Item Q5
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Board of County Commissioners
AGENDA ITEM SUMMARY
Meeting Date:
August 16, 2000
Division: County Attorney
/'
AGENDA ITEM WORDING:
Approval to execute an Amendment to the BellSouth Emergency 911 service and
equipment contract.
ITEM BACKGROUND:
Since entering into a contract in June 1999 there have been additions and deletions to
the lines and equipment necessary to provide emergency 911 service in Monroe County
PREVIOUS RELEVANT BOCC ACTION:
See above.
STAFF RECOMMENDATION:
Approval.
TOTAL COST:
Cost to County:
BUDGETED: Yes
No
APPROVED BY:
County Attorney
x
OMS/Purchasing
Risk Management
DIRECTOR APPROVA~
DOCUMENTATION:
Included ----2L-
To Follow
Not required
AGENDA ITEM #
Q,S-
AMENDMENT TO EMERGENCY 911 EOUIPMENT AND SERVICE CONTRACT
This is an amendment to a contract dated June 9, 1999, by and between Monroe
County, a political subdivision of the State of Florida (hereafter County) and BellSouth,
Inc. (hereafter BellSouth) for Emergency 911 services and equipment.
WHEREAS, since the June 1999 contract there have been several changes
(additions and deletions) to the lines and equipment necessary to provide emergency
911 service in Monroe County; and
WHEREAS, the parties desire to adjust the June 1999 contract terms to reflect
those changes; now, therefore
IN CONSIDERATION of the mutual promises, benefits, and covenants set forth
below, the parties agree as follows:
1. The alterations and deletions, and the basis therefor, are set forth in Exhibit
A which is attached and incorporated into this amendment.
2. Based on the representation made by BellSouth in Exhibit A, item (6),
together with the items, descriptions thereof and payment schedules set forth in Exhibit
A, the parties agree that the maximum total monthly payment owed by the County to
BellSouth for emergency 911 equipment and services for the remainder of the 84 month
contract term is $24,357.00, absent \a subsequent mutually agreed to written
amendment to the June 1999 contract. 0 /v7r -- I.... ..nOD
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3. The County further agrees thai Bell outh is entitled to monthly payments in
the amount of $23,593.00 for each month be nning with the effective date of the June
1999 contract until. at which time the monthly
amount due BellSouth is the amount set forth in paragraph 2 of this amendment.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
day of , 2000.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
(SEAL)
Attest:
BELLSOUTH, INC.
By
Title
By
Title
Jdconamend911
July 2000
Monroe County - Change Summary
Since June 1999, there have been numerous changes that effected the pricing on this
project. Some changes were non recurring, other were monthly, some impacted material
cost, while others effected BellSouth installation of maintenance over the 84-month
contractual term. The major items are summarized below for your convenience. Their
impact on the total project cost and projected monthly payment is summarized in the next
section, along with recommendations.
Item
Description
Net Effect $
(1) Elimination of Power 911 at the Key West PSAP
- $ 57,383
(2) Elimination of the Plantation PSAP
- $ 136,951
(3) Redesign of the Marathon PSAP due to elimination of Plantation
+ $ 48,259
(4) Redesign of Ocean Reef due to eIimination of Plantation
+ $ 10,558
(5) Substitution offlat screen monitors at all locations
+ $ 36,036
- $ 99,481
BellSouth I&M Total
- $ 62,076
Positron material Total
(6) BSFS has advi~8' lRS'review may change-the Tax Exempt criteria:
onrecuning.chargesr-butothenrwilt'ben<TChangtrorrmaterial. costs. HeUSoutldlmP"-
elected to honor the original Tax exempt rate:
(7) The Letter of Intent calculated the BST provision of ANI (Automatic number
identification), ALl (Automatic location
identification), SR (Selective routing) and updates utilizing a projected December
1998 access line count of 70,000. The rate is
EXHIBIT A
$ 1,800 non-recurring and $ 150 recurring per 1,000 access lines. The BellSouth
access lines at conversion were 83,000
resulting in a non-recurring as well as monthly increase. The changes are as
follows:
From
To
Non recurring Charge ($ 1,800 per 1,000 access lines)
$ 149,400
$ 126,000
Monthly Charge ($ 150 per 1,000 access lines)
$ 12,450
$ 10,500
84 month total
$ 1,045,800
$ 882,000
Projected Project Costs - In June 1999, BellSouth met with the County and reviewed
the entire project. The total expenditure
was $ 2,033,620, and with a $ 415,000 down payment, the payments to BSFS would be $
23,593 for the 84-month contractual term. In addition, we estimated an additional monthly
charge of$ 1,650, which would be paid directly to BellSouth for projected access line
growth. This brought the BSFS and BellSouth monthly forecast to $ 25,243.
To facilitate the review, that summary breakdown is included on the following page in the
first column, and each of the changes itemized above included in the second column. The
notes at the bottom of the section reflect the original notes with current updates
highlighted.
Description of Expenditure Total Cost
Revised Figures Notes
Delivery of ANI/ ALI/SR routing on 70,000 BellSouth access lines
@ $ 150 per month per 1,000 access lines for 84 months $ 882,000
$ 1,045,800 2
BellSouth Installation & Maintenance for 84 months $ 461.753
$ 362.272 4
$ 1,408,072
Sub Total $ 1,343,753
Discounted Present Value
$ 1,017,364
$ 970,875
Positron Equipment Costs
$ 874,669 4
$ 936,745
Database creation @ $1,800 per 1,000 access lines
$ 149,400 2
$ 126,000
Total Monroe County Project Expenditures
$ 2,041,415
$ 2,033,620
Monroe County Down Payment
$ 415,000 3
$ 415,000
Balance to Finance
$1,626,415
$ 1,618,620
ent to BSFS
1
$ 23,593
Equipment = $ 874,669 * (0.014976 Tax Exempt rate as of2/28)
$ 13,099 5
Recurring = $ 751,746 * (0.014976 Tax Exempt rate as of2/28)
$ 11,258 5
/Revised Total payment
$ 24,35~ 5
Notes:
(1) The BSFS payment is tied to the interest rates in effect at the time of contract
(0.014576)
(2) The current line count in the County is greater than 70,000 lines, but it's been agreed
to hold the previous value during the cutover process, and make the adjustment in
January 2,000 to reflect lines in service as of December 31, 1999. Current projection is
an increase of$ 1,650 which will be paid directly to BellSouth
February 2000 Update - The line count at cutover was 83,000. This increases the
expenditures as follows:
From
To
Difference
Database creation @ $1,800/1,000 access lines
149,400 $ 23,400
Monthly charges @ $150/1,000 access lines
12,450 $ 1,950
$ 126,000
$
$ 10,500
$
The new monthly would be $23,593 paid to BSFS and $ 1,950 to BellSouth for a
total recurring of $ 25,543.
(3) The down payment will be paid directly to BellSouth and all subsequent payments to
be billed monthly by BellSouth.
February 2000 Updates
(4) There were several significant changes during the project. They included, the
removal of Power from the Key West PSAP, the elimination of the Plantation
PSAP which also necessitated the complete redesign of the Marathon PSAP
trunking configuration and adding an additional position, reconfiguration of the
Sheriff PSAP to accommodate dual monitors, the complete redesign of the
Ocean Reef location to accommodate remote Power, and upgrading all monitors
to 18" flat screen.
(5) The pending IRS ruling requires utilizing a tax exempt and commercial rate
depending upon the type of expenditure. BellSouth has elected to honor the
original rates quoted and will bill Monroe County on a monthly basis.
As highlighted in the previous sections, the reductions in equipment cost
($ 62,076), and reductions in installation charges ($ 99,481) were offset
by increases associated with line growth (70,000 to 83,000 access lines).
Using the original rates the new monthly bill is $24,357 an additional
$764 per month. Starting in 2001 any changes in line growth Wilfbe
billed as an additional monthly item.