6. 10/01/2009 to 09/30/2010DANNYL KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE: September 23, 2009
TO: Fire Chief James Callahan
Fire -Rescue Department
ATTN: Camille Dubroff & Darice Hayes
FROM: Isabel C. DeSantis, D. C.
At the August 19, 2009, Board of County Commissioner's meetingand the Board of
Governors meeting the following items were approved:
CIO Renewal Agreement effective from October 1, 2009 through September 30 2010 with
g p � ,
Gila Corporation d/b/a Municipal Services Bureau (MSB) for collections of outstanding account
receiva
bles from ground and air ambulance transports.
C 11 Issuance of a Certificate of Public Convenience and Necessity to Islamorad. Ya
Village of Islands - Fire Rescue for the operation of an ALS transport ambulance service.
C 12 Renewal Agreement between Monroe County and Professional Emergency Services I
g Y
effective from October 1, 2009 through September 30, 2011, with to provide medical . p direction to
Fire and Emergency Medical Services as required by Florida Statutes.
F2 Second Renewal Agreement effective from October 1, 2009 through September 30
g p , 2010,
with Gila Corporation d/b/a Municipal Services Bureau (MSB) for collections of outstandin
g
account receivables from ground and air ambulance transports.
4 Agreement between the Board of Governors of Fire and Ambulance District 1 of Monroe
County and :Fire Tech Repair Service, Inc. for maintenance of Fire Rescue vehicles,
inspections, nspections, preventative maintenance, and unscheduled maintenance resultingfrom m
malfunction or failure. Motion carried unanimously.
Enclosed are duplicate originals of the above -mentioned, for our handling. Should Y g you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
Fi le
L
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CONTRACT BETWEEN
THE BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
OF MONROE COUNTY, FLORIDA
AND
FIRE TECH REPAIR SERVICE INC.
FOR MAINTENANCE OF FIRE/RESCUE VEHICLES
THIS CONTRACT, hereinafter "CONTRACT OR AGREEMENT" made and entered
into this 1 st day of October, 2009 by and between Board of Governors Fire and
Ambulance District 1 of Monroe County, Florida, hereinafter referred to as "DISTRICT",
and Fire Tech Repair Service Inc. , hereinafter referred to as "CONTRACTOR".
WITNESSETH:
WHEREAS, the DISTRICT advertised a notice of request for proposals for
MAINTENANCE OF FIRE RESCUE VEHICLES
WHEREAS, the successful Respondent was Fire Tech Repair Service Inc., and;
WHEREAS, this CONTRACTOR represents that it is capable and prepared to provide
such services, and;
WHEREAS, the DISTRICT intends to enter into an agreement for maintenance of Fire
Rescue vehicles, semi-annual inspections, preventative maintenance, and unscheduled
maintenance resulting from malfunction or failure with the CONTRACTOR and;
WHEREAS, this contract is an "Agreement" between both parties,
NOW, THEREFORE, in consideration of the promises contained herein, the parties agree
as follows:
1. CONTRACT DOCUMENTS - This contract consists of the Agreement, the
CONTRACTOR'S response to the RFP, the documents referred to in the
Agreement as a part of this Agreement. In the event of any conflict between any
of the contract documents, the one imposing the greater burden on the
CONTRACTOR will control.
2. CONTRACT PERIOD AND RENEWAL - The effective date of this Agreement
shall be October 1, 2009 through September 30, 2010. This Agreement may be
renewed annually for one (1) year terms, not to exceed three (3) renewals, subject
to approval of the Fire Chief of Monroe County Fire Rescue, the Office of
Management and Budget and the Monroe County Board of Governors Fire and
Ambulance District 1.
3. CONTRACT TERMINATION - This Agreement maybe terminated for any
reason by either party on 30-day written notice without cause. If the
CONTRACTOR fails to fulfill the terms of this Agreement, or attachments,
properly or on time, or otherwise violates the provisions of the agreement or of
applicable laws or regulations governing the use of funds, the County may
terminate the contract by written notice. The notice shall specify cause. All
finished or unfinished supplies or services shall, at the option of the County,
become property of the County. The County shall pay the CONTRACTOR fair
and equitable compensation for expenses incurred prior to termination of the
agreement, less any amount or damages caused by the CONTRACTOR'S breach.
If the damages are more than compensation payable, the CONTRACTOR will
remain liable after termination and the County shall pursue collection for
damages.
4. SUBJECT MATTER OF CONTRACT - This Agreement is for scheduled semi
annual inspections and preventative maintenance of fire rescue vehicles, annual
pump tests and for unscheduled maintenance and repair resulting from equipment
failure or malfunction.
5. RATES -The hourly rate shall be $95.00 per man-hour with no travel time or
mileage charge. Semi Annual inspections and annual pump tests are at quoted flat
rates and excluded from hourly rate.
6. OVERTIME AND HOLIDAYS - Rates per man-hour for emergency repairs
called outside normal business hours and federal holidays shall be one and one
half times the normal rate.
7. SEMI-ANNUAL INSPECTIONS - During the year CONTRACTOR shall
perform two inspections on vehicles described in "Attachment A" (Level I and
Level II Preventative Maintenance Service) at an annual total cost of:
Rescue-type vehicles, without pump $ 450.00
Pumpers $ 590.00
Aerials $ 850.00
Tankers $ 590.00
Squads $ 590.00
Exception shall be if a vehicle has been used 1,000 hours prior to yearly
preventative maintenance service, Level I and II Preventative Maintenance
Service shall be performed and charged the above rate.
Level I: 250 Hours or 6 months (whichever comes first)
Full vehicle inspection as per attached semi-annual inspection schedule plus:
Engine oil and filter change
Fuel filter change (every 6 months)
Air filter inspection and replacement if necessary
Chassis lubrication
Outboard (forward) impeller shaft lubrication
Lubrication of all valve control linkages
2
Clean or replace air compressor strainer
Clean engine crankcase breather
Inspection of generator and service of lubricant system, full system, and
air filter according to its individual hours of operation (not to exceed 6
months)
Level II: 1000 Hours or one year (which ever comes first)
Full service performed in Level I plus:
Replacement of coolant hoses, filter and coolant as needed
Replacement of all drive belts as needed
Replacement of pump transmission oil and filter
Replacement of engine transmission fluid and filter
Replacement of rear axle lube oil as needed -
Inspection of front wheel bearing
Replacement and repacking as needed
Inspection and cleaning of relief valve strainer
Replacement of secondary fuel filters on both engine and generator
The number of vehicles on Attachment A may fluctuate from time to time due to
new purchases or removal of vehicles from inventory. The inspections shall be
performed at the respective fire stations.
8. WORK SCHEDULE - Regularly scheduled semi-annual inspections and
preventative maintenance shall be conducted at such intervals as are approved by
the DISTRICT.
9. PUMP TESTS - CONTRACTOR shall perform an annual pump test at a flat rate
cost of $300.00 each for all vehicles requiring such test. In order to facilitate the
passing of the pump test, minor repairs and adjustments shall be made as needed;
price includes clean-up after salt water use. The CONTRACTOR shall provide
documentation of performance to Monroe County. The documentation must be in
the form of an electronic version report that is emailed to the Logistics Support
Services office within 30 days of completion of the test. The form must either be
in Microsoft Word or Excel.
10. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and lubricants used for
maintaining and repairing vehicles shall be supplied by CONTRACTOR and
billed to the DISTRICT at cost plus 25%. For parts $400.00 and over, a copy of
original parts supplier invoices shall be attached to the bill. CONTRACTOR will
be required to keep all original parts supplier invoices available at request by
County for spot checking and auditing purposes.
11. ENGINE OIL AND FILTER CHANGE and complete drive train lubrication and
any other fluids and/or filter changes, shall be performed as recommended by the
manufacturer.
3
12. SEMI-ANNUAL INSPECTION SCHEDULE - CONTRACTOR shall perform
the following inspection and preventative maintenance twice per year on all
vehicles:
(a) Cooling system, including fan belts, radiator supports, hoses and clamps,
and auxiliary cooler;
(b) Exhaust System, including hanger, clamps, muffler, and pipes;
( c) Clutch, including free play, linkage, and fluid levels;
(d) Manual Transmission, including seals, linkage, and lube level;
( e) Automatic Transmission, including fluid level, seals, modulator
adjustment, and linkage;
(f) Drive Train, including U-joints, center support, and companion flanges;
(g) Rear Axle and springs, including oil links, spring hangers, center bolts,
and U-bolts
(h) Front End, including steering box, linkage, kingpins and bushings, spring
hangers, and U -bolts;
(i) Mechanical Brakes, including adjustment and fluid levels;
(j) Air Brakes, including drain, adjustment, wear, and air leaks;
(k) Tires, including condition, wear, tread depth, year of tire and replacement
recommendations;
(1) Electrical System, including running lights, emergency lights, battery
cables, turn lights, 4-way flasher, headlights, stop lights, hazards and
switches;
(m) Fuel System, including hoses and fittings, filters and brackets, and tank
straps;
(n) Booster Tank, including leaks and supports;
(0) Prime Pump, including electrical wires, coupling, switch, and valve
discharge;
(p) Plumbing and Gates, including leaks, brackets, bleed valves, control arms
and knobs, and linkage;
(q) Main Pump, including vacuum test, pressure test, packing, clappers, and
mounting;
(r) Pump Transmission, including fluid levels, seals, shift motors, and manual
override;
(s) Aerial Ladder, including power takeoff, drive shaft and coupling, P.T.O.
activating device outrigger controls, auxiliary power control and;
(t) Aerial Operation, including engine RPM., hydraulic pressure, operation of
all controls, warning devices, hoses and fittings, rung covers, ladder locks,
and ring gear;
(u) Aerial Platform, including lubrication, platform leveling, electrical system,
turntable and platform controls, communications, and water tube.
The above inspections shall include, at no additional labor charge, the changing of
all applicable filters and fluids used by the unit being inspected. Air filters shall
be changed on first inspection and then yearly thereafter. Filters and fluids shall
be billed at cost plus 25%, as previously described in Section 10 of this
AGREEMENT.
Upon completion of inspection a computerized report will be forwarded to the
4
Logistics Support Services indicating the status of the items inspected. This will
be done for every vehicle when Preventative maintenance is performed on the
vehicle. This report must be emailed to the Logistics Support Services office.
The form must either be in Microsoft Word or Excel.
13. WEEKLY MAINTENANCE SCHEDULE - CONTRACTOR shall provide to the
DISTRICT a preventative maintenance schedule that can be performed weekly by
the individual Fire Departments' personnel. The contractor shall provide in
service training to the Lieutenants on all three shifts at all of the stations at no
extra cost. This will be scheduled by the contractor with the on-duty Lieutenants
and can be done during Preventative Maintenance visits.
14. MAINTENANCE LOG - CONTRACTOR shall maintain an inspection and
maintenance chart on each vehicle containing at least the following information:
(a) Date of performance,
(b) Apparatus serviced,
(c) Service performed,
(d) Parts used,
(e) Name of service person(s),
(f) Total downtime of vehicle
15. A copy of this chart shall be supplied to the Fire Rescue Office within 30 days of
the service.
16. The Contractor shall respond to all original Emergency Field Repair Forms by
emailing the original document to the Logistics Support Services office with
documentation of repairs made, parts used and any other miscellaneous
information that is applicable.
17 · COMMUNICATION - CONTRACTOR shall maintain a telephone or paging
device such that prompt notification of request for service is possible twenty-four
(24) hours a day. The CONTRACTOR shall have two (2) hours to contact
Monroe County Fire Rescue upon initial notification if reached by telephone or
paging device and twelve (12) hours if contacted by email.
18. RESPONSE TO SERVICE REQUEST - CONTRACTOR shall maintain itself in
a state of readiness during normal working hours, 8 :00 am - 5 :OOpm Monday thru
Friday, and shall respond to the location where emergency repairs are needed
within twelve (12) hours of receiving a request. For repairs required after normal
working hours, CONTRACTOR shall respond to the location where emergency
repairs are needed within twenty-four (24) hours of receiving a request.
19 · CERTIFICATION - CONTRACTOR shall provide evidence satisfactory to the
DISTRICT that its personnel who perform maintenance work are certified in
pump mechanics, general mechanics and repair.
20. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel
performing maintenance, repairs, adjustments and related work on Monroe
County equipment shall be a certified fire apparatus mechanic or otherwise
certified for the work to be performed. Personnel performing work who are not
certified or experienced in such work shall be directly supervised (in person) by
5
an individual with such certification.
21. INDEMNIFICATION - CONTRACTOR shall indemnify and hold the
DISTRICT and Monroe County harmless for any negligence on its part, or faulty
or improper workmanship, for all work performed under this contract, including
all costs of collection, reasonable attorney fees, claim costs, and as per
"Attachment F". All property or equipment being directly maintained or repaired
by CONTRACTOR shall be considered in its care, custody, and control while
such work is in progress and until physical control of such property or equipment
is restored to the DISTRICT.
22. LOCATION OF WORK - This contract is for maintenance of Fire Rescue
vehicles Located at the following sites:
a. Stock Island Station 8
Key)
b. Big Coppitt Station 9
c. Sugarloaf Station 10
d. Cudjoe Station 11
e. Big Pine Station 13
f. Monroe County Fire Academy (Crawl
g. Conch Key Station 17
h. Layton Station 18
i. Tavernier Station 22
j. Marathon Airport Station 14 ARFF
(Equipment only)
23. ADDITIONAL REQUIRED ST A TEMENTSNERIFICA TIONS/ AFFIDAVITS.
Attached hereto in Attachments B, C, D, E and F are Non-Collusion Affidavit,
Public Entity Crime Statement, Drug-Free Workplace Form, Conflict of Interest
Clause, and Indemnification to Hold Harmless.
24. INSURANCE - During the term of this contract, the CONTRACTOR must keep
in force and affect the insurance required by Attachments G. Attachment G is
attached and incorporated into this contract.
25. PAYMENTS - Payments for semi-annual inspection, preventative maintenance
and pump tests shall be made by the DISTRICT within 30 days of the completion
of the rendered services on each vehicle and proper invoicing by the
CONTRACTOR. All payments will be made in accordance with the Florida
Local Government Prompt Payment Act. All unscheduled maintenance and repair
resulting from equipment failure or malfunction requiring service shall be billed
by the CONTRACTOR at the applicable rates as specified in Section four, five
and six of this AGREEMENT. The CONTRACTOR upon notification by the
DISTRICT of an equipment failure or malfunction requiring unscheduled
maintenance shall, in a timely manner investigate the problem and provide to the
DISTRICT an estimate of the cost for repair and vehicle downtime. The
CONTRACTOR upon receiving authorization to proceed from the DISTRICT
shall effectuate such repair; upon completion of same the CONTRACTOR shall
notify the DISTRICT of the outcome and actual cost. The DISTRICT shall issue
a separate purchase order for each occurrence of unscheduled maintenance and
repaIr.
6
26. Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the Board of County Commissioners
of Monroe County, Florida.
27. Venue for any litigation arising under this contract must be in a court of
competent jurisdiction in Monroe County, Florida. This Agreement is not subject
to arbitration.
IN WITNESS WHEREOF, each party hereto has caused this contract to be executed by
its duly authorized representative.
(SEAL)
Attest: Danny L. Kolhage, Clerk
~(LL-LtQ. M~
Clerk
WITNESS:
///
Witness signature
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Monroe County Fire Rescue Vehicle List
Pump Test Required
Location
Stock Island
Vehicle Description
2003 Pierce Pumper
Big Coppitt
1999 Southern Coach American Tanker
1994 Ford Rehab Unit
2007 Pierce Ladder
Sugarloaf
1986 Chevrolet Rescue Pumper
2007 Pierce Pumper
1994 Southern Coach American Tanker
Cudjoe
2007 Pierce Pumper
Big Pine Key
2005 Pierce Pumper
1996 Dodge Brush Truck
2007 Hallmark Tanker Pumper
Marathon Airport
1997 E-One Ford 450 ARFF
1981 Osh Kosh Pumper
Monroe County Fire Academy
Marathon
1989 Young Pumper
1989 Young Pumper
1990 E-One Pumper
1981 Saulsbury Tanker Pumper
1981 Saulsbury Tanker Pumper
1990 E- One Federal Pumper
Conch Key
2005 Pierce Pumper
Layton
1990 E-One Pumper
1981 Saulsbury Tanker Pumper
1991 Ford Air Utility Unit
Tavernier
1992 Saulsbury Hose Reel Truck
1988 Spartan Rescue/Pumper
1988/2004 E-One Aerial Platform
2001 Pierce Pumper
1992Ford Rehab Unit
Attachment A
8
NON- COLLUSION AFFIDAVIT
I, ROQelT C- []ut/e7
city of 7 AU e(' J\( ,. .~,. Pi,
and under penalty of perjury, depose and say that;
, of the
according to law on my oath,
1) I am hle-Ie,.j? R.:e.~tf. -5 eNter: TNc-, the respondent
making the Proposal for the project d6scribed as follows:
MP.-ity JjlYhNCC/ ~ F /VtClN~oc ~()/~17 Ftre- ~eu -e.- lfe hick 5
2) The prices in this proposal have been arrived at independently without
collusion, consultatio~, communication or agreement for the purpose of restricting
competition, as to any matter relating to such prices with any other respondent or with
any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this
proposal have not been knowingly disclosed by the respondent and will not knowingly be
disclosed by the respondent prior to proposal opening, directly or indirectly, to any other
respondent or to any competitor; and
4) No attempt has been made or will be made by the respondent to induce any
other person, partnership or corporation to submit, or not to submit, a proposal for the
purpose of restricting competition; and
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
STATE OF R.of't c!JjA.-
COUNTY OF /V\c2M{P'e-
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
My commission expires:
NOTARY PUBLIC
who, after first being sworn by me, (name of
signature in the space provided above on this
, 20 CJ l
~I
tary Public State of Florida
Debra S Nalser
My Commission 00772884
Expires 04/07/2012
OMB - MCP FORM #1
Attachment B
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a proposal on a contract to provide any
goods or services to a public entity, may not submit a proposal on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
proposals on leases of real property to public entity, may not be awarded or perform work
as a bidder, supplier, subbidder, or RESPONDENT under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list."
By executing this form, I acknowledge that limy company is in compliance with the
above.
STATEOF R(")ri"~
~
- (- Ignature es~o- e - n
tJ io-c) ~
Date
COUNTY OF L11 () nroe-
.
PERSONALLY APPEARED BEFORE ME, the undersigned ~uthority,
fZofJ~ i"l" C -/t:!S ur /7;. 7' who, after first being sworn by me, (name of
individual signing) affixed hislher signature in the space provided above on this
! () tv- day of 14 O~ CJ~
Y
J;/J!n~.~. )/(~
My commission expir .
NOTARY PlJBLIC
, 20 Ocy .
~o~~,.u~ Notary Public State of Florida
· r: Debra S Naiser
, c: .~ H My Commission 00772884
~ OF f\.tT Expires 04/07/2012
~~~4.-f~~~~
Attachment C
DRUG-FREE WORKPLACE FORM
The undersigned Respondent in accordance with Florida Statute 287.087 hereby certifies
that:
h'/'~ --reC~ f2er7~/r .$erVtre TN G
/' (Name ofB6siness) ~
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug- free workplace, any available drug counseling,
rehabilitation, and employee assistance programs,. and the penalties that may be imposed
upon employees for drug abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services
that are under proposal a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition
of working on the commodities or contractual services that are under proposal, the
employee will abide by the terms of the statement and will notify the employer of any
conviction ot: or plea of guilty or nolo contendre to, any violation of Chapter 893
(Florida Statutes) or of any controlled substance law of the United States or any state, for
a violation occurring in the workplace no later than five (5) days after such conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Makes a' good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
.------ ...._-~~
8-8 -rJ~-
Date
OMB - MCP FORM #5
Attachment D
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
Ei e., - 7ecJ'L /1. e'p;4 ;,f10erVt r~arrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this
provision the County may, in its discretion, terminate this contract without liability and
may also, in its discretion, deduct from the contract or purchase price, or otherwise
recover, the full amount of any fee, commission, percentage, gift, or consideration paid to
the former County officer or ployee.
Date: 8 -10 -~r? (
STATE OF Fe t" f l-JA--
COUNTYOF VJ1vn roe
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
f2u~;:r- G ~ u (' I Y" '7 who, after first being sworn by me, affixed
hislher
signature (name of individual signing) in the space provided above on this I (') day
of
?(t?7('~\ .,20~
Q~~<?~(lj~
NOTARY PUBLIC
M .. · ~ 1I~ Notary Public State of Florida
y comnusslon expIre · ! J ~ Debra 5 Naiser
\ ~~~ 1 My Commission 00772884
~ Of"'~ Expires 04/07/2012
.,~
OMB - MCP FORM #4
Attachment E
.
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Bidders and Subbidders
The Bidder covenants and agrees to indemnify and hold harmless Monroe County Board
of County Commissioners AND Board of Governors for District I, its servants, agents
and employees from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any
other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of services provided by the Bidder or any of its
Subbidder(s) in any tier, occasioned by the negligence, errors, or other wrongful act or
omission of The Bidder or its Subbidders in any tier, their employees, or agents.
In the event the completion of the project (to inciude the work of others) is delayed or
suspended as a result of the Bidder's failure to purchase or maintain the required
insurance, the Respondent shall indemnify the County from any and all increased
expenses resulting from such delay.
The first ten dollars (SI0.00) of remuneration paid to the Respondent is for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
0R:2~ /Cr!$
TCS
Attachment F
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR CONTRACT
MAINTENANCE OF MONROE COUNTY FIRE RESCUE VEHICLES
BETWEEN
MONROE COUNTY, FLORIDA
AND
FIRE TECH REPAIR SERVICE INC.
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the
contract and include, as a minimum:
· Premises Operations
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County.
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
GLl
Attachment G (1 of 4)
14
I ·
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR CONTRACT
MAINTENANCE OF MONROE COUNTY FIRE RESCUE VEHICLES
BETWEEN
MONROE COUNTY, FLORIDA
AND
FIRE TECH REPAIR SERVICE INC.
Recognizing that the work governed by this contract requires the use of vehicles, the
Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance.
Coverage shall be maintained throughout the life of the contract and include, as a
minimum, liability coverage for:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
VLl
Attachment G (2 of 4)
15
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR CONTRACT
MAINTENANCE OF MONROE COUNTY FIRE RESCUE VEHICLES
BETWEEN
MONROE COUNTY, FLORIDA
AND
FIRE TECH REPAIR SERVICE INC.
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute
440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not
less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in
the state of Florida.
If the Contractor has been approved by the Florida's Department of Labor as an
authorized self-insurer, the County shall recognize and honor the Contractor's status. The
Contractor may be required to submit a Letter of Authorization issued by the Department
of Labor and a Certificate of Insurance, providing details on the Contractor's Excess
Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be
required. In addition, the Contractor may be required to submit updated financial
statements from the fund upon request from the County.
wel
Attachment G (3 of 4)
16
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
Contract for:
It is requested that the insur.ance. requirements, as specified in the County's Schedule of Insurance
Requirements, be waived or modified on the following contract.
Contractor: fire- 7eclL ~fA/f ,"S;rV(C~ Jfi c.
h rv fJl'llt:.',~Tus J Iw,/rJ(/VfJ/l/t: e.
Po i3())c /5/0
,
/-r t-v L~o)C'L 3.?o ~ /
QOS' 3~Cj- \:) 9f~ {I 3or: S#J -vc/SB
I
vnf+j4- Jerlt/~l'"( - ,f- .HI"C- I4"c~ V ~hit{~
Address of Contractor:
Phone:
Scope of Work:
IAJ e. fl4.,.~ Nt) eM.tf"'''tC.3 " fA} ffrlc. ~ PRF~
I ( ,
13y CtrWflY/ ~lty~~ 4: 6UbcfM.T-AA.r'tm-S
\tPU1~ 1'J'1~ q~:C Co h1~ Om-; OV\-
Reason for Waiver:
Policies Waiver
will apply to:
Signature of Contractor:
Risk Management
Date
County Administrator appeal:
Approved:
Not Approved:
Date:
Board of County Commissioners appeal:
Approved:
Not Approved:
Meeting Date:
Attachment G (4 of 4)
17
~
ACORD(jj CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY)
~ 8/24/2009
PRODUCER (954)640-6225 FAX: (954)640-:6226 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Mack Group, Inc. ONL Y AND CONFERS NO RIGHTS UPON THE CERTIFICA TE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1211 S ~litary Trail AL TER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Suite 100 I I
Deerfield Beach FL 33442 : INSURERS AFFORDING COVERAGE ! NAIC #
-+-----
INSURED INSURER A: Northfield I
Fire Tech Repair Services, Inc ! INSURER B: ---r------ ---
P. O. Box 1570 r INSURER C: I
1-
: INSURER 0: ---1-____
Key Largo FL 33037 j INSURER E: !
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OFSUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR DO' -~I POLlC" EFFECTIVE POLICY EXPIRATION
lTR SR TYPE OF IN U NCE POLICY NUMBER DATE M IDDIYYYY DATE M D
I
~ERAL UABILlTY I .
~ COMMERCIAL ~ENERAL LIABILITY I
-, I J CLAIMS MADE [iJ OCCUR jcP562403
I
LIMITS
A
5/14/2009
15/14/2010
EACH OCCURRENCE I $
DAMAGE TO RENTED
, PREMISES lEa occu~1 $
I MED EXP (Anyone person) I $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
1,000 000
50,000
1 090
1 000 ODO
2 000 000
1 000 000
lOC
AUTOMOBilE UABILlTY
ANY AUTO
I ALL OWNED AUTOS
HI SCHEDULED AUTOS
I HIRED AUTOS
~ NON-OWNED AUTOS
I I
~RAGE LIABILITY
~-j ANY AUTO
~ESS I UMBRELLA UABILlTY i
C OCCUR 0 ClAIMS MADE I
: DEDUCTIBLE I
I
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY
(Per person)
$
BOOIL Y INJURY
(Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
OTHER THAN
AUTO ONLY:
AUTO ONLY - EA ACCIDENT $
$
$
$
$
$
$
$
EA ACC
AGG
EACH OCCURRENCE
AGGREGATE
RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' UABILITY Y I N I
AN( PROPRIETORJPARTNERlEXECUTIVE 0
I OFFICERlMEMBER EXCLUDED?
, (Mandatory In NH) I
i ~~~I1r~r:~~~1o~s below I
I OTHER
I
I
$
$.
E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Automobile Repair or Service
Certificate Bolder is an Additional Insured with respect to CGL coverage.
CERTIFICATE HOLDER
CANCELLATION
(305)292-4558 SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIR,A TION
MONROE COUNTY DATE THEREOF, THE ISSUING INSURER Will ENDEAVOR TO MAIL ~ DAYS WRITTEN
BOARD OF COUNTY COMMISSIONERS NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
ITS EMPLOYEES AND OFFICIALS
1100 SIMONTON STREET IMPOSE NO OBUGA TlON OR LIABIUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
KEY WEST, FL 33040 REPRESENTATIVES.
AUTHORaEDREPRESENTATIVE ~-:7~>~-eL
Jay Mack/DC
ACORD 25 (2009/01)
INS025 (200901)
@ 1988-2009 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
~~.
PRODUCER
Herbig Insurance Group LG
Chase Herbig
890 East SR 434
Longwood FL 32750
Phone: 407-834-4444 Fax:407-834-6071
CERTIFICATE OF LIABILITY INSURANCE
I DATE (MM/DDIYVYY)
OP 10 LR
FlRET-2 09/11/09
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSUREO----------- -
INSURERS AFFORDING COVERAGE
Fire Tech Repair Services
Robert Burley
PO Box 1570
Key Largo FL 33037
I
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSURER A:
INSURER B:
---
NW Mutual Fire Insurance Co.
NAlC#
--f--.______
23779
----,
INSURER D:
f----
INSURER C:
----------------------------------
---
INSURER E:
L TR NSR TYPE OF INSURANCE
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE D OCCUR
POLICY NUMBER
LIMITS
$
$
$
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
A X ANY AUTO
ALL OWNED AUTOS
X SCHEDULED AUTOS
HIRED AUTOS
X NON-OWNED AUTOS
77BA4798833001
OS/24/09
COMBINED SINGLE LIMIT
OS/24/10 (Ea accident)
$ 300 , 000
BODILY INJURY
(Per person)
$
GARAGE LIABILITY
ANY AUTO
BODILY INJURY
(Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
AUTO ONLY - EA ACCIDENT
$
EA ACC $
$
$
$
$
$
$
AGG
OTHER THAN
AUTO ONLY:
EXCESS I UMBRELLA LIABILITY
OCCUR D CLAIMS MADE
EACH OCCURRENCE
AGGREGATE
DEDUCTIBLE
RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS. LIABILITY Y I N
ANY PROPRIETORlPARTNERlEXECUTIVO
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
~~~,~!S~~V~~~o~s below
OTHER
$
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Monroe County Board of County Commissioner is included as an additional
insured as required by written contract with the named insured.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LlABILI ANY KIND UPON THE INSURER, ITS AGENTS OR
Monroe County Board of County
Commisioner
Attn: Billy Pruitt
1100 S~onton St
e West FL 33040
ACORD 25 (2009/01)
REPRESENTATIVES.
AUTHORIZED REPRESENT A T
Chase Herbig;
@ 1988-20 ACO
The ACORD name and logo are registered marks of CO
Proposal- Maintenance of Monroe County Fire Rescue
Vehicles
Fire-Tech Repair Service Inc.
Po Box 1570
103680 Overseas Hwy.
Key Largo Fl. 33037
Office 305-451-4230
Cell 305- 522-4458
Fax 305-451-6440
Rob Bleser - President
Rob Burley - Sec./Treas.
SUBMISSION PROPOSAL RESPONSE FORM
Maintenance of Monroe County Fire Rescue Vehicles
~ ,--
Respondents Name and Mailing Address: I:lrf; -~ J.~ sfIJ-;r( r 6e/'Vt c -e.... J.. life..
4- K- 0
""t" e7 U.~I F~ s ;:?rf37
Telephone and Fax Numbers: 3q=Y'57-Y:iA10/;aoS-=-f/51-G lfy 0
/
All amounts must be written AND in number format. In case of a conflict between the amount in
words and the amount in numbers, the amount in word~,~shall control. Per vehicle price and hourly
rate to be inclusive of trave~, mileage, etc.
Regularly scheduled semi-annual inspection and maintenance as specified on all apparatus.
Cost ~er vehicle
Rescue Type Vehicle without pump ~OO
Pumpers $ ~ c:u:: (20
Aerials $B
Tankers $ ~
Squads $. GO
Total Cost per year per vehicle
$ '-I" S7J-- 00
$ 59 c)" 00
$ ~J>QO
$ (J,()O
$ :S9 (!) * 0()
Annual Pump Test.
Cost Per Vehicle $
.3m.. () C)
Unscheduled Maintenance resulting from equipment malfunction or failure requiring service.
Hourly Rate $ /'..5'": {)()
Parts $ (9--~% (!)\fel' Co~
,
I have included:
o Proposal
o Submission Response Form
o Non Collusion Affidavit
o Public Entity Crime Statement
o Lobbying and Conflict of Interest Clause Form
o Drug Free Workplace Form
o Indemnification and Hold Harmless
(Check mark ,'tems above, as a reminder that they are included).
I state that I am authorized to submit this proposal
STATEOF FUJ/Ic!?14
COUNTY OF yJ10Y\ ro{O
(S~turj ofRe on~t)
6L-t-Cj-O::r-
Date
PERSON E, the undersigned "
authority, who, after first being sworn by me, (name of
individual signing) affi~d his er signature in the space provided above on this
I- 0 day of lie) rfoi\ ' 20 (JJ 1. .
My commission expires:
NOTARY PUBLIC
~h~ ·
hment A
ublic State of Florida
Debra S Naiser
My CommiSSion 00772884
Expires 04/07/2012
29
Fire-Tech Repair Service Inc.
COMPANY RESUME
FIRE. TECH REPAIR SERVICE INC. Is a Florida Corporation based in Key Largo, Florida. The
9wners have over 43 years of combined experience in the Fire-Rescue services, and are certified
(since 1991) as Emergency Vehicle Technicians (EVT) by the International Association of Fire
Chiefs (lAPC) through the Emergency Vehicle Technician Certification Commission Inc~ They are
also certified through the National Institute for Automotive Service Excellence (ASE) to service
autos, light, medium and heavy-duty trucks. In addition, co-owner/technician Rob Burley is
recognized and utilized by the Florida Fire Chiefs Association as an EVT Instructor at their annual
Fire Mechanic.s Symposium each year, as wen teaching at E-Qne.s Corporate UniVersity in 0ca1a,
FL
FIRE- TECH is an emergency-vehicle mobile repair service that has been dedicated to and serving
Monroe CountY since 1990. FIRE-TECH performs its funCtions-primarily "in-house", at the station
where the vehicle is kept. This system has several advantages - for one, it eliminates the necessity of
removing expensive, critical equipment from the vehicle needing service; a necessary move when the
vehicle is taken out of the possession of the particular department that operates it. Another
advantage is that the service or repair performed can be monitored and evaluated directly by the fire
personnel who operate the vehicle. FIRE-TECH also concentrates on keeping the vehicle ina
IIready-to-respond" condition (when practical) while the work is being performed, thereby reducing
actual .down-time-.
FIRE-TECH is available 24 hours a day via cenular internet services, and is ready to respond almost
immediately to any emergency repair call, including responses to .on-scene" situations.
FIRE- TECH currently services Monroe County, the City of Key West, the Village ofIslamorada,
Key Largo Fire and EMS District, and Everglades National Park. Warranty work bas been
performed for many manufacturers such as E-ONE, Saulsbury, Simon-L TI, Simon-Duplex, Sutphen,
Pierce and others.
FIRE- TECH Repair Service Inc. looks hopefully at continuing to provide prompt, honest, quality
service to Monroe County.
Post Office Box 1570 Key Largo, Florida 33070
Phone 305-45 1-4230 Fax 305-45 1-64<<>
... ..
Fire-Tech Repair Service Inc.
Preventive Maintenance Service Schedule
Level I: 250 Hour or 6 months (whichever comes first)
Full vehicle inspection as per attached semi-annual inspection Schedule
PIllS:
- Engine oil and filter( s) change
- Fuel filter( s) change
- Air filter inspection and replacement as needed
- Chassis lubrication
- Outboard impeller shaft lubrication
- Lubrication of valve control linkages
- Inspection of generator and service of lubrication system, fuel system,
and air filter according to its individual hours of operation(not to
exceed 6 months)
Level II: 1000 Hours or one year (which ever comes first)
Full service preformed in Level I plus:
- Full service preformed in Level I plus:
Replacement of coolant, filter, and or hoses as needed
Replacement of drive belts, as needed
Replacement of pump transmission oil and filter
Replacement of engine transmission fluid and filter
Replacement of rear "axle lube oil as needed
Inspect front wheel bearings
Replacement of front wheel bearing oil or grease as needed
Inspection and cleaning of relief valve strainer if applicable
Replacement of secondary fuel filters on both engine and generator
Semi-Annual Inspection Schedule
The following inspection and preventive maintenance twice per year:
a) Cooling system, including fan belts, radiator supports, hoses and
clamps, and auxiliary cooler;
b) Exhaust system, including hangers, clamps, muffler, and pipes;
c) Clutch, including freeplay, linkage, and fluid levels;
d) Manual transmission, including seals, linkage, and lube level;
e) Automatic transmission, including fluid levels, seals, linkage
adjustment, and computer diagnostics;
f) Drive train, including U-joints, center support, and companion
flanges;
g) Rear axle and springs, including oil links, spring hangers, center bolts
and V-bolts;
h) Front end, including steering box, linkage, kingpins, and bushings,
spring hangers, and U-bolts
i) Hydrualic brakes, including adjustment, and fluid levels
j) Air brakes, including drain, adjustment, wear, and air leaks, and anti-
lock computer diagnostics;
k) Tires, including condition and wear;
1) Electrical system, including all DOT lighting, emergency lights,
battery cables, and switches;
m) Fuel system, including hoses and fittings, filters and brackets and tank
straps;
n) Booster tank, including leaks and supports; ,
0) Priming pump, including wires, coupling, switch, and valve discharge;
p) Plumbing and gates, including leaks, brackets, bleed valves, control
arms, and knobs, and linkage;
q) Main pump, including power takeoff, vacuum test, pressure test,
packing, clappers, and mounting;
r) Pump transmission, including fluid levels, seals, shift motors, and
manual overrides
s) Aerial ladder, including power takeoff, drive shaft, and coupling,
P.T.O activating device, and outrigger controls;
t) Aerial operation, including engine R.P.M., hydraulic pressures,
operation of all controls, warning devices, hoses and fittings, ladder
locks, and ring gear;
u) Aerial platform, including lubrication, leveling, electrical system,
turntable and platform controls, communications, and waterway.
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