land Buildings Equipment Construction In Progress Total General Fixed Assets INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding 1988 Improvement Revenue Bonds Federal Grants and Shared Revenues State Grants and Shared Revenues Donations General Obligation Bonds SpecialRevenue Fund Revenues. Donations Capital Project Fund: Special Revenue Bonds 1988 Improvement Revenue Bonds 1991 Sales Tax Revenue Bonds Federal -Grants and Shared Revenues State Grants -and Shared. Revenues County Funding _ - Donations Total Investment in General Fixed Assets J-1 Total $ 28,708,600 81,418,924 28,116,227 3,216,372 $ 141,4601123 $ 16,556,388 62,098 924,242 3,543,406 186,467 2,469,016 18,425,666 3,435,951 1,228,007 - 1,433,012 31,953,990 8,892,971 3,125, 842 48,800,512 422,555 $ 141,460,123 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30, 1999 Construction Land Buildings Equipment in Progress - General Government: Legislative $ -- $ -- $ 272,136 $ -- Executive - -- 24,571 -- Financial and Administrative 439,179 1,090,304 4,420,512 -- Legal Counsel - -- 72,016 -- Comprehensive Planning 9,462,763 1,912,451 287,804 -- - Other General Government 4,554,088 13,998,114 1,441,873 -- Total General Government 14,456,030 17,000,869 6,518,912 -- Public Safety: Law Enforcement 359,962 1,778,865 -- -- _ Fire Control 519,135 3,765,421 7,625,511 -- Detention/Correction 4,858,904 44,483,552 740,763 -- Protective Inspections - 14,808 369,720 -- Emergency & Disaster Relief Svcs -- 51,874 335,105 -- Ambulance and Rescue Svcs -- 13,215 1,736,786 -- Medical Examiner -- -- 18,168 _ Other Public Safety -- -- 1,771 -- Total Public Safety 5,738,001 50,107,735 10,827,824 -- Physical Environment: Garbage/Solid Waste -- -- -- -- Conservation & Resource Mgmt -- -- 169,277 -- ._ Other Physical Environrr. nt -- __ 3,740 Total Physical Environment -- -- 17-3,017 -- Transportation: Road and Street Facilities. -- 21,147 3,434,639 -- '� Parking Facilities 799,963 -- -- -- Other Transportation Services -- -- 44,302 -- �- Total Transportation 799,963 21,147 3,478,941 -- Economic Environment: -- Employment Development.,. -- -- 17,704 -- Industry Development 369,000 -- 94,773 -- Veteran's Services -- -- 33,184 -- Total Economic Environment 369,000 -- 145,661 -- Total 272,136 24,571 5,949,995 72,016 11,663,018 19,994,075 37,975,811 2,138,827 11,910,067 50,083,219 384,528 386,979 1,750,001 18,168 1,771 66,673,560 169,277 3,740 173,017 3,455,786 799,963 44,302 4,300,051 17,704 463,773 33,184 514,661 J-2 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY - CONTINUED SEPTEMBER 30, 1999 Construction Land Buildings Equipment in Progress Total Human Services: Hospitals -- 34,510 47,557 -- 82,067 Health 10,500 1,431,421 1,609,522 -- 3,051,443 Welfare 8,500 448,338 1,001,539 -- 1,458,377 Other -- -- 24,755 -- 24,755 Total Human Services 19,000 1,914,269 2,683,373 -- 4,616,642 Culture and Recreation: Libraries 110,197 3,854,444 513,908 - 4,478,549 Parks and Recreation 6,900,398 1,313,394 399,016 -- 8,612,808 Special Recreation Facilities 300,152 232,263 -- -- 532,415 Other Culture and Recreation 15,859 9,779 904,962 930,600 Total Culture and Recreation 7,326,606 5,409,880 1,817,886 -- 14,554,372 l Court Related: General Administration -- -- 376,192 - 376,192 Circuit Court-Criminai -- -- 261,613 -- 261,613 Circuit Court -Civil -- -- 3,029 - 3,029 Circuit Court -Civil -- 1,980 -- 1,980 Circuit Court -Juvenile -- -- 43,000 -- 43,000 General Operations -- 6,965,024 1,637,691 _ -- 8,602,715 County Court -Criminal -- -- 137,455 -- 137,455 County Court -Civil - -- 3,509 -- 3,509 County Court -Traffic -- -- 6,144 -- 6,144 Total Court Related -- 6,965,024 2,470,613 -- 9,435,637 Construction in Progress -- - - 3,216,372 3,216,372 Total $ 28,708,600 $ 81,418,924 $ 28,116,227 $ 3,216,372 $ 141,460,123 J-3 "® General Government: Legislative Executive Financial & Administration. Legal Counsel Comprehensive Planning Other General Government Total General Government - Public Safety: Law Enforcement Fire Control Detention/Correction Protective Inspections Emergency & Disaster Relie Ambulance & Rescue Servic Medical Examiner Other Public Safety - Total Public Safety Physical Environment: Garbage/Solid Waste Conservation & Resource Mgmt Other Physical Environment Total Physical Environment Transportation: Road and Street Facilities - Parking Facilities Other Transportation Service - Total Transportation: Economic Environment: Employment Development Industry Development Veteran's Services Other Economic Environmer Total Economic Environment ROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 October 1, Transfers September 30 1998 Additions Deductions In Out 1999 $ 330,316 $ 5,388 $ - $ 12,864 $ 76,432 $ 272,136 37,159 3,287 -- - 15,875 24,571 4,542,061 281,863 73,368 1,770,126 570,687 5,949,995 74,050 2,790 -- -- 4,824 72,016 2,068,061 9,581,167 10,369 43,711 19,552 11,663,018 20,492,441 157,127 11,063 476,629 1,121,059 19,994,075 27,544,088 10,031,622 94,800 2,303,330 1,808,429 37,975,811 1,761,837 376,990 - - - 2,138,827 11,786,247 434,919 721,272 697,199 287,026 11,910,067 49,373,288 210,044 -- 499,887 - 50,083,219 226,610 158,422 15,185 20,180 5,499 384,528 >vcs 426,455 33,769 4,430 31,508 100,323 386,979 2,121,668 193,410 120,300 268,142 712,919 1,750,001 33,216 - 15,048 - - 18,168 1,771 - - - - 1,771 65,731,092 1,407,554 876,235 1,516,916 1,105,767 66,673,560 115,674 8,062 - - 123,736 - 115;507 45,117 - 28,337 19,684 169,277 4,930 3,740 - - 4,930 3,740 236,111 56,919 - 28,337 148,350 173,017 3,394,553�- 120,819 4,121 2,093 57,558 3,455,786 799,963 - -- - -- 799,963 -- 44,302 - -- -- 44,302 4,194,516 165,121 4,121 2,093 57,558 4,300,051 17,704 - -- - -- 17,704 507,397 8,521 54,019 2,932 1,058 463,773 28,895 7,629 1,516 -- 1,824 33,184 2,932 - -- -- 2,932 -- 556,928 16,150 55,535 2,932 5,814 514,661 J-4 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 October 1, 1998 Additions Deductions Transfers In Out September 30 1999 Human Services: Hospitals 158,243 -- -- - 76,176 82,067 Health 2,797,168 569,751 273,447 70,733 112,762 3,051,443 Welfare 1,449,505 18,402 23,160 71,185 57,555 1,458,377 Other 27,839 -- - - 3,084 24,755 Total Human Services 4,432,755 588,153 296,607 141,918 249,577 4,616,642 Culture and Recreation: Libraries 4,422,699 49,057 - 150,676 143,883 4,478,549 Parks and Recreation 8,365,457 255,325 4,434 175,132 178,672 8,612,808 Special Recreation Facilities 532,415 -- - -- -- 532,415 Other Culture and Recreation 917,819 .7,559 - 5,222 -- 930,600 Totes Culture and Recreation 14,238,390 311,941 4,434 331,030 322,555 14,554,372 Court Related: General Administration 418,175 24,133 61,493 22,922 27,545 376,192 Circuit Court -Criminal 218,962 23,401 4,390 39,199 15,559 261,613 Circuit Court -Civil 3,029 - - - 3,029 Circuit Court -Family -- 1,980 - -- -- 1,980 Circuit Court -Juvenile 30,990 4,226 -- 8,484 700 43,000 General Operations 9,270,96", 274,456 233,343 400,097 1,059,456 8,602,715 County -Court -Criminal 132,748 4,869 696 534 -- 137,455 County Court -Civil 2,945 --_ - 564 -- 3,509 County Court -Traffic - - 3,190 -- 2,954 -- 6,144 Total Court Related - 10,077,810 336,255 349,922 474,754 1,103,260 9,435,637 Construction in Progress 1,337,040 2,619,162 739,830 - - 3,216,372 Total $ 128,348,730 $ 15,532,877 $ 2,421,484 $ 4,801,310 $ 4,801,310 $ 141,460,123 J-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999, Balance Balance October 1, September 30, 1998 Additions Retirements 1999 General Long -Term Debt Payable: Revenue Bonds Payable: Refunding Improvement Bonds - Series 1993 (83) $ 200,000 $ -- $ 200,000 $ -- Refunding Improvement Bonds - Series 1993 (88) 5,590,000 -- 400,000 5,190,000 Sales Tax Bonds - Series 1991 7,100,000 -- 3,450,000 3,650,000 Sales Tax Refunding Bonds - Series 1998 17,505,000 -- 180,000 17,325,000 Total Revenue Bonds Payable 30,395,000 -- 4,230,000 26,165,000 Florida Local Government Finance Commission Loan 450,000 450,000 50,000 850,000 Accrued Compensated Absences 1,780,740 143,259 -- 1,923,999 Total General Long -Term Debt Payable $ 32,625,740 $ 593,259 $ 4,280,000 $ 28,938,999 J-6 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE - P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX ## (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Clerk Ex Officio Board of County Commissioners ~' Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1999, and have issued our report thereon dated March 10, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Board's financial statements are free of material misstatement, we performed tests of its — compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under. Government Auditing Standards. Internal Control Over Financial Reoortin In planning and performing our audit, we considered the Board's internal control over financial reporting in'order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial _ reporting that might be material weaknesses. A material weakness is a K-1 condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we considered to be material weaknesses. This report is intended solely for the information and use of the Board of County Commissioners, management and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Kemp & Green, P.A. Certified Public Accountants March 10, 2000 K-2 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP YS" GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' MANAGEMENT LETTER Clerk Ex Officio _ Board of County Commissioners Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS In planning and performing our audit of the financial statements of the Board of County Commissioners of Monroe County, Florida ("the Board") for the year ended September 30, 1999, we considered the Board's internal controls in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. Although our audit was not designed to provide assurance on internal control, we noted certain matters involving internal. control and its operation, and are submitting for your consideration related recommendations designed to help the Board make improvements and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to the Board. — Reported in Prior Year's Management Letter, Not -Implemented as of September 30, 1999 During the course of our audit of the financial statements of the Board of County Commissioners, we noticed appropriate action had been taken upon recommendations and suggested accounting procedures as outlined in the Management Comments section of the Report on Internal Control and Management Comments for the year ended September 30, 1998, except for the following: Ambulance Revenues. Observation: Although improvement was noted, several significant .delays were noted between the date of ambulance service and the date the ambulance billing was prepared. Timely billings are necessary to increase collectibility. _ Recommendation: The cause for the delays should be investigated and resolved by management. K-3 Social Service Grants Payroll Observation: Employees whose salaries are funded by federal grants are not completing time certifications as Irequired by the Federal Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments. The amount of payroll is not significant to the federal grant. Recommendation: The procedure should be implemented to meet federal funding requirements. Cost Allocation Plan Observation: During 1999, the Board initiated certain transfers, based on a. cost allocation study. The amounts of the transfers were not consistent with the results of the study as to the amounts allocated or the funds to which the costs should be allocated Recommendation: The study should be allocated to all funds in a consistent manner, based on the cost allocation study. Costs should not be allocated judgmentally. Current Year Findings Passenger Facility Charge Reports Observation: Numerous differences between the general ledger and the report of passenger facility 'charge reports submitted to the FAA were noted. It appears that the reports were prepared without reference to the general ledger. Recommendation: The reports should be reconciled to the general ledger before submission to FAA. Any difference should be adjusted on a timely basis. OTHER REQUIRED DISCLOSURES We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is- in agreement with the annual audit report which incorporates the financial statements of the Board of County Commissioners of Monroe.County, Florida. K-4 Marva Green was the Auditor in Charge for the audit of the Board of County Commissioners of Monroe County, Florida. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. - The Board was not in a state of financial emergency as described in Florida Statutes, Section 218.503(1). _ This report is intended solely for the information and use of the Board of County Commissioners, management and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Kemp & Green, P.A. Certified Public Accountants March 10, 2000 K-5 MONROE COUNTY, FLORIDA SHERIFF FINANCIAL STATEMENTS SEPTEMBER30, 1999 K.EMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS Paqe Independent Auditors' Report 1-2 Financial Statements: Combined Balance Sheet - All Fund Types and Account Groups 3-4 Combined Statement of Revenues, Expenditures and Changes in -. Fund Balances - All Governmental Fund Types and Expendable Trust Fund 5 _ Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - All Governmental Fund Types 6 Notes to Financial Statements 7-13 _ Supplemental Information: Combining Balance Sheet - All Special Revenue Funds 14 Combining Statement of Revenues, Expenditures and Changes in _ Fund Balance - All Special Revenue Funds 15 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - ABT 16 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Federal Asset Sharing Program 17 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Airport Services 18 Statement of Revenues, Expenditures and Changes in Fund Balance - _ Budget and Actual - Special Detail Programs/Off Duty 19 CONTENTS Paqe Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - HIDTA Grants 20 Combining Balance Sheet - All Agency Funds 21 Combining Statement of Changes in Assets and Liabilities - All Agency Funds 22-23 Other Reports: Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 24-25 Independent Auditors' Management Letter 26-29 Single Audit/Grants Compliance Reports: Schedule of Expenditures of Federal Awards 30-32 Notes to Schedule of Expenditures of Federal Awards 33-34 Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and Internal Control over Compliance in Accordance with OMB Circular A-133 35-36 Schedule of Findings and Questioned Costs 37-38 Summary Schedule of Prior Audit Findings 39 Corrective Action Plan 40 +- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEh1P & GREEN, P.A. Certified Public AcC-Ountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX #k (305) 294-4778 INDEPENDENT AUDITORS' REPORT Honorable Richard Roth Sheriff Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS We have audited the financial statements of the Sheriff of Monroe County, Florida (the "Sheriff") as of September 30, 1999 and for the year then ended, as listed in the table of contents. These financial statements are the responsibility of the Sheriff's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and. disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Sheriff and are not intended to present fairly the financial position of Monroe County, Florida and the results of its operations in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Sheriff as of September 30, 1999, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. Our audit was made primarily for the purpose of forming an opinion on the financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules, as listed in the table of contents, are presented for purposes of additional analysis and are not a -1- required part of the financial statements. Such additional information has been subjected to the procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. In accordance with Government Auditing Standards, we have also issued a report dated January 19, 2000 on our consideration of the Sheriff's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Our audit was performed for the purpose of forming an opinion on the financial statements of the Sheriff taken as a whole. The accompanying schedule of expenditures of federal awards as of and for the year ended September 30, 1999 is presented for the purpose of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments. - and Non -Profit Organizations, and is not a required part of the financial statements. Such information has been subjected to auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the financial statements taken as a whole. 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O C q q r LV L 01 h L O 7 i N L C) N U H G Z C) C L L L C) 3 0) f- V: N LL +•+ C N d r q C (J q m q m q C++ to NOCL•r C•r ti y C LCO.ad 7 H 6 01X i•m a) to 0 C CL. 0)7X ++ O N C O. 0)7X L1 •g > m V L.L .•-� >= J V X W = V U Li W F- W X = 3 W W 'O W W W LL tD MONROE COUNTY_, FLORIDA SHERIFF NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The following is a summary of the significant accounting principles and policies used in the preparation of these financial statements. Reporting Entity - The Sheriff of Monroe County, Florida ("The Sheriff") is a separate Constitutional Officer as provided by the laws of the State of Florida. For financial reporting purposes, it is deemed to be part of the County's primary government and therefore is included as such in the Monroe County Comprehensive Annual Financial Report. Basis of Presentation - These financial statements have been prepared in conformity with the accounting principles and reporting guidelines established by the Governmental Accounting Standards Board. The Sheriff utilizes the following fund types and account groups: Governmental Fund Types: The General Fund - This fund is used to account for all revenue and expenditures applicable to the general operations of the Sheriff that are not required either legally or by generally accepted accounting principles to be accounted for in another fund. Special Revenue Funds - These funds are used to account -for the proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Fiduciary Fund Types: Expendable Trust Funds These funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists. The Agency Fund - These funds are custodial in nature and do not involve measurement of results of operations (assets equal liabilities). Agency Funds are merely clearing accounts for assets held by the Sheriff as an agent for individuals, private organizations, other governments or other funds. -7- MONROE COUNTY., FLORIDA SHERIFF NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Account Groups: General Fixed Assets Account Group - This account group is established to account for the fixed assets of the Sheriff. General Long-term Debt Account Group - This account group is established to account for the long-term debt of the Sheriff. Basis of Accounting - The modified accrual basis of accounting is followed by the Governmental Fund Types, Expendable Trust and Agency Fund Types. Under the modified accrual basis of accounting, revenues are recorded when received or when susceptible to accrual, that is, measurable and available to finance the Sheriff's operations. Expenditures are recorded when the liability is incurred except for the long-term portion of accumulated sick pay and vacation pay which is not recorded as an expenditure until paid. Budgets are also prepared on the modified accrual basis. Budgetary Requirement - Expenditures are controlled by appropriations in accordance with the budget requirements set forth in the Florida Statutes. The budgeted revenues and expenditures in the accompanying financial statements reflect all approved amendments. The Fine and Forfeiture Special Revenue Fund and the Expendable Trust Fund have not been budgeted. General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund or Special Revenue Fund at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Gifts or contributions and seized property are recorded in the General Fixed Assets Account Group at fair market value at the time received. There is no depreciation expense recorded. The office space and certain other expenditure items used in the Sheriff's operations are provided at no cost by the Board of County Commissioners. go MONROE COUNTY, FLORIDA - SHERIFF NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Compensated Absences - Sheriff's policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave and accumulated sick leave. Accumulated annual leave, sick leave, and related benefits are now accrued in Governmental Fund Types to the extent that such amounts would normally be liquidated with expendable available financial resources as required by GASB 16. The remaining liability is reflected in the General Long -Term Debt Account Group. Refund of Excess Fees - Florida Statutes provides that the excess of operating revenues over expenditures held by the Sheriff shall be returned to the Board of County Commissioners. The amount of undistributed excess revenues at the end of each year is reported as a liability and total excess revenues are reported as a reduction of revenue. Total Columns on Combined Statements - The column entitled "Totals (Memorandum Only)" of this report is included for informational purposes only. This total column is not comparable to consolidated financial information, as -the basic reporting entity is by fund type, and the various funds use different bases of accounting. In addition, interfund type eliminations have not been made in arriving at the amounts included in this column. NOTE 2 - CASH AND INVESTMENTS Cash and investments at September 30, 1999 consist of the following: Demand and Time Deposits $ 24,906,669 Repurchase Agreements 3,312,550 Amount Invested in Florida State Board of Administration Pooled Cash 110,525 $ 28,329,744 Demand and time deposits are fully insured in accordance with Florida Statute 280, which established the multiple financial institution collateral pool. Legally permissible investments are -defined by Florida Statue 125.31 and primarily consist of Federal and State Securities. The repurchase agreements are uninsured and unregistered with securities held by another entity which -9- MONROE COUNTY.- FLORIDA SHtRFF NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 2 - CASH AND INVESTMENTS (Continued) are not in the Sheriff's name. Market values for the repurchase agreement are substantially the same as the carrying amount presented previously. The Sheriff invests funds throughout the year with the Local Government Surplus Funds Trust Fund (SBA), an investment pool administered by the State Board of Administration, under the regulatory oversight of the State of Florida. Throughout the year and as of September 30, 1999, the SBA contained certain floating and adjustable rate securities which were indexed based on the prime rate and/or one and three month LIBOR rates. These investments represented 11% of the SBA's portfolio at September 30, 1999. The SBA met the criteria to be "2A-7Like" as defined in GASB 31 at September 30, 1999. Therefore, the investment was valued at amortized cost and the fair value at September 30, 1999 was the account balance at that time. The multiple financial institution collateral pool is authorized by Florida Statute 125.31 as a legally permissible investment. NOTE 3 - PROPERTY A summary of changes in the General Fixed Assets Account Group is as follows: Equipment: Law Enforcement Corrections NOTE 4 - LONG-TERM DEBT Balance Balance 1998 Additions Deductions 1999 $10,222,864 $ 916,642 $ 363,528 $10,775,978 2,024,859 319,850 26,277 2,318,432 $12,247,723 $ 1,236.492 $ 389,805 $13,094,410 The following is a summary of changes in long-term debt for the year ended September 30, 1999. Accrued Compensated Absences Long Term Debt, Beginning of Year $ 2,243,156 Debt Issued Debt Retired 59,199 Long Term Debt. End of Year $ 2.183.957 -10- Capital Lease Obligations $ 69.834 19.616 61,051 $ 28,399 Total $ 2,312,990 19,616 120,250 E 2.212.356 MONROE ('LWY FLORIDA SHERIFF NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 5 - LEASES Capitalized lease obligations consist of equipment lease purchases accounted for in the General Long -Term Debt Account Group and General Fixed Assets _ Account Group. The future minimum payments under the capitalized leases consist of the following at September 30, 1999: General Long - Term Debt Fiscal year ending September 30, 2000 22,816 2001 5,796 2002 1,924 Total minimum payments 30,536 Amounts representing interest 2,137 Present value of net minimum lease payments $ 28,399 As of September 30, 1999 General Fixed Assets includes $83,988 of equipment which has been lease purchased under the above arrangements. Rental expense under cancelable operating leases for the current year was $856,770. NOTE 6 - RETIREMENT PLAN Substantially all full-time Sheriff employees are participants in the Florida Retirement System, "The System", a multiple -employer, cost -sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 600,400 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is -11- MONROE CQUffY, EL:CRTDA SHERIFF NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30. 1999 NOTE 6 - RETIREMENT PLAN (Continued) available after 10 years of service with a 5% reduction of benefits for each year prior to the normal retirement age. Retirement benefits are based upon age, average compensation and years -of -service credit where. average compensation is computed as the average of an individual's five highest years of earnings. Employees are not required to contribute to this retirement system. The Sheriff has no responsibility to the System other than to make the periodic payments required by state statutes. The Florida Division of Retirement issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C, Tallahassee, FL 32399-1560. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 10.15%, special risk employees, 21.16%, and elected officials, 17.99%. The Sheriff's contributions made during the years ended September 30, 1999, 1998 and 1997 were $4,350,817, $4,697,000 and $4,286,000, respectively, equal to actuarially determined contribution requirements for each year. NOTE 7 - DEFERRED COMPENSATION PLAN — The Sheriff offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all Sheriff employees, permits them to defer a portion of their salary until — future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergencies. NOTE 8 - RISK MANAGEMENT — The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Sheriff purchases commercial insurance -L 2- MONROE COUNTY::: ,FLORIDA SHERIFF NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - RISK MANAGEMENT (Continued) for all risks of loss except Worker's Compensation and Group Insurance. Settled claims have not exceeded these commercial coverages in any of the last three years. The Sheriff participates in the coverage provided by the Board of County Commissioners of Monroe County Worker's Compensation and Group Insurance internal service funds. Under these programs, the Worker's Compensation Fund provides $250,000 coverage per claim for regular employees. The Group Insurance Fund provides coverage up to $85,000 for each medical claim. The County purchases commercial insurance for claims in excess of coverage provided by the funds. Settled claims have not exceeded this commercial coverage in any of the past three years. The Sheriff makes payments to the Worker's Compensation and Group Insurance Funds based on estimates of the amounts needed to pay prior and current year claims. — NOTE 9 - COMMITMENTS On December 9, 1999, the Sheriff executed a $7.2 million contract for an -� upgraded countywide radio system. 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Liu Li LL_ MON ROE COUINTY FL:.GRIDA SHERIFF STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AEs T FOR THE YEAR ENDED SEPTEMBER 30, 1999 Revenues: Charges for Services Expenditures Current: Public Safety Excess of Revenues Over Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year Variance Favorable Budget Actual (Unfavorable) $ 64,883 $ 64,883 $ 64,883 64.883 -16- MONROE COUNTY, FLORIDA SHERIFF STATEMENT OF REVENUES EXPENDITURES AND CHANGES - IN FUND BALANCE -...BUDGET AND ACTUAL FEDERAL ASSET SHARING PROGRAM FOR THE YEAR ENDED SEPTEMBER 30, 1999 Revenues: Fine and Forfeiture Interest Total Revenues Expenditures Current: Public Safety Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year Variance Favorable Budget Actual (Unfavorable) $ 25,132,846 $ 25,132,846 $ 21,696 21,696 25,154,542 25,154,542 25,282,358 249,259 25,033,099 (127,816) 24,905,283 25,033,099 127,816 127,816 $ - $ 25,033,099 125,033,099 -17- MONROE COUNTY, FLORIDA SHERIFF STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AIRPORT SERVICES FOR THE YEAR ENDED SEPTEMBER 30 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 309,696 $ 290,080 $ (19.616) Expenditures Current: Public Safety 272,587 272,587 - Debt Service 37,109 37.109 - Total Expenditures 309,696 309,696 - Excess of Revenues (Under) " (19,616) (19,616) Expenditures Other Financing Sources 19,616 19,616 Capital Lease Acquisition - _ Excess of Revenues and Other Financing Sources Over Expenditures - Fund Balance, Beginning of _ _ Year y Fund Balance, End of Year $ $ $ MONROE COUNTY, FLORIDA SHERIFF STATEMENT OF REVENUES EXPENDITURES AND CHANGES - IN FUND BALANCE - BUDGET AND ACTUAL SPECIAL DETAIL PROGRAMS/OFF DUTY FOR THE YEAR ENDED SEPTEMBER 30,_ 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 5,433 $ 5,433 $ - _ Expenditures Current: Public Safety 5,433 5,433 Excess of Expenditures Over -- Revenue ' Fund Balance, Beginning of - Year Fund Balance, End of Year $ - $ - $ -19- MONROE COUNTY; FLORIDA SHERIFF STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL HIDTA GRANTS FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 91606,852 $ 9,551,570 $ (55,282) Expenditures Current: Public Safety 9,606,852 9,551,570 55,282 Excess of Revenues Over Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year $ - $ - $ -20- cn MO U 00 N l0 O OO f0 O -a 0) O LO '� O r 4--) CD p O O ' ' .O a) C}• 1p l0 Cr _ � L i4 iR i4 Z LL CO U co co Z N W Qv o co J Ol _ O Q U- >- F- O cn Z uj W W lid,l0 00 O 'at =O = N M-i N V) m rn ruj t0 rn W U I— r N 110 t0 �0 Z W r O N U O Q d C9 N C fN O !n L E N 4-) 4- O C O O N O C L •r O r O O +-) E a) R7 -0 r > r COE N' rp C r.a a (V ,O - J cn O t C) +- r-� ►, CD _ c 1- .� ro � r = +O-) +O-) C O U N L.)rC Q N r Q J MONROE COUNTY. ELORIDA SHERIFF COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 1999 Balance Balance 1998 Additions Deductions 1999 CIVIL PROCESS Assets: Cash and Investments $ 76,006 $ 100,367 $ 107,379 $ 68,994 Liabilities: Accounts Payable $ $ 236 $ - $ 236 Due to Individuals 65,132 18,973 20,967 63,138 Due to Other Funds 922 922 Due to Board of County Commissioners 9,952 81,158 85,490 5.620 Total Liabilities $ 76.006 $ 100,367 $ 107,379 $ 68,994 BONDS Assets: Cash and Investments $ 400,448 $ 1,019,141 $ 945.693 $ 473,896 Liabilities: Due to Individuals $ 400,448 $ 1,019,141 $ 945,693 $ 473,896 HIDTA REIMBURSEMENT AGREEMENTS Assets: Cash and Investments $ $ 467,007 $ - $ 467,007 Due from Other Funds 1,249,917 2,442,141 3,692,058 - Total Assets $ 1,249,917 $ 2,909,148 $ 3,692,058 $ 467,007 Liabilities: Due to Other Governments $ 1,249,917 $ 2,909,148 $ 3,692.058 $ 467.007 -22- MONROE COUNTY: FLORIDA SHE EE COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS (Continued) FOR THE YEAR ENDED SEPTEMBER 30, 1999 Balance Balance 1998 Additions Deductions 1999 TOTAL ALL AGENCY FUNDS Assets: Cash and Investments $ 476,454 $ 1,586,515 $ 1,053.072 $ 1,009,897 Due from Other Funds 1,249,917 2,442,141 3,692,058 Total Assets $ 1,726,371 $ 4,028,656 S 4,745,130 $ 1,009,897 Liabilities: Accounts Payable $ - E 236 $ $ 236 Due to Individuals 465,580 1,038,114 966,660 537,034 Due to Other Funds 922 - 922 Due to Board of County Commissioners 9,952 81,158 85,490 5,620 Due to Other Governments 1,249,917 2,909,148 3,692,058 467,007 Total Liabilities $ 1,726,371 $ 4,028,656 $ 4,745,130 $ 1,009,897 -23- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP 0 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Richard Roth Sheriff Monroe County, Florida We have audited the financial statements of the Sheriff of Monroe County, Florida (the "Sheriff") as of and for the year ended September 30, 1999, and have issued our report thereon dated January 19, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Sheriff's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Sheriff's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal -24- control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we considered to be material weaknesses. This report is intended for the information of the Sheriff, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. Kemp & Green, P. A. Certified Public Accountants January 19, 2000 -25- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' MANAGEMENT LETTER MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Honorable Richard Roth Sheriff Monroe County, Florida In planning and performing our audit of the financial statements of the _ Sheriff of Monroe County, Florida (the "Sheriff") for the year ended September 30, 1999 we considered the Sheriff's internal controls in order to determine our auditing procedures for the purpose of expressing our opinion on the _ financial statements. Although our audit was not designed to provide assurance on internal control, we noted certain matters involving internal control and its operation, and are submitting for your consideration related recommendations designed to help the Sheriff make improvements and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to the Sheriff. Reported in Prior Year's Management Letter, Not Implemented as of September 30, 1999 During the course of our audit of the financial statements of the Sheriff, we noticed appropriate action had been taken upon recommendations and suggested accounting procedures as outlined in the Management Comments Letter for the year ended September 30, 1998 except for the following comments. Funds Pending Di_sDosition Observation: The Sheriff's bond trust account continues to contain numerous outstanding liabilities over a year old. However, improvement was noted in this area by coordinating efforts with the Clerk's office. It is necessary to review records held by the Clerk in order to determine the appropriate disposition of these liabilities. Further efforts to pay the bonds to the appropriate entity are pending certain records to be provided by the Clerk. -26- Recommendation: Procedures initiated by the Sheriff to obtain the assistance of the Clerk should provide the necessary research for the appropriate and timely disposition of outstanding bonds. Cash Deposit Procedures Observation: Several instances were noted wherein Civil Process, Commissary and Inmate deposits were not received by the bank for five to seven working days after the funds were in the Sheriff's custody. Recommendation: Deposits should be made promptly to prevent loss or misappropriation. Current Year Findings Forfeiture Fund Observation: The amount due to the Board of County Commissioners for forfeiture receipts as reported did not agree to the amount payable on the trial balance. It appears that amounts expected to be received from BOCC for Law Enforcement Trust Fund expenditures were netted against the payable, thereby understating both the receivable and the payable. Further, the amount confirmed by the Sheriff as the remittance to BOCC for forfeiture proceeds does not agree to the Sheriff's financial records. Recommendation: The forfeiture fund should not be used to account for funds received from the BOCC for law enforcement trust purposes. A separate fund should be created to account for the law enforcement trust activities to prevent future commingling of receivables, payables, revenues and expenditures. Fixed Assets Observation: The fixed asset inventory included a new food cart and eight new air cleaners. Comparison of the invoices to the inventory revealed that although the dollar values agreed, the Sheriff received two food carts and ten air cleaners. The number of units recorded on the inventory detail was understated. Recommendation: Fixed asset reconciliation procedures should include a reconciliation of the number of units on hand, as well as the amount paid. -27- Emergencv Petty Cash Observation: Emergency petty cash was not redeposited in a timely manner. As a result, a portion of it had been misappropriated by the end of the year. However, the misappropriation was detected by the Sheriff's internal controls and the missing money was restored. Recommendation: The amount in excess of normal petty cash requirements should have been redeposited as soon as the banks reopened. In any case, all Sheriff expenditures should be paid by check with the exception of minor petty cash reimbursements. Grant Revenues Observation: The Sheriff received two small grants. One was recorded as miscellaneous income: the other was netted against expenditures. Sheriff staff did not know if the grants were from federal or state sources or if there was a related Catalogue of Federal Domestic Assistance Number required for Single Audit reporting. This accounting treatment was inconsistent and did not permit compliance with grantor reporting requirements for the Sheriff's financial statements. Recommendation: At the time the grant is recorded, Sheriff staff should have the information necessary for Single Audit reporting requirements. All grants should be recorded as intergovernmental revenue. OTHER REQUIRED DISCLOSURES We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Sheriff of Monroe County, Florida. Marva Green was the Auditor in Charge for the audit of the Sheriff of Monroe County, Florida. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. The Sheriff was not in a state of financial emergency as described in Florida Statutes, Section 218.503 (1). — Requirements concerning Section 28.24(15)(d), Florida Statutes, regarding the collection and use of Public Records Modernization Trust Fund moneys do not apply to the Sheriff. -28- This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Pk - Kemp & Green, P.A. Certified Public Accountants January 19, 2000 -29- 00 tp N L (0 0l U r 0) U t0 Q m H N Cl) lD l0 O O e•-a .--I - d O 00 00 O cc) co m OLO 1 LO M Lf) Cl M M 0000 C 4] � X W +�► .... co ON LO CD rn co co y U ^ M LO m r -I L0 %D O 0 , 4 N M .� <0 Cl)rM-I N r0 U U N fr' V! 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N N r m O) O) mm mO) m m m m O L Q Ln M) Ln Ln Ln Ln )d) LO Ln Li) Ln tO d O E tO tD tO t0 tO tO tD t0 tO CO tO dU 2 r-1 .--I ri rl .--I rl rl r••i �--� .-+ .--1 W O C •r Y U •r 4- O- E ro L r0 L O1 O O 7 L d L 4.J N U 4 r 4- O � L O O d L rp C S C > � N r O N O r S- S Q `i m N N lL MONROE COUNTY, FLORIDA SHERIFF NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the Single Audit Report of the Sheriff of Monroe County, Florida (the "Sheriff") have been designed to conform to generally accepted accounting principles as applicable to governmental units, including the reporting and compliance requirements of the Single Audit Act of 1984 and Office of Management and Budget Circular A-133, _ "Audits of States, Local Governments, and Non -Profit Organizations." Reporting Entity - The Single Audit Act of 1984 and OMB Circular A-133 set forth the audit and reporting requirements for federal awards. The Sheriff has included a Schedule of Expenditures of Federal Awards in the Single Audit section. Basis of Accounting - Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Schedule of Expenditures of Federal Awards. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. In applying the susceptible - to- accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amount will be paid to the Sheriff; therefore, revenues are recognized based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i.e., revocable only for failure to comply with prescribed compliance requirements, such as with equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criteria. -33- MONROE COUNTY, FLORIDA SHERIFF NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS SEPTEMBER 30.1999 NOTE 2 - CONTINGENCIES Grant monies received and disbursed by the Sheriff are for specific purposes and are subject to review by the grantor agencies. Such audits may result in requests for reimbursement due to disallowed expenditures. Based upon prior experience, the Sheriff does not believe that such disallowances, if any, would have a material effect on the financial position of the Sheriff. As of January 19, 2000, there were no material questioned or disallowed costs as a result of grant audits in process or completed. -34- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP ! GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BoOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 — Honorable Richard Roth The Sheriff of Monroe County Key West, Florida Compliance We have audited the compliance of the Sheriff of Monroe County (the "Sheriff") with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to its major federal program for the year ended September 30, 1999. The Sheriff's major federal program is identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants -` applicable to its major federal program is the responsibility of the Sheriff's management. Our responsibility is to express an opinion on the Sheriff's compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted _ auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, "Audits of States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Sheriff's compliance with those requirements and performing such other procedures as we — considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the Sheriff's compliance with those requirements. In our opinion, the Sheriff complied, in all material respects, with the requirements referred to above that are applicable to its major federal program for the year ended September 30, 1999. -35- Internal Control Over Compliance The management of the Sheriff is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the Sheriff's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the riskthat noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended for the information of the Sheriff, management and federal awarding agencies and pass -through entities. However, this report is a matter of public record and its distribution is not limited. Kemp & Green, P.A. Certified Public Accountants January 19, 2000 -36- MONROE COUNTY, FLORIDA SHERIFF SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER_30, 1999 Summary of Auditor's Results We issued an unqualified opinion on the financial statements. The requirement concerning the disclosure of reportable conditions in internal control disclosed by the audit of the financial statements and the related disclosure as to whether any such conditions were material weakness does not apply. The audit did not disclose any noncompliance material to the financial statements of the Sheriff. The requirement concerning the disclosure of reportable conditions in internal control over major programs disclosed by the audit and the related disclosure as to whether any such conditions were material weaknesses does not apply. We issued an unqualified opinion on compliance for the major program. The audit did not disclose any audit findings which we are required to report under Section .510(a) of OMB Circular A-133. Major programs are as follows: High Intensity Drug Trafficking Area (HIDTA), CFDA#16.592 $ 9,556.573 Total Federal Expenditures $ 9,594.856 Percentage of Major to Total Federal Expenditures 99.6X -37- MONROE COUNTY, FLORIDA SHERIFF SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued) FOR THE YEAR ENDED SEPTEMBER 30, 1999 The dollar threshold used to distinguish between Type A and Type B programs was $300,000. The Sheriff qualifies as a low -risk auditee. Findings Relating to the Financial Statements Reouired to be Reported by Generally Accepted Governmental Auditing Standards None Findings and Questioned Costs for Federal Awards None MONROE COUNTY FLORIDA SHERIFF SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FOR THE YEAR ENDED SEPTEMBER 30, 1999 For the year ended September 30, 1998, there were no audit findings required to be reported by OMB Circular A-133. -39- MONROE COUNTY, FLORIDA SHERIFF CORRECTIVE ACTION PLAN FOR THE YEAR ENDED SEPTEMBER 30 1999 For the years ended September 30, 1999 and 1998, there were no audit findings required to be reported by OMB Circular A-133. Accordingly, no corrective action plan is required. However, we noted other matters involving the internal control over financial _ reporting that we have reported to the management of the Sheriff in a separate letter dated January 19, 2000. Management has responded to those matters in writing. MONROE COUNTY, FLORIDA TAX COLLECTOR FINANCIAL STATEMENTS SEPTEMBER 30, 1999 KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS Paqe Independent Auditors' Report 1-2 Financial Statements: Combined Balance Sheet - All Fund Types 3 Statement of Revenues and Expenditures - Budget and Actual - General Fund 4 Notes to Financial Statements 5-11 Supplemental Information: Combining Balance Sheet - All Agency Funds 12 Combining Statement of Changes in Assets and Liabilities All Agency Funds 13-14 Other Reports: Independent Auditors' Report on Compliance and on Internal Control Over Financial Reporting 15-16 Independent Auditors' Management Letter 17-18 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEIV P F.d, GREED, E.A. Certified Public Accountants 1438 KEN NEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX #k (305) 294-4778 INDEPENDENT AUDITORS' REPORT Mr. Harry F. Knight Tax Collector Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS We have audited the financial statements of the Tax Collector of Monroe County, Florida ("Tax Collector") as of September 30, 1999 and for the year -- then ended, as listed in the accompanying table of contents. These financial statements are the responsibility of the Tax Collector. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General ' of the United States. These standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Tax Collector and are not intended to present fairly the financial position of Monroe County, Florida and the results of operations and cash flows of its proprietary fund types in conformitywith generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Tax Collector as of -- September 30, 1999, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. Our audit was conducted for the purpose of forming an opinion on the financial statements taken as a whole. The supplemental information listed in the accompanying table of contents is presented for purposes of additional me analysis and is not a required part of the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. In accordance with Government Auditing Standards, we have also issued a report dated November 30, 1999 on our consideration of the Tax Collector's internal control over financial reporting, and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. OL Kemp & Green, R.A. Certified Public Accountants November 30, 1999 -2- MONROE COUNTY, FLORIDA TAX COLLECTOR COMBINED BALANCE SHEET - ALL FUND TYPES SEPTEMBER 30, 1999 Governmental Fiduciary Account Fund Type Fund Tyke Grow Totals Long -Term (Memoran- General Agency Debt dum only) Assets: Cash and Investments $ 2,210,817 $ 2,739,685 $ - $ 4,950,502 Accounts Receivable - 2,832 2,832 Amount to be Provided for Retirement of Long Term Debt - 55,173 55,173 Total Assets $ 2,2106817 $ 2,742,517 $ 55,173 $ 5,008,507 Liabilities: Accounts Payable $ 7,565 $ $ $ 7,565 Accrued Wages and Benefits 88,548 - 88,548 Undistributed Collections 2,739,240 2,739.240 Due to Individuals - 3,277 3,277 Due to Board of County Commissioners 1,715,321 1,715,321 Due to Other Governments 399,383 399,383 Long-term Debt 55,173 55.173 Total Liabilities $ 29210,817 $ 2,742,517 $ 55,173 $ 5,008,507 The accompanying notes are an integral part of these financial statements. 3 - MONROE COUNTY_ FLORIDA TAX COLLECTOR STATEMENT OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL - GENERAL FUND FOR THE YEAR ENDED SEPTEMBER 30 1999 Variance Favorable _ Budget Actual (Unfavorable) ._ Revenues: Charges for Services $ 4,279,228 $ 4,521,598 $ 242,370 Interest Income - 28,509 28,509 Miscellaneous . Total Revenues 4,279,228 4,550,107 270,879 Less Distribution of Excess Fees from Taxing Districts 1,789,044 2,206,544 (417,500) _ Net Revenues 2.490.184 2,343,563 (146,621) Expenditures: Current: General Government: Personal Services 1,950,880 1,806,124 144,756 Operating Expenses 489,502 487,654 1,848 Capital Outlay 49,802 49,785 17 Total Expenditures 2.490,184 2,343,563 146,621 Excess of Revenues Over (Under) Expenditures _ $ _ $ . The accompanying notes are an integral part of these financial statements. .4- MONROE _COUNTY. FLORIDA TAX COLLECTOR NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The following is a summary of the significant accounting principles and _ policies used in the preparation of these financial statements. Reporting Entity - The Monroe County Tax Collector ("Tax Collector") is a separate Constitutional Officer as provided by the laws of the State of Florida. For financial reporting purposes, it is deemed to be part of the County's primary Government, and therefore is included within the County's funds in the Monroe County Comprehensive Annual Financial Report. Basis of Presentation - These financial statements have been prepared in conformity with the accounting principles and reporting guidelines established by the Governmental Accounting Standards Board. The Tax Collector utilizes the following fund types and account groups: Governmental Fund Type: �- The General Fund - This fund is used to account for all revenue and expenditures applicable to the general operations of the Tax Collector that are not required either legally or by generally accepted accounting principles to be accounted for in another fund. Fiduciary Fund Type: The Agency Fund - These funds are custodial in nature and do not involve measurement of results of operations (assets equal liabilities). Agency Funds are merely clearing accounts for assets held by the Tax Collector as an agent for individuals, private organizations, other governments or other funds. Account Group: General Long -Term Debt Account Group - This account group is established to account for the long-term debt of the Tax Collector financed from governmental funds. -5- MONROE COUNTY, FLORIDA TAX COLLECTOR NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Basis of Accounting - The modified accrual basis of accounting is followed by the General Fund. Under the modified accrual basis of accounting, revenues are recorded when received or when susceptible to accrual, that is, measurable and available to finance the Tax Collector's operations. Expenditures are recorded when the liability is incurred except for accumulated sick pay which is not recorded as an expenditure. Budgets are also prepared on the modified accrual basis. Budgetary Requirement - Expenditures are controlled by appropriations in accordance with the budget requirements set forth in the Florida Statutes. The budgeted revenues and expenditures in the accompanying financial statements reflect all approved amendments. Property Tax Collections - Chapter 197, Florida Statutes governs property tax `- collections. Current Taxes - All property taxes become due and payable on November 1, and are delinquent on April 1 the following year. Discounts are allowed for early payments of 4, 3%, 2% and 1% in November through February, respectively. Unpaid Taxes - Sale of Tax Certificates - The Tax Collector advertises, as required by Florida Statutes, then sells tax certificates- on a,ll real property for unpaid taxes. Certificates not purchased are issued to the County. Any person owning real property upon which a tax certificate has been sold may redeem the certificate by paying the Tax Collector the face amount of the certificate plus interest and other costs. _ Tax Deeds - The owner of a tax certificate may, at any time after taxes have been delinquent (April 1) for two years, file an application for tax deed sale. The County, as a certificate owner, may exercise similar procedures two years after taxes have been due (November 1). Tax deeds are issued to the highest bidder for the property, which is sold at public auction. IA MONROE COUNTY, F'LORIDA TAX COLLECTOR. NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 — NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) General Fixed Assets - The tangible personal property used by the Tax Collector in its operations is shown in the General Fixed Assets Account Group of the Board of County Commissioners. In addition, the office space and certain other expenditure items used in the Tax Collector's operations are provided at no cost by the Board of County Commissioners. Refund of Excess Fees Florida Statute provides that commission fee revenue in excess of expenditures held by the Tax Collector shall be distributed to each governmental agency in the same proportion fees paid by the governmental -- agency bear to total fees collected by the office. The amount of undistributed excess at the end of each year is reported as a liability and total excess fees are reported as a reduction of revenues. Compensated Absences - The Tax Collector's policy grants employees annual leave and sick leave in varying amounts. In general, sick leave payments are granted upon termination of employment to employees with five years or more of credited service. The maximum payment is subject to percentages and maximum — hour limitations. Accumulated sick leave is accrued to the extent that such amounts would normally be liquidated with expendable available financial — resources. The remaining liability is reflected in the General Long -Term Debt Account Group. Total Columns on Combined Statements - The column entitled "Totals (Memorandum Only)" of this report is included for informational purposes only. This total column is not comparable to consolidated financial information, as the basic reporting entity is by fund type, and the various funds use different bases of accounting. In addition, interfund type eliminations have not been made in arriving at the amounts included in this column. -- NOTE 2 - CASH AND INVESTMENTS Cash and investments at September 30, 1999 consist of the following: -7- MONROE COUNTY, FLORIDA TAX COLLECTOR. - NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 2 - CASH AND INVESTMENTS (Continued) Demand Deposits $ 3,076,720 Investments - Money Market Fund 1,873,782 $ 4,950,502 Demand and time deposits are fully insured in accordance with Florida Statute 280, which established the multiple financial institution collateral pool. Legally permissible investments are defined by Florida Statute 123.31 and primarily consist of Federal and State securities. NOTE 3 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended September 30, 1999. Accrued Compensated Absences Long Term Debt, Beginning of Year $ 70,667 Debt Retired 15,494 Long Term Debt, End of Year $ 55,173 NOTE 4 - LEASES The Tax Collector pays rent under cancelable operating leases for office space, office equipment and vehicles. Rental expense for the current year was approximately $33,207. El MONROE COUNTY FLORIDA TAX COLLECTOR NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30. 1999 NOTE 5 - RETIREMENT PLAN Substantially all full-time Tax Collector employees are participants in the _ Florida Retirement System, "The System", a multiple -employer, cost -sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 600,400 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is -- available after 10 years of service with a 5X reduction of benefits for each year prior to normal retirement age. Retirement benefits are based upon age, average compensation and years -of -service credit where average compensation is — computed as the average of an individual's five highest years of earnings. Employees are not required to contribute to the System. The Tax Collector has no responsibility to the System other than to make the periodic payments required by state statutes. The Florida Division of Retirement issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C, Tallahassee, FL 32399-1560. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 10.15%, special risk employees, 21.16%, and elected officials, 17.99%. The Tax Collector's contributions made — during the year's ended September 30, 1999, 1998 and 1997 were $216,195, $255,200 and $252,700, respectively, equal to the actuarially determined contribution requirements for each year. NOTE 6 - DEFERRED COMPENSATION PLAN The Tax Collector offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all In MONROE COUNTY,, FLORIDA TAX COLLECTOR NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 6 - DEFERRED COMPENSATION PLAN (Continued) Tax Collector employees, permits them to defer a portion of their salary until future years. Participation in the Plan is optional. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergencies. Plan assets are not subject to the _ claims of the Tax Collector's general creditors. NOTE 7 - RISK MANAGEMENT The Tax Collector is exposed to various risks of loss related to tort; theft -- of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Tax Collector participates in the coverage provided by the Board of County Commissioners of Monroe County ~- Worker's Compensation, Group Insurance and Risk Management Fund internal service funds. Under these programs, the Worker's Compensation Fund provides $250,000 coverage per claim for regular employees. The Group Insurance Fund - provides coverage up to $85,000 for each medical claim. Risk Management provides $100,000 for each general liability claim and $100,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The County purchases commercial insurance for claims in excess of coverage provided -by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. The Tax Collector makes payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior year and current year claims. NOTE 8 - IMPACT OF YEAR 2000 The Year 2000 issue is the result of shortcomings in many electronic -- processing systems and other electronic equipment that may adversely affect the Tax Collector's operations. The Tax Collector is in the process of taking a thorough inventory of computer systems and other electronic equipment that may be affected by the year 2000 -10- MONROE COUNTY, FLORIDA TAX COLLECTOR NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - IMPACT OF YEAR 2000 (Continued) issue and that are necessary to conducting Tax 'Collector operations. It is unknown as of September 30, 1999, what effects, if any, failing to remediate such systems will have upon the Tax Collector operations and financial reporting. Because of the unprecedented nature of the Year 2000 issues, its effects and the success of related remediation efforts will not be fully determinable until the year 2000 and thereafter. Management cannot assure that the Tax Collector is or will be Year 2000 ready, that the Tax Collector's remediation efforts will be successful in whole or in part, or that parties with whom the Tax Collector does business will be 2000 ready. -11- MONROE COUNTY. FLORIDA TAX COLLECTOR COMBINING BALANCE SHEET - ALL AGENCY FUNDS SEPTEMBER 30, 1999 Assets: Cash and Investments Accounts Receivable Total Assets Liabilities: Undistributed Collections Due to Individuals Total Liabilities -12- Property Tag and Total Tax License All Agency Fund Fund Funds $2,471,656 $ 268,029 $2,739,685 934 1,898 2.832 $2.472,590 $ 269.927 $2,742,517 $2,470,309 $ 268,931 $2,739,240 2,281 996 3,277 $2,472,590 $ 269,927 $2.742,517 MONROE COUNTY, FLORIDA TAX COLLECTOR COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 1999 PROPERTY TAX FUND Assets: Cash and Investments Accounts Receivable Total Assets Liabilities: Undistributed Collections Due to Individuals Total Liabilities TAG AND LICENSE FUND Assets: Cash and Investments Accounts Receivable Total Assets Liabilities: Undistributed Collections Due to Individuals Total Liabilities Balance, Balance, 1998 Additions Deductions 1999 $ 3,108,024 $ 156,849,995 $ 157,486,363 $ 2,471.656 2,375 55,359 56,800 934 $ 3,110.399 $ 156,905,354 $ 157,543,163 $ 2,472,590 $ 3,102,646 $ 152.704,333 $ 153,336,670 $ 2,470.309 7,753 4,201,021 4,206,493 2,281 $ 3.110,399 $ 156,905,354 $ 157,543,163 $ 2,472,590 $ 244,725 $ 8.181,069 $ 8,157,765 $ 268,029 2,057 - 159 1,898 $ 246.782 $ 8,181,069 $ 8,157,924 $ 269.927 $ 246,550 $ 8,171,034 $ 8,148,653 $ 268,931 232 10,035 9,271 996 $ 246.782 $ 8,181,069 $ 8,157,924 $ 269,927 -13. MONROE COUNT;', FLORIDA TAX COLLECTOR COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES -` ALL AGENCY FUNDS (Continued) FOR THE YEAR ENDED SEPTEMBER 30, 1999 Balance, Balance, TOTAL ALL AGENCY FUNDS 1998 Additions Deductions 1999 _ Assets: Cash and Investments $ 3,352,749 E 165,031,064 $ 165.644,128 $ 2,739,685 Accounts Receivable 4,432 55,359 56,959 2,832 Total Assets $ 3,357,181 $ 165,086,423 $ 165,701,087 E 2,742,517 — Liabilities: Undistributed Collections E 3,349,196 $ 160,875,367 $ 161,485,323 $ 2,739,240 Due to Individuals 7,985 4,211,056 4,215,764 3,277 Total Liabilities $ 3.357,181 $ 165,086,423 $ 165 701,087 $ 2,742,517 14- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KE.M, P €; GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL .OVER -- FINANCIAL REPORTING Mr. Harry F. Knight Tax Collector Monroe County, Florida We have audited the financial statements of the Tax Collector of Monroe County, Florida ("Tax Collector") as of and for the year ended September 30, 1999, and have issued our report thereon dated November 30,1999. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. ` Compliance As part of obtaining reasonable assurance about whether the Tax Collector's _ financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Tax Collector's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial -15- statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of management, federal awarding agencies and pass -through entities. However, this report is a matter of public record and its distribution is not limited. 4. Kemp & Green, P.A. Certified Public Accountants November 30, 1999 -16- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 1305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' MANAGEMENT LETTER Mr. Harry F. Knight Tax Collector Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS In planning and performing our audit of the financial statements of the Tax Collector of Monroe County, Florida ("Tax Collector"), for the year ended September 30, 1999 we considered the Tax Collector's internal controls in _ order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. Although our audit was not designed to provide assurance on internal control and its operation, we noted certain matters involving internal control and its operation, and are submitting for your consideration related recommendations designed to help the Tax Collector make improvements and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to the Tax Collector. Reported in Prior Year's Management Letter, Not Implemented as of September 30, 1999 There were no recommendations and suggested accounting procedures as outlined in the Management Letter for the year ended September 30, 1998. Current Year Findings None. Other Required Disclosures Marva Green was the Auditor in charge for the audit of the Tax Collector. We attest that the auditor in charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. -17- The Tax Collector was not in a state of financial emergency as described in Florida Statutes Section 218.503(1). We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Tax Collector. Requirements relative to Public Records Modernization Trust money do not apply ~ to the Tax Collector. This report is intended solely for the information of the Tax Collector and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. +- ek- Kemp & Green, P.A. Certified Public Accountants November 30, 1999 MONROE COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT FINANCIAL STATEMENTS SEPTEMBER 30, 1999 KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS Pages Independent Auditors' Report 1-2 Financial Statements: Balance Sheet 3 Statement of Revenues and Expenditures Budget and Actual General Fund 4 Notes to Financial Statements 5-9 Supplemental Schedule: Statement of Changes in Assets and Liabilities - Agency Fund 10 Other Reports: Independent Auditors' Report on Compliance and on Internal Control over Financial Reporting 11-12 Independent Auditors' Management Letter 13-14 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KENIP El GREED., P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' REPORT Mr. Danny L. Kolhage Clerk of the Circuit Court Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS _ We have audited the financial statements of the Clerk of the Circuit Court of Monroe County, Florida as of September 30, 1999 and for the year then ended, listed in the accompanying table of contents.. These financial statements are the responsibility of the Clerk of the Circuit Court. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Clerk and are not intended to present fairly the financial position of Monroe County, Florida and the results of operations and cash flows of its proprietary fund types and non expendable trust funds in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Clerk of the Circuit Court of Monroe County, Florida as of September 30, 1999 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. Our audit was conducted for the purpose of forming an opinion on the financial statements taken as a whole. The supplemental information listed in the accompanying table of contents is presented for purposes of additional -1- analysis and is not a required part of the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all - material respects in relation to the financial statements taken as a whole. In accordance with Government Auditing Standards, we have also issued a report -- dated February 24, 2000 on our consideration of the Clerk's internal control over financial reporting, and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. 01. Kemp & Green, P.A. Certified Public Accountants February 24, 2000 -2- MONROE COUNT(, FLORIDA CLERK OF THE CIRCUIT COURT BALANCE SHEET SEPTEMBER 30, 1999 Assets: Cash and Investments Accounts Receivable Due from Other Governments Total Assets Liabilities: Due to Others Due to Other Governments Total Liabilities Governmental Fiduciary Fund Type Fund Type General Agency $ - $ 2,440,651 8,737 70,706 $ - $ 2,520,094 $ - $ 1,388,682 1,131,412 $ - $ 2,520,094 The accompanying notes are an integral part of these financial statements. -3- MONROE COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT - STATEMENT OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL - GENERAL FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance _ Favorable Budget Actual (Unfavorable) Revenues: Board of County Commissioners $ 2,832,876 $ 2,654,900 $ (177,976) — Charges for Services 1,315,000 1,431,548 116,548 Interest Income - 16,414 16,414 Total Revenues 4,147,876 4,102,862 (45,014) Expenditures: Current: General Government: Personal Services 3,414,656 3,401,503 13,153 -- Operating Expenses 544,049 515,442 28,607 Capital Outlay 189,171 185,917 3,254 ^- Total Expenditures 4,147,876 4,102,862 45,014 Excess of Revenues Over Expenditures The accompanying notes are an integral part of these financial statements. -4- MONROE COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The following is a summary of the significant accounting principles and policies used in the preparation of these financial statements. Reporting Entity - The Monroe County Clerk of the Circuit Court is a separate Constitutional Officer as provided by the laws of the State of Florida. For financial reporting purposes, it is deemed to be part of the County's primary government and therefore is included within the County's funds in the Monroe County Comprehensive Annual Financial Report. The Monroe County Finance Department maintains the accounting system for the Clerk's general fund, which is included in the General Fund of the Monroe County, Florida Board of County Commissioners. Basis of Presentation - These financial statements have been prepared in -- conformity with the accounting principles and reporting guidelines established by the Governmental Accounting Standards Board. The Clerk of the Circuit Court utilizes the following fund types and account groups: Governmental Fund Type: The General Fund - is used to account for all revenue and expenditures applicable to the general operations of the Clerk of the Circuit Court that are not required either legally or by generally accepted accounting principles to be accounted for in another fund. Fiduciary Fund Type: The Agency Fund - is custodial in nature and does not involve measurement of results of operations (assets equal liabilities). The Agency Fund is merely a clearing account for assets held by the Clerk of the Circuit Court as an agent for individuals, private organizations, other governments or other funds. Basis of Accounting - The modified accrual basis of accounting is followed by the General Fund. Under the modified accrual basis of accounting, revenues are recorded when received or when susceptible to accrual, that is measurable and available to finance the Clerk of the Circuit Court's operations. -5- MONROE COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Expenditures are recorded when the liability is incurred except for accumulated sick and vacation pay which is not recorded as an expenditure. Budgets are prepared on the modified accrual basis. Budgetary Requirement - Expenditures are controlled by appropriations in accordance with the budget requirements set forth in the Florida Statutes. During the year, the Office of Management and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Clerk during the year in a legally permissible manner.: General Fixed Assets - The tangible personal property used by the Clerk of the Circuit Court in its operations is shown in the General Fixed Assets Account Group of the Board of County Commissioners. In addition, the office space, payroll processing services, and certain other expenditure items used in the Clerk of the Circuit Court's operations are provided at no cost by the Board of County Commissioners. Compensated Absences - The Clerk's accrued compensated absences are included in the Long Term Debt Group of the Board of County Commissioners. The amount of the Clerk's accrued compensated absences as of September 30, 1999 was $300,815. NOTE 2 - CASH AND INVESTMENTS Cash at September 30, 1999 consists of interest bearing deposits. Demand deposits are fully insured in accordance with Florida Statute 280, which established the multiple financial institution collateral pool. Legally permissible investments are defined by Florida Statue 125.31 and primarily consist of Federal and State Securities. MONROE COUNTY. FLORIDA CLERK OF THE CIRCUIT COURT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 2 - CASH AND INVESTMENTS (Continued) Demand Deposits $ 1,981,109 Amount Invested in Florida State Board of Administration Pooled Cash 459,542 E 2,440,651 The Clerk invests funds throughout the year with the Local Government Surplus Funds Trust Fund (SBA), an investment pool administered by the State Board of Administration, under the regulatory oversight of the State of Florida. Throughout the year and as of September 30, 1999, the SBA contained certain floating and adjustable rate securities which were indexed based on the prime rate and/or one and three month LIBOR rates. These investments represented .- 11% of the SBA's portfolio at September 30, 1999. The SBA met the criteria to be "2A-7Like" as defined in GASB 31 at September 30, 1999. Therefore, the investment was valued at amortized cost and the fair value at September 30, _ 1999 was the account balance at that time. NOTE 3 - RETIREMENT PLAN Substantially all full-time Clerk employees are participants in the Florida Retirement System "the System a multiple -employer, cost -sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 600,400 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction of benefits for each year prior to the normal retirement age. Retirement benefits are based upon age, average compensation and years -of -service credit where average compensation is computed as the average of an individual's five highest years of earnings. Employees are not required to contribute to the System. -7- MONROE COUNTY, FL.ORIDA CLERK OF THE CIRCUIT COURT - NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 3 - RETIREMENT PLAN (Continued) The Clerk has no responsibility to the System other than to make the periodic payments required by state statutes. The Florida Division of Retirement issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C, Tallahassee, FL 32399-1560. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 10.15%, special risk employees 21.16% and elected officials, 17.99%. The Clerk's contributions made during the years ended September 30, 1999, 1998 and 1997 were $417,000 $453,000 and $443,000, respectively, equal to the actuarially determined contribution requirements for each year. NOTE 4 - LEASE COMMITMENTS The Clerk pays rent under cancelable operating leases for office equipment. Rental expense for the current year was approximately $31,100. NOTE 5 - RISK MANAGEMENT The Clerk is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets errors and omissions; injuries to employees; and natural disasters. The Clerk participates in the coverage provided by the Board of County Commissioners of Monroe County for Worker's Compensation, Group Insurance, and Risk Management internal service funds. Under these programs, the Worker's Compensation Fund provides $250,000 coverage per claim for regular employees. The Group Insurance Fund provides coverage up to $88,000 for each medical claim. Risk Management provides $100,000 for each general liability claim and $100,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The County purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. The Clerk makes payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims. ME MONROE COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 6 - DEFERRED COMPENSATION PLAN The Clerk of the Circuit Court offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all Clerk of the Circuit Court employees, permits them to defer a portion of their salary until future years. Participation in the Plan is optional. The deferred compensation is not available to employees until terminations retirement, death, or unforeseeable emergencies. WE MONROE COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT STATEMENT OF CHANGES IN ASSETS AND LIABILITIES - AGENCY FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Balance Balance 1998 Additions Deductions 1999 Assets: Cash and Investments $ 1,433,222 $ 30,249,797 $ 29,242,368 $ 2,440,651 Accounts Receivable 11,250 87,858 90.371 8,737 Due from Other Governments 21,567 69,637 20,498 70,706 $ 1.466.039 $ 30,407,292 $ 29,353,237 E 2,520.094 Liabilities: Due to Others $ 727,831 E 8,594,283 $ 7,933,432 $ 1,388,682 Due to Other Governments 738,208 21,813,009 21,419,805 1,131,412 $ 1,466,039 $ 30,407,292 $ 29,353,237 $ 2,520,094 -10- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP & GREED, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER•OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING Mr. Danny L. Kolhage Clerk of the Circuit Court Monroe County, Florida We have audited the financial statements of the Clerk of the Circuit Court of Monroe County, Florida ("the Clerk") as of and for the year ended September 30, 1999, and have issued our report thereon dated February 24, 2000. We conducted our -audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Clerk's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Clerk's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial -11- statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. However, we noted certain other matters involving the internal control over financial reporting that we have reported to the management of the Clerk in a separate letter dated February 24, 2000. This report is intended for the information of management, federal awarding agencies and pass -through entities. However, this report is a matter of public record and its distribution is not limited. Kemp & Green, P.A. Certified Public Accountants February 24, 2000 5VA WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' MANAGEMENT LETTER Mr. Danny L. Kolhage Clerk of the Circuit Court Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS In planning and performing our audit of the financial statements of the Clerk of the Circuit Court of Monroe County, Florida ("the Clerk") for the year ended September 30, 1999, we considered the Clerk's internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. Although our audit was not designed to provide assurance on internal control, we noted certain matters involving internal control and its operation, and are submitting for your consideration related recommendations designed to help the Clerk make improvements and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to the Clerk. Reported in Prior Year's Management Letter, Not Implemented as of September 30, 1999 During the course of our audit of the financial statements of the Clerk, we noticed appropriate action had been taken upon recommendations and suggested accounting procedures as outlined in the Management Comments section of the Report on Internal Control and Management Comments for the year ended September 30, 1998. Current Year Findings None -13- Other Required Disclosures Marva Green was the auditor in charge for the audit of the Clerk. We attest that the auditor in charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. The Clerk was not in a state of financial emergency as described in Florida Statutes, Section 218.503(1). We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Clerk of the Circuit Court of Monroe County, Florida. The Clerk has complied with Section 28.24(15)(d), Florida Statutes, regarding the collection and use of Public Records Modernization Trust Fund moneys. This report is intended solely for the information of the Clerk, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. PA Kemp & Green, P.A. Certified Public.Accountants February 24, 2000 SEE MONROE COUNTY, FLORIDA PROPERTY APPRAISER FINANCIAL STATEMENTS SEPTEMBER 30, 1999 KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS Page Independent Auditors' Report 1-2 Financial Statements: Combined Balance Sheet - All Fund Types and Account Groups 3 Statement of Revenues, Expenditures, and Changes in Fund Balance - General Fund 4 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Budgetary Basis) - General Fund 5 Notes to Financial Statements 6-10 Other Reports: Independent Auditors' Report on Compliance and on Internal Control over Financial Reporting 11.12 Independent Auditors' Management Letter 13-14 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP b GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' REPORT Mr. Ervin H. Higgs Property Appraiser Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS We have audited the financial statements of the Property Appraiser of Monroe County, Florida ("Property Appraiser") as of September 30, 1999 and for the year then ended, as listed in the accompanying table of contents. These financial statements are the responsibility of the Property Appraiser. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing _ standards and Government Auditing Standards, issued by the Comptroller General of the United States. These standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and, significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Property Appraiser and are not intended to present fairly the financial position of -- Monroe County, Florida and the results of operations and cash flows of its proprietary fund types in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Property Appraiser as of September 30, 1999, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. -1- In accordance with Government Auditing St-andards, we have also issued a report dated February 3, 2000 on our consideration of the Property Appraiser's internal control over, financial reporting, and our tests of its compliance -- with certain provisions of laws, regulations, contracts and grants. Kemp & Green, P.A. Certified Public Accountants February 3, 2000 -2- MONROE COUNTY, FLORIDA PROPERTY APPRAISER .- COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1999 _. Assets: Cash and Investments Prepaid Expenses Amount to be Provided Total Assets Liabilities: Accounts Payable Accrued Wages And Benefits Payable Due to Other Governments Due to Individuals Long -Term Debt Total Liabilities Fund Balance Total Liabilities and Fund Balance Governmental Account Fund Type_ Group Totals Long -Term (Memoran- General Debt dum only) $ 363,855 $ - $ 363,855 28,108 - 28,108 111,272 111,272 $ 391.963 $ 111,272 $ 503,235 $ 5,266 $ - $ 5,266 54,984 - 54,984 64,181 - 64,181 111,272 111,272 124.431 111,772 235,703 267,532 - 267.532 $ 391,963 $ 111,272 $ 503,235 The accompanying notes are an integral part of these financial statements. -3- MONROE COUNTY; FL1RIDA PROPERTY APPRAISER STATEMENT OF REVENUES EXPENDITURES, AND CHANGES IN FUND BALANCE__ GENERAL FUND FOR THE YEAR ENDED SEPTEMBER 30,1999 Revenues: Board of County Commissioners $ 2,033,233 Other Taxing Districts 459,339 -- Interest Income 15,716 Miscellaneous 29,562 Total Revenues 2,537,850 Expenditures: Current: General Government: Personal Services 1,722,451 Operating Expenses 478,651 — Capital Outlay 218,213 Total Expenditures 2,419,315 Expenditures in Excess of Revenue 118,535 Fund Balance, Beginning of Year 148,997 Fund Balance, End of Year $ 267,532 The accompanying notes are an integral part of these financial statements -4- MONROE COUNTY: FLORIDA PROPERTY APPRAISER STATEMENT OF REVENUES AND EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL (BUDGETARY BASIS) - GENERAL FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Actual Variance (Budgetary Favorable Budget Basis) (Unfavorable) Revenues: Board of County Commissioners $ 2,182,229 $ 2,033,233 $ (148,996) Other Taxing Districts 523,520 497,418 (26,102) Interest Income 15,716 15,716 Miscellaneous 29,562 29,562 Total Revenues 2,705,749 2,575,929 (129,820) Expenditures: Current: General Government: — Personal Services 1,924,149 1,702,682 221,467 Operating Expenses 582,700 538,785 43,915 Capital Outlay 40,500 218,213 (177,713) — Total Expenditures 2,547,349 2,459,680 87,669 Excess of Revenues Over/ (Under) Expenditures 158,400 116,249 (42,151) Other Financing (Uses): Reserve for Contingencies (158,400) 158,400 Excess of Revenues (Under) — Expenditures and Other Uses 116,249 116,249 Adjustments: To Adjust Expenditures for '— Accruals 40,365 40,365 To Adjust Revenues for Accruals (38,079) (38,079) Excess of Expenditures Over Revenues, GAAP Basis of Accounting 118,535 118,535 Fund Balance, Beginning of Year 148,997 148,997 Fund Balance, End of Year $ 148,997 $ 267,532 $ 118,535 The accompanying notes are an integral part of these financial statements. -5- MONROE COUNTY, FLORIDA PROPERTY APPRAISER NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The following is a summary of the significant accounting principles and policies used in the preparation of these financial statements. Reporting Entity - The Property Appraiser of Monroe County, Florida ("Property Appraiser") is a separate Constitutional Officer as provided by the laws of the State of Florida. For financial reporting purposes, it is deemed to be a part of the County's primary government, and therefore is included as such in the Monroe County Comprehensive Annual Financial Report. Basis of Presentation - These financial statements have been prepared in conformity with the accounting principles and reporting guidelines established by the Governmental Accounting Standards Board. The Property Appraiser --- utilizes the following fund types and account groups: Governmental Fund Type: The General Fund - This fund is used to account for all revenue and expenditures applicable to the general operations of the Property Appraiser that are not required either legally or by generally accepted accounting principles to be accounted for in another fund. Account Group: General Long -Term Debt Account Group - This account group is established to account for the long-term debt of the Property. Appraiser financed from governmental funds. Basis of Accounting - The modified accrual basis of accounting is followed by the General Fund. Under the modified accrual basis of accounting, revenues are recorded when received or when susceptible to accrual, that is, measurable and available to finance the Property Appraiser's operations. Expenditures are recorded when the liability is incurred except for accumulated sick pay and vacation pay which is not recorded as an expenditure. Budgets are prepared on the cash basis. 1.2 MONROE COUNTY, FLORIDA PROPERTY APPRAISER NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Budgetary Requirement - Expenditures are controlled by appropriations in accordance with the budget requirements set forth in the Florida Statutes. The budgeted revenues and expenditures in the accompanying financial statements reflect all approved amendments. General Fixed Assets - The tangible personal property used by the Property Appraiser in its operations is shown in the General Fixed Assets Account Group of the Board of County Commissioners. In addition, the office space and certain other expenditure items used in the Property Appraiser's operations are provided at no cost by the Board of County Commissioners. Undistributed Excess Fees - Florida Statutes provide that assessed fee revenue -- collected by the Property Appraiser in excess of expenditures shall be retained and applied to next year's operating costs. The amount of undistributed excess fees at the end of each year applicable to the Board of -� County Commissioners of Monroe County is reported as fund balance. Compensated Absences - The Property Appraiser's policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general, sick leave payments are granted upon termination of employment to employees with five years or more of credited service. The maximum payment is subject to percentages and maximum hour limitations. Accumulated sick leave is accrued to the extent that such amounts would normally be liquidated with expendable available financial resources. The remaining liability is reflected in the General Long -Term Debt Account Group. Total Columns on Combined Statements - The column entitled "Totals (Memorandum Only)" of this report is included for informational purposes only. This total column is not comparable to consolidated financial information, as the basic ~- reporting entity is by fund type, and the various funds use different bases of accounting. In addition, interfund type eliminations have not been made in arriving at the amounts included in this column. 7 MONROE COUNTY. FLORIDA PROPERTY APPRAISER u_ NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 2 - CASH AND INVESTMENTS Cash and investments at September 30, 1999 consist of the following: Demand Deposits $ 363,855 Demand and time deposits are fully insured in accordance with Florida Statute 280, which established the multiple financial institution collateral pool. Legally permissible investments are defined by Florida Statute 125.31 and primarily consist of Federal and State securities. NOTE 3 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended September 30, 1999. Accrued Compensated. Absences Long Term Debt, Beginning of Year $ 106,843 Debt Issued 4,429 Long Term Debt, End of Year $ 111.272 NOTE 4 - LEASE OBLIGATIONS The Property Appraiser pays rent under cancelable operating leases for office equipment. Rental expense for the current year amounted to $25,200. MONROE COUNTY, FLORIDA PROPERT`! APPRAISER NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 5 - RETIREMENT' PLAN Substantially all full-time Property Appraiser employees are participants in the Florida Retirement System ("The System"), a multiple -employer, cost - sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 600,400 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction of benefits for each year prior to normal retirement age. Retirement benefits are based upon age, average compensation and years -of -service credit where average compensation is -- computed as the average of an individual's five highest years of earnings. Employees are not required to contribute to the System. -' The Property Appraiser has no responsibility to the System other than to make the periodic payments required by state statutes. The Florida Division of Retirement issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C, Tallahassee, FL 32399-1560. Participating employer contributions are based upon state-wide rates — established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 10.15%, special risk employees, 21.16%, and elected officials, 17.99%. The Property Appraiser's contributions -- made during the years ended September 30, 1999, 1998 and 1997 were $216,000, $235,400 and $231,300, respectively, equal to the actuarially determined contribution requirements for each year. NOTE 6 - DEFERRED COMPENSATION PLAN The Property Appraiser offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, In MONROE COUNTY, FLORIDA PROPERTY APPRAISER NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 6 - DEFERRED COMPENSATION PLAN (Continued) available to all Property Appraiser employees, permits them to defer a portion of their salary until future years. Participation in the Plan is optional. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergencies. Federal legislation converted the Section 457 deferred compensation assets from the Property Appraiser assets to employee assets. As a result of these changes, plan assets are no longer subject to the claims of the Property Appraiser's general creditors. NOTE 7 - LITIGATION The Property Appraiser is a defendant -in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the Property Appraiser, these suits and claims should not result in judgments or settlements which, in aggregate, would have a material effect on the Property Appraiser's financial position. NOTE 8 - RISK MANAGEMENT The Property Appraiser is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Property Appraiser participates in the coverage provided by the Board of County Commissioners of Monroe County for Workers Compensation, Group Insurance, and Risk Management internal service funds. Under these programs, the Worker's Compensation Fund provides $250,000 coverage per claim for regular employees. The Group Insurance Fund provides coverage up to $85,000 for each medical claim. Risk Management provides $100,000 for each general liability claim and $100,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The County purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. The Property Appraiser makes payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims. -10- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP £� GREEN, P.A. Certified Public Accountants 1438 KEN NEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 3,3041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING Mr. Ervin H. Higgs Property Appraiser Monroe County, Florida We have audited the financial statements of the Property Appraiser of Monroe County, Florida ("Property Appraiser") as of and for the year ended September 30, 1999, and have issued our report thereon dated February 3, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Property Appraiser's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an -- opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Property Appraiser's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period -11- by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of management, federal awarding agencies and pass -through entities. However, this report is a matter of public record and its distribution is not limited. Kemp & Green, P.A. Certified Public Accountants February 3, 2000 -12- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP 0 GREEN. P.A. Certified Public Accountants 1438 KEN NEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' MANAGEMENT LETTER MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Mr. Ervin A. Higgs Property Appraiser Monroe County, Florida In planning and performing our audit of the financial statements of the Property Appraiser of Monroe County, Florida ("Property Appraiser"), for the year ended September 30, 1999, we considered the Property Appraiser's internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. Although our audit was not designed to provide assurance on internal control and its operations, we noted certain matters involving internal control and its operation, and are submitting for your consideration related recommendations designed to help the Property Appraiser make improvements and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to the Property Appraiser. Reported in Prior Year'S Management Letter Not Implemented as of September 30, 1999 There were no recommendations and suggested accounting procedures as outlined in the Management Letter for the year ended September 30, 1998. Current Year Findings None. OTHER REQUIRED DISCLOSURES Marva Green was the Auditor in Charge for the audit of the Property Appraiser. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. The Property Appraiser was not in a state of financial emergency as described in Florida Statutes, Section 218.503(1). -13- We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Property Appraiser. Requirements relative to Public Records Modernization Trust money do not apply to the Property Appraiser. This report is intended solely for the information of the Board of County Commissioners and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Kemp & Green, P.A. Certified Public Accountants February 3, 2000 -14- MONROE COUNTY, FLORIDA SUPERVISOR OF ELECTIONS FINANCIAL STATEMENTS SEPTEMBER 30, 1999 _ KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS Pa4e Independent Auditors' Report 1-2 Financial Statements: Combined Balance Sheet - All Fund Types 3 Statement of Revenues and Expenditures - Budget and Actual - General Fund 4 Notes to Financial Statements 5-9 Other Reports: Independent Auditors' Report on Compliance and on Internal Control Over Financial Reporting 10-11 Independent Auditors' Management Letter 12-13. WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP b� GREEN, P.A. CertiTied Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' REPORT Mr. Harry L Sawyer, Jr. Supervisor of Elections Monroe County, Florida MEMBER OF AM•ERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS We have audited the financial statements of the Supervisor of Elections of Monroe County, Florida ("Supervisor of Elections") as of September 30, 1999 and for the year then ended, as listed in the accompanying table of contents. These financial statements are the responsibility of the Supervisor of Elections. Our responsibility is to express an opinion on these financial -- statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. These standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Supervisor of Elections and are not intended to present fairly the financial position of Monroe County, Florida and the results of operations and cash flows of its proprietary fund types in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in -- all material respects, the financial position of the Supervisor of Elections as of September 30, 1999, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. Our audit was conducted for the purpose of forming an opinion on the financial statements taken as a whole. The supplemental information listed in the accompanying table of contents is presented for purposes of additional analysis and is not a required part of the financial statements. Such information has been subjected to the auditing procedures applied in the audit - of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. - In accordance with Government Auditing Standards, we have also issued a report dated February 4, 2000 on our consideration of the Supervisor of Election's internal control over financial reporting, and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. OA Kemp & Green, P.A. Certified Public Accountants February 4, 2000 -2- MONROE COUNTY, FLORIDA SUPERVISOR OF ELECTIONS COMBINED BALANCE SHEET - ALL FUND TYPES SEPTEMBER 30, 1999 Governmental Account Fund Type Group Totals Long -Term (Memoran- General Debt dum only) Assets: Cash and investments $ 77,667 $ $ 77,667 Prepaid Expenses 3.831 - 3,831 Amount to be Provided for Retirement of Long Term Debt 26,033 26,033 Total Assets $ 81,498 $ 26,033 $ 107.531 Liabilities: Accounts Payable $ 1,074 $ $ 1,074 Accrued Wages and Benefits 29,295 29,295 tl Due to Board of County Commissioners 51,129 - 51,129 Long-term Debt - 26,033 26,033 Total Liabilities $ 81,498 $ 26,033 $ 107.531 The accompanying notes are an integral part of these financial statements. -3- MONROE COUNTY, FLORIDA SUPERVISOR OF ELECTIONS STATEMENT OF REVENUES AND EXPENDITURES -- BUDGET AND ACTUAL - GENERAL FUND ' FOR THE YEAR ENDED SEPTEMBER 30, 1999 Variance ` Favorable _ Budget Actual (Unfavorable) Revenues: Charges for Services $ 825,532 $ 825,532 $ - Interest Income - 2,067 2,"067 Miscellaneous - 4,855 4,855 Total Revenues 825,532 832,454 6,922 Less Distribution of Excess Fees - 51,129 (51,129) Net Revenues 825,532 781,325 (44,207) Expenditures: Current: General Government: Personal Services 561,382 575,821 (14,439) Operating Expenses 229,150 189,194 39,956 Capital Outlay 10,000 16,310 (6,310) Total Expenditures 800,532 781,325 19,207 Excess of Revenues Over (Under) Expenditures 25,000 - (25,000) Other Financing (Uses): Reserve for Contingencies (25,000) - 25,000 Excess of Revenues Over (Under) Expenditures and Other Uses $ - $ - $ - The accompanying notes are an integral part of these financial statements. .A- MONROE COUNTY, FLORIDA SUPERVISOR OF ELECTIONS - NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The following is a summary of the significant accounting principles and policies used in the preparation of these financial statements. Reporting Entity - The Monroe County Supervisor of Elections ("Supervisor of Elections") is a separate Constitutional Officer as provided by the laws of the State of Florida. For financial reporting purposes, it is deemed to be part of the County's primary Government, and therefore is included within the County's funds in the Monroe County Comprehensive Annual Financial Report. Basis of Presentation - These financial statements have been prepared in conformity with the accounting principles and reporting guidelines established by the Governmental Accounting Standards Board. The Supervisor of Elections utilizes the following fund types and account groups: Governmental Fund Type: The General Fund - This fund is used to account for all revenue and expenditures applicable to the general operations of the Supervisor of Elections that are not required either legally or by generally accepted accounting principles to be accounted for in another fund. Account Group: General Long -Term Debt Account Group - This account group is established to account for the long-term debt of the Supervisor of Elections financed from governmental funds. Basis of Accounting - The modified accrual basis of accounting is followed by the General Fund. Under the modified accrual basis of accounting, revenues are recorded when received or when susceptible to accrual, that is, measurable and available to finance the Supervisor of Elections's operations. Expenditures are recorded when the liability is incurred except for accumulated sick pay which is not recorded as an expenditure. Budgets are also prepared on the modified accrual basis. -5- MONROE COUNTY, FLORIDA SUPERVISOR OF ELECTIONS NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Budgetary Requirement - Expenditures are controlled by appropriations in accordance with the budget requirements set forth in the Florida Statutes. The budgeted revenues and expenditures in the accompanying financial statements reflect all approved amendments. General Fixed Assets - The tangible personal property used by the Supervisor _- of Elections in its operations is shown in the General Fixed Assets Account Group of the Board of County Commissioners. In addition, the office space and certain other expenditure items used in the Supervisor of Elections's _ operations are provided at no cost by the Board of County Commissioners. �- Refund of Excess Fees - Florida Statute provides that excess fee revenue over expenditures held by the Supervisor of Elections shall be refunded to the Board of County Commissioners. The amount of undistributed excess at the end of each year is reported as a liability and total excess fees are reported as a reduction of revenues. Compensated Absences - The Supervisor of Election's policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general, sick leave payments are granted upon termination of employment to employees with five years or more of credited service. Accumulated annual leave, sick leave, and related benefits are accrued to the extent that such amounts would normally be liquidated with expendable available financial resources. The remaining liability is reflected in the General Long -Term Account Group. Total Columns on Combined Statements - The column entitled "Totals (Memorandum Only)" of this report is included for informational purposes only. This total column is not comparable to consolidated financial information, as the basic _ reporting entity is by fund type, and the various funds use different bases of accounting. In addition, interfund type eliminations have not been made in arriving at the amounts included in this column. IN MONROE COUNTY, FLORIDA SUPERVISOR OF ELECTIONS NOTES TO FINANCIAL. STATEMENTS SEPTEMBER 30, 1999 NOTE 2 - CASH AND INVESTMENTS Cash and investments at September 30, 1999 consist of the following: Demand Deposits $ 77,667 Demand and time deposits are fully insured in accordance with Florida Statute 280, which established the multiple financial institution collateral pool. Legally permissible investments are defined by Florida Statute 123.31 and primarily consist of Federal and State securities. NOTE 3 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended September 30, 1999. Accrued Compensated ` Absences Long Term Debt, Beginning of Year $ 27,032 Debt Retired 999 Long Term Debt, End of Year $ 26,033 NOTE 4 - LEASES The Supervisor of Elections pays rent under cancelable operating leases for office equipment. Rental expense for the current year was approximately $15,910. -7- MONROc COUNTY. FLORIDA SUPERVISOR OF ELECTIONS NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 5 - RETIREMENT PLAN Substantially all full-time Supervisor of Elections employees are participants in the Florida Retirement System, "The System", a multiple -employer, cost - sharing public retirement system, The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 600,400 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction of benefits for each _ year prior to normal retirement age. Retirement benefits are based upon age, average compensation and years -of -service credit where average compensation is computed as the average of an individual's five highest years of earnings. Employees are not required to contribute to the System. — The Supervisor of Elections has no responsibility to the System other than to make the periodic payments required by state statutes. The Florida Division of Retirement issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C, Tallahassee, FL 32399-1560. _ Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 10.15%, special risk employees, -- 21.16%, and elected officials, 17.99%. The Supervisor of Election's contributions made during the years ended September 30, 1999, 1998 and 1997 were $69,500, $74,900 and $64,400 respectively, equal to the actuarially determined contribution requirements for each year. MONROE COUNTY. FLORIDA SUPERVISOR OF ELECTIONS NOTES TO aFINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 6 DEFERRED COMPENSATION PLAN The Supervisor of Elections offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all Supervisor of Elections employees, permits them to defer a portion of their salary until future years. Participation in the Plan is optional. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergencies. -- Federal legislation converted the Section 457 deferred compensation assets from the Supervisor of Elections assets to employee assets. As a result of these changes, plan assets are no longer subject to the claims of the Supervisor of Elections general creditors. NOTE 7 - RISK MANAGEMENT The Supervisor of Elections is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Supervisor of Elections participates in the coverage provided by the Board of County Commissioners of Monroe County Worker's Compensation, Group Insurance and Risk Management Fund internal service funds. Under these programs, the Worker's Compensation Fund provides $250,000 coverage per claim for regular employees. The Group Insurance Fund provides coverage up to $85,000 for each medical claim. Risk Management provides $100,000 for each general liability claim and $100,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The County purchases commercial insurance for -claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. The Supervisor of -- Elections makes payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior year and current year claims. -9- " WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP �5 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING Mr. Harry L.. Sawyer, Jr. Supervisor of Elections Monroe County, Florida We have audited the financial statements of the Supervisor of Elections of Monroe County, Florida ("Supervisor of Elections") as of and for the year ended September 30, 1999, and have -issued our report thereon dated February 4, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Supervisor of Elections's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Supervisor of Elections's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the -10- internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of management and others within the County and officials of applicable federal and state agencies. However, — this report is a matter of public record and its distribution is not limited. - �- , Pk - Kemp & Green, P.A. — Certified Public Accountants February 4, 2000 -11- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP 1�d GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' MANAGEMENT LETTER Mr. Harry L, Sawyer, Jr. Supervisor of Elections Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS In planning and performing our audit of the financial statements of the Supervisor of Elections of Monroe County, Florida ("Supervisor of Elections"), for the year ended September 30, 1999 we considered the Supervisor of Elections's internal controls in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. Although our audit was not designed to provide assurance on internal control and its operation —we noted certain matters involving internal control and its operation, and are submitting for your consideration related recommendations designed to help the Supervisor of Elections make improvements and achieve _ operational efficiencies. Our comments reflect our desire to be of continuing assistance to the Supervisor of Elections. Reported in Prior Year's Management Letter, Not Implemented As of September 30, 1999 There were no recommendations and suggested accounting procedures as outlined in the Management Letter for the year ended September 30, 1998. Current Year Findings None Other Required Disclosures Marva Green was the Auditor in charge for the audit of the Supervisor of Elections. We attest that the auditor in charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. The Supervisor of Elections was not in a state of financial emergency as described in Florida Statutes Section 218.503(1). -12- We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which - incorporates the financial statements of the. Supervisor of Elections. Requirements relative to Public Records Modernization Trust money do not apply to the Supervisor of Elections. _ This report is intended solely for the information of the Supervisor of Elections and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Kemp & Green, P.A. Certified Public Accountants February 4, 2000 13- MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY FINANCIAL STATEMENTS SEPTEMBER 30, 1999 _ KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS Paqe Independent Auditors' Report 1 Financial Statements: _ Combined Balance Sheet - All Fund Types 2 — Statement of Revenues, Expenditures, and Changes in Fund Balance - General Fund 3 — Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund 4 _ Notes to Financial Statements 5-11 _ Other Reports: Independent Auditors' Report on Compliance and on — Internal Control Over Financial Reporting 12-13 Independent Auditors' Management Letter 14-15 Grants Compliance Reports and Schedules: _ Independent Auditors' Report on Supplemental Schedule of State Financial Assistance 16 — Schedule of State Financial Assistance 17 _ Notes to Schedule of State Financial Assistance 18-19 Independent Auditors' Report on Examination of Management's — Assertion About Compliance with Specified Requirements 20 WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP & GREEN, P.A. Certified Public Accountants 1438 KEN NEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 INDEPENDENT AUDITORS' REPORT MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Board of Directors Comprehensive Plan Land Authority _ Monroe County, Florida We have audited the financial statements of the Comprehensive Plan Land Authority of Monroe County, Florida ("MCLA") as of September 30, 1999 and for -- the year then ended, listed in the accompanying table of contents. These financial statements are the responsibility of MCLA's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. These standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only MCLA and are not intended to present fairly the financial position of Monroe County, Florida and the results of operations and cash flows of its proprietary fund types and nonexpendable trust funds in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of MCLA as of September 30, 1999, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated January 21, 2000 on our consideration of MCLA's internal control over financial reporting, and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. 1- L .t.c-_ -' Kemp & Green, P.A. Certified Public Accountants January 21, 2000 - 1 - MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY COMBINED BALANCE SHEET - ALL FUND TYPES SEPTEMBER 30, 1999 Assets: Cash and Investments Accounts Receivable Due from Other Governments Mortgages Receivable Inventory of Land and Land Rights Total Assets Liabilities: Accrued Wages and Benefits Payable Fund Balance: Reserved for Land Acquisition Reserved for Inventory of Land and Land Rights Reserved for Mortgage Loans Unreserved Total Fund Balance Total Liabilities and Fund Balance The accompanying notes are an integral part of these financial statements. -2 Governmental Fund TvDe General $ 12,241,756 4,630 185,279 492,214 10.446.947 $ 23,370,826 $ 2,010 1,991,672 10,446,947 492,214 10,437,983 23,368,816 $ 23,370,826 ,... MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - GENERAL FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 Revenues: �- Intergovernmental Charges for Services Interest Income - Sales of Land Donations — Total Revenues Expenditures: — Current: General Government: Personal Services — Operating Expenses Capital Outlay Other - Cost of Land Sold Total Expenditures Excess of Revenues Over Expenditures Fund Balance, Beginning of Year — Fund Balance, End of Year The accompanying notes are an integral part of these financial statements. -3- $ 2,484,610 230,231 512,401 2,997,830 20.050 6,245,122 135,135 52,828 37,673 2.989.864 3,215,500 3,029,622 20,339,194 $ 23,368,816 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND - BALANCE - BUDGET AND ACTUAL - GENERAL FUND FOR THE YEAR ENDED SEPTEMBER 30, 1999 _ Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 7,750,000 $ 2,484,610 $ (5,265,390) Charges for Services 27,000 230,231 203,231 Interest Income 100,000 512,401 412,401 r Sales of Land 100,000 2,997,830 2,897,830 Donations - 20,050 20,050 Total Revenues 7,977,000 6,245,122 (1,731,878) Expenditures: Current:. General Government: Personal Services 164,780 135,135 29,645 Operating Expenses 133,500 52,828 80,672 Capital Outlay: Office Equipment 6,000 4,740 1,260 Land and Land Rights Acquisition 13,863,048 2,012,481 11,850,567 Total Expenditures 14,167,328 2,205,184 11,962,144 Excess of Revenues Over (Under) Expenditures -Budgetary Basis (6,190,328) 4,039,938 10.230,266 .. Adjustments: To report expenditures for land and mortgage loans as an asset 13,863,048 1,979,548 (11,883,500) To report cost of land sold as -- an expenditure (2,989,864) (2,989,864) Excess of Revenues Over Expenditures, GAAP Basis 7,672,720 3,029,622 (4,643,098) ._ Fund Balance, Beginning of Year 20,339,194 20,339,194 Fund Balance, End of Year $ 28,011,914 $ 23,368,816 $ (4,643,098) The accompanying notes are an integral part of these financial statements. 4 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The following is a summary of the significant accounting principles and policies used in the preparation of these financial statements. Reporting Entity - The Monroe County, Florida Comprehensive Plan Land Authority ("MCLA") was created by Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statutes 380, the purpose of which was to establish a land acquisition program in Monroe County, to implement the Monroe County Comprehensive Plan and address issues created by it. The Board of County Commissioners serves as the governing body for MCLA. For financial reporting purposes, it is deemed to be part of the County's primary government and therefore is included in the Monroe County Comprehensive Annual Financial Report as a special revenue fund. — Basis of Presentation - These financial statements have been prepared in conformity with the accounting principles and reporting guidelines established by the Governmental Accounting Standards Board. MCLA utilizes the following — fund types and account groups: Governmental Fund Types: — The General Fund - is used to account for all revenue and expenditures applicable to the general operations of MCLA that are not required either legally or by generally accepted accounting principles to be accounted for in another fund. — Basis of Accounting - The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. MCLA's Governmental Fund is accounted for using a current financial resources measurement focus. With -- this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of this fund present increases (i.e., revenues and other financing sources) and decreases (i.e., -- expenditures and other financing uses) in net current assets. Basis of 'accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. -5- MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) The modified accrual basis of accounting is followed in MCLA's Governmental Fund. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become susceptible to accrual - that is, when they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Primary revenues, which include intergovernmental revenues and interest, are treated as susceptible to accrual under the modified accrual basis. Receivables related to these revenues are not recognized unless they are collectible within 60 days after the fiscal year end. Expenditures are recorded when the related fund liability is incurred. Exceptions to this general rule include accumulated sick pay, vacation pay, and compensatory time, which are not recorded as expenditures. A budget for MCLA's Governmental Fund is also prepared on the modified accrual basis, with certain exceptions described under Budgets and Budgetary Data. In applying the susceptibility -to -accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to MCLA; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i.e., revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings are recorded as earned since they are measurable and available. Budgets and Budgetary Data Prior to, or on September 30, MCLA's budget is legally enacted through passage of a resolution. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Board during the year in a legally permissible manner. Budgeted to Actual Expenditure reports are employed as a management control device during the year for the fund. The budget is adopted on a basis consistent with generally accepted accounting principles (GAAP), except for revenues and expenditures relative to mortgages receivable and land inventory. All appropriations lapse at year end. Inventory - Land and land rights acquisitions are budgeted and recorded as expenditures at the time of purchase. All land purchases are inventoried and recorded at the lower of cost or market. Donations of land are valued at fair market value at date of donation. The specific identification method of costing is used. Reported inventories are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources" even though they are a component of the total assets. General Fixed Assets - The tangible personal property used by MCLA in its operations is shown in the General Fixed Assets Account Group of the Board of County Commissioners. Compensated Absences - MCLA policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six .� months or more of credited service can receive payment for accumulated annual leave. In general, sick leave payments are granted upon termination of employment to employees with five years or more of credited service. The maximum payment is subject to percentages and maximum hour limitations. Accumulated annual and sick leave is accrued to the extent that such amounts would normally be liquidated with expendable available financial resources. The remaining liability is normally reflected in the General Long -Term Debt Account Group. NOTE 2 - CASH AND INVESTMENTS Cash and investments deposits. Demand and Florida Statute 280, collateral pool. at September 30, 1999 consist of interest bearing time deposits are fully insured in accordance with which established the multiple financial institution -7- MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 2 - CASH AND INVESTMENTS (Continued) Amount Invested in Florida State Board of Administration Pooled Cash $ 11,915,176 Demand Deposit 326,580 $ 12,241,756 The MCLA invests funds throughout the year with the Local Government Surplus Funds Trust Fund (SBA), an investment pool administered by the State Board of Administration, under, the regulatory oversight of the State of Florida. Throughout the year and as of September 30, 1999, the SBA contained certain floating and adjustable rate securities which were indexed based on the prime rate and/or one and three month LIBOR rates. These investments represented 11% of the SBA's portfolio at September 30, 1999. The SBA met the criteria to be "2A-7Like" as defined in GASB 31 at September 30, 1999. Therefore, the investment was valued at amortized cost and the fair value at September 30, 1999 was the account balance at that time. The multiple financial institution collateral pool is authorized by Florida Statute 125.31 as a legally permissible investment. NOTE 3 - MORTGAGES RECEIVABLE Mortgage due from a not -for -profit organization, collateralized by land, principal and interest at 9.5%, payable in full May 13, 2000 Mortgages due from not -for -profit agency, collateralized by land, payable in full August 2007, interest free Mortgage due from governmental agency, collateralized by _ land, payable in full April 2028, interest free Mortgage due from governmental agency, collateralized by land and building, payable in full September, 2045 interest free Total Mortgages Receivable In $ 8,682 41,953 382,554 59.025 $ 492,214 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 3 - MORTGAGES RECEIVABLE (Continued) The mortgages receivable are equally offset by a fund balance reserve which _ indicates that it does not constitute "available spendable resources" even though it is a component of total assets. NOTE 4 - LEASE COMMITMENTS MCLA pays rent under operating leases for equipment and office space. Rental expense for the current year was approximately $1,576. The City of Key West leases two properties with a cost of $441,073 from MCLA. These properties are used to provide access and parking for city facilities. The terms of the leases provide for rental of $1 per year for 30 years, expiring in the year 2022. NOTE 5 RETIREMENT PLAN All full-time MCLA employees are participants in the Florida Retirement System - "The System", a multiple -employer, cost -sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 610,846 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at �- or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction of benefits for each year prior to normal retirement age. Retirement benefits are based upon age, average compensation and years -of -service credit where average compensation is computed as the average of an individual's five highest years of earnings. Employees are not required to contribute to the System. The MCLA has no responsibility to the System other than to make the periodic payments required by state statutes. The Florida Division of Retirement MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 5 - RETIREMENT PLAN (Continued) issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C, Tallahassee, FL 32399-1560. _ Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employees salaries as follows: regular employees, 10.15%, special risk employees, 21.16%, and elected officials, 17.99%. The MCLA's contributions made during the years ended September 30, 1999, 1998 and 1997 were $14,400, $20,100 and $16,400, respectively, equal to the actuarially determined contribution requirements for each year. NOTE 6 - DEFERRED COMPENSATION PLAN The MCLA offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all MCLA employees, permits them to defer a portion of their salary until future years. Participation in the Plan is optional. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergencies. NOTE 7 - ANNUAL AND SICK LEAVE COMMITMENTS MCLA policy grantsemployees annual leave and sick leave. Upon termination of employment, employees with six months or more -of credited service can receive payment for accumulated annual leave. In general, sick leave payments are granted upon termination of employment only to employees with five years or more of credited service, and the maximum payment is for 50% of accumulated sick leave up to 240 hours per employee. The estimated liability for — compensated absences is not reflected in the balance sheet due to its immaterial amount. NOTE 8 - COMMITMENTS AND CONTINGENCIES As of September 3p, 1999, MCLA committed approximately $540,000 in land -10- MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY -- NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 1999 NOTE 8 - COMMITMENTS AND CONTINGENCIES (Continued) acquisition funds for purchase and assistance in the purchase of various properties. NOTE 9 - RISK MANAGEMENT MCLA is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. MCLA participates in the coverage provided by the Board of County Commissioners of Monroe County Worker's Compensation, Group Insurance and Risk Management Fund internal service funds. Under these programs, the Worker's Compensation provides $250,000 coverage per claim for regular employees. The Group Insurance Fund provides coverage up to $85,000 for each medical claim. Risk Management provides $100,000 for each general liability claim and $100,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The County purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. MCLA makes payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims. -11- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KENIP F-4 GREED, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX #k (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING Board of Directors Comprehensive Plan Land Authority Monroe County, Florida We have audited the financial statements of the Comprehensive Plan Land Authority of Monroe County, Florida ("MCLA") as of and for the year ended September 30, 1999, and have issued our report thereon dated January 21, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the MCLA's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed. no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the MCLA's internal — control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our ` consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial -12- statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of management, federal awarding agencies, and pass -through entities. However, this report is a matter of public record and its distribution is not limited. Pk-- Kemp & Green, P.A. Certified Public Accountants January 21, 2000 -13- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP F3, GREED, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX #k (305) 294-4778 INDEPENDENT AUDITORS' MANAGEMENT LETTER Board of Directors Comprehensive Plan Land Authority Monroe County, Florida MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS In planning and performing our audit of the financial statements of the Comprehensive Plan Land Authority of Monroe County, Florida ("MCLA"), for the year ended September 30, 1999, we considered MCLA's internal controls in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. Although our audit was not designed to provide assurance on internal control, we noted certain matters involving internal - control and its operation, and are submitting for your consideration related recommendations designed to help MCLA make improvements and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to MCLA. Reported in Prior Year's Management Letter, Not Implemented as of September 30, 1999 There were no recommendations and suggested accounting procedures outlined in the Management Letter for the year ended September 30, 1998. Current Year Findings None. Other Required Disclosures Marva Green was the Auditor in charge for the audit of MCLA. We attest that the auditor in charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. MCLA was not in a state of financial emergency as described in Florida Statutes, Section 218.503(1). -14- We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the MCLA. Requirements relative to Public Records Modernization Trust money do not apply to MCLA. This report is intended solely for the information of the Board of County — Commissioners and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. " ' � Kemp & Green, P.A. Certified Public Accountants January 21, 2000 r _In. WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KE?<IP & GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTAL SCHEDULE OF STATE FINANCIAL ASSISTANCE Board of Directors Comprehensive Plan Land Authority Monroe County, Florida We have audited the financial statements of the Comprehensive Plan Land Authority ("MCLA") for the year ended September 30, 1999, and have issued our report thereon dated January 21, 2000. These financial statements are the responsibility of the MCLA's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United.States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was conducted for the purpose of forming an opinion on the financial statements of the District taken as a whole. The accompanying Schedule of State Financial Assistance is presented for purposes of additional analysis and is not a required part of the financial statements. This supplemental schedule has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly presented in all material respects in relation to the financial statements taken as a whole. Kemp & Green, P.A. Certified Public Accountants January 21, 2000 Dry a U m rO0 0�1 �O m V! 00 v }� O M C d L LJJ wl OO M N C M N •r st m GJ C.J U N {HI C Qo1 m 0*) r r♦ ro .A c O •r �• 1 r0 L +i U O 01 rn N ro w E L •r ri C7 C Z C F-+ C O •r f0 •r L o. O 4r N Q. 41 C •r Q 4-3 E •r E C � U •r E r O O V to ++ t'7 •r a-J M N 4� C O t0 CC � 0 L. O tL L r 4F N O d� > C L N - L �O CL cmN N 1 L •. L rO •r 4-3 Ln N V) N O 'v t0 N L > d•-) •r V-- O C Q- �O G E f•-• i< •p U C7 Li •v v- r-4 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY NOTES TO SCHEDULE OF STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1999 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the Grants Compliance Report of the Comprehensive Plan Land Authority of Monroe County, Florida ("MCLA") have been designed to conform to generally accepted accounting principles as applicable to governmental units. Reporting Entity - Financial assistance received directly from the State of Florida is included to satisfy the audit requirements of the State of Florida grantor agencies. Basis of Accounting - Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Schedule of State Financial Assistance. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. In applying the susceptible -to -accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In F_ one, monies must be expended on the specific purpose or project before any amounts will be paid to the MCLA; therefore, revenues are recognized based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i.e., revocable only for failure to comply with prescribed compliance requirements, such as with equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criteria. -18- MONROE COUNTY FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY _-_ NOTES TO SCHEDULE OF STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1999 NOTE 2 - CONTINGENCIES Grant monies received and disbursed by the MCLA are for specific purposes and are subject to review by the grantor agencies. Such audits may result in requests for reimbursement due to disallowed expenditures. Based upon prior experience, the MCLA does not believe that such disallowances, if any, would have a material effect on the financial position of the MCLA. As of January 21, 2000 there were no material questioned or disallowed costs as a result of grant audits in process or completed. -19- WM. O. KEMP, C.P.A. MARVA E. GREEN, C.P.A. KEMP !& GREEN, P.A. Certified Public Accountants 1438 KEN NEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 (305) 294-2581 FAX # (305) 294-4778 MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON EXAMINATION OF MANAGEMENT'S ASSERTION ABOUT COMPLIANCE WITH SPECIFIED REQUIREMENTS Board of Directors Comprehensive Plan Land Authority Monroe County, Florida We have examined management's assertion dated January 21, 2000 that the Comprehensive Plan Land Authority of Monroe County, Florida ("MCLA") complied with the allowable cost requirements of the grants and aids appropriations identified in the schedule of expenditures of state awards, for the year ended September 30, 1999. Management is responsible for the MCLA's compliance with those requirements. Our responsibility is to express an opinion on management's assertion about the MCLA's compliance based on our examination. Our examination was made in accordance with standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the MCLA's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the MCLA's compliance with specified requirements. In our opinion, management's assertion that the MCLA complied with the allowable cost requirements of the grants and aids appropriations identified in the schedule of expenditures of state awards during the fiscal year ended September 30, 1999, is fairly stated, in all material respects. This report is intended for the information of the Board of Directors, management and federal awarding agencies and pass -through entities. However, this report is a matter of public record and its distribution is not limited. Kemp & Green, P.A. Certified Public Accountants January 21, 2000 -20- BRANCH OFFICE 3117 OVERSEAS HIGHWAY MARATHON, FLORIDA 33050 TEL. (305) 289-6027 FAX (305) 289-1745 YGOUNTy C �4J.'�bJJp cuiQ. )k, a ai .w OsgOF COUPIV wantip oC�jage CLERK OF THE CIRCUIT COURT MONROE COUNTY 500 WHITEHEAD STREET KEY WEST, FLORIDA 33040 TEL. (305) 292-3550 FAX (305) 295-3660 August 3, 2000 Mayor Shirley Freeman Commissioner Wilhelmina Harvey Commissioner George Neugent Commissioner Mary Kay Reich Commissioner Nora Williams Dear Mayor Freeman and Commissioners, BRANCH OFFICE 88820 OVERSEAS HIGHWAY PLANTATION KEY, FLORIDA 33070 TEL. (305) 852-7145 FAX (305) 852-7146 I am enclosing with this letter, a copy of an Agreement between Monroe County and Kemp & Green, PA Certified Public Accounts, which was approved by the County Commission on August 19, 1997. This Agreement concerns the provision of auditing services that are required pursuant to the provisions of Section 11.45 of the Florida Statutes, and was the result of the competitive selection process that is outlined in the Statutes. The term of this Agreement as outlined in Article 3.1 and Article 7.1 was for a period of three years with an option for a one year extension. The three year period ended September 30, 1999. I am also enclosing herewith a copy of a letter to me from Marva Green, of the firm of Kemp & Green, PA dated August 2, 2000, concerning my discussions with the firm relative to the one year renewal option. As indicated in the letter from Ms. Green, the firm is willing to fulfill the one year option at a total cost of $145,070. This represents an increase of $16,470, which increase is further itemized in Ms. Green's letter. The increase of $3,900, which is shown as a "cost of living increase" represents the same adjustment that was applied between the years 1998 and 1999 pursuant to the Agreement, or approximately three percent. Furthermore, the requested increases for the additional audit work associated with the cost allocation process and single audit work required by major grant programs are reasonable. Accordingly, I would recommend that the Board of County Commissioners approve the exercise of the one year option as outlined above. Kemp & Green, PA Page 2 At the end of the option year the County will be required to comply with the competitive selection process in Section 11.45 for the procurement of auditing services. If you have any questions concerning this matter please do not hesitate to contact me. Sincerely, anny L. :7agge,Clerk of the Circuit Court attachments cc: County Administrator County Attorney FROM : KEMP & GREEN, PA FAX NO. : 305+294+4778 Aug. 03 2000 08:35AM PS WM. O. KEMP. C.P.A. MARVA E. OREM, C.P.A. August 2, 2000 Mr. Danny L. Kolhage Clerk of the Circuit Court Monroe County, FL Dear Mr. Kolhage: KEMP E4 GREEN, P.A. Certified P41ic Accouatm: s 1438 KENWDY DRIVE P. O. BOX Is" KEY WEST, FLORIDA, 33041-1529 (305) 294-2581 FAX # (305) 294-4776 BY FAX MEMBER OF AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CMIFIED PUBLIC ACCOUNTANTS This letter is to confirm our previous conversations, wherein we discussed the extension permitted by article 3.1 of our contract with the County for auditing services. We are agreeable to such extension, however 1 would like to request an increase in the contract price. During 1998 and 1999, the County implemented the cost allocation plan and received significant new grants such as disaster relief programs and wastewater programs. These changes created -an entirely new audit area and greatly increased the procedures required by the Single Audit Act. We have previously absorbed the cost of the additional work, but I would like to request an additional $16.470 for the year 2000 described as follows. 1999 Contract Amount $128,600 Cost Allocation 6.670 Single Audit 51900 Cost of Living 3.900 Please do not hesitate to contact me 9 you. have any questions, Sincerely, Marva Green Kemp & Green, P.A. Certified Public Accountants AGREEMENT Between MONROE COUNTY and KEMP & GREEN. P.A. CERTIFIED PUBLIC ACCOUNTANTS rnz c3 cox C -, r-- o PROVIDING FOR AN AUDIT OF COUNTY RECORDS COMMEN(:,� AUGUST 19, 1997 AND TO BE FOR THE NEXT CONSECUTL1IE, r -- KNOW ALL MEN BY THESE PRESENTS: That MONROE COUNTY, a body corporate and politic, and a political subdivision of the State of Florida, hereinafter referred to simply as COUNTY, through its Board of County Commissioners, which term shall include their successors and assigns, AND KEMP & GREEN, P.A., Certified Public Accountants, having its principal place of business at #12 Luani Plaza, 1438 Kennedy Drive, Key West, Florida, 33040, P.O. Box 1529, Key West, Florida 33041-1529, and doing business or authorized to do business in the State of Florida, hereinafter referred to simply as AUDITOR. WITNESSETH, that, for and in consideration of the mutual terms and conditions, promises, covenants and payments hereinafter set forth, COUNTY and AUDITOR hereby agree as follows: In order to establish the background, context and frame of reference for this Agreement and to manifest the objectives and intentions of the respective parties herein, the following statements, representations and explanations shall be accepted as predicates for the undertakings and commitments included within the provisions which follow and may be relied upon by the parties' essential elements of the mutual consideration upon which this agreement is based. Section 11.45 of the Florida Statutes and Section 10.800 of the Rules of the Auditor General of the State of Florida, which are not incorporated herein by reference, require that the COUNTY shall provide annually for a financial audit of the accounts and finances of the COUNTY. L 2 Monroe County, pursuant to Florida Statute 11.45 when hiring consultants, undertook a selection and negotiation process as required by Florida Statutes in seeking a firm to perform the required audit. 1.2.1 The Audit Selection Committee to which this responsibility was delegated selected three (3) qualified firms and made its recommendation to the Board of County Commissioners on May 12, 1997. 1.2.2 On May 20, 1997, the Board of County Commissioners voted to hire the firm of Kemp & Green, P.A. to perform the Financial Audit as required by Florida Statute 11.45 and Section 10.800 of the Rules of the Auditor General of the State of Florida, provided that the firm could agree upon the terms of a contract. 2.,_1 COUNTY -- Monroe County, a body politic and a political subdivision of the State of Florida. 2.,_2 AUDITOR -- Kemp & Green, P.A., Certified Public Accountants. 23 FINANCIAL AUDIT -- An examination of the financial statements in order to express an opinion of the fairness with which they present the financial position, results of operations, and cash flows in conformity with generally accepted government accounting principles and an examination to determine whether operations are properly conducted in accordance with legal and regulatory requirements. 2A FINANCIAL AUDIT REPORT REQUIRED BY STATUTES -- The financial audit report, as required by F.S. 11.45 and Section 10.800 of the Rules of the Auditor General, shall consist of the following: 2.4.1 AUDITORS' REPORT ON -EXAMINATION OF FINANCIAL STATEMENTS - - The report prepared by an auditor covering the audit or investigation made by him/her. The report shall include but not be limited to: a.) A statement of the scope of the audit; b.) Explanatory comments (if any) concerning exceptions by the AUDITOR as to application of either generally accepted auditing standards or generally accepted accounting principles or the consistency of application of such principles; 2 2.4.2 FINANCIAL STATEMENTS -- A balance sheet, statement of revenues and expenditures, or other statements of presentation of financial data, including accompanying notes, derived from the accounting records presented in conformity with the fund and/or group classifications as required for compliance with section 10.800 of the Auditor General. 2.4.3 AUDITORS' LETTER OF COMMENTS AND RECOMMENDATIONS -- A letter to the COUNTY containing various comments and recommendations by the AUDITOR based upon review of the COUNTY's system of internal accounting and operating controls and other findings. Similar letters shall be submitted to each of the County Constitutional Officers. 2�5 AUDITING SERVICES -- The services related to performing a financial audit as defined in Article 2.3. Auditing services also include similar examination and/or review procedures that may be required by the Board of County Commissioners as extra work which would involve exclusively the use of the AUDITOR's auditing staff. Such extra work may only be authorized by written approval of the Board of County Commissioners. 3,1 FISCAL YEAR ENDING SEPTEMBER 30. 1997 -- The Financial. Audit for the fiscal year ended September 30, 1997, shall be completed and the final draft of the Comprehensive Annual Financial Report as defined in Article 2.4 shall be completed on or before March 15, 1998. The final comprehensive annual financial statement must be submitted on or before March 23, 1998. These dates will apply to the audits conducted for each succeeding year for the term of this contract, to whit: the fiscal years ending September 30, 1998, and September 30, 1999 with the option of extending the contract one additional year. 4.1 FUNDS AND ACCOUNT GROUPS -- The financial statementS shall be prepared in conformance with the primary funds and account groups as prescribed by GASB, with supplemental schedules as required for compliance with Section 10.800 of the Rules of the Auditor General of the State of Florida. Funds may be combined to the extent permitted by the Industry Audit Guide and by Governmental Accounting Standards. 4.1.1 PRIMARY REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS -- The following funds and account groups are used by the COUNTY, and in conformity with generally accepted principles of governmental 3 accounting, are those into which the general purpose financial statements are to be classified and grouped for financial reporting and audit opinion purposes: • General funds • Special revenue funds • Debt service funds • Enterprise funds • Internal service funds • Capital projects funds • Expenditure trust funds • Agency funds • General fixed asset group of accounts • General long-term debt group of accounts 4.1.2 SUPPLEMENTAL FINANCIAL REPRESENTATIONS -- Supplemental to the above funds and accounts groups are the financial representations of following entities and/or Constitutional Officers: • Monroe County Board of County Commissioners • Supervisor of Elections of Monroe County • Monroe County Clerk of the Circuit Court Clerk ex-officio of the Board of County Commissioners • Monroe County Tax Collector • Monroe County Property Appraiser • Monroe County Sheriff • Monroe County Comprehensive Plan Land Authority The AUDITOR will provide separately bound individual reports relating to each of the above entities or Constitutional Officers which will include an opinion, management letters and financial statements. L 2 GENERAL AUDIT CONDITIONS -- The AUDITORS will conduct pre -audit conferences with the Constitutional Officers of Monroe County concerning the ensuing auditing program, prior to commencement of their filed work connected with each annual audit. 4.2.1 The AUDITORS will communicate in writing with the Board of County Commissioners and all Constitutional Officers on or before November 1st of each year concerning any item revealed during the field work which may be included in the Management Letter to be issued pursuant to the provision entitled MANAGEMENT LETTER which is section 4.3 of this contract. 4 4,a MANAGEMENT LETTER -- A tentative Management Letter and preliminary financial audit report shall be delivered to the COUNTY and each County Agency according to Florida Statutes. 4A COMPLIANCE LETTER -- In addition to the Management Letter, and in the same manner, the AUDITOR shall prepare and submit to the Board of County Commissioners of Monroe County a letter regarding the COUNTY's compliance with the terms of its various bond issues existing at the date of this contract. 4,5 AVAILABILITY OF RECORDS -- It is further contemplated that records relating to the audit of each year commencing on September 30, 1997, shall be available at the conclusion of each fiscal year no later than December 15, 1997 and December 15 of each succeeding year during the term of this contract. 4,S AUDIT STANDARDS -- Each audit shall be done in conformity with generally accepted auditing standards as promulgated throughout the American Institute of Certified Public Accountants (AICPA) Industry Audit Guide, Audits for State and Local Government Units, AICPA standards and procedures, and, excluding the review of economy and efficiency of operations and program results, standards and procedures set forth in the publication Government Auditing Standards issued by the Comptroller General of the United States. Requirements of Federal and State agreements and statutory audit requirements will be conformed with as each may be applicable. 4,Z COOPERATION WITH AUDITOR GENERAL AND CONSULTING FIRMS -- Where applicable, Kemp & Green, P. A., as the COUNTY's principal auditors shall coordinate their work and cooperate with the Auditor General of the State of Florida, and with any and all consulting firms under contract to Monroe County and other County agencies. 4.8 IRREGULARITIES -- Should irregularities or other unforseeable conditions be encountered which might necessitate the extension of the auditing work beyond the scope of normal auditing procedures, the AUDITOR agrees to advise the COUNTY in writing of the circumstances and to request an increase in the total fees be made available before significant additional costs are incurred. Any request for additional time or additional fees shall be in writing and shall contain a detailed explanation of the unforeseen conditions or irregularities, and why the additional fees are necessary. Whether a time extension or additional fees are granted to AUDITOR is at the sole discretion of COUNTY. 42 ILLEGAL ACTS -- The AUDITOR is aware that illegal acts may be discovered during the audit. However, it is recognized that the audit cannot be relied upon to assure the discovery of illegal acts, nor is the audit primarily or specifically designed to disclose defalcations and other illegal acts, though their discovery may result. The AUDITOR agrees to immediately disclose the discovery of any and all illegal acts to the Board of County Commissioners. 4,U STANDARD OF CARE -- In the performance of the audit, the AUDITOR shall be bound by and shall make the examination in accordance with generally accepted auditing standards. 4.0 EXPRESSION OF OPINION -- The AUDITOR shall express an unqualified opinion on the financial statements of all funds and other reports as described in the Request for Proposals for Professional Auditing Services dated March 11, 1997, or if unable to express an unqualified opinion, the AUDITOR should state the reasons for the qualification or disclaimer of opinion. 5,1 EXTRA WORK TO BE SPECIFICALLY REQUESTED BY COUNTY - -The AUDITOR, upon receipt of a written request from the COUNTY, shall perform such additional auditing services as requested by the COUNTY. This may include a review of the efficiency and economy of operations, systems of internal control, operating and management procedures and effectiveness in achieving program results. The purchase of specialized services or extra audit services shall require submission of a written proposal by the AUDITOR for agreement and approval by the COUNTY. Such extra work shall be covered by a separate contract. The cost of such specialized services shall be computed and billed in accordance with the provisions of Article VII of this Agreements. 6,1. For a period of three (3) years after completion of any work provided for herein, the AUDITORS shall make the work papers, records and other evidence and documents relating to such work available for inspection and copying by the COUNTY and by the auditors retained by the COUNTY who succeed Kemp & Green, P.A. to the extent necessary to support the balances set forth in the most recent financial statements of the COUNTY on which the AUDITOR has reported. All public records under Florida law shall be made available to the COUNTY, successor C.P.A. firms, and to the general public. Any copying done shall be done at the expense of the copying party. Other requests for access to such documents will be considered by the AUDITOR, but the AUDITOR has no obligation to grant them. R 7_1 MAXIMUM FEES FOR FISCAL YEARS ENDED SEPTEMBER 30. 1997 AND SEPTEMBER 30, 1998 AND 1999 -- AUDITOR has exercised its best efforts in attempting to estimate the time requirements and based upon that estimate has established a fee for the three (3) years in which this audit shall be undertaken. In that the successful bid accepted by the County Commission of Monroe County was in the sum of THREE HUNDRED SEVENTY THOUSAND EIGHT HUNDRED AND NO/100 DOLLARS ($370,800.00) for the next three (3) succeeding fiscal years it is agreed that the successful bidding party, Kemp & Green, P.A., shall be paid in the following fashion; that in accordance with the hourly rates hereinafter disclosed in 7.2 of the Agreement such records shall be made available to and delivered to the COUNTY from time to time and the COUNTY shall pay to Kemp & Green, P.A. on monthly billing therefore. It is -agreed that the contemplated amounts to be paid during the three (3) fiscal years shall be as follows: FISCAL YEAR ENDING: September 30, 1997 $ 117,300.00 September 30, 1998 $ 124,900.00 September 30, 1999 128,600.00 Total for three (3) year period (bid as accepted) $ 370,800.00 Fees relative to the optional one year extension of this contract will be negotiated when the option is exercised. 7�2 HOURLY FEES -- The following schedule of hourly fees shall apply to extra work done for the term of this contract by the AUDITOR, whether under this Agreement or for extra work requested by the Board of County Commissioner: Partner in charge $150.00 per hour Manager $ 80.00 per hour Senior Accountant $ 55.00 per hour .Staff Accountant $ 45.00 per hour Clerical $ 30.00 per hour 7�a BILLING -- Each four weeks the AUDITOR shall submit a billing for all fees and expenses occurring during the preceding four weeks attributed to 7 the audit against this contract. These billings shall reflect the percentage of competed work performed pursuant to the entities and/or Constitutional Officers listed in Article 4.1.2. The statement shall show a summary of fees and expenses with accrual of the total and credits for portions paid previously. Each statement shall show the proportion of the guaranteed maximum payment that has been expended through previous billings. LA PAYMENT -- COUNTY agrees to promptly process each monthly statement received from AUDITOR and it shall remit billings within thirty (30) days of receipt of AUDITOR's monthly statement. Z,5 RECORD KEEPING -- AUDITOR agrees to keep such records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged and any expenses for which AUDITOR expects to be reimbursed. Such books and records will be available at all reasonable times for examination and audit by COUNTY. L-fi NO ADDITIONAL COMPENSATION FOR EXPENSES -- Except as described in Article 7.1 or unless incurred at the specific request of the COUNTY, AUDITOR shall not be reimbursed for any travel, per diem, photocopying, telephone bill or related expenses. 8,1 NO ASSIGNMENT BY AUDITOR -- This Agreement, or any interest herein, shall not be assigned, transferred or otherwise encumbered under any circumstances by the AUDITOR, except by the explicit direction of the County Commission of Monroe County, it being understood, however, that the persons mentioned in paragraph 7.2, who will undertake the actual work under this contract are to be excluded from this provision. However, the Agreement shall run to the COUNTY and to any of its successors. 8,2 AUDITOR SHALL BE FAMILIAR WITH ALL APPLICABLE LAWS -- The AUDITOR shall familiarize themselves with and comply with the provisions of any and all Federal, State and County Orders, Statutes, Ordinances, Charters, Bond Covenants, Administrative Codes, Rule and Regulations, which may pertain to the work required under this Agreements, including specifically those which pertain to "Conflicts of Interest" and "Employment Discrimination." $,a TERMINATION -- This contract can be terminated only for failure to fulfill any obligation under this agreement. .11 $_,4 REPRESENTATIVES OF COUNTY -- The COUNTY and each County Agency shall designate a representative through whom all communications pertaining to the day-to-day conduct of the audit shall be addressed and shall notify AUDITOR accordingly. Such individual may, from time to time, designate one or more of his/her staff to perform all or part of the functions required thereunder and shall so advise the AUDITOR. $L.5 REPRESENTATIVES OF AUDITOR -- The AUDITOR shall inform the COUNTY and other County Agencies of the name of the representative of the AUDITOR to whom matters involving the conduct of the audit shall be addressed. $A INCORPORATION OF ALL PRIOR AGREEMENTS -- This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein and the parties agree that there are not commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. All of the conditions, requirements, and provisions of that certain Request for Proposals for Professional Auditing Services dated March 11, 1997 are incorporated into this contract by reference. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. $,Z REPORT COPIES -- The staff of the COUNTY shall be responsible for the publishing and submission of the Comprehensive Annual Financial Report. The AUDITOR shall provide separately bound individual reports as follows: Chairman, Board of County Commissioners Auditor General Clerk of the Circuit Court Tax Collector Property Appraiser Sheriff Supervisor of Elections Municipal Service District Tourist Development Funds Comprehensive Plan Land Authority number of copies 15 5 1 1 1 1 10 10 10 �#J 2,9 EXECUTION -- This document shall be executed in ten (10) counterparts, each of which shall be deemed an original. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the respective dated under each signature: MONROE COUNTY through its BOARD OF COUNTY COMMISSIONERS, signing by and through its Chairman, authorized to execute same by Board action on the 19th day of August, 1997 and KEMP & GREEN, P.A., Certified Public Accountants. UANNT L. KOLHAGE, Clerk Attest: 054=14 ... NNW ,. ; ` WITNESSES: MONROE COUNTY, hrog�99h its BOARD OF COUNUCOMMISSION By i 19th day of August, 1997 KEMP & GREEN, P.A. Certi ied Publi Accountants By 19th day of August, 1997 APPROVED AS TO FORM AND L SUFFICI UTTON DATE �� 10